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HomeMy WebLinkAbout2002-04-30-Special Minutes_Joint Community Development Committee MeetingWAUKEE CITY COUNCIL SPECIAL MEETING MINUTES Joint Meeting with the Community Development Committee APRIL 30,2002 (1)Call to Order -A special meeting of the Waukee City Council was called to order by Mayor Leslie at 6:00 PM. (2)Roll Call -The following members were present:Mayor Mark D.Leslie,and Council members Nicholas Gruber,Donald Bailey,Jr.,Mike Watts and Wayne Johnson. Council member Peard absent. (3)Agenda Additions f Approval -Mr.Gary L.Reed,P.E.,Project Manager for the Brick Drive Construction requested that Phase I be added to the resolutions so that Phase 1 and 2 would be approved.Mike Watts moved;Wayne Johnson second to approve the agenda with the addition as requested by Mr.Reed.Ayes:AlL Nays:None.Motion carried 4-0. (4)Resolution:Approving the order of preparation of detailed plans,specifications, notice of hearing,notice to bidders and form of contract for the Phase 2 Water Main Extension within the Joe Brick Industrial/Business Park Mike Watts moved to approve the resolution.Nick Gruber second.Gary Reed was present to discuss the project.His firm is requesting permission to proceed with the water main construction of this project.They would prefer to proceed under one time frame;however,due to time commitments for Mid-States Ford,the project has been divided into two water main projects and one sanitary/storm sewer and street project.The water main projects are divided into Phase 1,which is a connection to the existing water main at the end of existing Laurel Street following the new Laurel Street extension,coming up new Brick Drive and then coming across to serve Mid-States Ford.Phase 2 water main is extending water main down south on future Brick Drive to an existing 12"water main on the south property line to improve flows and volumes of water because that line comes off the trunk water line.Phase 1 is privately funded.Phase 2 is publicly funded.Discussion as to what the council was approving occurred.Mik Briedis indicated that procedurally the resolution in this item as stated is correct for the public funds or Phase 2 Roll call:Ayes: Watts,Gruber,Bailey,Johnson.Nays:None.Motion carried 4 -O. (5)Resolution:Approving the order of detailed plans,specifications,notice of hearing,notice to bidders and form of contract for the Phase 2 Water Main Extension within the Joe Brick Industrial/Business Park and setting May 08,2002 as the date for receipt of bids and setting May 13,2002 as the date of public hearing and letting. There was discussion as to the date of the public hearing and letting.Notice has already been submitted for publishing with the public hearing date of May 13,2002.Council agreed to hold a special meeting on May 13,2002.Don Bailey moved to approve the resolution.Nick Gruber second.Roll call:Ayes:Bailey,Gruber,Watts,Johnson.Nays: None.Motion carried 4 -O.Mr.Reed wanted to clarify that this resolution was for both Phase 1 and Phase 2.Mark Arentsen and Mayor Leslie replied in the affirmative. (6)Discussion:Waukee Special Assessment Policy Draft Nick Gruber moved to enter into discussion.Wayne Johnson second.The City Council and the Community Development Committee began the discussion of the proposed assessment policy.Initial thanks were extended to the committee for the hours of preparation and review contributed to develop the proposed special assessment policy.Wayne Johnson,council representative to the committee introduced the committee members and gave an overview of the policy and the material reviewed.Joe Schmidt and Nancy Horsch of the committee were present.Dierck Oosten arrived later in the evening.Steve Blumenthal and Linda Pound were unable to attend.Mr.Johnson stressed that assessment rates are created by reviewing the benefits of the proposed improvements to the property owner as opposed to assigning cost to individual property owners.Discussion continued with Mike Watts,Don Bailey,Bill Peard and Nick Gruber discussing various perspectives of the assessment process.Mike Watts raised several issues,which included stressing the need for exceptions to the policy such as sidewalks west of Sixth Street at the 25%/75% current rate as opposed to the proposed rate.Mr.Johnson indicated the committee proposed that exceptions be set by resolution in which the exception becomes a project separate from regular activities.Also,Joe Schmidt indicated that the committee stressed they did not feel that improvements should be forced onto property owners who do not wish to accept the proposed improvements.Mr.Watts also suggested that replacement of utility infrastructure not located on private property be funded through the utilities as part ofthe rates.Mr.Sclunidt discussed expected life ofthe utility line in front of the owner's property.At a point beyond the life expectancy of the line providing sewer,water or gas and when the need for replacement of these lines occurs,it becomes the shared responsibility ofthose individuals who benefit from the lines delivering service to the individual properties in the proposed assessment policy.My.Gibson,Public Works Director,indicated that replacement is currently built into the water and gas rates but not the sewer rates.Maintenance of infrastructure is separately funded or specially assessed at a different rate from new or replacement in the proposed assessment policy. Bill Peard present at 6:40 PM. Jon Burmeister explained the impact of special assessments on bonding capacity. Councilman Bailey asked if the committee took into account the effects of TIP funding in commercial areas.Joe Sclunidt indicated that the policy was developed excluding outside or other funding with the understanding that other or outside funding would be secured,if at all possible. Mike Watts needed to leave the council meeting at 7:00 PM. The discussion continued.Mik Briedis suggested that for a 'typical project'the council needed to listen to the public as to wants and needs.He also suggested that the policy adopted by the city is one that should have the support of 4 out of 5 councilmen to be effective. If council members were comfortable responding,tbe committee asked for written feedback as to what in the policy was acceptable and what needed modification or improvement.The council and committee will continue to review the special assessment policy.A second meeting has been schedule for May 13,2002. (7)Motion:Setting date for Strategic Planning Session with Tim Shields Councilman Bailey would have liked to have known the cost and possible agenda for the session I I I 2 proposed by Mr.Shields.Without that information,he was reluctant to agree on a particular date.Mr.Bailey also indicated he didn't want to participate in the session at this time.M:r.Bailey moved to have the session on June 5th Nick Gruber seconded the motion.Roll call:Ayes:Gruber,Peard.Nays:Bailey,Johnson.Motion was defeated 2 -2.Mr.Johnson indicated the intent of the session is to develop a cohesive council that works together on projects during the coming year.If that doesn't occur in a vote to hold the meeting there isn't any need to spend the money for the session. Mayor Leslie asked for a motion to adjourn.Don Bailey moved to adjourn.Bill Peard second.Ayes:All.Nays:None.Motion carried 4-0. Meeting Adjourned. Attest: alii ArentsefJ City AdministratoJcterk Mark D.Leslie,Mayor 3