Loading...
HomeMy WebLinkAbout2001-06-04-Regular MinutesWAUKEE CITY COUNCIL MINUTES June 4,2001 (1)Call to Order -The May 21,2001 meeting ofthe Waukee City Council was called to order by Mayor Bailey at 7:00 PM.The Mayor asked for a roll call. (2)Roll Call-The following members were present:Mayor Donald L.Bailey,Jr,and Council members Nicholas Gruber,Marvin Berger,Mike Watts,and Wayne Johnson. Councilman Bill Peard absent. (3)Open Forum -Councilman Mike Watts read a statement into the minutes concerning the fire truck issue: This is in regards to Councilman Berger's words on protecting the taxpayer and playing politics.When this whole process started,our volunteer part-time Fire Chief,Mark Schmitt,stated that the fire department was in need of a 2000 gallon tanker truck.He explained the situation,and stated it was an emergency that a truck be purchased as soon as possible.I voted yes,to see what was out there that could be delivered immediately.He stated that Toyne Mfg.(a builder of fire apparatus,and also where Schmitt is employed)would not be providing a truck to the City of Waukee because they were ten to twelve months out.Had he stated that they would be in the running on a new truck purchased,that would have changed things.In the meantime,Mark talked with four different manufacturers to see what they offered.Then,3 1/2 weeks went by,I received my council packet and Toyne Mfg.had won the bid.There was nothing illegal about that,but I had no information that Toyne would be bidding.I became involved in this,and I raised several questions.The main one was why were only five companies solicited to bid on this truck. Four companies that Mark had received prices from.The fifth company was Toyne,where Mark works. There were questions about safety of our community and rural areas.As Berger stated,we have two new pumpers at this time.They do hold water, 750 gallons and 1000 gallons.The new truck we are purchasing is to transport more water to a fire scene,where there is no water available.I have looked at both trucks we have,and there is no doubt we need a new one. Councilman Berger stated that he does not feel that a mayor or council member need to be involved in these issues.I totally disagree.A council member cannot take staff recommendations every time.The citizens do not hold staff members accountable on decisions.They hold their elected officials accountable.When I was elected as a representative of our city,I stated I would work hard for the citizens.That is what I am doing and that is what I will continue to do. There wasn't any other participation in open forum to report. Councilman Bill Peard present at 7:08. (4)Agenda Additions /Approval-No changes.Motion made and seconded to approve the agenda as written.Ayes:All Nays:None.Motion carried 5-0. (5)Consent Agenda -Mayor Bailey questioned the Triplett Office Supply purchases and credits.All of the Triplett entries listed on the June 4th bill list had been listed on the May 21st bill list.The Mayor asked,if these hadn't been paid before.The Treasurer indicated that the invoices hadn't been paid or didn't show as having been paid because the credit balance was greater than the expenditures.The Mayor indicated that the problem is that the invoices listed for Triplett were duplicates ofthose listed last month. Each months expenditures should be unduplicative of a previous month unless the expenditures are equal and new for the month.The bottom line should reflect unduplicated entries for each month.According to Councilman Berger,although the system is such that the invoices can't be paid until a later date,the Treasurer should back out of or subtract those items,which have been entered on the previous month's bill list. This will prevent duplicative entries on the bill list presented to the Council.Further questions were directed to the Public Works Director,Treasurer and the City Administrator concerning other purchases or entries. Councilman Berger and Watts directed the Deputy City Clerk to correct the minutes in four different areas.Corrections will be made. A.Approve Payroll and Bill List B.Approve May 14 and May 21 City Council Minutes C.Approve Cigarette permit for Fareway Store and Casey's Stores at 425 Ashworth and 1955 E.University &Class B beer permit for Waukee Jaycees,July 4,2001 Berger moved,Watts second to approve all items.Ayes:Gruber,Berger,Watts,Peard, Johnson Nays:None.Motion carried 5-0. BILL LIST 5/31/01 NO DEPT ENTERED BANKERS TRUST COMPANY ICMA IPERS -POLICE JUN '01 SINKING FUND TRA ICMA ICMA IPERS IPERS PO IPERS PO IPERS STATEW/H STATEW/H $80.050.00 $500.20 $500.20 $2,452.53 $2,682,76 $2,225.80 $2,213,69 $2.132.78 $2,372.31 IPERS TREASURER,STATE OF IOWA POLICE OPERATIONS ELECTRONIC ENGINEERING C ELECTRONIC VIDEO SYSTEMS FASTPRO INTERNATIONAL IN JOHN DEERE HEALTH PLAN I LAW ENFORCEMENT SYSTEMS MADISON NATIONAL LIFE JUN-AUG '01 SERVICE MONITOR FIRST AID SUPPLIES JUN '01 HEALTH INSURANCE DOOR HANGERS/EVIDENCE BA JUN '01 LT DISABILITY PR $57.00 $158.00 $27.15 $6,656.40 $185.00 $181.98 METLIFE SMALL BUSINESS C JUN '01 LIFE INSURANCE $131.90 MID AMERICAN ENERGY MAY '01 STATEMENT $468.57 MID AMERICAN SPECIALTIES POLICE CAR MAGNETS $395.00 QUALITY FORD OF WDM CAR REPAIRS $160.24 VEENSTRA &KIMM INC MAY '01 STATEMENT $376.86 VIDEO SERVICE OF AMERICA BULK ERASER $31.22 WAUKEE HARDWARE &VARIETY APR '01 STATEMENT $60.78 APR '01 STATEMENT $18.47 APR '01 STATEMENT $13.77 FIRE PROTECTION ED M FELD EQUIPMENT CO REPAIRS $89.60 CREDIT -$492.50 UNIFORMS $127.00 HY-VEE FOOD &DRUG CENTER SUPPLIES $139.68 JOHN DEERE HEALTH PLAN I JUN '01 HEALTH INSURANCE $277.35 MADISON NATIONAL LIFE JUN '01 LT DISABILITY PR $27.90 MCLEOD USA MAY '01 STATEMENT $190.84 METLIFE SMALL BUSINESS C JUN '01 LIFE INSURANCE $14.72 MID AMERICAN ENERGY MAY '01 STATEMENT $621.12 MID AMERICAN SPECIALITIES BOOKMARKS $151.89 JR FIREFIGHTER BADGESIJU $111.93 MIGHTY TIDY CLEANING MAY '01 CLEANING $100.00 NEXTEL SUPPLIES $12.72 TREASURER IOWA STATE UNI TRAINING-WOOD $5.00 TRAINING-VAN HORN $5.00 TRIPLETT OFFICE SUPPLIES SUPPLIES $29.33 SUPPLIES $16.00 VERIZON WIRELESS MAY '01 STATEMENT $31.34 WAUKEE HARDWARE 7 VARIETY APR '01 STATEMENT $3.19 WELLS FARGO -CITY HALL MAY '01 PETTY CASH $28.22 STREET LIGHTING MID AMERICAN ENERGY MAY '01 STATEMENT $34.40 BUILDING INSPECTION JOHN DEERE HEALTH PLAN I JUN '01 HEALTH INSURANCE $1,664.10 MADISON NATIONAL LIFE JUN '01 LT DISABILITY PR $34.04 METLIFE SMALL BUSINESS C JUN '01 LIFE INSURANCE $26.72 TRIPLETT OFFICE ESSENTIAL PLANNER/CALENDAR $43.47 OFFICE SUPPLIES $14.91 SPECIAL ASSESSMENT SIDEWALK PROG VEENSTRA 7 KIMM INC MAY '01 STATEMENT $4,485.00 HIGHWAY 6 STREET LIGHT SA PROJ SNYDER &ASSOCIATES INC MAY '01 STATEMENT $6,025.00 LIBRARY SERVICES JOHN DEERE HEALTH PLAN I JUN '01 HEALTH INSURANCE $1,386.75 MADISON NATIONAL LIFE JUN '01 LT DISABILITY PR $28.46 MCLEOD USA MAY '01 STATEMENT $136.38 METLIFE SMALL BUSINESS C JUN '01 LIFE INSURANCE $14.72 PARKS AGRI DRAIN COPR CATCH BASIN $282.00 CT FARM &COUNTRY SPREADER $349.99 GREAT AMERICAN OUTDOOR BELTS &BALDES $155.00 CREDIT -$48.93 JIMMERSON CUSTOM DESIGN PARKS BOARD SHIRT $27.83 JOHN DEERE HEALTH PLAN I JUN '01 HEALTH INSJRANCE -$832.05 KNESS SIGNS BANNERS $540.00 MADISON NATIONAL LIFE JUN '01 LT DISABILITY PR $13.80 MENARDS MORTAR MAX $11.34 SIDING $135.73 METLIFE SMALL BUSINESS C JUN '01 LIFE INSURANCE $7.36 MID AMERICAN ENERGY MAY '01 STATEMENT $21.14 NORTHWEST TRAILER SALES TRAILER HITCH $138.63 UPBEAT INC FREIGHT ON PICNIC TABLES $70.04 US FILTERIWATERPRO PVC PIPE $253.20 VEENSTRA &KIMM INC MAY '01 STATEMENT $2,903.32 WAUKEE HARDWARE &VARIETY APR '01 STATEMETN $27.35 WELLS FARGO -CITY HALL MAY '01 PETTY CASH $57.31 STORM SEWERS HYDRO KELAN CLEAN FIELD TILE $282.00 MENARDS MORTAR MIX $22.68 US FILTERIWATERPRO FRAME 7 GRATE $310.80 PUBLIC WORKS ARAMARK UNIFORM SERVICES MAT SERVICE-PUBLIC WORKS $33.40 MAT SERVICE -PUBLIC $32.70 WORKS COMPUSAINC DIGITAL CAMERA $199.59 FASTPRO INTERNATIONAL IN FIRST AID SUPPLIES $61.40 IOWA DEPT OF NATURAL RES WATER TREATMENT 2 CERTIF $60.00 WASTEWATER TREATMENT 2 $60.00 C JOHN DEERE HEALTH PLAN I JUN '01 HEALTH INSURANCE $277.35 MADISON NATIOANL LIFE JUN '01 LT DISABILITY PR $27.64 MBNA AMERICA BUSINESS CA MAY '01 STATEMETN-GIBSON $206.58 MCLEOD USA MAY '01 ATATEMENT $55.95 METLIFE SMALL BUSINESS C JUN '01 LIFE INSURANCE $7.36 MID AMERICAN ENERGY MAY '01 STATEMENT $282.45 TRIPLETT OFFICE ESSENTIAL LETTERHEAD $113.50 UNITED STATES CELLULAR MAY '01 STATEMENT $23.47 WELLS FARGO -CITY HALL MAY '01 PETTY CASH $4.09 WATER UTILITY ACCURATE DEVELOPMENT WATER REFUND-1850 OLSON $31.03 COMPUSAINC DIGITAL CAMERA $199.59 INDUSTRIAL SAFETY CO RAINCOATS $42.08 INSURANCE ASSOC OF IOWA WATER TOWER ADDITIONAL I $142.00 IOWA RURAL WATER ASSOCIAT REGISTRATION-WINTERS $40.00 JOHN DEERE HEALTH PLAN I JUN '01 HEALTH INSURANCE $832.05 MADISON NATIONAL LIFE JUN '01 LT DISABILITY PR $13.39 MCLEOD USA MAY '01 STATEMENT $55.95 METLIFE SMALL BUSINESS C JUN '01 LIFE INSURANCE $7.36 MID AMERICAN ENERGY MAY '01 STATEMENT $5.93 MAY '01 STATEMENT $565.22 UNITED STATES CELLULAR MAY '01 STATEMENT $43.72 UTILITY EQUIPMENT COMPANY METERS $255.60 VEENSTRA &KIMM INC MAY '01 STATEMENT $1,985.79 WAUKEE HARDWARE &VARIETY APR '01 STATEMENT $5.88 WELLS FARGO -CITY HALL MAY '01 PETTY CASH $10.99 SANITARY SEWERS &TREATMENT FACILITY COMPUSA INC DIGITAL CAMERA $199.59 IOWA DEPT OF NATURAL RES WATER DISTRIBUTION 2 CERT $60.00 WATER TREATMENT 1 CERTIF $60.00 WASTEWATER TREATMENT 3 $60.00 C JOHN DEETE HEALTH PLAN I JUN '01 HEALTH INSURANCE $832.05 MADISON NATIONAL LIFE JUN '01 LT DISABILITY PR $17.24 MCLEOD USA MAY '01 STATEMENT $288.47 METLIFE SMALL BUSINESS JUN '01 LIFE INSURANCE $7.36 MID AMERICAN ENERGY MAY '01 STATEMENT $5.93 MAY '01 STATEMENT $3,417.29 USA BLUE BOOK ALGAE BRUSH $44.01 POLE $60.25 VEENSTRA &KIMM INC MAY '01 STATEMENT $1,808.18 WAUKEE HARDWARE &VARIETY APR '01 STATEMENT $2.69 GAS UTILITY ACCURATE DEVELOPMENT GAS REFUND-1930 ASHLEAF $57.10 GAS REFUND-1025 BIRCHWOO $50.32 GAS REFUND-865 MAPLELEAF $28.88 BATES &ASSOCIATES INC HYDRO GUN REPAIRS $315.92 CIGMALLC CAD WELDS $19.47 CONNECTOR $193.45 COMPUSAINC DIGITAL CAMERA $199.59 GROEBNER &ASSOCIATES IN TEE'S $795.05 INDUSTRIAL SAFETY CO RAINCOATES $42.09 IOWA AUTO REPAIR NEW MOTOR $6,111.52 JOHN DEERE HEALTH PLAN I JUN '01 HEALTH INSURANCE $1,941.45 MADISON NATIONAL LIFE JUN '01 LT DISABILITY PR $48,11 MCLEOD USA MAY '01 STATEMENT $111.88 METLIFE SMALL BUSINESS C JUN '01 LIFE INSURANCE $20.72 MID AMERICAN ENERGY MAY '01 STATEMENT $5.93 MAY '01 STATEMENT $248.06 WIRE CRIMPS $198.00 MIDWEST ENERGY ASSOCIATION MIDWEST ENERGY $275.00 CONFERENC MUNICIPAL SUPPLY PAINT &FLAGS $469.60 UNITED STATES CELLULAR MAY '01 STATEMENT $43.72 MAY '01 STATEMENT $23.47 VEENSTRA &KIMM INC MAY '01 STATEMENT $132.72 WASTE MANAGEMENT OF IOWA MAY '01 ROLL OFF SERVICE $266.87 WAUKEE HARDWARE &VARIETY APR '01 STATEMENT $28.52 APR '01 STATEMENT $23.24 APR '01 STATEMENT $26.02 WELLS FARGO-CITY HALL MAY '01 PETTY CASH $3.00 UTILITY BILLING BUDGET STORAGE RENTAL JUN '01 STORAGE $40.00 JOHN DEERE HEALTH PLAN I JUN '01 HEALTH INSURANCE $277.35 MADISON NATIONAL LIFE JUN '01 LT DISABILITY PR $12.81 TRIPLETT OFFICE ESSENTIAL OFFICE SUPPLIES $59.98 STREET DEPARTMENT COMPUSAINC DIGITAL CAMERA $199.59 ELLIOTT EQUIPMENT CO SWEEPER PARTS $359.75 INDUSTRIAL SAFETY CO RAINCOATS $42.09 JERICO SERVICES INC CALCIUM CHLORIDE $1,327.50 JOHN DEERE HEALTH PLAN I JUN '01 HEALTH INSURANCE $1.386.75 KRUMM SALES &SERVICE STARTER $134.70 LOGAN CONTRACTORS SUPPLY TRADE IN PAINT STRIPER -$1,000.00 PAINT STRIPER $3,526.00 COLD PATCH $107.40 MADISON NATIONAL LIFE JUN '01 LT DISABILITY PR $29.74 METLIFE SMALL BUSINESS C JUN '01 LIFE INSURANCE $14.72 MID AMERICAN ENERY MAY '01 STATEMETN $5.94 MINER DUST CONTROL DUST CONTROL $144.00 NEWMAN TRAFFIC SIGNS SIGNS $78.28 SPRAYER SPECIALTIES INC SPRAYER PARTS $319.74 SPRAYER REPAIRS $59.74 US FILTERIWATERPRO PVC PIPE $520.00 VAN-WALL EQUIPMENT INC CREDIT -$93.34 BLADES &PARTS $50.38 BLADES &PARTS $259.77 WAUKEE HARDWARE &VARIETY APR '01 STATEMENT $6.44 APR '01 STATEMENT $125.60 APR '01 STATEMENT $45.73 MAYOR AND COUNCIL TRIPLETT OFFICE ESSENTIAL OFFICE SUPPLlESffRANSCR $4.73 WELLS FARGO -CITY HALL MAY 01-PETTY CASH $16.94 ADMINISTRATION ANE COMPUTER SERVICES SERVER MAINTENANCE $200.00 ARAMARK UNIFORM SERVICES CITY HALL MAT SERVICE $48.31 ARENTSEN,MARK JUN '01 AUTO ALLOWANCE $250.00 BAKER COMMUNICATIONS VOICE MAIUBOX SET UPfTR $206.25 BUDGET STORAGE RENTAL JUN '01 STORAGE $40.00 CAPITAL SANITARY SUPPLY TOILET PAPER $61.10 PLASTIC CUPS·COMM CENTER $21.36 CARAVAN,AMBER CLEANING SERVICES $110.00 CLEANING SERVICES $100.00 CLEANING SERVICES $100.00 CLEANING SUPPLIES $10.03 JOHN DEERE HEALTH PLAN I JUN '01 HEALTH INSURANCE $1,386.75 MADISON NATIONAL LIFE JUN '01 LT DISABILITY PR $62.67 MBNA AMERICA BUSINESS CA MAR '01 STATEMETN·ARENTS ·$390.05 APRIL '01 STATEMENT·ARENTS $55.95 MAY '01 STATEMETN·ARENTS $19.95 MELEOD USA MAY '01 STATEMETN·ARENTS $375.49 ME NARDS COMM CENTER REPAIRS $62.31 METLIFE SMALL BUSINESS C JUN '01 LIFE INSURANCE $41.72 MID AMERICAN ENERGY MAY '01 STATEMENT $151.B4 ROTARY DUES·ARENTSEN $125.00 TRIPLED OFFICE ESSENTIAL LEDERHEAD $113.50 CREDIT·STORAGE BOXES ·$77.97 CREDIT·STORAGE 80XES ·$431.83 OFFICE SUPPLIES $6.80 OFFICE SUPPLIES $131.60 PLANNER/CALENDAR $21.74 MINUTES BOOKS/FOLDERS $318.40 OFFICE SUPPLlESfTRANSCRIP $560.11 OFFICE SUPPLIES $105.81 UNNIVERSITY OF IOWA,THE STRATEGIC PLAN SESSIDN/S $1,000.00 VEENSTRA &KIMM INC MAY '01 STATEMENT $217.00 WAUKEE HARDWARE &VARIETY APR '01 STATEMENT $4.99 WELLS FARGO·CITY HALL MAY '01 PETTY CASH $13.87 FINANCIAL ADMINISTRATION BURKHARDT,LINDA MAY '01 MILEAGE $17.00 MADISON NATIONAL LIFE JUN '01 LT DISABILITY PR $21.44 METLIFE SMALL BUSINESS C JUN '01 LIFE INSURANCE $7.36 TRIPLED OFFICE ESSENTIAL OFFICE SUPPLIES $11.91 WAUKEE HARDWARE &VARIETY APR '01 STATEMETN $6.00 ECONOMIC DEVELOPMENT ALLIED INTERSTATE WEST I SPRINT PCS FINAL BILL $53.54 GUNDERSON,JODY JUN '01 AUTO ALLOWANCE $250.00 JOHN DEERE HEALTH PLAN I JUN '01 HEALTH INSURANCE $526.97 MADISON NATIONAL LIFE JUN '01 LT DISABILITY PR $28.93 MBNA AMERICA BUSINESS CA MAY '01 STATEMENT $406.75 METLIFE SMALL BUSINESS C JUN '01 LIFE INSURANCE $7.36 CITY ATTORNEY HUSCHER,PAUL E JUN '01 LEGAL SERVICES $1,000.00 ZONING DEPARTMETN RDG CROSS GARDNER SHUKER APR '01 COMP PLAN $3,450.00 ENGINEERING IOWA DEPT OF TRANSPORTATION DOT FORMS $40.21 JOHN DEERE HEALTH PLAN I JUN '01 HEALTH INSURANCE $554.70 MADISON NATIONAL LIFE JUN '01 LT DISABILITY PR $34.38 TRIPLED OFFICE ESSENTIAL OFFICE SUPPLIES $55.57 OFFICE SUPPLIES $17.70 WALL NAME PLATE $39.80 VEENSTRA &KIMM INC GRAND TOTAL PAID PRIOR TO COUNCIL APPROVAL POLICE OPERATIONS VISA FIRE PROTECTION MERCY SCHOOL OF EMERGENCY LIBRARY SERVICES US POSTAL SERVICE T1F DEBT SERVICE DOWNING DEVELOPMETN LTD GRAND TOTAL PAYROLL 5/31/01 ARENTSEN,MARK J BORMANN,ADAM W BOSWELL,KRISTIN A BREUER,GREGORY A BRUECKEN,ALYSSA J BURGER,RICK D BURKHART,LINDA S DAGGETT,WILLIAM J DAVISSON,DELORES J DEZEEUW,DAVID S DODGE,JUSTIN D DOWELL,DENNIS D EFTPS EMBREE,NICHOLAS F FORD,ELIZABETH A FREEMAN,BRADLEY W FRENCH,TRAVIS J GENTOSI,MICHAEL P GIBSON,JOHN R GUNDERSON,JODY T HEIMANN,RONALD L HERRICK,ROBERT D HOI FELDT,JENNIFER L JONES,HARRY N KELLER,CHRISTOPHER M KIENE,MATT R LELAND PERKINS PLANNER/CALENDAR MAY '01 STATEMENT $69.67 $6,985.80 $175,040.39 MAY '01 STATEMENT-FORD MAY'01STATEMEN~BREUER $473.55 $117.98 EMS INSTRUCTOR CLASS BOO $40.00 STAMPS -LIBRARY $34.00 JUN '01 TIF PAYMENT $31,990.84 $32,656.37 FEDERAL FICA MEDICARE $1,694.85 $438.66 $120.05 $1,336.76 $28.53 $660.39 $1,365.21 $977.52 $119.94 $1,217.03 $845.06 $1,274.71 $6,883.07 $6,933.58 $1,621.58 $581.67 $892.43 $1,108.07 $604.17 $867.32 $1,442.90 $1,602.78 $505.93 $1,217.26 $585.25 $263.64 $810.94 5450.41 $400.00 LIFE INS.PREM LUDWIGS.MICHAEL R MACK,LINDA M MAPES,TROY M MARCHANT,JOEY L MAREAN,NIGHOLAS A MURPHY-PETERSEN,DEVON M OLSON,SCOTT A PAARDEKOOPER,CATHERINE PERKINS,LELAND E PHILLIPS,LARRY J POPP,SHAWN 0 RICHARDSON,ELIZABETH A ROBINSON,KIMBERLY A ROYER,TIMOTHY L SCHETTLER,RODNEY A SCHROEDER,MELANIE L SPENCER,ARTHUR D SPENCER,JEFFREY A SWAIN,CURTIS B TIMOTHY ROYER TORGERSON,LISA A VANZEE,DIANNA WHITE,DANNY L WINTERS,TROY S $300.00 $55.34 $932.59 $902.61 $926.46 $945.99 $653.41 $833.96 $879.99 $773,87 $365.09 $1,541.59 $1,024.33 $966.13 $237.50 $1,137.91 $973.64 $219.40 $166.98 $858.08 $567.85 $100.00 $526.22 $876.14 $1,056.98 $880.34 GRAND TOTAL $55,552.11 (6)Mayor's Report:MFO tech committee meeting June 7;we did not have a representative there last month.Attended the WDM Officials Steak Fry,had the honor of speaking at the VFW service at the cemetery on Memorial Day.It was one of the highest honors he has had as Mayor.He appreciated the opportunity to do so.Received a letter from the Newton mayor who would like support on the Vision Iowa Racetrack,.,.not on the agenda for the council to approve.Jody is getting a packet together for the Washington trip.The group will behaving dinner next week at the Chinese Embassy. Possible gifts for the Chinese ambassador were discussed,He asked the staffto work on that proj ect. The Mayor visited with the City Administrator and asked that a clarification to the May 21 st minutes be added,"The mayor does have the right to veto an action.That veto is simply an action by the Mayor to cause the Council to review,take a second look at the action that they have taken.Simply that;nothing more,nothing less.I would appreciate that everyone take a look at that.The Council certainly has their votes on issues and you're entitled to vote as you deem best for the community," The Mayor has read into the record a concern by Marilyn Taylor who had her yard somewhat destroyed by Hickory Tech and the staff didn't contact her.This caused some problems,finally got that resolved. Mayor Bailey read the following proclamation into the record: WAUKEE SOCCER WEEK JUNE 2 -9,2001 Whereas,Waukee's High School Boy's Soccer Team won the State Title in 1999, Whereas,our community volunteers have given their valuable time to support our youth soccer pro gram, Whereas,our community volunteers,parents and coaches have taught our young citizens,that hard work and dedication results in winning ways,and these lessons can be carried from the soccer field to the classroom,to college,to families and to the workplace. Whereas,great defense only needs one goal to win. Whereas,the Waukee High School Boys Soccer Team won the IA State Title on June 2,2001. I,Donald Lee Bailey,Jr.,Mayor,City of Waukee,hereby proclaim June 2nd to the 9th as Soccer Week in Waukee. Donald Lee Bailey,Jr. Mayor,City of Waukee (7)Motion:Establishing payment amount for FY2000 Audit.The Office of Auditor of State has submitted to the Council an itemized bill for the City's fiscal year 2000 audit. Mark Arentsen,City Administrator,has responded to the itemized statement.That letter has been sent to Annette Campbell ofthe State Auditor's Office.A response has not been received.The Council reviewed the items and discussed the overall situation.Paul Huscher,the City Attorney,advised the Council to continue the discussion in closed session.After further discussion,the Council agreed and will continue in closed session after the rest of the agenda items are covered.The Mayor asked for motion and second to table this item until the end ofthe meeting when the Council will go into closed session. Gruber moved,Watts second.Ayes:Gruber,Berger,Watts,Peard,Johnson.Nayes: None.Motion carried 5-0. (8)Resolution:Approval of Pay Estimate No.2 for the Elevated Storage Tank Project. Mikelis Briedis,City Engineer,stated that this is an ongoing proj ect and he recommended paying for the percentage of work that has been completed.Berger moved,Johnson second to pay the partial payment of$189,620.No further discussion, roll call:Ayes:Gruber,Berger,Watts,Peard,Johnson.Nays:None.Motion carried 5-0. THE CITY OF WAUKEE,IOWA RESOLUTION 01-90 APPROVING PAY ESTIMATE NO.2 FOR THE ELEVATED STORAGE TANK PROJECT IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE,IOWA WHEREAS,Diversified Coatings,Ltd.having completed 25.2%ofthe 500,000 gallon elevated storage tank modification project AND, WHEREAS,Diversified Coatings,Ltd.having requested a partial payment in the amount of $189,620.00 for the work completed AND, WHEREAS,Veenstra &Kimm,Inc.have reviewed the partial pay estimate and recommend payment NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 4"'day of June,2001 that it hereby approves pay estimate No.2 in the amount of $189,620 to Diversified Coatings, Ltd.for work completed on the Elevated Storage Tank Project. Attest: Donald L.Bailey,Jr.,Mayor Mark J,Arentsen,City Administrator/Clerk ROLL CALL VOTE Nicholas C,Gruber Marvin Berger Bill Peard Mike Watts Wayne Jobnson AYE NAY ABSENT X X X X X (9)Resolution:Approval of 28E Agreement for Mutual Assistance for Fire/EMS Services with the City of West Des Moines.Council members and Mayor agree that we should maintain this relationship.Gruber moved,Berger second to approve.Ayes:Gruber, Berger,Watts,Peard,Johnson.Nays:None.Motion carried 5-0. THE CITY OF WAUKEE,IOWA RESOLUTION 01-91 APPROVING 28E AGREEMENT FOR MUTUAL ASSISTANCE FOR FIREIEMS SERVICES WITH THE CITY OF WEST DES MOINES IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE,IOWA WHEREAS,both Waukee and West Des Moines each maintain adequate emergency medical services and fire/rescue equipment and personnel to respond to the normal emergencies occurring within their respective jurisdictions;AND, WHEREAS,situations of short duration may arise in regard to medical and fire/rescue emergencies or circumstances which exhaust available personnel and equipment,and require additional or specialty personnel and additional or special equipment that the responsible jurisdiction may not have available at any given time;AND, WHEREAS,to combat such emergency situations,it is desirable for the parties to render needed emergency medical and fire/rescue services upon a reciprocal basis;AND, WHEREAS,the governing bodies of each agency are desirous of entering into a 28E Agreement,the purpose of which is to provide for the emergency medical services and fire/rescue mutual assistance of one municipality to the other in such emergency situations requiring additional and/or special personnel and equipment;AND, WHEREAS,approval of the 28E Agreement by the City Council of the City of Waukee is in the best interests of the citizens of the City of Waukee. NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 4th day of June,200 I that it hereby approves the 28E Agreement for Mutual Assistance between the City of West Des Moines and the City of Waukee. Attest: Donald L.Bailey,Jr.,Mayor Mark J.Arentsen,City Administrator/Clerk ROLL CALL VOTE Nicholas C.Gruber Marvin Berger Bill Peard Mike Watts Wayne Jobnson AYE NAY ABSENT X X X X X 'i (10)Resolution:Approval of contract for Library architectural services with FEH The Mayor indicated that the special Council meeting from the 29th was continued at the Library.What is included in the packet incorporates all the changes discussed at that meeting.Gruber moved,Watts second to approve contract for Library architectural services with FER.The Mayor noted that the Library Board and the City Attorney have reviewed the contract thoroughly so it should serve us well.Roll call:Ayes:Gruber, Berger,Watts,Peard,Johnson.Nays:None.Motion carried 5-0. THE CITY OF WAUKEE,IOWA RESOLUTION 01-92 APPROVING CONTRACT FOR LIBRARY ARCffiTECTURAL SERVICES IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE, IOWA WHEREAS,a successful boud referendum was held on May 1,200 I regarding construction of a new Waukee Public Library,AND, WHEREAS,FEH Associates has provided architectural services to this point in the Library project development,AND, WHEREAS,the Library Board recommends obtaining the remaining architectural services needed for this project from FEH, NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 4'"day of June,2001 that it hereby approves retaining FEH Associates for architectural services in the Library project in an amount not to exceed $147,500.00. Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen,City Administrator/Clerk ROLL CALL VOTE Nicholas C.Gruber Marvin Berger Bill Peard Mike Watts Wayne Johnson AYE NAY ABSENT X X X X X (ll)Resolution:Approve Country Club Mini Storage Site Plan The storage is located south of the Coke Company on Laurel Street at the east end.This is a completion of a plan that has already been approved.This is the last building in a series.Will match the existing buildings.Planning and zoning approved it.Motion to approve moved by Councihnan Berger,second by Johnson.Ayes:Gruber,Berger,Watts,Peard,Johnson Nays:None.Motion carried 5-0. THE CITY OF WAUKEE,IOWA RESOLUTION 01-93 APPROVING THE REVISED SITE PLAN FOR COUNTRY CLUB MINI STORAGE IN THE NAt\1E AND BY THE AUTHORITY OF THE CITY OF WAUKEE,IOWA WHEREAS,the city of Waukee,Dallas County,State oflowa,is a duly organized municipal corporation; and WHEREAS,Country Club Mini Storage submitted a revised site plan for the purposed of enlarging a building on their site;and WHEREAS,the Waukee Planning and Zoning Commission approved said revised site plan;and NOW,THEREFORE BE IT RESOLVED by the City Council of the City of Waukee,Iowa that said revised site plan is approve. Passed by the City Council of the City of Waukee,Iowa,and approved the 4'"day of June,2001. Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen,City Administrator/Clerk ROLL CALL VOTE Nicholas C.Gruber Marvin Berger Bill Peard Mike Watts Wayne Johnson AYE X X X X X NAY ABSENT (12)Resolution:Set July 2 as the Date of the Public Hearing on the Resolution of Necessity for 2001 Sidewalk Project,1"&Bel-Aire sidewalks.Concern was expressed that July 2nd could be part of an extended weekend for some families because of the July 4th holiday.Meeting on the 25th will be an informational meeting for individual owners. Paul Huscher,City Attorney,clarified the concept of Council Meeting by reading a definition of a meeting from the code."A meeting means a gathering in person or by electronic means formal or informal of a majority of the members of a governmental body where there is deliberation or action upon any matter within the scope of the governmental body's policy making duties.Meetings shall not include a gathering of members of governmental body for purely ministerial or social purposes when there is no discussion of policy or no intent to avoid the purpose of this chapter."Councilmen Watts was concerned with the proposed sidewalk on Ashworth.In addition the Mayor was concerned as to who made the decision to delete the Ashworth portion of the sidewalk project.Rather than being deleted,the project is on hold because of the problems with right-of-way west of the five-way stop to Sixth St.This project will be part of the next council meeting when the types and number of projects to be funded will be discussed.Mikelis Briedis indicated that we put the Ashworth portion back so as not to slow down the Bel-Aire and First Street portion.The portion of Ashworth where we don't have enough right-of-way will be worked through by paying for more right-of-way or by moving the sidewalk across the street.This is a decision,which will still be brought back to the Council.Councilman Watts is very concerned with lhe number of individuals walking in the street on Ashworth from sixth to the Elementary School and feels we need a crosswalk at Ashworth and Third.To keep the Ashworth project alive, the City Engineer will send a letter to staff indicating the options as far as purchase of right-of-way vs.constructing it within what is presently available or setting it on the opposite side of the street.The City Administrator mentioned that this resolution doesn't address the Sixth Street issue but that street is planned for construction this year.Mayor Bailey requested a motion to approve the July 2nd date for the public hearing.Gruber moved to approve.Berger second.Further discussion of the Public Meeting date occurred.Two comments:4th of July celebrations held on Wednesday are traditionally well attended because people don't take long weekends and those parties concerned who wish to protest the sidewalk project or assessment may do so in writing,nnot present at the public meeting.Roll call:Ayes:Gruber,Berger,Johnson.Nays:Peard,Watts. Motion carried 3-2. THE CITY OF WAUKEE,IOWA RESOLUTION 01-94 APPROVING JULy 2,2001 AS THE DATE OF THE PUBLIC HEARING ON THE RESOLUTION OF NECESSITY FOR SIDEWALK 2001 PROJECT,1sTSTREET AND BEL-AIRE DRIVE IN THE NAME AND BY THE A UTHORITY OF THE CITY OF WA UKEE,IOWA WHEREAS,Veenstra &Kim have been designated City Engineer for the 2001 Sidewalk Project AND, WHEREAS,Veenstra &Kim have provided a preliminary time table for the completion of the sidewalk improvement project AND, WHEREAS,the City Council has approved the plans for this project, NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 4th day of June,2001 that it hereby approves July 2,2001 as the date of the public hearing on the Resolution of Necessity for 200 1 Sidewalk Project,1"Street &Bel-Aire Drive. Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen,City Administrator/Clerk ROLL CALL VOTE AYE Nicholas C.Gruber X Marvin Berger X Bill Peard Mike Watts Wayne Johnson X NAY ABSENT X X (13)Resolution:Proposed Valuation for Properties on Preliminary Assessment Plat and Schedule,2001 Sidewalk Improvement Project.Mikelis Briedis,the City Engineer, explained how and on what basis individual properties are assessed.He also discussed the Code ofIowa in terms of excessive levy of assessments against property.Ifthe special assessment exceeds 25%of the value ofthe property with the improvement in place,the assessment is excessive.Where this would be most significant would involve a vacant lot where the assessment for the improvement would be greater than the value of the property.Iu the Sidewalk 2001 project,the limited dollars proposed are in all cases less than the 25%assessed value of the property.Jim Phillips,240 Bel-Aire asked what the average assessment for an 80'frontage would be.Mr.Briedis,indicated that for an 80'foot frontage with a 10'driveway,that is to say 70'of sidewalk,the preliminary assessment would be $496.64.Large trees in the way have been circumvented in some projects.Berger moved to approve to proposed valuations.Johnson second.Ayes: Gruber,Berger,Watts,Peard,Johnson.Nays:None.Motion carried 5-0. THE CITY OF W AUKEE,IOWA RESOLUTION 01-95 APPROVING PROPOSED VALVA TION FOR PROPERTIES IN PRELIMINARY ASSESSMENT PLAT AND SCHEDULE,2001 SIDEWALK IMPROVEMENT PROJECT IN THE NAME AND BY THE AUTHORITY OF THE CITY OF WAUKEE,IOWA WHEREAS,Veenstra &Kim have been designated City Engineer for the 2001 Sidewalk Project AND, WHEREAS,Veenstra &Kim have provided the City Council a Preliminary Assessment Plat and Schedule for 2001 Sidewalk Improvement Project AND, WHEREAS,Council has reviewed and discussed said preliminary assessment NOW THEREFORE BE IT RESOLVED by the City of Waukee City Council in session this 4th day of June,2001 that it hereby approves the Proposed Valuation for Properties on Prelimioary Assessment Plat and Schedule. Donald L.Bailey,Jr.,Mayor Attest: Mark J.Arentsen,City Administrator/Clerk ROLL CALL VOTE Nicholas C.Gruber Marvin Berger Bill Peard Mike Watts Wayne J obnson AYE NAY ABSENT X X X X X (14)Motion:Set June 25 for informational meeting to discuss 2001 Sidewalk Improvement Project and assessments.No discussion.Gruber moved to approve resolution.Berger second.Ayes:Gruber,Berger,Watts,Peard,Johnson.Motion carried:5-0. (15)Motion:Set July 16 at 6:00PM as the date for publicforumfor DM Waterworks Billing Changes.The billing will change from a postcard to a full size page.We're doing this so that people can visit with the DM Waterworks staffto discuss the changes.This is also switching from CMS billing software to DM's software.So part of the change includes a payment of$10,000 to DM Waterworks for their work and cessation of payments to CMS for their software maintenance.Gruber moved to set July 16 as the date for public forum for DM Waterworks Billing Changes.Johnson second.Ayes: Gruber,Berger,Watts,Peard,Johnson.Nays:None.Motion carried 5-0. REPORTS: City Administrator,Mark Arentsen:will be attending meeting tomorrow with the League of Cities with regard to cable television;will be meeting Wednesday with a representative of the ambulance service regarding the billing issues with them.Will have some information for Council by the end of the week.Will be meeting Friday with representatives of Charter Bank to find out what they're offerings are as far as financial services.Will have two interns starting today,one in financial area one in planning area. Tuesday at 7 o'clock is the Community Breakfast Forum sponsored by the Chamber. Alice Wicker,supervisor,will be present.Have received a schedule for the street lighting public hearing and assessment.It would be good to hold an informational hearing for that project as well.Decision was made that staff will decide what date will be best and schedule it. The mayor apologized for not mentioning that Alice Wicker had visited with him about the County supervisors voting on the annexation.The Mayor said he didn't want to tell her how to vote,but he reminded her that in previous Waukee annexations,which were 100%voluntary,the County had voted not to support them.Discussion of the West Des Moines Annexation Agreement is continuing.A meeting scheduled for tomorrow will be postponed until some later time.The City Administrator indicated that he would be willing to hold one meeting with West Des Moines without VanMeter being present. After that,he feels any discussion with West Des Moines should include VanMeter representatives.Further discussion centered around Van Meter's participation. Consensus of the Council indicated that Van Meter will be informed and be present when the annexation meetings are held. Director of Economic Development,Jody Gunderson:working on two separate surveys though one was sent out with utility bills;also doing the traffic counts;working on putting together a packet for the D.C.trip.Councilman Peard would like to get together about what is going in packet before it goes.Mayor Bailey indicated the packet should be there one week before going and would be willing to hand deliver it,if it is ready this week.Jody Gunderson indicated that he wanted to promote Waukee with the best available material and preparation of that material takes time.He will attempt to have material ready by Wednesday evening.If not,he will Fed Ex a copy after the group's meeting on Saturday of this week. Code Enforcement Officer,Dennis Dowell:Construction is moving along even though we've had a lot of rainy weather. Treasurer,Linda Burkhart:Preparing for Denman,who will be in this week from Wednesday through Friday.They will be doing the preliminary work for the FY200 1 audit. Public Works Director,John Gibson:Will report back on the tower as soon as he has a raise date/time.Will be meeting with Northern Natural Gas Wednesday afternoon and Thursday morning to discuss issues from over the winter such as high price of gas. Doing some improvements to Winfield Park -sidewalks,storm sewer,parking area. City Engineer,Mikelis Bredis:Nothing further. City Attorney,Paul Huscher:Spent a little time in court today in the matter of the doors in the safety building and the court took it under advisement.Appreciated the support,he and the City received.J osua Smith came back voluntarily to testify,Mark Smith was there voluntarily to testify.The City Administrator was present to offer support. Wayne Johnson,Park Board:Contacted the Majoula Wheat,part of the Iowa Trails 2000 program.Making a CD Rom on communities that bike trails go through.Iowa DOT is trying to put through a program where they will eventually have about 5,000 miles of bike trails throughout the state.They have 517 of them right now.This group is riding all ofthese trails and will be here June 19.Dick Nesselroad will tell stories of Waukee. In addition,we had talked with Marty Shukert about the park land dedication ordinance and needed an update.Mark Arentsen will check with Marty and report back. Bill Peard,Chamber of Commerce:No report for the Chamber.Further comments about the fire truck veto. Mike Watts,Utility Committee:No meeting /no report from the Utility Committee.Will not have a meeting until July.Would like to remind the staff about the water retention off Laurel.Need to take care of it.Staff reminded Council that the land still belongs to Regency,who have been called about this area.Mark Arentsen said Regency is not done with what they committed to do in that area.Mark will call them again. Marvin Berger,Planning and Zoning:two items at last meeting:1)Country Club Mini Storage,which was approved.and 2)Presentation from Kurt Schade concerning his property.He is to rethink his plans for the property. Nick Gruber,Library:The Library Board met last Tuesday.Council attended.Next meeting is June 12. Gruber moved to go into closed session.Johuson second.Ayes:All.Nays:None. Motion carried 5-0. Closed Session:At 8 :33PM the Council went into Closed Session to discuss agenda item #7,concerning the payment amount for FY2000.After the discussion,a motion to come out of closed session was entertained.Gruber so moved.J ohuson second.Roll Call: Ayes:Gruber,Berger,Watts,Peard,Johnson.Nays:None.Motion carried 5-0.Closed session ended at 9:03. Regular session resumed at 9:04.The Mayor asked Marvin Berger to review the itemized bill from the State Auditor.Councilman Berger stated that after due deliberation on all items in their letter,the Council agreed to payor not to pay the following items:1)The audit as bid was listed in the letter as $20,337.74 -the City will pay $18,025 as per the contract;as for the extra items:2)Balancing the City's trial balance in the amount of$I,805.60 -No,3)Updating the City's fixed asset listing in the amount of $796.02 -No,part of the regular audit work,always has been,4)Other in the amount of $271.81 -No,5)Locating City records in the amount 0[$1,087.24 -we will agree to pay that amount,6)EsCTOWaccount financial activity in the amount of $427.13 - No,that is part of the audit work,7)Debt issue in the amount of$834.85 -No,these items are required in the audit to write foot notes as part of the audit as such,8)Other in the amount of $252.40 -No,9)Preparation of statistical information in the amount of $349.47 -No,that is always part of the audit and is required to be part of the audit in the bid process and is part of the report as we requested,10)Assistance with engineering fees receivable in the amount of $232.98 -No,11)Assistance with fiscal year 2002 budget in the amount of $621.28 -Yes,we did request them to come for that meeting, 12)Assistance with resolution ofTIF revenues in the amount of $407.72 -No, 13)Assistance with completed Capital Projects funds in the amount of $1,009.58 -No, 14)Statutory filing fee in the amount 0[$375.00 -Yes.So the total amount the Council approved is the bid price of $18,025 plus $2,083.52 extras for a grand total of $20,108.52.Councihnan Berger moved to pay the amount of $20,108.52.Watts second. Roll Call:Ayes:Gruber,Berger,Watts,Peard,Johnson.Nays:None.Motion carried 5- O. At this time Mayor asked for motion to adjourn.Gruber moved.Johnson second,Ayes: all.Nays:None.Motion carried 5-0. Meeting Adjourned at 9:08PM. ~~:;<aY=o=r+----- Attest: Mark J.Arentsen,C ty Administrator7CJerR'