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Home My WebLink About2001-05-21-Regular MinutesWAUKEE CITY COUNCIL MINUTES May 21,2001 (1)Call to Order -The May 21,2001 meeting of the Waukee City Council was called to order by Mayor Bailey at 7:00 PM.The Mayor asked for a roll call. (2)Roll Call-The following members were present:Mayor Donald L.Bailey,Jr,and Council members Nicholas Gruber,Marvin Berger,Mike Watts,and Wayne Johnson. Councilman Bill Peard absent. (3)Open Forum -Joe Schmidt,2806 W Avenue,wanted to thank John Gibson and the Public Works for fixing his driveway,which had been tom up by snowplows during the winter months.He said the work was done in a timely fashion and very well.Mark Arentsen introduced Cathy Paardekooper as the recently hired Deputy City Clerk. Councilman Bill Beard present at 7:08. (4)Agenda Additions /Approval-No changes.Motion made by Councilman Gruber, second by Councihnan Berger to approve the agenda as presented.Ayes:Gruber,Berger, Watts,Peard,and Johnson.Nays:None.Motion carried 5-0. (5)Consent Agenda -Mayor Bailey had several questions concerning the Bill Presentation Recap.Staff resolved most issues and will research the 110 Debt Service Fund.Mayor Bailey and Mike Watts also had questions/comments concerning the veto by the mayor of the fire truck purchase and the method of seeking bids.Clarification of the minutes to accurately reflect statements and actions attributed to Mike Watts concerning the fire truck purchase and a copy of the veto message by Mayor Bailey supporting his veto of the resolution to purchase a fire truck will be published as amended portions of the May 7th Council minutes. A.Approve Payroll and Bill List B.Approve April 30 and May 7 City Council Minutes C.Approve Cigarette permit for Kum &Go,85 4th Street Gruber moved,Berger second to approve all items.Ayes:Gruber,Berger,Watts,Peard, Johnson Nays:None.Motion carried 5-0. BILL LIST 5/17/01 NO DEPT ENTERED BANKERS TRUST COMPANY WAUi<mAT99·PRIN/INTEREST WAUKSEW92·PRIN/INTEREST WAUKSEWll·99·PRIN/INTEREST JUN '01 SEWER REVENUE NO JUNE '01 SEWER BONDS 1998 JUNE '01 SEWER BONDS 1998 $80,000.00 $505.000.00 $30,000.00 $30,000.00 $16,000.00 $43,000.00 COMMERCIAL FEDERAL BANK WELLS FARGO BANK IOWA NA 1 JUNE '01 SEWER BONDS 1998 $34,000.00 POLICE OPERATIONS ALLERGRA BUSINESS CARDS·LUDWIGS $35.00 CARPENTER UNIFORM CO UNIFORMS·POPP $88.95 UNIFORMS-MAPES $195.80 UNIFORMS-BREUER $27.90 UNIFORMS-LUDWIGS $689.45 DAHL AIR CONDITIONING &SPRING MAINTENANCE $108.00 OM STAMP MFG CO NOTARY STAMPS $49.30 FESLERS INC SUPPLIES $51.14 WARNING SIREN $16,639.50 HEARTLAND CO-OP APR '01 POliCE STATEMENT $1,606.45 INTOXIMETERS INC SUPPliES $208.50 IOWA POLICE EXECUTIVE FO 2000 SURVEY IOWA POliCE $70.00 STOREY-KENWORTHY COMPANY OFFICE SUPPLIES $279.64 OFFICE SUPPLIES $10.85 SUNCOM APRIL '01 STATEMENT $248.40 UNIVERSITY PHOTO FILM DEVELOPING $82.16 FILM DEVELOPING $15.56 WAUKEE AUTO WASH CARWASH TOKENS $210.00 ZYLSTRA CYCLE CO EMERGENCY liTES MOTORCYC $234.80 FIRE PROTECTION CAP RENTER UNIFORM CO UNIFORMS $105.95 CLIVE POWER EQUIPMENT SUPPLIES $32.76 CRYSTAL CLEAR BODLED WA APR '01 STATEMENT $35.18 DALLAS COUNTY NEWS APR '01 STATEMENT $21.74 ED M FELO EQUIPMENT CO REPAIRS $89.60 CREDIT -$800.00 CREDIT ·$492.50 ELECTRONIC ENGINEERING C MAINTENANCE $130.00 GALL'S INC MEDIC BAG $68.98 HEARTLAND CO-OP APR '01 STATEMENT/FIRE $372.72 HY-VEE FOOD &DRUG CENTER APR '01 STATEMENT $60.21 MID STATES FORD INC LABOR DEDUCTIBLE $100.00 MIGHTY TIDY CLEANING APR '01 FIRE STATION CLEANIN $100.00 NEXTEL SUPPLIES $12.70 PMXMEDICAL SUPPLIES $156.30 SPRING VALLEY RADIO CORP REPAIR SIREN $152.50 SUNCOM APR '01 STATEMENT $62.10 TRIPLETT OFFICE ESSENTIAL SUPPLIES $29.33 SUPPLIES $16.00 VERIZON WIRELESS CELL PHONE $31.33 PUBLIC SAFETY BLDG PROJECT 2 ---------------------------- BUSINESS COMMUNICATIONS LUNCHROOM SPEAKERS $200.25 ELECTRONIC VIDEO SYSTEMS VCR FOR JAIL $679.00 STREET LIGHTING KING DELIVERY SERVICE IN APRIL '01 DELIVERIES $20.02 MEL NORTHEY CO INC ALUMINUM TEMPLATE $145.00 MID AMERICAN ENERGY MAY '01 STATEMENT $6,042.43 WEBSTER ELECTRIC LOCATING $75.00 TRAFFIC SIGNAL LIGHTS IOWA SIGNAL &ELECTRIC C SIGNAL RENTAL-ALICES &U $200.00 SERVICE &LITE BULB $56.00 MID AMERICAN ENERGY MAY '01 STATEMENT $397.5B BUILDING INSPECTION ACADEMIC CAPITAL GROUP I JUN '01 COMPUTER LEASE $149.7B DM STAMP MFG CO NOTARY SEALS $29.50 SUNCOM APR '01 STATEMENT $62.10 LIBRARY SERVICES ACCESS SYSTEMS COMP SERVER UPGRADE SERV $89.00 AMERICAN LIBRARY ASSOC 2001 ALA MEMBERSHIP DUES $110.00 BORDERS BOOK SHOP MAR '01 STATEMENT $122.11 CENTRAL IOWA REGIONAL LI STAFF TRAINING $24.00 COMMERCIAL FEDERAL BANK APR '01 STATEMENT $97.81 DEMCO MATERIALS $147.61 EAST CENTRAL REGIONAL LI TUITION CHILDRENS WORKSH $20.00 ENSLOW PUBLISHERS INC MATERIALS $121.02 MATERIALS $20.17 IMAGING TECHNOLOGIES COPIER MAINTENANCE CONTR $84.00 INGRAM LIBRARY SERVICES MATERIALS $44.84 MATERIALS $56.46 MATERIALS $14.72 MATERIALS $10.97 MATERIALS $2.97 MATERIALS $7.77 MATERIALS $3.57 MATERIALS $21.91 MATERIALS $20.97 MATERIALS $3.57 MATERIALS $171.20 MATERIALS $30.31 MATERIALS $208.72 MATERIALS $44.81 MATERIALS $77.91 MATERIALS $84.93 3 IOWA FIRE EQUIPMENT COMP MACK,LINDA MID AMERICAN ENERGY MURPHY-PETERSEN,DEVON NETINS OFFICE DEPOT CREDIT PLAN SAGEBRUSH TECHNOLOGIES UPSTART WAUKEE MUNICIPAL UTILITIES WELLS FARGO -LIBRARY PE LIBRARY BUILDING PROJECT DALLAS COUNTY AUDITOR PARKS ANNEAR EQUIPMENT INC DALLAS COUNTY NEWS GATREL,MARK HYVEE MENARDS QWEST MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS MATERIALS CREDIT MATERIALS CREDIT MARCH '01 DOWNLOADS LIBRARY FIRE EXT SERVICE APR '01 EXPENSE /MILEAGE APR '01 STATEMNTlLlBRARY APR '01 EXPENSE/MILEAGE APR '01 SERVICE ENVELOPES/PAPER/INK CART LABELS MATERIALS APR '01 LIBRARY APR '01 PETTY CASH $63.22 $46.08 $8.85 $33.57 $11.97 $114.45 $30.62 $11.97 $18.91 $100.71 $21.25 $10.17 $6.56 $3.59 $11.37 $30.65 $2.39 $18.82 $2.97 $77.20 $3.59 $8.97 -$15.34 -$10.59 $39.04 $21.60 $30.43 $451.44 $236.36 $21.95 $131.85 $54.95 $304.92 $204.77 $168.90 LIBRARY ELECTION EXPENSE $1,824.33 MOWER REPAIRS APR '01 STATEMENT 4TH JULY WRIST TICKETS CITIZEN YEAR CAKE TRUCK SIDESIWOOD PROTECT MAY '01 987-9772 $212.80 $53.70 $17.03 $39.99 $43.94 $60.96 4 SUNCOM UPBEAT INC WAUKEE GARDEN CLUB APR '01 STATEMENT PICINIC TABLES FLOWERS FOR TRIANGLE $30.46 $2,130.00 $83.00 SOLID WAST COLLECTION &RECYCLING WASTE MANAGEMENT OF IOWA APR '01 CURB SERVICE $12,850.69 PUBLIC WORKS ARAMARK UNIFORM SERVICES OVERHEAD DOOR COMPANY SUNCOM TRIPLETT OFFICE ESSENTIAL MAT SERVICE PUB WORKS DOOR REPAIR APR '01 STATEMENT LETTERHEAD $33.40 $64.00 $62.10 $113.50 WATER UTILITY BANKERS TRUST COMPANY US FILTERIWATERPRO WILLIAMS TURF FARMS WAUKWAT99 -FEES WAUKWAT99-PRI Nil NTERES 1992A WATER REVENUE BOND 1992B WATER REVENUE BOND LATEX GLOVESINEOPRENE AP TV INSPECTION APR '01 STATEMENT METER &PARTS RED MARKING PAINT LIME YELLOW VESTS APR '01 STATEMENT APR '01 STATEMENT SUPPLIES SOD $75.00 $13,895.00 $41,276.89 $10,700.00 $29.80 $1,556.50 $200.00 $1,098.27 $36.56 $193.67 $30.46 $62.10 $126.79 $123.75 DES MOINES WATER WORKS FASTPRO INTERNATIONAL IN HYDRO KLEAN IOWA ONE CALL MUNICIPAL SUPPLY SA-SO SUNCOM SANITARY SEWERS &TREATMENT FACI BANKERS TRUST COMPANY WAUKSEW11-99 FEES WAUKSEW92-PRINIINTERES WAUKSEW11-99 -PRINIINTER JUN '01 SEWER REVENUE NO MAY '01 STATEMENT HANOI WIPES MAY '01987-0684 APR '01 STATEMENT APR '01 STATEMENT APR '01 LAB TESTING JUN '01 SEWER BONDS 1998 JUN '01 SEWER BONDS 1998 JUN '01 SEWER BONDS 1998 UTILITY CONSULTANTS INC WELLS FARGO BANK IOWA NA $75.00 $17,796.25 $17,318.75 $13,020.00 $280.82 $162.33 $45.46 $30.46 $62.10 $827.00 $9,201.25 $20,396.47 $19,095.30 COMERCIAL FEDERAL BANK MID AMERICAN ENERGY MOMAR QWEST SUNCOM GAS UTILITY BELL,DEB GAS REFUND $184.14 5 CIGMA LLC 5/8"BOLT $16.20 DAN'S TOWNING &SERVICE TOWING $60.90 INDUSTRIAL SAFETY CO HARD HAT &RAINCOAT $278.71 IOWA AUTO REPAIR CLUTCH REPAIR $233.03 IOWA ONE CALL APR '01 STATEMENT $201.00 MID AMERICAN ENERGY MAY '01 STATEMENT $11.77 MUNICIPAL SUPPLY CIRCLE CLAMPS $279.28 PLUMB SUPPLY COMPANY BUSHING $3.82 ADAPTER $0.75 BALL VALVE $74.64 QWEST MAY '01987-0821 $42.45 SUNCOM APR '01 STATEMENT $30.46 APR '01 STATEMENT $186.30 US ENERGY SERVICES INC MAR '01 STATEMENT $21,258.61 APR '01 STATEMENT $66,618.35 WASTE MANAGEMENT OF IOWA APR '01 ROLL OFF SERVICE $258.46 WILLIAMS TURF FARM APR '01 ROLL OFF SERVICE $123.75 UTILITY BILLING ACADEMIC CAPITAL GROUP I JUN '01 COMPUTER LEASE $74.89 STREET DEPARTMENT CHICOINE,JERRY L BRICK MAILBOX REPAIRS $375.00 ELLIOn EQUIPMENT CO SWEEPER PARTS $151.98 LOGAN CONTRACTORS SUPPLY CONCRETE SAW BLADE $978.85 RE-ROD $171.38 MENARDS TRUCK SIDESIWOOD PROTECT $57.80 MINER DUST CONTROL DUST CONTROL $1,883.88 NEWMAN TRAFFIC SIGNS BOONE DR OVERLAY $24.20 NORTHERN TOOL &EQUIPMENT PRESSURE WASHER PARTS $42.98 OLSON,SCOTT REIMBURSEMENT-WORK JEANS $125.00 PLUMB SUPPLY COMPANY SPRAYER PARTS $9.49 R-WAY CONCRETE CONCRETE $231.00 CONCRETE $327.25 CONCRETE $38.50 SPRAYER SPECIALTIES INC SPRAYER TANK'$185.00 SPRAYER PARTS $11.01 STANDARD BEARINGS BEARING $54.09 SUNCOM APR '01 STATEMENT $30.46 APR '01 STATEMENT $124.16 VAN-WALL EQUIPMETN INC CREDIT -$93.34 ZIEGLER INC HYDRAULIC HOSES $151.55 GO DEBT SERVICE BANKERS TRUST COMPANY WAUKG099-FEES $150.00 WAUKG093-FEES $150.00 6 WAUKG092-FEES $150.00 WAUKG089-FEES $150.00 WAUK98-FEES $150.00 WAUK94-FEES $150.00 WAUK94-PRIN/INTEREST $53,031.25 WAUK98-PRIN/INTEREST $165,525.00 WAUKG089·PRIN/INTEREST $41,450.00 WAUKG092·PRIN/INTEREST $63,690.00 WAUKG093-PRIN/INTEREST $21,172.50 WAUKG099·PRIN/INTEREST $91,805.00 FIRST STATE BANK OF COLF JUN '01 1990 GO WATER NO $10,367.50 TIF DEBT SERVICE BANKERS TRUST COMPANY WAUKWAT93-FEES $150.00 WAUKTAX95-FEES $150.00 WAUKWAT93-PRIN/INTEREST $25,687.50 WAUKT AX95-FEES $72,476.25 ADMINISTRATION ACADEMIC CAPITAL GROUP I JUN '01 COMPUTER LEASE $299.54 ANE COMPUTER SERVICES COMPUTER MAINTENANCE $212.50 ARAMARK UNIFORM SERVICES CITY HALL MAT SERVICE $52.89 COMM CENTER MAT SERVICE $41.37 ARENTSEN,MARK CASSEDE TAPE $15.90 DALLAS COUNTY NEWS APR '01 STATEMENT $2,227.50 MBNA AMERICA BUSINESS CA MAR '01 STATEMTN-ARENTS -$390.05 APR '01 STATEMTN/ARENTS $55.95 MENARDS COMM CENTER SPEAKER SHEL $61.35 MID AMERICAN ENERGY MAY '01 STATEMENT $387.96 PLUMB SUPPLY COMPANY COMM CENTER -URNAL REP $9.72 QWEST MAY '01987-83.90 $50.48 SUNCOM APR '01 STATEMNT $62.10 TRIPLED OFFICE ESSENTIAL LEDERHEAD $113.50 CREDIT -STORAGE BOXES -$77.97 CREDIT -STORAGE BOXES -$431.83 OFFICE SUPPLIES $6.80 OFFICE SUPPLIES $131.60 VAN ZEE,DIANNA CITIZEN YEAR MILEAGE $10.20 FINANCIAL ADMINISTRATION ACADEMIC CAPITAL GROUP I JUN '01 COMPUTER LEASE $74.89 BURKHART,LINDA MAY '01 MILEAGE REIMBURSE $45.90 MAY '01 MILEAGE $10.88 DALLAS COUNTY NEWS APR '01 STATEMETN $158.77 DM STAMP MFG CO NOTARY SEALS $26.50 7 ECONOMIC DEVELOPMENT DALLAS COUNTY NEWS SUNCOM ENGINEERING FREEMAN,BRAD GAZEDE COMMUNICATIONS HUMBOLDT MFG CO IOWA DEPT OF TRANSPORTATION RAPID REPRODUCTIONS SUNCOM TRIPLED OFFICE ESSENTIAL GRAND TOTAL PAYROLL 5/15/01 ARENTSEN,MARK J BERGER,MARVIN 0 BORMANN,ADAM W BOSWELL,KRISTIN A BREUER,GREGORY A BRUECKEN,ALYSSA J BURGER,RICK 0 BURKHART,LINDA S CROSS,MADHEW A DAGGED,WILLIAM J DAVISSON,DELORES J DEZEEUW,DAVID S DODGE,JUSTIN 0 DONALD LEE BAILEY,JR, DOWELL,DENNIS 0 EFTPS EMBREE,NICHOLAS F FORD,ELIZABETH A FREEMAN,BRADLEY W FRENCH,TRAVIS J GENTOSI,MICHAEL P GRUBER,JOHN R GRUBER,NICHOLAS GUNDERSON,JODY T HEIMANN,RONALD L HERRICK,ROBERT 0 HOI FELDT,JENNIFER L APR '01 STATEMENT APR '01 STATEMENT REIMBURSEMENT-WORK JEANS CONSTRUCTION INSPECTOR A SLUMP CONE BASE SET CONSTRUCTION MANUAL CONCRETE AIR TESTER APR '01 STATEMENT OFFICE SUPPLIES OFFICE SUPPLIES FEDERAL FICA MEDICARE 8 $12.12 $62.10 $125.00 $29.00 $167.02 $40.21 $666.26 $62.10 $55,57 $17.70 $1,602,084.65 $1,694.85 $88.53 $179.86 $179.40 $1,234.44 $28,53 $452.26 $1,257.73 $113,75 $1,014.63 $164.53 $1,024.29 $755.28 $327.28 $1,170.50 $6,080,22 $6,411.42 $1,499.42 $434.48 $827.90 $1,061.90 $140.38 $798.18 $1,442,90 $92,22 $1,602.78 $692.37 $988.57 $416.52 JOHNSON,WAYNE M KELLER,CHRISTOPHER M KIENE,MADR LELAND PERKINS LIFE INS.PREM LUDWIGS,MICHAEL R MACK,LINDA M MAPES,TROY M MARCHANT,JOEY L MAREAN,NICHOLAS A MURPHY ·PETERSEN,DEVON M OLSON,SCOD A PEARO,WILLIAM F PERKINS,LELAND E PHILLIPS,LARRY J POPP,SHAWN ° RICHARDSON,ELIZABETH A ROBINSON,CLINT H ROBINSON,KIMBERLY A ROYER,TIMOTHY A SCHEDLER,RODNEY A SCHROEDER,MELANIE L SPENCER,JEFFREY A SWAIN,CURTIS B TIMOTHY ROYER TORGERSON,LISA A VAN ZEE,DIANNA L WADS,MICHAEL L WHITE,DANNY L WILLIAMS,MIKE E WINTERS,TROY G $97.51 $889.51 $147.09 $400.00 $300.00 $55.34 $907.98 $902.61 $1,057.82 $925.35 $639.11 $770.95 $811.94 $88.53 $282.27 $1,541.59 $953.85 $898.30 $255.56 $342.91 $1,176.28 $1,009.87 $202.96 $788.88 $414.38 $100.00 $417.89 $804.61 $88.65 $977.98 $86.45 $825.10 GRAND TOTAL $51,336.39 (6)Mayor's Report:Mayor Bailey deferred the mayor's report to the next meeting because ofthe length of the agenda, (7)Resolution:Approving Contract for Library Architectural Services.Library architectural firm FER has submitted a draft contract for their services to the City.In addition Mark Arentsen indicated that about three different firms have approached the City to indicate they would be interested in bidding on the job as the construction manager.The construction manager,in effect,would take the place of the general contractor.Mark was under the impression that a construction manager would change 9 the role of the architect and would then change the scope of the architect's responsibility and require a modification to the contract.Dennis Sharp of FEH indicated that the architect's role would not change whether a construction manager was hired or a general contractor.Paul Huscher requested additional information concerning payment for services originally contracted for by the Library Board.The cost of that early work is approximately 8.5%of the total cost of$140,000.Paul suggested to the Council that they would want to review the contract submitted to the city for the remainder of the agreement.There are a number of areas,which might require some revision.The contract was submitted to Paul for his review.He submitted 5 pages of concerns regarding the proposed contract.Although the Library has not reviewed the total contract at this time,they will have a full Library Board meeting on the 29th of May at which time they will do so.City Councillstaff are invited to that meeting.The Library Board plans to present a report of that meeting to the Council at the June 4th Council Mtg.Because the Library Foundation has paid $10,000 for some of the design work already completed, it is important that the City review the overall cost to determine the actual amount being asked ofthe City of Waukee.Wayne Johnson asked how a portion ofa contract could be awarded without awarding all of it.It was decided that a portion ofthe contract could not be awarded.A motion to table this item until the June 4th meeting was moved by Gruber, second by Peard.Further discussion centered on the difference between construction manager and a general contractor.This also will be reviewed on the June 4th Council Mtg.Peard stated that he wanted the staff to get actively involved in the Library proposal so that what is before the Council is clarified prior to the next meeting.Roll call:Ayes: Gruber,Peard,Johnson,Watt,Berger.Nayes:None.Motion carried 5-0. THE CITY OF WAUKEE,IOWA RESOLUTION 01- APPROVING CONTRACT FOR LffiRARY ARCHITECTURAL SERVICES IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS,a successful bond referendum was held on May 1,2001 regarding construction of a new Waukee Public Library,AND, WHEREAS,FEH Associates has provided architectural services to this point in the Library proj ect development,AND, WHEREAS,the Library Board recommends obtaining the remaining architectural services needed for this proj ect from FEH, NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 21st day of May,2001 that it hereby approves retaining FEH Associates for 10 provision of the Schematic Design Phase and Design Development Phase of the Library project for a sum not to exceed $51,620. BE IT FURTHER RESOLVED that the Council will consider the balance of the FEH Associates proposal at its June 4 meeting. Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen,City Administrator/Clerk ROLL CALL VOTE AYE NAY ABSENT Nicholas C.Gruber Marvin Berger Resolution tabled until June 4th Bill Peard Mike Watts Wayne Johnson (8)Resolution:Approving Contract for Library Site Survey.A site survey is needed as part of the building design process.Library architect FEH requested proposals from four firms.Responses from two:Engineering Resource Group and Snyder &Associates,Inc. were received.Joe Schmidt,Library Board Secretary,indicated a detailed request for proposal had been sent to four reputable companies.He recommended going with the lowest bid.Motion made by Peard,second by Watts to award contract to Engineering Resource Group @$2,100.00.Ayes:Gruber,Berger,Watts,Peard,Johnson.Nays: None.Motion carried 5-0. THE CITY OF WAUKEE,IOWA RESOLUTION 01-76 AWARDING CONTRACT FOR LIBRARY SITE SURVEY IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS,a successful bond referendum was held on May I,2001 regarding construction of a new public library,AND, 11 WHEREAS,work to facilitate construction of this new facility should begin immediately,AND, WHEREAS,a site survey is needed to facilitate the architects work in designing the building,AND, WHEREAS,proposals for provision of a site survey were received and opened by FER Associates,AND, WHEREAS,after reviewing these proposals FER recommends that this work be awarded to Engineering Resource Group, NOW THEREFORE BE IT RESOLVED by the Waukee City Council in session this 21 sl day of May,2001 that it hereby awards the contract for library site survey to Engineering Resource Group, Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen,City Administrator/Clerk ROLL CALL VOTE Nicholas C.Gruber Marvin Berger Bill Peard Mike Watts Wayne Johnson AYE NAY ABSENT X X X X X (9)Resolution:Approving Contract for Library Geotechnical Services.Site soils information is needed as part of the building design process.Library architect FER requested proposals from five firms.Of the four firms submitting bids,the firm of Team Services with a bid of $1,840.00 submitted the lowest bid.Joe Schmidt,Library Board Secretary recommended accepting the lowest bid.Motion by Nick Gruber,second by Mike Watts to let the contract to Team Services.Ayes:Gruber,Berger,Watts,Peard, Johnson.Nays:None.Motion carried 5-0. 12 THE CITY OF WAUKEE,IOWA RESOLUTION 01-77 AWARDING CONTRACT FOR LIBRARY GEOTECHNICAL SERVICES IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS,a successful bond referendum was held on May I,2001 regarding construction of a new public library,AND, WHEREAS,work to facilitate construction of this new facility should begin immediately,AND, WHEREAS,site geotechnical information is needed to facilitate the architects work in designing the building,AND, WHEREAS,proposals for provision of geotechnical services were received and opened by FER Associates,AND, WHEREAS,after reviewing these proposals FER recommends that this work be awarded to Team Services, NOW THEREFORE BE IT RESOL YED by the Waukee City Council in session this 21 st day of May,2001 that it hereby awards the contract for library site survey to Team Services. Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen,City Administrator/Clerk ROLL CALL VOTE Nicholas C.Gruber Marvin Berger Bill Peard Mike Watts Wayne Johnson AYE NAY ABSENT X X X X X 13 (10)Motion:Establishing Payment for FY 2000 Audit.The issue,brought to the Council's attention by Mark Arentsen,resulted from an invoice received by the city for audit services provided for year ending June 30,2000.It is the contention of the City Administrator's office that the amount requested,which is approximately 51 %higher than the amount budgeted,could have been averted ifthe state auditor's office had begun the andit at or before the close ofthe fiscal year,June 30th.The state auditor's office, represented by Andy Nielsen and Annette Campbell,have countered by saying that the city was not prepared and their office had to do more than they had originally agreed to do.A motion by Gruber,second by Peard to pay only the $19,000 originally budgeted was made early in the discussion.Discussion following the motion revolved aronnd the above two main issues.Call for motion by Peard.Motion to pay only the $19,000: Ayes:Gruber,Peard.Nays:Berger,Watts,Johnson. Motion made by Berger,second by Watts to request of the state's auditor to snbmit an itemized statement outlining the original costs for the audit and for the extra services needed to complete the audit.Ayes:Gruber,Berger,Watts,Peard,Johnson.Nays: None.Motion carried 5-0. (11)Resolution:Supporting Tax Credit Application for Phase II -Windfield West Apartments Jim Conlin,of Conlin Properties,Inc.,has requested that the City of Waukee pass a resolution supporting Phase II of his Windfield West Apartment tax credit project. The project will consist on additiona124-plex units and one single-family unit and will be the final phase at this site.Discussion included seeking the defmition of tax credit and affordable housing.Motion by Gruber,second by Berger to approve the second phase of this tax credit apartment project.Ayes:Gruber,Berger,Watts,Peard,Johnson.Nays: None.Motion carried 5-0. RESOLUTION 01 -78 RESOLUTION SUPPORTING TAX CREDIT APPLICATION FOR PHASE II-OF JIM CONLIN'S WINDFIELD WEST APARTMENTS IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS,the City of Waukee,Dallas County,State of Iowa,is a duly organized municipal corporation;and WHEREAS,the City of Waukee,Iowa,has been informed by James C.Conlin that a low income housing tax credit application (will or has been)filed with the Iowa Finance Authority for the development of affordable rental housing to be located at 301 Warrior Lane,Waukee,Iowa. WHEREAS,this housing project will contain 73 units;and WHEREAS,the units will be targeted towards families;and 14 WHEREAS,the project will be new construction;and WHEREAS,the property will have the following amenities:commercial playground, computer learning center,clubhouse;and WHEREAS,the Sponsor has requested local assistance through a local community lender;and WHEREAS,the site plan for this project has been previously approved by the City, NOW,THEREFORE BE IT RESOLVED that the City Council of Waukee,that we support and approve the development ofthe aforesaid housing in our community,subject to city ordinances and the building permit process.This resolution is effective until December 31,2001.In the event that any of the characteristics mentioned above should change prior to the issuance of a building permit,this resolution is null and void. Passed by the City Council of the City of Waukee,Iowa,and approved the 21st Day of May,2001. Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen,City Administrator/Clerk ROLLCALL:Ayes Nays Abstain Nicholas Gruber: Marvin Berger: Mike Watts: Wayne Johnson: William Peard: (12)Resolution:Approving Job Description and Salary Range for City Planner Position.Short discussion of source of funds to pay for position.Mayor suggested item should be tabled until council members had the opportunity to review all materials. Motion by Watts,second by Johnson to table resolution until next meeting.Ayes: Gruber,Berger,Watts,Peard,Johnson.Nayes:none.Motion carried 5-0. THE CITY OF WAUKEE,lOW A RESOL UTION 01- 15 ESTABLISHING CITY PLANNER POSITION IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS,the City of Waukee is one of the fastest growing cities in the State,AND, WHEREAS,the City is nearing the adoption of a new Comprehensive Plan,AND, WHEREAS,implementation of the new Plan will require revisions to a number of City ordinances,AND, WHEREAS,establishing this position will result in more thorough review of other development issues facing the City,AND, WHEREAS,a job description and salary range of $30,000 to $36,000 have been developed and are recommended for this position, NOW THEREFORE BE IT RESOLVED by the Waukee City Council in session this 29th day of May,2001 that it hereby approves the recommended job description for a City Planner position and designates a salary range of $30,000 to $36,000 for the position. Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen,City Administrator/Clerk ROLL CALL VOTE Nicholas C.Gruber Marvin Berger Bill Peard Mike Watts Wayne Johnson AYE NAY ABSENT RESOLUTION TABLED UNTIL MAY 29 MEETING. (13)Motion:Approval of Additional Capital Improvements Projects to be Included in Library Bond Issue.Based on the revised values and the probability that there will be additional increment created in the next several years,borrowing up to $2,000,000 using 16 Urban Renewal revenues to cover the additional borrowing is possible.The proposal suggests that every project through #17 on the Capital Improvements Projects List be funded with the exception that the Scaglione sewer extension and the Rube's sewer extension are not fully funded.The 4th Street Park Cul-de-sac will need to be completed as a tum around because the street will dead-end at that point.Talking about 25% assessment on the sidewalks.Mark suggested to the council that it was more important to borrow now at a low interest rate and not as important to identify the actual projects. Concern was expressed by some council members that the perception of the agenda item by the public would be such that the cost of the library proj ect would be viewed as having been increased after the original amount had been voted on.As this is not the case,it was suggested that this resolution be for additional projects in addition to the library bond issue.To conserve the cost of issue,these separate projects will be on the same offering sheet,but separate issues.Additional discussion centered on "rule of thumb"adopted by the council as to the percentage of debt limit per year,which had been set at 75%.This would be exceeded only during one year and because 75%was only a recommended amount,it was felt that a one year where percentage of debt was greater than 75%was not a concern.Interest rate and cost of issuing is favorable to incur the debt at this time. Motion by Johnson,second by Peard to approve the additional funding and have further discussions to determine capital projects covered by such borrowing.Ayes:Gruber, Berger,Watts,Peard,Johnson.Ayes:None.Motion carried 5-0. (14)Ordinance:Ordinance to Establish Fees Applicable to the University Ave.Trunk Sewer Connection Fee District.Continued discussion as to where funds are to be deposited once collected.It was understood that these funds were to go back to the account/line item from which the original expense was taken;but an official action identifying this had not been taken.The City Attomey,Paul Huscher suggested that the reading proceed and that the council follow-up at the next meeting with a resolution stating how/where the collections were to be deposited.Motion by Gruber,second by Berger to have the third reading in title only with resolution as to where funds will be deposited once collected at the next regular meeting.Ayes:Gruber,Berger,Watts,Peard, Johnson.Nays:None.Motion carried 5-0. AN ORDINANCE TO ESTABLISH A CONNECTION FEE DISTRICT AND FEES FOR CONNECTION OF PROPERTY IN SAID DISTRICT TO THE UNNERSITY AVENUE TRUNK SEWER TO RECOVER THE EQUITABLE PORTION OF THE COSTS THEREOF. Motion by Watts,second by Gruber for final passage.Ayes:Gruber,Berger,Watts, Peard,Johnson.Nays:None.Motion carried 5-0. (15)Ordinance:Establishing Fees Applicable to the University Avenue Eastern Area Trunk Sewer Connection Fee District (3rd Reading).Following discussion for Agenda Item 14,Berger moved,second by Johnson to have the third reading in title only. AN ORDINANCE TO ESTABLISH A CONNECTION FEE DISTRICT AND FEES FOR CONNECTION OF PROPERTY IN SAID DISTRICT TO THE UNNERSITY 17 A VVENUE TRUNK SEWER EASTERN AREA TO RECOVER THE EQUITABLE PORTION OF THE COSTS THEREOF. Motion by Gruber,second by Peard for [mal passage.Ayes:Gruber,Berger,Watts, Peard,Jolmson.Nays:None.Motion carried 5-0. (16)Ordinance:Reducing the Number of Dogs Which Necessitates Obtaining a Kennel License from Six to Four.The original ordinance change was asked for by Councihnan Peard who did so because of dog barking complaints from his neighborhood.To accommodate that request the City Attorney has changed the definition of a kennel to four (4)or more dogs,cats,or other household pets from six (6).Ifthe Council wishes to limit the number of dogs as opposed to the number of household pets,the ordinance would have to be further changed or a new ordinance introduced.Those individuals with a number of household pets greater than 4 would be required to refrain from replacing the animal once that animal died or was otherwise removed from the property.After much discussion the Council decided to set a public hearing for this ordinance change.Bill Peard moved,Marvin Berger second to set for public hearing.Ayes:Gruber,Berger, Peard,Jolmson.Nays:Watts.Motion carried:4-1. (17)Ordinance:Redefining the Term Kennel in Section 2.17 of the City Code to be the Same as the Definition of Kennel in Section 301.3.Brief discussion concerning issues related to kennels.City Attorney Paul Huscher suggested that this item be considered after agenda item 16 is resolved.Gruber moved,Watts seconded to table this agenda item until decision on agenda item 16.Ayes:Gruber,Berger,Watts,Peard,Johnson. Nays:None.Motion carried 5-0. (18)Ordinance:Eliminating Vinyl Siding as a Primary Material in any C Zoning District This ordinance would not permit vinyl siding on commercial structures except as a trim material if approved as part of the site plan.When the ordinance was originally written,the word "vinyl"was left out of those products,which were not to be used as primary exterior material.Larry Lyons addressed the Council with a number of concerns regarding the building standards ofthe City.J ody Gunderson indicated our standards were not as stringent as some of the neighboring communities.Gruber moved,Johnson seconded to set for public hearing.Ayes:Gruber,Berger,Watts,Peard,Johnson.Nays: None.Motin carried 5-0. (19)Resolution:Formation of Ordinance Review Committee Mayor Bailey wished to have the city's code book updated to ensure that it was in the most current and complete form.His thought was to appoint a connnittee of council members or staff to complete this task.Paul Huscher,city attorney,indicated that the code is recodified every time a new or changed ordinance is added.The code is pretty much up to date by reviewing it when a new ordinance is proposed and adopted.Mr.Huscher isn't aware of a computer program,which would automatically update the code book when changes were made. The Iowa League of Municipalities can supply model ordinances,but does not help with specific city problems.After further discussion it was decided that because of time 18 constraints and the City Attorney's assertion that the code is up to date this project would be tabled. THE CITY OF WAUKEE,IOWA RESOLUTION 01- AUTHORIZING ESTABLISHMENT OF ORDINANCE REVIEW COMMITTEE IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS,Waukee Mayor Donald L.Bailey,Jr.,has requested the formation of an Ordinance Review Committee,AND, WHEREAS,it is in the City's interest to maintain its City Code in the most current form possible,AND, WHEREAS,it is appropriate to designate a City Council Committee as the entity to direct the process for determining the Code's sufficiency, NOW THEREFORE BE IT RESOLVED by the Waukee City Council in session this 21 st day of May,2001 that it hereby establishes an Ordinance Review Committee for the purpose of reviewing or modifying the City Code. Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen City Administrator/Clerk ROLL CALL VOTE Nicholas C.Gruber Marvin Berger Bill Peard Mike Watts Wayne Johnson AYE NAY ABSENT RESOLUTION TABLED. (20)Resolution:Adopting short term policy statement regarding the exterior appearance of commercial buildings.This resolution grew out ofthe recent planning 19 meeting.Members of this meeting wanted to have this issue addressed quickly because the concern was that changes proposed in the comprehensive plan would not be forthcoming for several months.This resolution was to introduce the changes now to bridge that time frame.Gruber moved,Johnson second to accept resolution.Ayes: Gruber,Berger,Watts,Peard,Johnson.Nays:None.Motion carried 5-0. RESOLUTION 01-79 A RESOLUTION ADOPTING SHORT TERM POLICY STATEMENT REGARDING THE EXTERIOR APPEARANCE OF COMMERCIAL BUILDINGS AS IDENTIFIED §304.5 WAUKEE CODE,SECT.M. ARCHITECTURAL STANDARDS WHEREAS,the City of Waukee,Dallas County,State ofIowa,is a duly orgauized municipal corporation;and WHEREAS,there is a need for clarification to be made regarding existing building standards as currently exist in the Waukee City Code;and WHEREAS,and it is the desire of the Waukee City Council to provide better clarity of the Waukee City Code;and NOW,THEREFORE,It is resolved by the City Council of the City of Waukee, Iowa,as follows: Section M Architectural Standards,All Uses Within Any C District: Buildings within any C District shall be designed,having as a primary element of the building exterior:fascia glass,brick,concrete panels,textured concrete block, architectural steel,or stone panels with all sides of any building built consistent in design and use of materials. A.In C districts,all proposed architectural material shall be dominated with permanency and strength of materials in proportion to the aesthetic characteristics of the buildings bulk and shape.Structures in these districts shall incorporate at a minimum,fifty percent (50%)of materials defined as primary element material. The percentage requirement shall be calculated on the total exterior surface area exclusive of window surfaces. B.Consistent in design shall be defined as the use of primary materials on all sides of the structure.Commercial buildings shall incorporate architectural design elements, materials,and colors into the side and rear building elevations,similar to those used in the front building elevation. C.Commercial buildings shall incorporate facade modulation in all building elevations in order to preserve building scale and reduce the aesthetic impact of 20 long,large expansive wall surfaces.The variation in wall surfaces can be accomplished either by physical offsets or by the use of color,pattern,or texture. D.Architectural pre-cast tilt-up concrete panels are an acceptable exterior material provided that additional,architectural detailing is provided along the public faces of the buildings. E.The use of metal panels or sheet metal will not be considered an acceptable exterior building or accessory building material in any residential or commercial district.Metal panels may be used on the non-public faces of buildings in M-I and M-2 districts.Contrary to above,standing seam metal colored roofing material may be utilized in any zoning district. Passed and approved May 21,2001. Donald L.Bailey,Jr.,Mayor ATTEST: Mark J.Arentsen,City Administrator /Clerk ROLLCALL:Ayes Nays Abstain Nicholas Gruber: Marvin Berger: Mike Watts: Wayne Johnson: William Peard: x--X--X--X--X-- (21)Resolution:Approving the Third Amended and Substituted Agreement Establishing the Des Moines Area Metropolitan Planning Organization.The amendment allows Bondurant and Polk City into the MPO.The concern was raised that more and more cities/towns from Polk County are members of the MPO whereas very few cities from Dallas County are members.Mike Watts said we were in the same position as Bondurant and Polk City at one time and should allow them in.Johnson moved,Watts second to approve resolution.Ayes:Watts,Peard,Johnson.Nays:Gruber,Berger.Motion carried 3-2. THE CITY OF WAUKEE,IOWA 21 RESOLUTION 01-80 APPROVING AN AMENDMENT TO THE AGREEMENT ESTABLISHING THE DES MOINES AREA METROPOLITAN PLANNING ORGANIZATION IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS,the City of Waukee is a member of the Des Moines Area Metropolitan Planning Organization (MFO),AND, WHEREAS,the MFO has requested the City to support a change in the population eligibility criteria, NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 21 st day of May,2001 that it hereby approves the Third Amended and Substituted Agreement Establishing the Des Moines Area Metropolitan Planning Organization. Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen,City Administrator/Clerk ROLL CALL VOTE Nicholas C.Gruber Marvin Berger Bill Peard Mike Watts Wayne Johnson AYE NAY ABSENT X X X X X (22)Resolution:Appointing Veenstra &Kim as Engineers for the 2001 Sidewalk Improvement Project.Staff recommendation to accept.Peard moved,Watts second to approve.Ayes:Gruber,Berger,Watts,Peard,Johnson.Nays:None.Motion carried 5- O. THE CITY OF WAUKEE,IOWA RESOLUTION 01-81 22 DESIGNATING VEENSTRA &KIM AS CITY ENGINEERS FOR THE 2001 SIDEWALK IMPROVEMENT PROJECT IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS,Veenstra &Kim have served as City Engineers for many proj ects,AND, WHEREAS,Veenstra &Kim have conducted the preliminary engineering work to date for the 2001 Sidewalk Improvement Project,AND, WHEREAS,it is in the City's interest to use Veenstra &Kim for the remainder ofthis project, NOW THEREFORE BE IT RESOLVED by the Waukee City Council in session this 21't day of May 2001 that it hereby designates Veenstra &Kim as the City Engineer for the 2001 Sidewalk Improvement Project. Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen,City Administrator/Clerk ROLL CALL VOTE Nicholas C.Gruber Marvin Berger Bill Peard Mike Watts Wayne Johnson AYE NAY ABSENT X X X X X (23)Resolution:Approving Preliminary Resolution Pursuant to Section 384.42 of the Iowa Code Covering the 2001 Sidewalk Improvement Project.The mayor recommended that the City Council needs to have a town hall meeting or public hearing before proceeding with this proj ect.The city administrator indicated that what was presented this evening was a beginning.The mayor also raised a question concerning the assessment for this project.Councilmen Gruber stated that during the last project a household owner who had sidewalks on two sides was assessed for only one side and not both.In addition it was clarified that property owners who were part ofthe Northview 23 Project assessment are exempt from the First St.Project.At the time of the Northview Project the decision was made that individuals who owned comer lots and who were assessed in that project would not be assessed in future projects involving the other street. Also,the assessment was based on the longer of the two frontages.This was the trade-off for not being assessed for both sides.The mayor asked staffto do research on past legal agreements to corroborate assessment methods discussed in the Council meeting. Individual homeowners can put in their own sidewalks,but it must meet the specifications set by the City and must be inspected and approved when finished.Gruber moved,Peard second to accept resolution.Ayes:Gruber,Berger,Watts,Peard,Johnson. Nays:None.Motion carried:5-0. RESOLUTION NO.01-82 Preliminary resolution pursuant to Section 384.42 of the Iowa Code covering the 2001 Sidewalk Improvements Project WHEREAS,it is deemed advisable that certain public improvements be constructed in the City of Waukee,Iowa (the "City"),in accordance with the provisions of Chapter 384 of the Code ofIowa,and the cost or a portion thereofbe assessed to the property benefitted thereby;and WHEREAS,the City has arranged for engineering services with Veenstra & Kimm,West Des Moines,Iowa,in connection with the said improvement; NOW,THEREFORE,It Is Resolved by the City Council ofthe City of Waukee, Iowa: Section 1.The 2001 Sidewalk Improvements Project shall consist of the construction of sidewalks of portland cement concrete,4 feet wide and 4 inches in thickness and associated excavation and surface restoration in the following locations: 1st Street from Northview Drive to 130 feet south of Waukee Drive 1st Street from Northview Drive to 130 feet south of Bellaire Drive Along the north and south right-of-way lines of Bellaire Drive from 1st Street to Warrior Lane It is considered that the following described property will be benefitted by this improvement and should be specially assessed: Lots 24,25 and Lots 42 through 61,Corene Acres Plat 1 Lots 63 and 64,Corene Acres Plat 2 Section 2.The Project Engineers are hereby ordered to prepare preliminary plans and specifications,an estimated total cost of the work and a plat and schedule and to file now included in and forming a part of Waukee,Dallas County,Iowa. 24 the same with the City Clerk.and shall include in the estimated cost a default fund item of not to exceed 10%of the amount to be assessed against specially benefitted property. Section 3.The improvement shall be known as the "2001 Sidewalk Improvements Project,"and shall be so referred to in all subsequent proceedings. Section 4.All resolutions,parts of resolutions,or actions of the Council in conflict herewith are hereby repealed,to the extent of such conflict. Passed and approved May 21,2001. Attest:Mayor City Clerk (24)Resolution:Approving Design and Cost Estimate for Sidewalk Project.Moved by Watts,second by Peard to approve the resolution.Discussion ensued identifying actual area covered and noting that the estimate would now be different based on the discussion held for the resolution in item 23.Roll call:Ayes:Gruber,Berger,Watts,Peard, Johnson.Nays:None.Motion carried 5-0. THE CITY OF WAUKEE,IOWA RESOLUTION 01-83 APPROVING THE DESIGN AND COST ESTIMATE FOR THE 2001 SIDEWALK IMPROVEMENT PROJECT IN THE NAME AND BY THE AUTHORiTY OF THE CITY OF WAUKEE, IOWA WHEREAS,the city of Waukee has determined to construct sidewalks on Bellaire and First Streets prior to the start of the 2001-2002 school year,AND, WHEREAS,Veenstra &Kim has prepared plans for sidewalk in this area,AND, WHEREAS,the City Council should act to approve the plans for this project, NOW THEREFORE BE IT RESOLVED by the Waukee City Council in session this 21 st day of May 2001 that it hereby approves the plans for the Bellaire and First Street sidewalks as designed by Veenstra &Kim. 25 Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen,City Administrator/Clerk ROLL CALL VOTE Nicholas C.Gruber Marvin Berger Bill Peard Mike Watts Wayne Johnson AYE NAY ABSENT X X X X X (25)Motion:Consider Override of Mayoral Veto Regarding Purchase of Tanker Fire Truck Councilman Marvin Berger wrote and read into the record the following comments: PROTECTING TAXPAYERS OR PLAYING POLITICS? That question has concerned me since the May 7th veto by the Mayor of an April 23rd motion to approve the purchase of a tanker truck for the Fire Department.The Fire Department had requested an emergency purchase. This became critical when both I,Oaa-gallon tankers were out of service.The first tanker is a 1978 pumper/tanker/now 23 years old.It was purchased used,we have not been able to determine when,and has 20,543 miles.This truck holds 1,000 gallons of water and also has a pump.The steel tank has a hole in it and the pump has seized up.The preliminary estimate to fix both of these problems is $15,000.Two years ago the 2-speed rear end went out on the truck at the cost of approximately $6,000.We have·had two welders look at repairing the tank.The first would not attempt a repair and advised the Fire Department to have Majona look at the problem.Majona advised due to the rust in the tank,they would not guarantee any work they performed. Both agreed any welding would be a temporary fix.Parts are no longer readily available. The second truck is a 1980 1/000-gallon GMC tanker that was purchased used and is now 21 years old.It has 79/287 miles on it and a rebuilt motor.The first problem with this truck is the electrical system.The Fire Department had the alternator and a battery replaced costing $400. The main problem is they have had intermittent problems with the 2- speed rear end. It is the Fire Departments position that both of these trucks should be replaced with one 2,000-gallon tanker.We feel there will be continued mechanical problems with both of our current trucks,costing money and (more importantly)extended out-of~service time.Combining two trucks into one will make tanker operation more efficient,needing only one person for a job that previously took two.The Fire Department also 26 feels that adding a pump on this truck will add unnecessary cost, possibly up to $70,000.This truck will be used where there is no constant water supply.With the increased commercial and multi story property that is being built,this city will need a ladder truck at some point in the next 7 to IO years,that truck will have a pump on it,bringing the Department to three pumpers. Our taxpayers have the right to expect that dependable equipment is at the disposal of the Fire Department when the need arises. Dumping money into old and obsolete equipment is not a prudent use of taxpayer dollars,but more importantly it is putting our taxpayers and contracted rural customers at risk. When the Fire Department was unable to find an acceptable truck from those immediately available,the Council instructed them to go out for bids.A generic specification was approved by the Council and bids were taken.My motion was to accept the low bid of those meeting the specifications as mailed.There were funds available for this purchase. My concern when making the motion was to fill the immediate crisis need of the Fire Department for a tanker truck to service the large area serviced that does not have fire hydrants available to them.It was a matter of protecting Waukee taxpayers and our rural neighbors. The veto provides only two reasons for the veto and no alternatives. The first reason given by the Mayor was that he was not convinced the specifications allowed for the best way to spend taxpayer dollars.He said he favors a pumper/tanker at approximately two and one half times the cost.We already have two pumpers.How would we pay for it?A 2,OOO-gallon truck would fill the current needs according to the Fire Department and falls within our means to pay for it.We should listen to our departments and not try to micromanage.Our job is to approve/disapprove and set policy,not manage the departments.If a tanker is what they need,they should know best.Two full time Fire Chiefs reviewed the specs and found them to be generic and acceptable. When the Council approved the specs was the time for the Mayor to object,not after the bidding process. The Mayor1s second concern was about how the bidding process occurred. I have no concern if it were left to the staff to administer.I do have a concern,however,when the Mayor and/or Council try to get involved in this process.This,again,is micromanagement and not within the duties of the Mayor or Council. Again,no alternative course of action has been suggested.It is now two weeks since the veto and no direction provided.The politics of the moment seems to take p~ecedence over the protection of our taxpayers, customers and property.If the veto had not occurred,the tanker would already be nearing delivery date or already be here.A rebidding process would add many weeks and puts many of our Waukee taxpayers at risk of their possessions or lives. I pledged,when elected,to act in the best interest of the Citizens of Waukee.I made the motion to purchase the 2,OOO-gallon tanker,the motion vetoed by the Mayor.I still feel it was the best course of action at the time and nothing has been accomplished in the four weeks since my motion to convince me otherwise.The only result of the veto has been to continue to risk to Waukee taxpayers.A change in the specs and another rebidding process can only be more costly for the city and the Waukee taxpayers as well as extending the risk to the lives of Waukee residents.Now is the time for action,for standing up for what is right for the taxpayer,for putting politics behind us and doing what is right for the Waukee taxpayers.Let us get that tanker purchased now and stop holding Waukee lives in jeopardy. 27 Further discussion by Council members ensued during which time various members gave a history ofthe process,as it developed,to purchase the tanker,described the need for the tanker,the impact of the veto on the community -socially,politically and economically, and the impact on the volunteer fire dept.The acting fire chief indicated that his goal was to get a tanker as soon as possible.He is aware of the sentiment of the community,but feels the delay of rebidding or writing of new specs would take far more time than he feels would be safe for the community and contracted rural families.After reviewing the process of purchasing the tanker and determining that at no time were significant issues identified and discussed,which would indicate the tanker should not be purchased, Council members agreed that it was time to set aside differences and proceed with the purchase of the tanker.Berger moved,Peard second to override the veto.Ayes:Berger, Peard,Johnson,Gruber.Nays:Watts.Motion carried 4-1. (26)Resolution:Approval of Contract with Toyne,Inc.for Purchase of Tanker Fire Truck.No discussion.Gruber moved,Berger second to approve.Ayes:Gruber,Berger, Peard,Johnson.Nays:Watts.Motion carried 4-1. RESOLUTION 01-84 AWARDING BID FOR CONSTRUCTION OF A TANKER FIRE TRUCK WHEREAS,the Waukee City Council has authorized City staff to receive bids for the construction of a new tanker fire truck,AND, WHEREAS,bids were received at the Wankee City Hall,230 Highway 6 until 1:00PM on Friday,April 20,2001,at which time bids from American LaFrance ofIowa,Midwest Fire Equipment and Repair,Danko Emergency Equipment and Toyne,Incorporated were opened by City Administrator Mark Arentsen,AND, WHEREAS,City Administrator Arentsen and Assistant Fire Chief Clint Robinson have examined the bids and recommend awarding the bid for the new truck to Toyne,Inc.in the amount of$102,820,AND, WHEREAS,the Toyne bid also includes a $5,000 credit for trade in of an existing tanker truck resulting in a net cost to the City of $97,820, NOW THERFORE BE IT RESOLVED by the Wankee City Council in session this 21st day of May,2001 that it hereby awards the bid for construction of a new tanker fire truck to Toyne,Inc.in the amount of $97,280 and furthermore approves the contract for said truck as submitted by Toyne,Inc.with the provision that the City Attorney include a clause in the contract stating that all specifications listed as a part of the bid process are incorporated into the contract. 28 Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen,City Administrator/Clerk ROLL CALL VOTE Nicholas C.Gruber Marvin Berger Bill Peard Mike Watts Wayne Johnson AYE NAY ABSENT X X X X X Reports: City Administrator,Mark Arentsen:Continuing to work with the Fox Creek Annexation; have other annexations that are pending;there has been another tax credit application similar to the one approved tonight,if no obj ections will be on the meeting for next Tuesday;employee evaluations will occur very soon;will attend a meeting on June 5th with the League of Cities regarding the cable TV franchise.In concluding his remarks Mark indicated that he wanted to echo the sentiments of Wayne by saying that Waukee is a great town. Director of Economic Development,Jody Gunderson:Received two hundred surveys received from the survey mailed out with the Waukee Taukee.Will be completing,by the end of the week,some ofthe traffic counts we've identified for some of the roads. Will have a report at a minimum of a week before the trip to Washington,D.C.Will attempt to get it to the Council before the so". Code Enforcement Officer,Dennis Dowell:Doing some plan reviews for Sugar Creek Apartments.Just got some plans in for the Westwood Plaza. Treasurer,Linda Burkhart:Holding or being part of lots of meetings with the DM Waterworks helping them get their final computer programs ready for them to take over July I st. Public Works Director,John Gibson:Chuck Underwood has kindly donated his service to paint the covered bridge;so public works has completed the repairs as needed. Hopefully,it will be done by July 4th•Just finished siding the rear of the Community Center last week;are working on the enclosed shelter house,hopefully done in the next day or two;contractors finally showed up to start construction on the salt building;doing 29 street and curb repairs,contractor for tower improvement came Monday -tentatively, June 5th will be the raising.The tower will be raised 25 foot.) City Engineer,Mikelis Bredis:have completed the topographical survey of the 4th Street Park.Will hopefully get the report back to the City next week. Paul Huscher:Received a letter from the attorney for the school concerning the 28E agreement for the Park situation between the City and the school. Wayne Johnson:Park Board didn't have a quorum at their last meeting.There were representatives from Hawthorn Ridge to discuss what they are hoping to accomplish. They will start a committee to work on the project.Farmer's Market started this week. Sixteen vendors were present.A lot of traffic was drawn from Highway 6.Will have to review practice and procedure with the increased attendance.The mayor gave Wayne information concerning a group from the University ofIowa,which will be coming through the community.They are videotaping and recording history of various trails across the country.It is his hope that the Park Board could meet with the group that evening and provide whatever assistance they need. Bill Peard:Does not have a chamber report;but wanted to report on a recognition of the local Dollars for Scholars Program.Three students from the Waukee School were among those invited to the Statehouse where Governor Vilsack signed a proclamation declaring this month Scholarship Month for the State ofIowa.Among those chosen to go was Bill's son Brady.He gave a short speech and represented the City and School of Waukee well. ] Mike Watts:Nothing to Report Marvin Berger:Planning &Zoning meets tomorrow night.Agenda includes improving the site plan for the Country Club mini storage and will have discussion on the Kurt Schade property. Nick Gruber:Have already discussed tonight various aspects of the library board meeting.Also discussed the filtering process,which is an access software that limits access to what is seen by students when viewing sources on the internet. Joe Schmidt added that he would like invite all interested individuals to attend the meeting on the 29th•The Library Board is interested in learning from all members ofthe community. Adjournment:Motion by Councihnan Peard,second by Councihnan Watts to adjourn the meeting.Motion carried 5-0.Mayor Bailey declared the meeting adjourned at 10:35pm.~DO~tW 1 30 Attest: Mark J.Arentsen C ty Administrator/Clerk 31