The URL can be used to link to this page

Home My WebLink About2000-02-28-Regular MinutesAGENDA ITEM #I CALL TO ORDER:The Waukee City Council meeting was called to order on Monday,February 28,2000,at 7:00pm by Mayor Donald L.Bailey,JI. AGENDA ITEM #2 ROLL CALL:Roll was called and the following Council members were present: Gruber,Berger,Watts,Peard,and Johnson, AGENDA ITEM #3 OPEN FORUM:Chad Waller,235 Bel-Aire Dr,President of the Wankee Chamber, read a statement from the Chamber to voice its support for the City of Waukee's Administrative and Development personnel.The Chamber believes that both of these parties are acting in a professional, ethical and unquestionable manner and the Chamber supports their actions to encourage pro-active and aggressive development matters. AGENDA ITEM #4:AGENDA ADDITIONSI AGENDA APPROVAL:Mayor requested that Item 27 be moved after Item 5,Delete Item 20,Item 22 also should read approving Windfield Townhomes Plat 1 instead of Plat 2,The Mayor asked for a motion to approve the agenda with those changes,Moved by Berger,second by Peard,Motion carried 5 -0, AGENDA ITEM #5CONSENT AGENDA:Moved by Council member Berger,second by Council member Watts to approve the minutes of 1/14,1/17,1/18,1120,2/1 &2/7,the bill list and payroll of 2/15 and the liquor license renewal for Home Town,The Mayor asked for a roll call vote and the following members voted:Ayes:Berger,Watts,Gruber,Johnson,and Peard,Nays:None.Motion carried 5-0, CLAtMSREGISTER 3E ELECTRICAL ENG ACCURATE HYDRAULICS &MA ADVANCED LASER TECH AIRTOUCH CELLULAR ALLEGRA AMERICAN PUBLIC WORKS AMES PUBLIC LIBRARY APCO AFC INC ARAMARK UNIFORM SERVICE ARDICK EQUIPMENT CO INC BANKERS TRUST COMPANY BRENTON BANK -PC POLICE BRENTON STATE BANK BREUER,GREGORY A BRODERICK ANIMAL CLINIC BROWN SUPPLY CO INC. BRUSKE PRODUCTS INC BUDGET STORAGE RENTAL BUSINESS COMMUNICATIONS PARTS SUPPLIES REPAIRS PARTS &LABOR LJ CARTRIDGES RESCUE CELL PHONE SERVICE CELL PHONE SERVICE CELL PHONE SERVICE BUSINESS CARDS APWA MEMBERSHIP DUES POSTAGE FCC APPLICATION MATS MATS MATS FLOOR MATS STREET SIGNS FEB '00 BOND SINKING POLICE PETIY CASH REIMB PURCHASE CD #47171293 SNOW BLOWER ANIMAL CONTROL SIGN SUPPLIES STORAGE 609.48 84.00 211.40 123.45 149,90 30,73 186,20 50.57 35.00 100,00 5.20 405.00 40.97 33.03 37.91 34.66 39,25 55,768,54 170,22 6,388,00 150,00 88.00 15.73 124,89 77,~~ SPEAKER INSTALLATION 50,00 1 HOOK UP SCANNER 172.00 1 INSTALL ANTENNA 707.50 CAPITAL SANITARY SUPPLY PAPER PRODUCTS 55.57 CARGILL INC-SALT DIVISION BULK ICE CONTROL 713.34 CAROL "CINDY"HOL FAX INVOICE 2.00 CARPENTER UNIFORM CO CLOTHING 227.80 CLOTHING 33.40 CLOTHING 414.55 CENTRAL IOWA REGIONAL TECHNOLOGY WORKSHOP 17.50 REFERENCE WORKSHOP 12.00 CITY OF STORM LAKE VEST FOR ROD SCHETTLER 250.00 CITY OF WAUKEE 500 6TH STR 351.25 COMPUSAINC DLiN 8PORT 10/100MB HUB 110.47 CON NOLL Y O'MALLEY LILLIS ANNEXATION LEGAL FEES 10,376.50 CONVERGENT CAPITAL CORP PHONE EQUIP RENTAL 599.10 PHONE EQUIP RENTAL 599.10 COPY SYSTEMS INC MAINTENANCE 26.88 MAINTENANCE CONTRACT 57.70 CREATIVE PRINTERS INC JAN '00 NEWSLEnER 393.00 CRYSTAL CLEAR BonLED WA DRINKING WATER 18.20 DALLAS COUNTY NEWS ADVER.,PUB.,NOTICES 624.21 DEMCO SUPPLIES 253.54 DEPARTMENT FOR THE BLIND HAND HELD MAGNIFIERS 211.50 DES MOINES REGISTER LEGAL NOTICE 57.52 DM STAMP MFG CO 2 PERMA STAMPS 47.30 ED M FELD EQUIPMENT CO AIR PAK 8,800.00 EQUIPMENT 2,020.35 EQUIPMENT 165.00 AIR PAK 1.400.00 SUPPLIES 31.60 ELECTRONIC ENGINEERING SUPPLIES 57.00 SUPPLIES 104.76 SUPPLIES 30.67 EMERGENCY MEDICAL PROD CATHETERS/MACRODRIP SET 124.97 ENERGY ECONOMICS HALF CELL TINKER &RASO 82.38 FARMERS COOP ELEVATOR FUEL 905.18 FUEL &AUTO SUPPLIES 750.44 FD FUEL 29.15 FASTPRO INTERNATIONAL INC MED.SUPPLIES 13.9 FRANK DUNN CO STREET PATCH 345.8 FULLER STANDARD SERVICE JAN '00 FUEL 84.17 GALL'S INC CLOTHING 53.96 GROEBNER &ASSOC INC PARTS 359.68 PART 251.14 IHALLEnMATERIALSICECONTROLSAND198.05 ICE CONTROL SAND 105.54 HAWKEYE TRUCK EQUIPMENT PART 39.56 2 PARTS 120.03 PARTS 163.00 IA LIBRARY ASSOC ILA DUES 2000 55.00 ILA DUES 2000 55.00 IAONE CALL ONE CALL SERVICE 182.70 IA PARK &RECREATION ASSOC DUES 42.00 IA STATE UNIVERSITY FIRE FIGHTER INSTITUTE 770.00 IA SIGNAL &ELECTRIC CO SIGNAL RENTAL 300.00 TRAFFIC BULB/REPLACEMENT 56.00 IADA SERVICES INC LD SERVICE 139.83 OUTBOUND LD PHONE SERVICE 96.04 ICMA ICMA 308.10 IKON OFFICE SOLUTIONS COPIER MAINT.13.12 ILLOWA COMMUNICATIONS MOBILE COMMUNICATION 14.00 PORTABLE RADIO 1,330.00 IMAGING TECHNOLOGIES COPIER MAINTENANCE 84.00 INGRAM LIBRARY SERVICES MATERIAL BK DISCUSSION 27.08 MATERIALS 748.86 CREDIT MEMO -14.75 MARC RECORDS FOR DEC 22.85 INSTITUTE PUBLIC AFFAIRS MUNICIPAL POLICY HANDBK 16.00 IPERS IPERS 2,392.74 IPERS -POLICE PDIPERS 1,667.08 JERICO SERVICES INC L1Q CAL CHOLORIDE 1,210.00 JOHNSTON DISTRIBUTING PARTS 39.94 PARTS 13.99 PARTS 53.98 PARTS 80.48 KAR PRODUCTS PARTS 252.55 KC HOLDINGS INC MARCH '00 RENT 4,545.80 KINKO'S INC PRINTING 132.37 KRANTZ FLOORING,INC.TILEJINSTALLATION 1,315.00 LESTINA,TONI TRAVEL REIMB.16.62 M&K PARTNERSHIP REFUND 242.45 MACK,LINDA MILEAGE 35.03 SUPPLIES 53.51 MADISON NATIONAL LIFE FEB '00 LTD PREM.396.28 MATI PARROTI &SONS CO SPEC WINDOW ENVELOPE 612.48 MBNA AMERICA BUSINESS CA MSN ON LINE SERVICE 19.95 FINANCE CHARGE 2.13 MENARDS MATERIALS 439.66 MATERIALS 23.90 MATERIALS 56.11 MATERIALS 708.42 MATERIALS 180.60 MATERIALS 168.25 MATERIALS 5.98 3 MATERIALS 189.63 1 MATERIALS 47.64 MATERIALS 50.41 MATERIALS 39.68 MID AMERICAN ENERGY ELECTRIC SERVICE 84.16 MONTHLY STATEMENT 88.01 ELEC.SERVICE 1-18/2/16 3,938.61 ELECTRIC SERVICE 3,344.92 ELECTRIC SERVICE 461.98 ELECTRIC SERVICE 343.58 ELECTRIC CHARGE 396.42 ELECTRIC CHARGE 983.40 ELECTRIC SERVICE 119.75 ELECTRIC SERVICE 5,762.98 MID STATES FORD INC PARTS 54.61 PARTS 20.89 MIDAMERICAN ENERGY MONTHLY SERVICE 240.26 MIGHTY TIDY CLEANING CLEANING SERVICE 100.00 FLOOR MAINTENANCE 55.00 FEB CLEANING 450.00 MURPHY-PETERSEN,DEVON MILEAGE/PARKING 26.68 NETINS INTERNET SERVICE 21.95 NOVA GRAPHICS WEB SITE PROGRAMMING 2,400.00 1WAUKEELETTERHEAD50.00 OFFICE DEPOT MISC SUPPLIES 58.81 MISC OFFICE SUPPLIES 27.90 MISC OFFICE SUPPLIES 29.88 OLD DOMINION BRUSH PARTS 367.10 OLSON BROTHERS MONTHLY STATEMENT 185.00 FUEL 140.04 ONE TOUCH COMMUNICATIONS PAGER 24.55 PAYLESS CASHWAYS INC MATERIALS 398.98 PERKINS,LELAND E SAFETY GLASSES 150.00 PETERSEN MFG CO INC SLATE STONE 405.46 PLUMB SUPPLY COMPANY PART 90.55 PART 90.55 PARTS 11.90 PRAXAIR OXYGEN 37.01 PARTS 32.52 QUALITY FORD OF WDM SERVICE 107.95 QUILL CORPORATION OFFICE SUPPLIES 67.18 R L POLK &COMPANY DIRECTORY PUBLICATION 189.50 RAK INDUSTRIES PARTS 413.74 RICHARDSON,BETH MILEAGE 10.23 )ROGERS,LADEAN CUSTODIAL SERVICE 150.00 SESCO PARTS 499.90 SOUTHEASTERN BOOK CO BOOKS 352.78 4 BOOKS 15.63 SPRINT PCS CELL PHONE SERVICE 61.12 CELL TELEPHONE SERVICE 180.46 STOREY·KENWORTHY CO SUPPLIES 89.70 SUPPLIES 29.40 CHAIRMAT 400.55 SHREDDER 809.50 CREDIT MEMO -193.80 CREDIT MEMO -495.60 SW SERVICES CONSULTING 367.50 TOYNE'S IA FIRE TRUCK 10%BAL ON FIRE TRUCK 14,797.00 TREAS,STATE OF IOWA JAN '00 SEWER SALES TAX 206.26 JAN '00 WATER SALES TAX 3,238.59 JAN '00 GAS SALES TAX 10,472.40 TREASURER,STATE OF IOWA STATEW/H 1,729.92 TRIM DESIGN OF CENTRAL IA VEHICLE DECALS 595.00 TRIPLETT OFF ESSENTIALS FOLDER,HANG,LGL 23.97 RESOL BKS/PAPER 329.26 LABOR TO MOVE CITY HALL 500.00 TRUCK EQUIPMENT INC PARTS 53.53 PARTS 31.14 UNITED STATES CELLULAR CELL PHONE 1.87 CELL PHONE 278.06 UNIVERSITY PHOTO FILM DEVELOPMENT 24.72 US ENERGY SERVICES INC JAN.TRANSP &ST 22,789.07 JAN '00 GAS SALES TAX 86,307.14 US POSTAL SERVICE ROLL STAMPS 33.00 ANNUAL PO BOX FEE 44.00 BULK PERMIT FEES 200.00 US WEST COMMUNICATIONS MONTHLY PHONE SERVICE 116.62 TELEPHONE SERVICE 59.46 TELEPHONE SERVICE 50.42 TELEPHONE SERVICE 41.45 TELEPHONE SERVICE 54.33 TELEPHONE SERVICE 387.00 TELEPHONE SERVICE 147.02 TELEPHONE SERVICE 42.36 TELEPHONE SERVICE 317.57 TELEPHONE SERVICE 94.51 USA BLUE BOOK SUPPLIES 42.24 UTILITY CONSULTANTS INC LAB TESTING 827.00 VEENSTRA &KIMM JAN '00 ENGINEERING FEE 10,245.04 VISA LATE FEE 6.34 MSN ON LINE SERVICE 6.95 ELECTRONICS 643.89 WASTE MANAGEMENT OF IOWA CURB SERVICE 49.84 DISPOSAL SERVICE 377.24 5 WAUKEE HARDWARE &VARIETY WAUKEE MUNICIPALUTILITIES ZEPHRY INDUSTRIES INC. ZIEGLER INC GRAND TOTAL PAYROLL 2115/00 ARENTSEN,MARK J BAILEY JR.,DONALD L BEREBGUEL,MONICA L BERGER,MARVIN BREUER,GREGORY A CHARLENE WILSON DAGGETT,WILLIAM J DAVISSON,DELORES J. DEZEEUW,DAVID S DIANNA VAN ZEE DOWELL,DENNIS 0 EFTPS FLATER,PATRICK J FORD,ELIZABETH A GIBSON,JOHN R GRUBER,NICHOLAS C HERRICK,ROBERT 0 HORKEY,ROBIN R JONES,HARRY N KEAGLE,CHRISTA KELLER,CHRISTOPHER M LELAND PERKINS LESTINA,TONI L MACK,LINDA M MAPES,TROY M MARCHANT,JOEY LOWELL MURPHY-PETERSEN,DEVON OLSON,SCOTT A PEARD,WILLIAM PERKINS,LELAND E PHILLIPS,LARRY J POPP,SHAWN DAVID RICHARDSON,ELiZEBETH A ROYER,TIMOTHY L SCHMITT,MARK J OUTLET PLUG JAN '00 HARDWARE SUPPLIES GAS SERVICE MATERIALS PART PART 6 0.59 842.67 161.76 376.21 42.00 19.00 ) 297,471.51 1,775.44 343.59 21.01 88.53 1,153.40 110.00 996.50 117.15 1,047.21 50.00 1,070.48 11,054.78 786.01 776.72 1,175.53 92.22 1,041.21 1,101.87 392.94 131.46 743.87 700.00 749.54 887.41 809.16 955.29 707.71 850.86 88.53 335.74 1,356.68 953.74 788.07 1,183.62 86.77 1 1 SCHROEDER,MELANIE L SMITH,JOSHUA TIMOTHY ROYER TONI LESTINA VAN ZEE,DIANNA L WATTS,MIKE WAYNE JOHNSON WHITE,DANNY L WILLIAMS,MIKE E WILLIAMS,VALERIE J WILSON,CHARLENE G WINTERS,TROY G 71.00 1,281.42 100.00 50.00 969.80 88.65 97.51 862.15 86.77 320.44 1,143.07 816.07 GRAND TOTAL 40,409.92 AGENDA ITEM #5.A:RESOLUTION 00-19:APPROVING JOHN DEERE HEALTH lNSURANCE CONTRACT:A brief discussion took place regarding the proposed John Deere Health Insurance Contract for the City Employees.The Mayor asked the price of the contract per month.The premium is $12,568.71 per month.The Mayor asked the employees if they were in favor of adopting this plan.They were in agreement.Moved by Council member Peard,second by Council member Gruber to approve Resolution 00-19 approving John Deere Health Insurance for the City Employees.The Mayor asked for a roll call vote and the following Council members voted:Ayes:Peard,Gruber,Watts,Johnson,and Berger.Nays: None.Motion carried 5-0.This will become effective March I,2000. RESOLUTION 00-19 RESOLUTION APPROVING CHANGING THE CITY INSURANCE CARRIER TO JOHN DEERE HEALTH WHEREAS,the City of Wankee wants to be fiscally responsible;and WHEREAS,City employees are of the utmost importance;and WHEREAS,John Deere Health was the carrier that mitigated the fiscal impact of the cost of insurance to the citizens of Waukee; NOW,THEREFORE,be it resolved that the City's new health provider will be John Deere Health. Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen,City Administrator/Clerk 2-28-00 ROLL CALL VOTE Nicholas C.Gruber AYE NAY ABSENT X 7 Marvin Berger Wayne Johnson Bill Peard Michael Walts x X X X I AGENDA ITEM #6:APPOINTMENT TO THE WAUKEE PARK BOARD:The Mayor made a recommendation that Mike Gatrel be appointed to the Waukee Parks Board.Moved by Council member Johnson,second by Council member Peard to appoint Mark Gatrel to the Waukee Park Board.The Mayor asked for a roll call vote and the followiug Council members voted:Ayes:Johnson,Peard,Gruber, Berger,and Walts.Nays:None.Motion carried 5-0. AGENDA ITEM #7:APPOINTMENT TO THE BOARD OF ADmSTMENTS:The Mayor recommended that Jay Oxenford,Chris Colter,and Mark Gatrel be appointed to the Waukee Board of Adjustments. Moved by Council member Walts,second by Council member Johnson.The Mayor asked for a roll call vote and the following Council members voted:Ayes:Walts,Johnson,Peard,Berger,and Gruber.Nays: None.Motion carried 5-0. AGENDA ITEM #8:APPOINTMENT TO THE PROPERTY MAINTENANCE BOARD OF APPEALS: The Mayor recommended that Steve Blumenthal be re-appointed to the Property Maintenance Board of Appeals.Moved by Council member Gruber,second by Council member Peard to re-appoint Steve Blumenthal to the Property Maintenance Board of Appeals.The Mayor asked for a roll can vote and the following Council members voted:Ayes:Gruber,Peard,Johnson,Berger,and Walts.Nays:None. Motion carried 5-0. AGENDA ITEM #9:APPOINTMENT TO THE PLANNING &ZONING COMMISSION:The Mayor is recommending the re-appoint of Jerry Steele and Lloyd Royer to the Planning &Zoning Commission. Moved by Council member Peard,second by Gruber to re-appoint Jerry Steele and Lloyd Royer to the Planning &Zoning Commission.The Mayor asked for a ron call vote and the following Council members voted:Ayes:Peard,Gruber,Berger,Johnson,and Watts.Nays:None.Motion carried 5-0.) AGENDA ITEM #lO:RECEIVEIFILE:Clarification of City Administrator's Work Arrangement,The Mayor asked for this to be put on public record.The Mayor stated that on the weekend he sometimes has trouble reaching City Administrator Mark Arentsen.Arentsen stated that he does not receive his cell phone voice mails until he is out of the roam area.Councilman Peard stated that when he has had to contact Mark he was able to reach him.City Administrator Arentsen stated that this should not be an issue after another month when his family will relocate to Waukee.Arentsen also stated that with all of the good supervisors, and city employees when a problem arises in any depart:lnent they are handled.He also stated that when he has been here on the weekends he does respond to all phone calls or with any other request that are made. The Mayor just asked for some clarifications for public record. AGENDA ITEM #ll:RECEIVEIFILE:Discussion of Outstanding Amount Due from Jerry's Homes for Geueral L.A.Grant Paving Project (Ashworth Road).Rick Ross stated there was an agreement on the paving project on the L.A.Grant Parkway.They were to pay a percentage and the City was to pay a percentage of this project.This was tied in with the Public Safety building.There were also some discussions relative to cost sharing on utilities for the Parkview Crossing subdivision.A note indicating that utility oversiziug charges would be paid by the City was included on the face sheet of the subdivision plat.Rick stated that there were other costs such as service lines to the Public Safety Building and a watermain extension on land owned by the School District which he also did not feel he should be paying for. Mik Bredis stated there was some discussion before Parkview Crossing was ever a plat as to how to serve the Fox Creek drainage basin.A decision was made at that time that there would be a pumping station to serve Fox Creek,that pumping station would pump back to the closest available trunk sewer which was identified as the sewer that runs through Parkview Crossing.The concept is consistent will all previous planning.Veenstra &Kimm does not have any formal agreement in any of their files.I 8 City Attorney Paul Huscher also did some checkiug to determine if there was any previous Council action on this issue.It was not mentioned in any of the minutes.A statement on the preliminary plat indicated the City would pay for utility oversizing. Mark Arentsen stated that changes related to the sewer oversizing are $19,099.15. Arentsen stated that City had an agreement with Jerry's Homes relative to the purchase of the Public Safety building lot that described the paving cost sharing.Parkview Crossing utility oversizing was not part of the agreement. Rick Ross feels these were two different projects.The road and the Public Safety building as one and the subdivision is a separate entity. The Mayor would like to have the differences between the sized pipes looked into to find out if these figures are correct. The Mayor stated that any time the City has doue a sewer project the acreages that are served by that project pay a proportion of the cost of the sewer line.He feels that the cost to get sewer to that area should be paid by the developer.He doesn't feel that taxpayers should pay for this. The Mayor asked for a motion to have the staff check the oversizing charges and also to research if these other costs could be assessed to other areas that are going to use this sewer system.In addition,the developer should pay the differeuce of the disputed amount and the amount that we show on the books as being owed from the paving project.A motion was made by Council member Peard,second by Council member Watts supporting the Mayor's request.The Mayor asked for a roll call vote and the following Council members voted:Ayes:Peard,Watts,Berger,Gruber,and Johnson.Nays:None.Motion carried 5-0. AGENDA ITEM #12:RECElVEIFILE:Discuss Posting Communicatious to City Council Rather Than Photocopying.Council member Watts would like to have a bulletin board FOR council communications. It is Mike's feeliug that not all of this information needs to be copied.Let the Council members choose what is important to them. Joshua stated that we are only allowed 10,000 copies per month and the rest is 3 cents per copy.He feels this would be a good idea to try. Mayor Bailey and Councilman Peard asked that they continue to receive copies of all information. Motioned by Watts,second by Johnson to have correspondences posted instead of copied on a trial basis. The Council members who still want all of their papers copied will have this done.The Mayor asked for a roll call vote and the following Council members voted:Ayes:Watts,Johnson,Peard,Gruber,and Berger. Nays:None.Motion carried 5-0. AGENDA ITEM #13:RECElVEIFILE:Discuss ScreeninglEnclosures for Dumpsters.Councilman Watts wanted this item addressed.He has received a copy of the ordinance.Dennis Dowell,Code Compliance Officer,stated this was passed on September 14,1998 under the Site Plan Ordinance.The Mayor asked for Councilman Watts to look at some of the dumpsters he is concerned about and discuss them with Dennis Dowell.If he still wants this addressed at a future Council meeting then this will be placed on the agenda. City Attorney Paul Huscher stated that there needs to be clarification on this subject.Currently dumpsters are covered in the site plan ordinance.It's not in a general ordinance that covers everything.When people file their site plan they need to provide a buffer.Paul stated that the Council needs to decide exactly what it is talking about.The property maintenance ordinance needs to be enforced.Paul stated this needs to be clarified to treat everyone the same under the ordinance .. 9 AGENDA ITEM #14:RECEIVEfFILE:Discussion of Ortonville Industrial Park.City Administrator , Mark Arentsen,discussed a memo that was distributed to the Council.Arentsen feels it is in the City's best interest to pursue extension of the gas service to Ortonville.Public Works Director,John Gibson,has done a good job in estimating the cost of the gas extension.The City should be careful about accepting industrial wastewater because it can contain chemicals which could upset the wastewater treatment plant. Summarizing in the memo;The County would like to retain Ortonville as an unincorporated area.Mark stated he did not have a problem with that but the Council needs to make their decision on that issue.Mark stated that there has been discussion with the City of Adel about what the ultimate boarders for the two communities would be.Adel City Administrator,Vicki Moorehead,indicated that the Engineers from Waukee,Dallas Center,Adel,DeSoto,and Van Meter should get together and discuss the topography and where the natural break points are for establishing sewers.Mark wanted the Council aware that John and he have been speaking to the County regarding extending gas service to this area and they will continue with these discussions. I The Mayor asked John Gibson a question regarding item #3.It states:This connection is anticipated as part of the utility's long term plan to keep two sources of supply of gas.The Mayor felt the City had an agreement regarding the supply from the east from Mid Americau for two supplies.Gibsou was iu agreement.He also stated that at the end of Mid America's Contract in 15 years it would give the City an option for a supply if negations were to break down.During this time the City could look at putting aside a small amount of money for that purpose each year. Councilman Watts ask John Gibson why Mid American came down from $750,000 to $300,000.Gibson stated Mid American's original plans were to extend a high pressure steel main from the west side of Adel to Ortonville and that it was his understanding they changed to a low pressure from the east side of the city. 11Cities involved are trying to get boundary issues set so there will be no annexation problems in the future. Motioned by Council member Watts,second by Council member Gruber to receive/file the information regarding Ortonville Industrial Park.The Mayor asked for a roll call vote and the following Council members voted:Ayes:Watts,Gruber,Berger,Johnson,and Peard.Nays:None.Motion carried 5-0.1 AGENDA ITEM #15:RECEIVEfFILE:Annexation Agreement with the City of Urbandale.Joshua Smith spoke to the Council regarding settiog up a moratorium agreement between Waukee and the City of Urbandale.Waukee would have the rights to all property between N.10th Street to Meredith Dr.and west to R-16.The City of Urbandale would have the rights to annex properties north of Meredith Dr.from N. 10th Street to R-16. The Mayor would like to have all of the questions answered before we enter into a moratorium agreement. Paul Huscher stated that the statute allows a 10 year moratorium maximum.This can be extended foran additional 10 years. The Mayor asked for more research regarding the drainage basin,and a map showing where the Dallas Center city limits are.Staff discussion with Urbandale find out if they do annex some of that property to the west where Waukee extends north of Meredith how they would sewer that area and would if we would have an opportunity to service some of that with a joint deal.Moved by Peard,second by Johnson to reaffirm the Mayors request.The Mayor asked for a roll call vote and the following Council members voted:Ayes:Peard,Johnsou,Berger,Gruber,aud Watts.Nays:None.Motion carried 5-0. AGENDA ITEM #16:PUBLIC HEARING:Discussion of Annexation-Florence Booth Property.The Mayor opened the public heariug.This is the time and the place for the Public Hearing.The Mayor asked if any written comments were received.Arentsen stated no.The Mayor asked if there were any oral comments.Joe Schmidt,2806 W.Ave,asked if this was a voluntary anuexatiou.Arentsen stated that their request is voluntary.This property is located south of the Public Safety Buildiug.The Mayor closed the public hearing on the Florence Booth property annexation.I 10 AGENDA ITEM #17:RESOLUTlON 00-20:Approving the Annexation of Florence Booth Property. Moved by Gruber,second by Johnson to approve Resolution 00-20 approving the annexation of the Florence Booth property.The Mayor asked for a roll call vote and the following Council members voted: Ayes:Gruber,Johnson,Watts,Berger,and Peard.Nays:None.Motion carried 5-0. RESOLUTlON NO 00-20 ANNEXATION OF FLORENCE BOOTH PROPERTY INTO WAUKEE WHEREAS,the City believes that annexing this property is in the best interests of our citizens;and WHEREAS,there is development planned for this property;and WHEREAS,this annexation follows the City's objective of annexing all available land that is north of Interstate 80; NOW,THEREFORE,BE IT RESOLVED that the City of Waukee hereby states its intention to annex this property into the City of Waukee. Passed and approved on February 28,2000. Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen,City Administrator ROLLCALL AYES NAYS ABSENT Nick Gruber Marvin Berger Mike Watts Wayne Johnson Bill Peard x X X X X AGENDA ITEM #18:PUBLIC HEARING:Discussion of Rezoning of the Krumm Property.The Mayor opened the public hearing.Tbis is tbe time and the place for the public hearing on the rezoning of the Krumm property.The Mayor asked if any written comments were received.Mark stated no.The Mayor asked if there were any oral comments.None were given.Tbis property is located on 142"Street north of Dr.Wood's property.The Mayor closed the public hearing. 11 AGENDA ITEM #19:RESOLUTION 00-21:Approving rezoning of Krnmm Property from A-I (Agricultural)to R-I.Moved by Watts,second by Johnson to approve the rezoning of Krumm Property from A-I to R-l.The Mayor asked for a roll call vote and the following Council members voted:Ayes: Watts,Johnson,Peard,Gruber,and Berger.Nays:None.Motion carried 5-0.] RESOLUTION NO 00-21 REZONING OF KRUMM PROPERTY FROM A-I to R-I WHEREAS,the City believes that rezoning this property is in the best interests of our citizens;and WHEREAS,the development around this property is residential in nature;and WHEREAS,this property has development planned for it that is in conformance with our Comprehensive Plan;and WHEREAS,Planning &Zoning Commission had no objections,and was supportive of this rezoning; NOW,THEREFORE,BE IT RESOLVED that the City of Waukee hereby states its intention to rezone the Krumm Property from A-I to R-l. Passed and approved on February 28,2000. Donald L.Bailey,Jr.,Mayor ] Attest: Mark J.Arentsen,City Administrator ROLLCALL A YES NAYS ABSENT Nick Gruber Marvin Berger Mike Watts Wayne Johnson Bill Peard x X X X X AGENDA ITEM #21:RESOLUTION :Approving Tax Increment Financing District Policy for Rebate Formatted TIP Districts.Joshua stated that the Economic Development Committee reviewed this issue and concluded that any property that is zoned Commercial would be eligible for a rebate formatted TIP District. This is different than a bonded TIP.In case of a rehate formatted TlF,the developer pays for installation on the infrastructure (i.e.sewer,water,streets and possibly other improvements).The developer is also I 12 responsible for paying the property taxes for property in the TIP district.These tax payments are rebated to the developer who then uses the rebated taxes to pay for the infrastructure improvements. The Mayor stated the developer pays for the gas lines,Waukee holds the money and refunds the money as those areas connect.The Mayor felt this was already in place.As a result gas service does not need to be included as an eligible improvement.The Mayor asked that the gas service be removed as a fundable improvement. Joshua stated that the draft includes a provision that ancillary improvements will be allowed as negotiated with the City Council. Mayor would like to review how we handle storm water retention areas and run off.Mark stated the Camp Plan could handle this.In the future as plats are approved and areas are identified for water retention on the plat,we could require the developer to address the long term maintenance of these areas. Mary White,670 Boone Dr,questioned the Tax Increment Finance (TIP)Policy,Specifically she asked how long a TIP district can be in place,Statutorily,under Iowa Code,it can be in place for 20 years.The Mayor stated that the City's policy would have an 18 years Sunset provision.Once the capital improvements are paid for,the TIF will be retired,regardless of how many years have transpired.The proposed policy also includes a provision that for the first 12 years,80%of the tax revenues would be used by the deveoper to retire infrastructure costs,the remaining 20%would be retained by the City,School District and County for regular budgetary purposes.For years 13 through 18,the split would change from 80120 to 50/50.Mary also questioned if a developer would TIP an area twice.Joshua stated no,unless they wanted to TIP property that was commercially zoned,that had never been in a TIP district.That would require a separate TIP district. Moved by Councilman Berger,second by Peard to have this resolution revised and brought back to next Council meeting for adoption.The Mayor asked for a roll call vote and the following Council members voted:Ayes:Berger,Peard,Watts,Johnson,and Gruber.Nays:None,Motion carried 5-0. AGENDA ITEM #22:RESOLUTION 00-22:Approving Windfield Townhomes Plat I.Councilman Watts asked for clarification regarding internal sidewalks.Gary Reed with Kirkham Michael stated there would be sidewalks internally also. Arentsen asked a question regarding the letter from Veenstra &Kimm referencing the perimeter sidewalks around the pond.Reed stated that they were bonded and would be installed this year. Moved by Gruber,second by Peard to approve the Windfield Townhomes Plat I with an amendment that the sidewalks in front of the pond being completed this year.They Mayor asked for a roll call vote and the following Council members voted:Ayes:Gruber,Peard,Berger,Johnson,and Watts.Motion carried 5-0. RESOLUTION NO 00-22 RESOLUTION APPROVING WINFIELD TOWNHOMES PLAT 1 WHEREAS,this proposed development is consistent with our Comprehensive Plan;and WHEREAS,the City believes that there is a need for more townhome development;and WHEREAS,the plat conforms to our city ordinance; NOW,THEREFORE,BE IT RESOLVED that the City of Waukee hereby Approves Winfield Townhomes Platl. Passed and approved on February 28,2000, 13 Donald L.Bailey,Jr.,Mayor ) Attest: Mark 1.Arentsen,City Administrator ROLLCALL A YES NAYS ABSENT Nick Gruber Marvin Berger Mike Watts Wayne Johnson Bill Peard x X X X X AGENDA ITEM #23:RESOLUTION 00-23:Approving of .sO/thousand gallon water rate decrease effective 7-1-00.Mayor stated that this would not affect the first 1000 gallons,which would stay at $7.95 but every 1000 gallons after would decrease to $5.40 per 1000 gallons.This is an 81/2%decrease and would take effect July 1,2000.Moved by Peard,second by Gruber to approve the decrease in the water rate of .50/thousand gallons effective 7-1-00.The Mayor asked for a roll call vote and the following Council members voted:Ayes:Peard,Gruber,Watts,Berger,and Johnson.Nays:None.Motion carried 5-0. 1 RESOLUTION 00-23 RESOLUTION APPROVING WATER RATE DECREASE WHEREAS,the City believes that we need to mitigate the cost of utilities by lowering the rates when it is feasible;AND WHEREAS,the City believes that we need to remain competitive with utility rates of the surrounding area;AND WHEREAS,the City's water infrastructure will not suffer by the decrease in the rate;AND WHEREAS,the citizens of Waukee deserve to have their water rates decreased; NOW,THEREFORE,be it resolved that the City of Waukee hereby states that the City will have a water rate decrease of .50.This will be effective July 1,2000 for every 1,000 gallons of water used after the initial 1,000 gallons. J 14 Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen,City Administrator/Clerk 2-28-00. ROLL CALL VOTE Nicholas C.Gruber Marvin Berger Wayne Johnson Bill Peard Michael Watts AYE NAY ABSENT X X X X X AGENDA ITEM #24:RESOLUTION 00-24:Approving of Trading Waukee Property to Clive in Exchange for Clive Property Being Exchanged to Waukee.City Attorney Paul Huscher addressed this issue.The property Clive is looking at is a narrow piece of property east of Alice's Road that extends back into property that is surrounded by Clive.The property that is a trade off is 10 acres of property on Warrior Lane that would square off a section line on the east side of Warrior Lane.Paul also stated that something needed to be done regarding speed limits on Alice's Road.The speed limit is different on the east half vs west half.Mark stated that Dennis Henderson,City Manager from Clive,and he drove Alice's Road and came to an agreement as to what should happeu there.In front of the homes that are in Waukee,the speed limit would be 35mph.Everything else would be 45mph.Dennis Henderson will review this with the engineers who conducted their traffic study. Mayor asked Paul if the property owners are in agreement with this trade.Paul stated that the owner along Warrior Lane wanted to go to Clive and the other people are in Waukee.The City should get their consent to this trade.Moved by Council member Berger,second by Council member Watts to approve the property trade on this condition that the property owners agree to the trade and that the speed limit on Alice's Road be changed.The Mayor asked for a roll call vote and the following Council members voted:Ayes:Berger, Watts,Johnson,Peard,and Gruber.Nays:None.Motion carried 5-0. RESOLUTION NO.00-24 APPROVING PROPERTY TRANSFER ~lTH THE CITY OF CLIVE WHEREAS,The City of Waukee and the City of Clive have discussed the transfer of two properties,one on Alice's Road to go to Clive and one on Warrior Lane to go to Waukee,in order to establish more uniform boundaries,AND, WHEREAS,the City of Waukee City Council approves of these transfers so long as the property owners agree to participate in the transfer,AND, WHEREAS,the City of Waukee requests that a uniform speed limit be established for both sides of Alice's Road where it borders the two communities, NOW THEREFORE BE IT RESOLVED that the City of Waukee City Council in session this 28'"day of February,2000 hereby gives its approval to the proposed transfer of properties between the City of Waukee and the City of Clive provided that the affected property owners indicate their agreement to such a transfer and provided that the speed limit be the same on both sides of that portion of Alice's Road which forms the common boundary between the two communities. 15 Donald L.Bailey,Jr.Mayor IAttest: Mark J.Arentsen,City Administrator/Clerk ROLL CALL VOTE AYES NAYS ABSENT Nicholas C.Gruber Marvin Berger Bill Peard Mike Watts Wayne Johnson x X X X X AGENDA ITEM #25:RESOLUTION 00-25:Showing Opposition to Property Tax Freeze legislation. The Mayor stated the City received an action call from the League of Cities requesting support on this. Last year only 3 of 949 budgets were protested aud Waukee was one of them.All of the budgets were upheld at the state level.Moved by Couucilman Watts,second by Councilman Berger to approve showiug opposition to the property tax freeze legislation.The Mayor asked for a roll call vote and the following Council members voted:Ayes:Watts,Berger,Johnson,Gruber,and Peard.Nays:None:Motion carried 5-0. RESOLUTION NO 00·25 OPPOSITION TO PROPERTY TAX FREEZE LEGISLATION WHEREAS a proposed property tax limitation initiative would combine separate levies into one,reducing the ability of taxpayers to know what their tax dollars are being used for;aud WHEREAS a property tax limitatiou initiative would hamper the ability of communities to use a prudent pay-as-you-go approach to address vital infrastructure needs if the debt service levy is included in a revenue cap;and WHEREAS allowing an inflationary adjustment in total revenue collection fails to give local government the flexibility to address the future service demands of citizens and accommodating any emergencies that may arise;and WHEREAS there is no requirement that state government be restricted in the cost of programs and services that it may pass on to local government,diverting limited funds from local priorities;and WHEREAS communities are already subject to several tax limitatious including levy rate limits and the residential rollback;and WHEREAS a compelling case has not been made to warrant a property tax freeze,particularly considering that only three out of 949 city budgets were protested and none were upheld at the state level;and WHEREAS local efforts to spur job creation through the attraction of business and industry will be diluted due to the disproportionate property tax burden a freeze would place on commercial property because of potential levy rate increases;and I 16 WHEREAS a property tax freeze punishes the fiscally respousible communities that do not currently levy at the maximum rates allowed under the law; THEREFORE,BE IT RESOLVED that the City of Waukee hereby states its opposition to any proposed property tax freeze or any further limitations on its ahility to determine an appropriate balance between taxes and services for the City of Waukee. Passed and approved on February 28,2000. Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen,City Administrator ROLLCALL A YES NAYS ABSENT Nick Gruher Marvin Berger Mike Watts Wayne Johnson Bill Peard x X X X X AGENDA ITEM #26:RESOLUTION 00-26:Approving City Funding of Council Participation in the League of Cities Training Session.Councilman Peard asked that this be put on the agenda.The meeting coming up April 8th has a lot of issues pertaining to City issues and he would like to have as many Council members attend as possihle.We are already a member of the League of Cities.Moved by Peard,second by Johnson to approve city funding for Council participation in the League of Cities training session.The Mayor asked for a roll call vote and the following Council memhers voted:Ayes:Peard,Johnson,Berger, Watts,and Gruber.Nays:None.Motion carried 5-0. AGENDA ITEM #28:ORDINANCE 2311:Facilitating Safe LoadinglUnloading of School Busses at Waukee Elementary School (3"Reading).Moved by Peard,second by Berger to have the 3"reading in title only of "Facilitating Safe LoadinglUnloading of School Busses at Waukee Elementary School".The Mayor asked for a roll call vote and the followiug Couucil members voted:Peard,Berger,Watts,Johnson, and Gruber.Nays:None.Motion carried 5-0. Arentsen read the ordinance in title only:An Ordinance to amend Chapter 500,Section 502.8,Waukee Municipal Code,Traffic Ordinances of the City of Waukee,Iowa,by deleting 502.8B2,and inserting in lieu thereof the words,head in parking is permitted on the south side of Locust Street between Fourth Street and Fifth Street,except during the hours 8:00 A.M.to 9:00 A.M.and from 3:00 to 4:00 P.M.Monday through Friday,and from 12:30 to 1:30 P.M.on Wednesday,during the school year,"to facilitate safe loading and unloading of school busses. 17 The Mayor asked for a motion to approve Ordinance 2311 on its final passage.Moved by Berger,second Watts to approve the final passage of Ordinance 2311.The Mayor asked for a roll call vote and the following Council members voted:Ayes:Berger,Watts,Gruber,Johuson,aud Peard.Nays:Noue. Motion carried 5-0. ) The Mayor declared the Ordinance duly passed and adopted. ORDINANCE NO.2311 AN ORDINANCE TO AMEND CHAPTER 500,SECTION 502.8,WAUKEE MUNICIPAL CODE,TRAFFIC ORDINANCES OF THE CITY OF WAUKEE,IOWA,BY DELETING §502.8B2,AND INSERTING IN LIEU THEREOF THE WORDS,HEAD IN P ARK1NG IS PERMITTED ON THE SOUTH SIDE OF LOCUST STREET BETWEEN FOURTH STREET AND FIFTH STREET,EXCEPT DURING THE HOURS 8:00 AM.TO 9:00 AM.AND FROM 3:00 TO 4:00 P.M.MONDAY THROUGH FRIDAY, AND FROM 12:30 TO 1:30 P.M.ON WEDNESDAY,DURING THE SCHOOL YEAR,"TO FACIlLlTATE SAFE LOADING AND UNLOADING OF SCHOOL BUSSES. BE IT ORDAINED by the Council of the City of Waukee: Section I.Chapter 500,Section 502.8B2,Waukee Municipal Code,Traffic Ordinances of the City of Waukee,Iowa,is hereby amended by deleting §502.8B2,and inserting in lien thereof the words,"Head in parking is permitted on the South side of Locust Street between Fourth Street and Fifth Street,except during the hours of 8:00 A.M.to 9:00 AM.and from 3:00 to 4:00 P.M.Monday through Friday;and from 12:30 P.M.TO 1:30 P.M.on Wednesday,during the school year."so that the ordinance reads as follows: Section S02.8B2.Head-in parking is permitted on the south side of Locust street between Fourth Street and Fifth Street,except during the hours 8:00 A.M.to 9:00 A.M.and from 3:00 to 4:00 P.M.Monday through Friday,and 12:30 P.M.to 1:30 P.M.,Weduesday,during the school year. Section 2.Repealer.All ordinances or parts of ordinances in conflict with the provisions of this ordinance are hereby repealed. Section 3.Severability Clause.If any section,provision or part of this ordinance shall be adjudged invalid or unconstitutional,such adjudication shall uot affect the validity of the ordinance as a whole or any section,provision,or part thereof not adjudged invalid or unconstitutional. Section 4.Effective Date.This ordinance shall be in effect upon its final passage,approval and pnblication as provided by law. Passed by the City Council of the City of Waukee,Iowa,this 28th day of February,2000,and approved this 28th day of February,2000. Donald Lee Bailey,Jr. MAYOR Attested:IMarkJ.Arentsen,City Clerk 18 AGENDA ITEMS #29:REPORTS: CITY ADMINISTRATOR:Interviews for the Finance Director position were held last Thursday.Mayor Bailey,Councilman Berger,John Werner from Waukee State Bank,Robert Layton,City Manager from Urbandale participated in this process.He is negotiating with one of the candidates at this time. The Public hearing for the Interstate interchange will held at City Hall,February 29th. The annexation request for St.Boniface will be on the City Development Board at their March 9th meeting. After the annexation is approved St.Boniface can get their site plan approved. League of Cities Legislation Day is corning up Wednesday,March 1".Mark and Councilman Peard will be attending this. Mark will be having a meeting with Jeff Downing tomorrow,February 29th regarding the outstanding amount from the sewer project.We have made progress with Downing paying approximately $15,000.00 so far.Mik Bredis and Mark determined that Mr.Downing owes another $9,500 and they will be discussing this matter tomorrow.There is still more monies owed to the City.More research will be needed to determine who exactly owes this money. Marty Schukert called and asked for maps relative to the Comprehensive Planning process so they will be sent to him.Impart fees will also be addressed as part of the comprehensive Plan process. Mark will check to make sure that the budget and hearing time was published in the Dallas County News. The Budget hearing is scheduled for Marcb 6th at 7:00. PLANNING &ZONING:Councilman Gruber stated tbat the last agenda included discussion items only. ECONOMIC DEVELOPMENT:Joshua stated the Economic Development Committee met on February 22nd•Some of the members and Joshua will be taking a trip to Pella on March 7th to look at what they are doing around their City Square for development.They are making it a unique shopping area,they are also putting a canal in one area of the square.Joshua would like to thank all of the members who attend all of the meetings and he feels the committee is moving in the right direction.The Committee is looking at improvements which would be made to downtown Waukee. UTILITIES:Councilman Peard stated the Mayor challenged the committee to reduce the water rate and this by .50 per thousand.They looked at the numbers and it determined could be done at this time. PARKS:Councilman Johnson stated the working sessions are working well.School representatives will be at the next meeting concerning the recreational complex.The Hoard is looking at the location of the central core of softball diamonds.They are trying to bring the approved items before the City Council so the school could start on their fund raising.They are looking at where in Waukee could establish sledding areas.Rotary is looking at adopting one of the parks.They are looking at applying for grants for tree planting and land acquisition type items.Another item the Park Board wants to pursue putting a wadding pond in Windfield.Costs are being developed. CITY ATTORNEY:Paul recommended that Planning &Zoning create a checklist of items to considered for proposed developments.The Council could then have a record regarding the items that the Planning and Zoning Commission considered.Items to be reviewed include:fire protection,ability to clean snow from the streets,lighting,warning systems,and special agreements that have been discussed and made part of the development.The City would then have record of what was discussed and passed for them to look at later. Dennis &Beth will be asked to look into creating this list for the Planning &Zoning Commission.This would then be forwarded to the City Council at the time the development passes for the Council to review. The Mayor would like this for the next meeting. 19 CITY COUNCIL:Councilman Peard stated he wanted to publicly support our staff and Joshua for his efforts in making Waukee a better community.He feels this is a tough job but things are going in the right direction.Cj MAYOR:The Mayor stated he wanted to publicly thauk the Budget Committee;Jay Oxenford,Joe Schmidt,Jerry Crow,Ed Butler,Mark Leslie,and Jeff Heemstra for their irnput.It was very helpful and worked out well.The Committee and Council approved a rate of $13.50 which will be a reduction of about 8%on the City share of the property taxes.Also the Mayors,the School Board Representatives and the County Supervisors approved the Dallas County Assessor budget.For your information,included in the Assessor's budget there is a preliminary start on a Geographic Information System.Polk County already has this in place.Dallas County will be setting monuments around the County and will be taking readings from them.This will be helpful in the future.We will be able to map out where utilities are and have detailed information when passing plats.There will be a lot of additional information to obtain from this system. The Comprehensive Plan meeting will be on March 13th at 7:00.There are a lot of citizens involved on the Committee. Tomorrow is the Public Hearing on the Interchange. John Gibson provided the Mayor with information on the Ashworth truck route.John also stated that R-22 will be closed to replace two culverts.The Mayor would like the detour to be on Warrior Lane,this would get the truck traffic off of Ashworth.R-22 will be closed for approximately 10 weeks.The Mayor asked that Ashworth be eliminated as a truck route at this time .. ADJOURNMENT:The Mayor asked for a motion and second to adjourn the meeting.Moved by Berger, second by Peard to adjourn the meeting at 9:07PM. 1 Donald L.Bailey,Jr.,Mayor ATTEST: 1 20