HomeMy WebLinkAbout2002-09-09-Regular MinutesWAUKEE CITY COUNCIL MINUTES
September 9,2002
(1)Call to Order -The regular meeting of the Waukee City Council was called to order
by Mayor Leslie at 7:00 PM.
(2)Pledge of Allegiance
(3)Roll Call-The following members were present:Mayor Mark D.Leslie,and
Council members Nicholas Gruber,Donald Bailey,Jr.,Mike Watts,Bill Peard and
Wayne Jolmson.
(4)Open Forum -Daniel Gardiner,445 South School Street,visited with the
council concerning the parking on School Street.The number of cars parking
overnight on School Street has increased significantly during the last several
years.Many of these cars are owned by individuals residing at Evergreen Manor.
Mr.Gardiner has brought this issue to the council as a problem he would like
reviewed and possibly corrected.City Administrator Arentsen will refer this issue
to the Police Department.
Councilman Bailey,Jr.again requested a report detailing the ambulance income
and expenses for the last year.In addition he requested,a second time,a report
on the damaged monument at G.H.Davis Park.
(5)Agenda Additions /Approval-Wayne Jolmson moved;Mike Watts second to
approve the agenda as written.Discussion with regard to item #29 resulted in a general
consensus to leave the item on the agenda.Ayes:All Nays:None.Motion carried 5-0.
(6)Consent Agenda-
A.Approving August 30,2002 Payroll and September 5,2002 Bill List
B.Approving August 19,2002 City Council Minutes,August 21,2002
Strategic Planning Session Minutes and August 26,2002 Special
Council Meeting Minutes
C.Approving Pay Estimate No.5 to Sternquist Construction,Inc.in the
amount of $73,537.55
D.Approving Payment for 2002 Sanitary Sewer Improvements,Division
1 to Corell Contractor,Inc.in the amount of $72,428 (This is less
retainage)
E.Approving October 30,2002 from 6:00 PM to 8:00 PM as trick or treat
evening for the City of Waukee
F.Approving Beer Permit location transfer for Waukee Jaycees from
Centennial Park to 6th and Ashworth and Walnut and approving
outdoor service area
Mayor Leslie removed item E from the agenda for discussion and vote as a separate item.
Bill Peard moved to approve the consent agenda excluding item #E.Wayne Jolmson
second.Mike Watts questioned cell phone usage.He suggested reviewing usage and
plans.Don Bailey questioned amount of money remaining in the library proj ect and the
amount of money to be dedicated to furniture.Roll call:Ayes:Peard,Jolmson,Gruber,
Bailey,Watts.Nays:None.Motion carried 5 -O.Item E discussed,Mayor Leslie
suggested moving Halloween Trick or Treating to October 31 to avoid the conflict with
church activities in the community.This would be for this year only.Nick Gruber
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moved to change Beggar's Night to October 31st.Bill Peard second.Roll call:Ayes:
Gruber,Peard,Johnson,Watts,Bailey.Nays:None.Motion carried 5 -O.
Bill List (09-06-02)
Paid Prior to Council Approval:
Central Iowa Regional Lib
Des Moines Register
Des Moines Water Works
Frappe
Heartland Co-op
Hickory Tech
IDM Economic Develop
Randy Kochheiser
Robb McMahon
Mid American Energy
My Favorite Muffin
Office Depot
Philly's Finest
Qwest
Jacqueline Runge
Sam's Club
State Library Of Iowa
Subway
Treasurer State Of Iowa
US Cellular
Visa
Waukee State-Petty Cash
Wells Fargo Bank
Report Total:
UNPAID BILLS PRESENTED 09-09-02,
ADAMS DOOR COMPANY
ALLEGRA
AMERICAN WATER WORKS ASSOC
AMERITAS LIFE INSURANCE CORP
ARAMARK UNIFORM SERVICES
ARDICK EQUIPMENT CO INC
MARK ARENTSEN
ASPEN MILLS
BLACKTOP SERVICE COMPANY
ROGER BLAKE
LINDA BURKHART
BUSINESS VOICE SYSTEMS
BUTTERFIELD MANAGEMENT
C J COOPER &ASSOCIATES
GREG CAMPBELL
CAPITAL SANITARY SUPPLY
AMBER CARAVAN
CARPENTER UNIFORM CO
CARTE GRAPH
CHIEF SUPPLY
CIGMA LLC
COMPLIANCE POSTER COMPANY
COMPUSA INC
CORRELL CONTRACTOR INC
CRYSTAL CLEAR BOTTLED WATER
$30.00
$45.50
$48.69
$40.00
$1,524.06
$1,193.28
$2,000.00
$100.00
$60.00
$14,875.12
$69.96
$56.74
$100.00
$57.59
$5.48
$30.53
$30.00
$87.49
$9,997.53
$59.47
602.05
$450.00
$11,500.00
$42,963.49
237.00
288.72
48.00
2,540.92
253.67
186.60
250.00
410.16
22,547.46
180.00
19.71
328.62
250.00
29.00
100.00
95.96
310.00
814.90
800.00
114.20
1,384.42
38.86
121.00
72,428.24
20.40
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CUSTOM AWARDS 18.00
DAHL AIR CONDITIONING &HEATING 567.00 .IDALLASCOUNTYOFFICEOFEMS25.00
DENMAN &COMPANY LLP 10,000.00
DES MOINES INDUSTRIAL PRODUCTS 247.49
DES MOINES STAMP MFG CO 33.00
DES MOINES WATER WORKS 1,161.26
DES MOINES WATER WORKS 8,247.23
LORI EKWALL 100.00
ELECTRICAL ENGINEERING EQUIP 117.72
ELECTRONIC ENGINEERING CO 147.00
ELLIOTT EQUIPMENT CO 47.70
EVIDENCE COLLECTION AND PROD 143.73
FEH ASSOCIATES INC 2,950.00
FISHER CONTROLS INTL INC 755.00
GRAYBAR 86.24
GROEBNER &ASSOCIATES INC 925.41
JODY GUNDERSON 250.00
HOPKINS SPORTING GOODS 548.96
PAUL E HUSCHER 2,000.00
HY-VEE FOOD &DRUG CENTER 54.19
IACP POLICY CENTER 42.00
ICMA RETIREMENT TRUST 457 1,152.60
INDUSTRIAL CLEANING SYSTEM 63.36
INTERSTATE ALL BATTERY CENTER 12.28
INTERSTATE BATTERY SYSTEM 131.90
IOWA ASSOCIATION OF MUNICIPAL 964.71
IOWA PIPELINE ASSOC 17,250.02 ]IOWA SIGNAL &ELECTRIC CO 246.00
IPERS 7,607.38
IPERS -POLICE 4,962.67
JETCO 150.00
JIMS JOHNS 100.00
JOHN DEERE HEALTH PLAN INSUR 22,767.84
KAR PRODUCTS 53.92
LITHO GRAPHICS PRINT COMM 407.00
LOGAN CONTRACTORS SUPPLY 463.05
MARTIN MARIETTA AGGREGATE 376.52
MBNA AMERICA BUSINESS CARD 220.90
MENARDS 573.14
METLIFE SMALL BUSINESS CENTER 420.48
MID AMERICAN ENERGY 283.58
MID IOWA ASSOCIATION 452.70
MIDWEST ALARM SERVICES 106.05
MIGHTY TIDY CLEANING 555.00
MOBILE VISION 64.00
MOMAR 2,827.39
MUNICIPAL SUPPLY 95.04
NAPA AUTO PARTS STORE 23.98
NETWORKS INC 2,630.21
NEWMAN TRAFFIC SIGNS 617.73
NOGG CHEMICAL &PAPER 46.79
OLSON BROTHERS 265.72 IOMBPOLICESUPPLY299.00
PARKSON CORPORATION 1,794.39
PLUMB SUPPLY COMPANY 275.94
PMX MEDICAL 178.50
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POLK COUNTY TREASURER 1,000.00
QUALITY FORD OF WDM 88.86
R-WAY CONCRETE 2,537.75
RADIO TECHNOLOGY INC 198.00
REYERSON TRANSPORT LLC 455.52
BETH RICHARDSON 44.10
RS STOVER COMPANY 848.70
BECKY SCHUETT 7.30
SHIVE HATTERY INC 1,208.51
STATE OF IOWA/PUBLIC EMPL 32.44
STERNQUIST CONSTRUCTION INC 73,537.55
THE STOREFRONT GROUP 500.00
STOREY-KENWORTHY COMPANY 442.19
STREICHERS 146.80
SUNCOM 1,668.48
TREASURER STATE OF IOWA 5,663.75
TRIPLETT OFFICE ESSENTIAL 915.51
US FILTER/WATERPRO 4,286.06
UTILITY CONSULTANTS INC 847.00
VAN METER INDUSTRIAL INC 261.24
VEENSTRA &KIMM INC 6,382.02
VERIZON WIRELESS MESSAGING 84.44
WAUKEE AUTO WASH 210.00
WAUKEE COMMUNITY SCHOOL 30.00
WAUKEE HARDWARE &VARIETY 672.90
WAUKEE STATE -PD P CASH 160.81
CHAD WEAVER 40.33
WELLS FARGO 11,500.00
WILSON BROTHERS PEST CONT 750.00
ZOLL MEDICAL CORP 226.34
GRAND TOTAL:315,451.16
(7)Mayor's Report:Mayor Leslie discussed televising council and committee meetings
and other community and school activities.He thanked Councilman Gruber for his
efforts in completing this proj ect.Mayor Leslie presented a flag flown over the United
States Capitol June 17,2002 at the request of the honorable Leonard J.Boswell,member
of Congress,to Mark Arentsen to be flown at City Hall.Discussion of September 11,
2001 remembrance and activities this Wednesday.
(8)Mayor's Proclamation:Approving September 11,2002 as a day of reflection,
mourning and thanksgiving Mike Watts moved to approve the resolution.Don Bailey,
Jr.second.Roll call:Ayes:Watts,Bailey,Johnson,Gruber,Peard.Nays:None.
Proclamation read.
(9)Mayor's Proclamation:Approving the proclamation of support from the City of
Waukeefor the 10r/"Birthday Celebration of the Dallas County Courthouse,
September 16-20,2002 Nick Gruber moved to approve the resolution.Mike Watts
second.Roll call:Ayes:Gruber,Watts,Johnson,Peard,Bailey.Nays:None.Motion
carried 5 -O.Proclamation read.
(10)Resolution:Recognizing the accomplishments of Mark Schmitt as Waukee Fire
Chief Bill Peard moved to approve the resolution.Wayne Johnson second.Roll call:
Ayes:Peard,Johnson,Watts,Bailey,Gruber,Nays:None.Motion carried 5 -O.Mr.
Schmitt was presented with a proclamation of appreciation for his years of service to the
Waukee community.
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(11)Motion:Approving Chamber of Commerce Fall Festival,09/28/02 -parade route,
vendors,schedule of events,Geoff Warmouth presentation Wayne Johnson moved to
approve 09/28/02 as the date for the 2002 Chamber of Commerce Fall Festival.Don
Bailey,Jr.second.GeoffWarmouth,120 Kaylin Drive,present to answer any questions.
Roll call:Ayes:Johnson,Bailey,Peard,Gruber,Watts.Nays:None.Motion carried 5 -
O.
(12)Public Hearing:On the LA Grant Parkway Widening Improvements Project
Mayor Leslie opened the public hearing.A letter dated August 16,2002 addressing the
issue was received from Mr.Bill Spreitzer,president of WESCAP Investments,Inc.prior
to the meeting.A second letter dated September 6,2002 was received the day of the
meeting from Mr.Bill Spreitzer,president ofWESCAP Investments,Inc ..Mr.E.J.
Giovanneti,attorney in the law firm of Hopkins &Huebner,2700 Grand,Des Moines,
representing WESCAP Investments,Inc.presented information about WESCAP,the
assessment process and the lack of notification when the site plan and preliminary plat
were filed.Rick Ross,830 Highway 6,present to voice his objection to approval of the
resolution of necessity by indicating that the city has never really proven that there is a
necessity to widen L.A.Grant Parkway and install curb,gutter and sewer on the east side
of L.A.Grant.Mayor Leslie closed the public hearing.
(13)Resolution:Approving the amendment to the proposed resolution of necessity for
the LA Grant Parkway Widening Improvements Project Don Bailey,Jr.moved to
approve the resolution.Mike Watts second.The council discussed the special
assessment of this project,the special assessment policy,notification of possible
assessment to prospective buyers.Roll call:Ayes:Watts,Peard,Gruber.Nays:Bailey,
Johnson.Motion passed 3 -2.Discussion on assessment and assessment policy
continued.
(14)Resolution:Approving resolution of necessity for the LA Grant Parkway
Widening Improvements Project Mike Watts moved to approve the resolution of
necessity.Don Bailey second.Roll call:Ayes:Walts,Peard,Gruber.Nays:Bailey,
Johnson.The vote was 3 -2;however,because a super majority is required to approve
this resolution,the motion is defeated.Discussion continued.
(15)Resolution:Approving city council's order of preparation of detailed plans,
specifications,notice of hearing,notice to bidders and form of contract for the LA
Grant Parkway Widening Improvements Project Because the resolution of necessity
was not passed,this item was not considered.
(16)Resolution:Approving detailed plans and specifications,notice of hearing,notice
to bidders and form of contract;and setting September 18,2002 as the date for
receiving bids and setting September 23,2002 as the date for a hearing thereon for the
LA Grant Parkway Widening Improvements Project Because the resolution of necessity
was not passed,this item was not considered.
(17)Resolution:Setting September 23,2002 as the date for a public hearing on
designation of the expanded Waukee Urban Renewal Area and on urban renewal plan
amendment Nick Gruber moved to approve the resolution.Wayne Jolmson second.Mr.
Bailey offered comments on the record which included (1)an observation that the urban
renewal area appears to cover an area greater than the current developed area;(2)that
placing residential in an urban renewal area is a major policy change;and (3)there is a
need to ensure that general fund tax dollars are protected and used appropriately in
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residential areas.Mr.Watts discussed general fund tax dollars and the decertification of
an area placed in an urban renewal area,if the tax funds were needed.Mr.Johnson stated
his position on the purpose of a public hearing and indicated he would never vote "no"on
a public hearing.Further discussion included the possibility of using urban renewal
dollars to fund the assessment of L.A.Grant Parkway Improvements.Mr.Gruber called
for the question.Roll call Ayes:Gruber,Johnson,Watts,Bailey,Peard.Nays:None.
Motion carried 5 -O.
(18)Resolution:Approving city council's order of preparation of detailed list,
specifications,notice of hearing,notice to bidders and form of contract for the Library
Furnishings Package #1 Wayne Johnson moved to approve.Nick Gruber second.
Council members Don Bailey,Jr.and Wayne Johnson asked several questions with
regard to items listed and payment for those items.Ramona Lacey ofFEH,designer
hired to work on furnishings,was present to discuss the furnishings package and answer
council's questions.Linda Mack,Library Director,answered questions related to
funding.Joe Schmidt,2806 W Ave.,former president of Library Board,addressed the
issue of funding.It is the understanding of the city that library funding separate from city
funding would be available to pay for library furnishings.Nick Gruber called for the
question.Roll call:Ayes:Johnson,Gruber,Bailey,Watts,Peard.Nays:None.Motion
carried 5 -O.Discussion continued with regard to the naming of the library.
(19)Resolution:Approving detailed list and specifications,notice of hearing,notice to
bidders and form of contract;and setting date for hearing thereon and the receipt of
bids therefore for the Library Furnishings Package #1 Nick Gruber moved to approve.
Don Bailey,Jr.second.Roll call:Ayes:Gruber,Bailey,Watts,Peard,Johnson.Nays:
None.Motion carried 5 -O.
(20)Resolution:Approving the First Amendment to the Joint Public Service
Agreement between the City of Waukee,Iowa,and the City of Clive,Iowa Wayne
Johnson moved to approve.Bill Peard second.This resolution is regarding maintenance
of streets and roads between the boundaries of the Cities of Waukee and Clive.Roll call:
Ayes:Johnson,Peard,Watts,Bailey,Gruber.Nays:None.Motion carried 5 -O.
(21)Resolution:Approving Stormwater Drainage Improvements for Mapleleaf Lane
Mike Watts moved to approve.Wayne Johnson second.Roll call:Ayes:Watts,Johnson,
Bailey,Peard,Gruber.Nays:None.Motion carried 5 -O.
(22)Resolution:Approving Site Plan for Westgate Business Park Lot 21 Don Bailey,
Jr.moved to approve.Wayne Johnson second.Brad Cooper of Civil Engineering
Consultants present to discuss the book storage facility.All suggested changes by city
staff and V &K have been met.Nick Gruber called for question.Roll call:Ayes:Bailey,
Johnson,Gruber,Peard,Watts.Nays:None.Motion carried 5 -O.
(23)Resolution:Approving Preliminary Plat for Williams Pointe Plat 2 Don Bailey,
Jr.moved to approve resolution.Wayne Johnson second.Brief discussion.Roll call:
Ayes Bailey,Peard,Johnson,Watts,Gruber.Nays:None.Motion carried 5 -O.
Because the council has met several times with the developers of Westgate Business
Park,Mayor Leslie requested a time and action calendar with regards to Westgate
Business Park so that council could stay abreast of development.
(24)Resolution:Approving amendment to agreement with Veenstra &Kimm,Inc.to
include a fee for additional design work on the R22 Sewer Improvements Project Mike
Watts moved to approve.Wayne Johnson second.Council discussed activity of
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Veenstra &Kimm,Inc.and future sewer improvements for the R22 area.Roll call:
Ayes:Watts,Johnson,Peard,Gruber,Bailey.Nays:None.Motion carried 5 -O.
(25)Resolution:Approving changes to the Rules of Procedure for Conduct of City
Council Business Nick Gruber moved to approve.Don Bailey,Jr.second.Attorney
Paul Huscher addressed the issue of motion to reconsider and the prevailing side.Don
Bailey addressed the same issue and questioned the mayor's role in making the motion to
reconsider.After further discussion,Don Bailey,Jr.suggested an amendment to the
motion to include the addition of "on the prevailing side"in the first sentence relevant to
the issue of a motion to reconsider and the deletion of the last sentence also relevant to
that issue.Nick Gruber,who moved the motion,agreed to the amendment.Don Bailey,
Jr.second the amended motion.Roll call:Ayes:Gruber,Bailey,Johnson,Peard,Watts.
Nays:None.Motion carried 5 -O.
(26)Motion:Setting September 26 or October 2 as the date for completing work with
Tim Shields Nick Gruber moved to have the meeting on October 2.Don Bailey,Jr.
second.Mr.Bailey requested a change in the starting time to 6:30.Nick Gruber
amended his motion to include a change in the starting time on October 2 from 5:30 to
6:30.Don Bailey second the amended motion.Further discussion included making sure
that the two councilmen not present for the first meeting were informed as to what
occurred in the first meeting.Mayor Leslie received a recap from Mr.Schields on
September 6 and will be sharing that with the two members prior to the upcoming
meeting.Roll call:Ayes:Gruber,Bailey,Watts,Peard,Johnson.Nays:None.Motion
carried 5 -O.
(27)Discussion:On temporary sign age Mr.Bailey led the discussion with regard to
temporary signage by new business owners.He indicated he would bring an ordinance
back to council which would help to alleviate the problem of temporary signage for new
businesses.Wayne Johnson also addressed the issue of temporary signage.
(28)Discussion:On flag pole construction plans for City Hall Mr.Bailey,Mr.Peard
and other members of the council requested additional information with regard to
placement,design,construction and costs of the flag poles.Mark Arentsen and Chad
Weaver addressed the issue from the perspective ofthe staff.It was requested by Mayor
Leslie that this item with additional information be brought back as one of the first items
on the agenda in the next meeting so council could go outside and view the suggested
locations.
(29)Resolution:Approving preliminary plat for Willow Brook subdivision Nick
Gruber moved to approve.Mike Watts second.Brad Cooper of CEC and Bill Spencer of
Regency present to discuss the plat.One of the concerns that has not been addressed is
the outflow of water from the pond as well as from the plat improvement.The outflow
proposal of Wind field II originally approved in 1995 or 1996 was not designed to
accommodate the extra flow from the pond and from Willow Brook.CEC has been
working with Kirkham and Michael,the engineers on Windfield II,to redesign the
outflow.A proposed change would include a 48 inch culvert under the railroad tracks
which would then run along the street in front of the high school and then outlet near the
Park.The design would include an open channel or a pipe in front of the school and
would be intended for the large 50 or 100 year storms and not so much the every day
storms.Councilman Gruber indicated he would not be in favor of an open channel in
front ofthe school.Mr.Cooper indicated the Waukee School System was apparently not
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in favor of an open channel earlier in the designing of Wind field II.Mik Briedis
explained the staffs concern with regard to the overall drainage in the area developed
and currently undeveloped areas with the same water flow pattern.Mike Watts suggested
that this is an incomplete preliminary plat and should not be approved this evening.Mark
Arentsen indicated that the school system should be included in the discussions about the
proposed water outflow.Nick Gruber indicated that he would amend his motion to
postpone approval ofthis preliminary plat to a council meeting when all issues had been
resolved.Mike Watts seconded the amendment to the motion.Roll call:Ayes:Gruber,
Watts,Johnson,Peard,Bailey.Nays:None.Motion carried 5 ~O.
REPORTS:Reports were presented by Mark Arentsen,Cathy Paardekooper,Jody
Gunderson,John Gibson,Mik Briedis,Chad Weaver,Paul Huscher,Wayne Johnson,
Don Bailey,Nick Gruber.
Mayor Leslie asked for a motion to adjourn.Nick Gruber moved.Don Bailey,Jr.second,
Ayes:All.Nays:None.Motion carried 5-0.
Meeting Adjourned at 10:03 PM.
Attest:
(~~~-
Mark D.Leslie,Mayor
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