HomeMy WebLinkAbout2003-02-03-Regular MinutesWAUKEE CITY COUNCIL MINUTES
FEBRUARY 3,2003 1
(1)Call to Order -The regularly scheduled meeting of the Waukee City Council was
called to order by Mayor Pro Tem Bill Peard at 7:00 PM.
(2)Pledge of Allegiance -A moment of silence honoring those who died in the Shuttle
Columbia accident preceded the pledge of allegiance.
(3)Roll Call-The following members were present:Mayor Pro Tem Bill Peard,and
Council members Nicholas Gruber,Donald Bailey,Jr.,and Wayne Johnson.Councilman
Watts absent.
(4)Open Forum -No one present wished to speak to an issue not on the agenda.
(5)Agenda Additions I Approval-Don Bailey,Jr.moved to approve the agenda with
the exception ofltem31,which is to be deleted;Wayne Jolmson seconded the motion to
approve the agenda as changed.Ayes:All.Nays:None.Absent:Watts.Motion carried
4-0.
(6)Consent Agenda-
A.Approving January 29,2003 Bill List
B.Approving 01-20-03 and 01-27-03 City Council Minutes
C.Approving Pay Application #10 for Rochon Corporation ofIowa,
Inc.in the amount of $44,682.67
Approving Change Order #8 for Rochon Corporation oflowa,an
addition to the overall cost in the amount of$1,594.46
Don Bailey,Jr.moved to approve Items 6A and 6B.Wayne Johnson second.Roll call:
Ayes:Bailey,Johnson,Gruber,Peard.Nays:None.Absent:Watts.Motion carried 4-
O.Councilman Bailey moved to approve Items 6C and 6D.Wayne Johnson second.
Councilman Bailey thanked the council for supporting his quest to have the library roof
checked out and corrected.There was much discussion with respect to the current
Rochon Corporation oflowa Pay Estimate and the amount needed to replace or repair the
roof.Don Bailey suggested that perhaps holding back $10,000 from the payment of Pay
Application #10 in addition to the previously withheld $3,573 from Pay Application #9
would tend to ensure that repair or replacement would occur.The council concurred and
Mr.Bailey so moved.Wayne Johnson seconded the motion.Roll call:Ayes:Bailey,
Johnson,Peard,Gruber.Nays:None.Absent:Watts.Motion carried 4 -O.
Bill List (01-29-03)
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL
AUDITOR OF STATE
IOWA LEAGUE OF CITIES
IOWA WORKFORCE DEVELOPMENT
PLEASANT HILL EMERG SERVICES
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
TOTAL
TOTAL
BILLS PRESENTED FOR COUNCIL APPROVAL
ALLIANCE MEDICAL
AMERITAS LIFE INSURANCE
APWA IOWA CHAPTER
D.
]
2/03/03,
375.00
135.00
65.76
255.00
4,088.53
398.25
10,478.09
15,795.63
15,795.63
02/03/2003:
27.10
2,455.80
290.00
ARAMARK UNIFORM SERVICES
MARK ARENTSEN
BANKERS TRUST COMPANY
BNI BUILDING NEWS
LINDA BURKHART
CAPITAL SANITARY SUPPLY
CAREER TRACK
CIGMA LLC
COATES MANUFACTURING CO
COMPETITIVE EDGE
COMPUSA INC
DAN RAITT INC
DES MOINES INDUSTRIAL PRODUCTS
DICKINSON MACKAMAN TYLER
ELECTRONIC ENGINEERING CO
FASTPRO INTERNATIONAL INC
FIRE ENGINEERING
FORMAN FORD GLASS COMPANY
GILCREST JEWETT LUMBER CO
GRAINGER PARTS
JODY GUNDERSON
CAROL HCINDYIl HOL
HOTSY CLEANING SYSTEMS
PAUL E HUSCHER
HY-VEE FOOD &DRUG CENTER
HYDRO KLEAN
IACP POLICY CENTER
INTERSTATE ALL BATTERY CENTER
IOWA CRIME PREVENTION ASSOC
IOWA DEPT OF TRANSPORTATION
IOWA MUNICIPAL FINANCE OFFICER
IOWA PIPELINE ASSOC INC
IOWA RURAL WATER ASSOCIATION
IWPCA
JERICO SERVICES INC
JOHN DEERE HEALTH PLAN INC
JONES LIBRARY SALES INC
KNOLL INC
MADISON NATIONAL LIFE
MANNING-SEIVERT
MARTIN MARIETTA AGGREGATE
MBNA AMERICA BUSINESS CARD
MENARDS
METLIFE SMALL BUSINESS CENTER
MID AMERICAN ENERGY
MID LAND EQUIPMENT COMPANY
MIDWEST ENVIRONMENTAL SERVICES
MIGHTY TIDY CLEANING
MILL DIRECT CARPET
MUNICIPAL SUPPLY
NATIONAL WATERWORKS INC
NETWORKS INC
NEWMAN TRAFFIC SIGNS
OFFICE DEPOT
ORKIN PEST CONTROL
PIN OAK GALLERY
PUCKETT TOOLS &FASTENERS
146.30
250.00
110,675.00
86.95
37.16
114.44
149.00
1,292.50
28.85
1,491.66
205.85
263.38
71.53
512.50
52.00
243.30
19.95
115.50
65.31
395.03
281.73
180.00
54.00
2,000.00
212.20
1,790.00
191.00
68.95
125.00
26.00
45.00
7,060.13
40.00
60.00
1,430.00
21,426.97
2,120.00
22,588.35
764.58
276.79
237.78
1,180.19
1,360.65
385.27
15,015.90
3,450.00
842.00
325.00
492.50
90.75
136.50
60.00
33.40
313.40
37.00
150.00
199.00
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QUALITY FORD OF WDM 510.58
ROAD MACHINERY &SUPPLIES 410.40
ROBERTS COMPANY INC 839.20
SAGE PUBLICATIONS INC 25.00
SUITS USA 261.00
TEAM TWO INC 225.33
TRIPLETT OFFICE ESSENTIAL 146.00
TRUCK EQUIPMENT INC 91.80
UNITED STATES CELLULAR 60.23
VAN-WALL EQUIPMENT INC 352.24
VEENSTRA &KIMM INC 9,847.62
VERIZON WIRELESS 35.97
VISA 109.69
WAUKEE COMMUNITY SCHOOL 25.00
WAUKEE STATE -POLICE PETTY CASH 35.09
ZIEGLER INC 467.18
TOTALS 217,481.48
(7)Mayor Pro Tern's Report:Mayor Pro Tem Peard indicated that Representative
Ralph Watts and Senator Jerry Behn held a citizen's town hall meeting the first weekend
in February at City Hall and will do so again the first weekend in March.All interested
citizens of Waukee and the eastern part of Dallas County are encouraged to attend.The
Mayor Pro Tem read a Sh011 speech and a proclamation which extended condolences to
the families and friends of the victims ofthe space shuttle Columbia.
(8)Mayor's Appointments:Approving new members for the Park Board ami
Community Development Committee Mayor Pro Tem Peard appointed PelTY Young and
Ken)'Richardson to replace Mark Gatrel and Michelle Wearmouth who resigned their
positions at the expiration of their terms and appointed Denise Anderson to fill the
remaining year of Vince Sturm's term on the Board.Mayor Pro Tem Peard also
appointed Darlene Stanton and Michelle Durand-Adams to replace Joe Schmidt and
Steve Blumenthal whose terms are expiring on the Community Development Conunittee.
(9)Motion:Approving Mayor Pro Tem Peard's appointments Nick Gruber moved to
approve the appointments.Don Bailey,Jr.second.Roll call:Ayes:Gruber,Bailey,
Johnson,Peard.Nays:None.Absent:Watts.Motion carried 4 -O.
(10)Public Hearing:On detailed plans,specifications and form of contract for the
Hickman Road Arterial Street Lighting Project Mayor Pro Tem Peard opened the
public hearing.No written comments had been received prior to the hearing.No one
present wished to address the issue.Mayor Pro Tem Peard closed the public hearing.
(11)Resolution:Finally approving and confirming plans,specifications,form of
contract and estimate of cost for the Hickman Road Arterial Street Lighting Project
Nick Gruber moved to approve the resolution.Wayne Johnson second.Roll call:Ayes:
Gruber,Johnson,Peard,Bailey.Nays:None.Absent:Watts.Motion carried 4 -O.
(12)Resolution:Approving awarding the contract for the Hickman Road Arterial
Street Lighting Project Nick Gruber moved to approve the resolution.Wayne Johnson
second.Roll call:Ayes:Gruber,Johnson,Bailey,Peard.Nays:None.Absent:Watts.
Motion carried 4 -O.
(13)Resolution:Approving city council's order of preparation of detailed list,
specifications,notice of hearing,notice to bidders and form of contract for the Library
Furnishings Package #2 Don Bailey,Jr.moved to approve the resolution.Wayne
Johnson second.Roll call:Ayes:Bailey,Johnson,Gruber,Peard.Nays:None.Absent:
Watts.Motion carried 4 -O.
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(14)Resolution:Approving detailed list and specifications,notice of/tearing,notice to
bidders and form of contract for the Library Furnishings Package #2;and setting
February 28,2003 as the date for receipt of bids therefore and setting March 3,2003 as
the date for a public hearing thereon Wayne Johnson moved to approve the resolution.
Nick Gruber second.Roll call:Ayes:Johnson,Gruber,Peard,Bailey.Nays:None.
Absent:Watts.Motion carried 4 -O.
(15)Resolntion:Approving Final Plat for Windfield 2 Plat 2 Don Bailey,Jr.moved to
approve the resolution.Wayne Johnson second.Staff indicated all items were complete.
Roll call:Ayes:Bailey,Johnson,Peard,Gruber.Nays:None.Absent:Watts.Motion
carried 4 -O.
(16)Resolution:Approving the Preliminary Plat for Windfield 2 Plat 3 Wayne
Johnson moved to approve the resolution.Nick Gruber second.Roll call:Ayes:
J ohnson,Gruber,Bailey,Peard.Nays:None.Absent:Watts.Motion carried 4 -O.
(17)Resolution:Approving designation of Veenstra &Kimm,Inc.as design engineers
for Ashworth Road Pavement Overlay from L.A.Grant Parkway (V Avenue)to
Ashworth Rd /1-80 crossing at $11,175.00 Don Bailey,Jr.moved to approve the
resolution.Nick Gruber second.Brief discussion.Roll call:Ayes:Bailey,Gruber,
Johnson,Peard.Nays:None.Absent:Watts.Motion carried 4 -O.
(18)Resolution:Approving the designation of Veenstra &Kimm,Inc.as design
engineers for the University Avenue /Warrior Lane Asphalt Overlay Project Nick
Gruber moved;Johnson second to approve the resolution.Roll call:Ayes:Gruber,
Johnson,Peard,Bailey.Nays:None.Absent:Watts.Motion carried 4 -O.
(19)Resolution:Approving Job Description for the position of Park &Recreation
Director Don Bailey,Jr.moved to approve the resolution.Wayne Johnson second.
Roll call:Ayes:Bailey,Johnson,Gruber,Peard.Nays:None.Absent:Watts.Motion
carried 4 -O.
(20)Ordinance:Approving an ordinance to provide for the division of taxes levied on
taxable property in the 2003 Addition to the Waukee Urban Renewal Area,pursuant to
Section 403.19 of the Code of Iowa (third reading)Nick Gruber moved to have the
third reading in title only and place this ordinance on its final passage.Wayne Johnson
second.There was discussion with respect to a revised legal description for one of the
Swallow properties.The auditor's office suggested revising the legal description to
exclude that land sold to the state for the rest stop /ROW along 1-80.Don Bailey
requested that staff review the ownership of said land to determine,if that land is part of
the county,if not part of either city.Roll call:Ayes:Gruber,Johnson,Peard,Bailey.
Nays:None.Absent:Watts.Motion carried 4 -O.Mark Arentsen read the ordinance in
title only.Mayor Pro Tem Peard declared the ordinance passed and duly adopted.
(21)Ordinance:Approving an amendment to §301.22,Waukee Municipal Code,
Zoning Ordinance of the City of Waukee,Iowa,M-1 (Light Industrial District)by
deleting from §301.22(A)(3)the words "any use permitted in C-1A"and adding certain
specific commercial,retail or service uses;and by deleting §301.22(A)(9),"office
buildings;and by re-lettering and re-numbering each successive subsection in
§301.22(A)in alphabetical or numerical order (third reading)Wayne Johnson moved
to have the third reading and place this ordinance on its final passage.Nick Gruber
second.Don Bailey,Jr.explained his reasons for voting no on this item and Item 21.
Mr.Bailey's major concern was that we might be losing the opportunity to have office
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space in the industrial area as is currently being done in another connnunity.MI.
Johnson indicated that was permitted only if the employees numbered not more than 15.
This is due to parking space requirements for offices.Roll call:Ayes:Johnson,Gruber,
Peard.Nays:Bailey.Absent:Watts.Motion carried 3 -1.Mark A:rentsen :read the
ordinance in title only.Mayor Pro Tem declared the ordinance passed and duly adopted.
(22)Ordinance:Approving an amendment to §301.23,Waukee Municipal Code,
Zoning Ordinance of the City of Waukee,Iowa,M-1A (Limited Industrial District)by
deleting from §301.22(B)(1)thereof the words "The C-1 and",so that said subsection
reads,"any use permitted in M-1 districts"(third reading)Nick Gruber moved to have
this ordinance read in title only and placed on its final passage.Wayne J olmson second.
Roll call:Ayes:Gruber,Johnson,Peard.Nays:Bailey.Absent:Watts.Motion carried 3
-1.Mark Arentsen read the ordinance in title only.Mayor Pro Tem Peard declared the
ordinance passed and duly adopted.
(23)Ordinance:Approving an ordinance to amend §303.158A,Waukee Municipal
Code,Development Capital Fees for Community Services,of the City of Waukee,Iowa,
by deleting the first unnumbered paragraph of said section and subparagraph A
thereof,and inserting in lieu thereof updated Development Capital Fees for
Community Facilities as described in Section 1hereof (second reading)Wayne
Johnson moved to have the second reading in title only.Don Bailey,JI.second.Chuck
Thomas was present as a representative of the Builder's Association,indicating to the
council that he had requested additional information from the City Staff and would be
presenting something to the council with regard to this issue by the 11th of February.Roll
call:Ayes:Johnson,Bailey,Peard,Gruber.Nays:None.Absent:Watts.Motion carried
4 -O.Mark A:rentsen read the ordinance.
(24)Ordinance:Approving an ordinance to amend Chapter 204,Section 204.5,
Waukee Municipal Code,Rate of Rent and Manner of Payment,to provide for an
increase in sewer rent base charge from $5.16 for zero through 1,000 gallons of water
usage per month,to $5.41,effective April 1,2003;and providing for an increase based
on water usage in excess of the minimum of 1,000,from $3.84 per 1,000 gallons per
month,to $4.09,effective April 1,2003 (second reading)Wayne Johnson moved to
have the second reading in title only.Nick Gruber second.Don Bailey,JI.received
some phone calls on this increase and encouraged the council look at the income
produced by the building permit fees and not increase the rates at this time.Nick Gruber
responded that the rate change needed at this time would be reviewed in six months for
possible adjustment.Wayne Jolmson expressed appreciation for input and committee
efforts by Anna Marie Pulliam and input by Don Bailey,JI.in reaching the decision to
increase the rate minimally.Many sanitary sewer projects have been delayed because of
the lack of funds in the utility.Mr.Peard indicated that we have reviewed the sewer rate
adjustment every year;but have chosen in the past to not increase the rate and must now
do so to ensure we have sufficient funds in the utility fund.Roll call:Ayes:Johnson,
Gruber,Peard.Nays:Bailey.Absent:Watts.Motion carried 3-l.
(25)Motion:Setting February 17,2003 as the date for a Public Hearing on an
Ordinance to amend Chapter 301,Waukee Municipal Code,Zoning Ordinance of the
City of Waukee,Iowa,by rezoning and changing certain property therein from M-1A
(Limited Industrial District)to C-1 (Community and Highway Service Commercial
District);and amend the Official Zoning Map to show re-zoning (portion of Alice's Rd
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Neighborhood)Nick Gruber moved to approve setting February 17 as the date of a
public hearing for this rezoning.Wayne Johnson second.Wayne Johnson liaison to the
Planning &Zoning indicated that in the discussion of this re-zoning and the next three on
the agenda,the Connnission received no negative comments from land owners.
(26)Motion:Setting February 17,2003 as the date for a Public Hearing 011 an
Ordinance to amend Chapter 301,Waukee Municipal Code,Zoning Ordinance of the
City of Waukee,Iowa,by rezoning and changing certain property therein from M-I
(Light Industrial District)to C-4 (Office Park Commercial District);and amend the
Office Zoning Map to show re-zoning (a portion of Williams Point)Wayne Johnson
moved to approve this motion.Nick Gruber second.Roll call:Ayes:Johnson,Gruber,
Peard,Bailey.Nays:None.Absent:Watts.Motion carried 4 -O.
(27)Motion:Setting February 17,2003 as the date for a Public Hearing on all
Ordinance to amend Chapter 301,Waukee Municipal Code,Zoning Ordinance of the
City of Waukee,Iowa,by rezoning and changing certain property therein from M-1
(Light Industrial District)to C-1 (Community and Highway Service Commercial
District);and amend the Official Zoning Map to show re-zoning (Knapp /Grubb
Properties)Wayne Johnson moved to approve this motion.Nick Gruber second.Roll
call:Ayes:Johnson,Gruber,Peard,Bailey.Nays:None.Absent:Watts.Motion carried
4-0.
(28)Motion:Setting February 17,2003 as the date for a Public Hearing on an
Ordinance to amend Chapter 301,Waukee Municipal Code,Zoning Ordinance of the
City of Waukee,Iowa,by rezoning and changing certain property therein from M-1A
(Limited Industrial District)to M-1 (Light Industrial District);and amend the Official
Zoning Map to show re-zoning (Lots 4,5 and 6 of Enterprise Business Park)Wayne
Johnson moved to approve this motion.Nick Gruber second.Roll call:Ayes:Johnson,
Gruber,Bailey,Peard.Nays:None.Absent:Watts.Motion carried 4 -O.
(29)Resolution:Approving and supporting the Waukee Community School District in
its pursuit of the one per cent (l %)sales and service tax in Dallas County,Iowa Mayor
Pro Tern Peard requested that this item be tabled until all council members aTe present
and until the communities in the school district including Waukee meet with the Waukee
School Board to discuss sharing the sales and service tax.Mayor Pro Tern Peard so
moved.Councilman Bailey moved that he wished to approve an amended resolution and
would like to discuss it,if another councilman would second his motion.Wayne Johnson
seconded Mr.Bailey's motion.City Attomey Paul Huscher indicated that Mayor Pro
Tern Peard's motion to table was out of order in that the item had not been brought to the
floor by a motion to approve the resolution.Mr.Peard's motion did not receive a second.
Mr.Bailey proceeded by introducing an amendment to the resolution.The amended
resolution included two new sections,which are:1)WHEREAS the City of Waukee
acknowledges the need for public recreation opportunities for residents of all ages in the
City and Waukee Community School District,AND 2)WHEREAS the City of Waukee
requests an agreement with the Waukee Conununity School District that allocates at least
20%ofthe proceeds from the I %sales tax to be used to enhance public recreation
opportunities within the Waukee Community School District to be administered by the
school district in a maimer that includes input from the district as a whole and especially
working with the park boards or connnittees within the district.After Councihnan
Bailey's explanation,Councihnan Gruber indicated that he did not have enough
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information to vote for or against the resolution as is or amended and would be
abstaining.Councilman Johnson stressed working with the school and trusting that the
situation would result in benefits for both the school district and the community.Mr.
Jolmson stated that Waukee markets the community in part by proudly pointing to its
school system.He indicated that Superintendent Stalker is committed to building capital
projects without raising the tax levy.He would rather not pass a resolution without a 28E
Agreement ready to be signed.Mr.J olmson also indicated he was interested in pursuing
further discussion on this issue.Mayor Pro Tern Peard indicated that as Mr.Gruber had
indicated,he did not have enough information to vote on this issue and would abstain
from voting.As the discussion progressed Councilman Bailey deleted "at least 20%"
from his amended motion and asked someone to second his motion.A second to the
changed amendment was not forthcoming,After continued discussion Councilman
Bailey withdrew his amendment to the motion and asked council to vote on the motion as
seconded by Mr.Jolmson.Roll call:Ayes:Bailey.Nays:Johnson.Abstentions:
Gruber,Peard.Absent:Watts.Motion defeated 1-1 -2.
(30)Resolution:Approving the FY2003 City Budget Adjustment per GASBE34
Regulations Don Bailey,!T.moved to approve.Nick Gruber second.Roll call:Ayes:
Bailey,Gruber,Peard,Johnson.Nays:None.Absent:Watts.Motion carried 4 -O.
(31)Discussion:On communication received from Stephen R.Grubb with respect to
the City of Waukee Subdivision Plat Requirements (This item was deleted from the
agenda)
REPORTS:Mark Arentsen,Jody Gunderson,Tim Royer,Mik Briedis,Wayne Johnson,
Bill Peard,Don Bailey,Jr.and Nick Gruber gave reports.
At this time Mayor Pro Tern Peard asked for a motion to adjourn.Nick Gruber moved.
Wayne Jolmson second.Ayes:All.Nays:None.Motion carried 4-0.
Meeting Adjoumed at 9:15 PM.
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Attest:
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