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HomeMy WebLinkAbout2003-03-17-Regular MinutesWAUKEE CITY COUNCIL MINUTES MARCH 17,2003 (1)Call to Order -The regular meeting of the Waukee City Council was called to order by Mayor Pro Tem Bill Peard at 7:00 PM. (2)Pledge of Allegiance (3)Roll Call-The following members were present:Mayor Pro Tem Bill Peard,and Council members Nicholas Gruber,Donald Bailey,Jr.,Mike Watts and Wayne Johnson. (4)Open Forum -Dierck Oosten spoke to the council as a Waukee resident in support of the Environmental Design Group proposal.Councihnan Bailey raised several issues where he was less than pleased with the actions of staff.He admonished the staff to be sure all documents were completed appropriately and that information was shared with councihnen in a more timely fashion. (5)Agenda Additions /Approval-Mike Watts moved to approve the agenda with the amendment of pulling Consent Agenda Item C out and placing it behind Item 7 as Item 7A.Wayne Johnson seconded the motion with the recommendation to Councihnan Watts that Items 27 &28 be moved to 7B and 7C.Mike Watts concurred with the change in the agenda and included it in his motion to approve.Roll call:Ayes:Watts, Johnson,Gruber,Bailey,Peard,Nays:None.Motion carried 5-0. (6)Consent Agenda- A.Approving 02-28-03 Payroll and 03-12-03 Bill List B.Approving 03-03-03 City Council Minutes C.Approving Pay Application #12 for Rochon Corporation of Iowa in the amount of$49,343.10 Brief discussion with regard to the bill list. Don Bailey moved to approve items 6A and 6B.Mike Watts second.Roll call:Ayes: Bailey,Watts,Gruber,Johnson,Peard.Nays:None.Motion carried 5-0. Bill List (03-12-03) CHECKS ISSUED PRIOR TO COUNCIL APPROVAL: AMERITAS LIFE INSURANCE CO AT&T WIRELESS CENTRAL SERVICE &SUPPLY CITY OF WAUKEE CITY OF WAUKEE COMMUNICATIONS WORKERS OF AMERICA DES MOINES WATER WORKS EFTPS HEARTLAND CO-OP HICKORY TECH ICMA RETIREMENT TRUST 457 IOWA DEPT OF TRANSPORTATION IOWA PARK &RECREATION ASSOC IOWA STATE UNIV CONFERENCE IPERS IPERS -POLICE JOHN DEERE HEALTH PLAN INSUR PAULA LOVE MADISON NATIONAL LIFE MBNA AMERICA BUSINESS CARD 2,455.80 1,329.61 124.74 1,400.00 325.63 231.46 50.00 15,556.41 194.85 1,789.88 1,193.13 27.50 68.00 25.00 7,280.07 5,581.15 26,880.11 50.00 764.58 666.13 1 METLIFE SMALL BUSINESS CENTER MID AMERICAN ENERGY LISA OLBERDING QWEST REGION V PLANNING COMMITTEE LISA TORGERSON TREASURER STATE OF IOWA UNITED STATES CELLULAR UNITED WAY CENTRAL IOWA US POSTAL SERVICE VISA TOTALS UNPAID BILLS PRESENTED FOR COUNCIL A-I ELECTRIC ABC HERRINGTON SIGN &DISPLAY ADVANCE ENGINEERING CORP AG STAR FINANCIAL SERVICE ALLIANCE MEDICAL ALLIED SYSTEMS INC AMERICAN PLANNING ASSOC AMERICAN PUBLIC WORKS ASSOC PAUL &ELIZABETH ANDERSON ARAMARK UNIFORM SERVICES MARK ARENTSEN ARNOLD MOTOR SUPPLY AUDIOVISUAL INC AUTO-JET MUFFLER CORP BAKER COMMUNICATIONS BANKERS TRUST COMPANY BOB BROWN CHEVROLET BRODERICK ANIMAL CLINIC BROWN SUPPLY CO INC LINDA BURKHART BUSINESS COMMUNICATIONS C &J LEASING CAPITAL CITY EQUIPMENT CO AMBER CARAVAN CAREER TRACK CAROLINA BUSINESS FURNITURE CARPENTER UNIFORM CO CDW GOVERNMENT INC CENTRAL IOWA REGIONAL LIBRARY CFI TIRE SERVICE CIGMA LLC CITY OF CLIVE CITY OF WEST DES MOINES CLASSIC FLORAL &GIFTS COMBINED SYSTEMS TECH COMPUSA INC CONSOLIDATED ELECTRICAL CRYSTAL CLEAR BOTTLED WATER DAKOTA RIGGERS &TOOL SUPPLY DALLAS COUNTY FIRST RESPONDERS DALLAS COUNTY NEWS DAN RAITT INC DES MOINES REGISTER DES MOINES STAMP MFG CO 412.13 15,387.25 25.00 57.87 40.00 15.00 5,387.93 60.23 35.00 123.29 100.78 87,638.53 APPROVAL 152.54 38.75 2,713.00 4,587.52 126.98 1,624.67 99.00 115.00 150.00 293.94 250.00 13 .48 369.00 131.90 90.00 110,675.00 16,561.54 60.00 44.82 38.04 474.00 310.28 139.72 200.00 179.00 61440.36 362.02 438.82 108.75 130.75 776.88 59.41 75.00 42.00 1,512.00 9.99 231.00 33.40 302.91 20.00 1/562.13 1,237.61 48.75 24.85 ] I 2 DES MOINES WATER WORKS DES MOINES WATER WORKS DENNIS DOWELL ECPljARROWHEAD FORENSICS ED M FELD EQUIPMENT CO ELECTRONIC ENGINEERING CO ENERGY ECONOMICS FAREWAY STORES FASTPRO INTERNATIONAL INC FESLERS INC FIREGUARD INC BRAD FREEMAN GALL'S INC GENERAL FIRE &SAFETY EQUIPMENT JOHN GIBSON GOVERNMENT FINANCE OFFICERS GRAINGER PARTS JODY GUNDERSON HAWKEYE TRUCK EQUIPMENT HB LEISEROWITZ COMPANY HEARTLAND CO-OP ROBERT HERRICK CAROL IICINDyn HOL HOLM'S RADIATOR COMPANY PAUL E HUSCHER HY-VEE FOOD &DRUG CENTER IMAGING TECHNOLOGIES INGRAM LIBRARY SERVICES INTERSTATE ALL BATTERY CENTER INTERSTATE BATTERY SYSTEM IOWA ASSOCIATION BUILDING IOWA ASSOCIATION OF MUNICIPAL UTILITIES IOWA COMMUNITIES ASSURANCE IOWA DEPT OF TRANSPORTATION IOWA FIRE CHIEFS ASSOCIATION IOWA LAW ENFORCEMENT ACADEMY IOWA LEAGUE OF CITIES IOWA METHODIST MEDICAL CENTE IOWA MUNICIPAL FINANCE OFFICERS ASSOC IOWA ONE CALL IOWA SIGNAL &ELECTRIC CO J &M LOCK &KEY SERVICE JERICO SERVICES INC JONES LIBRARY SALES INC LANCASTER OUTLET LASER CAR WASH LASER QUIPT LITHO GRAPHICS PRINT COMM LINDA MACK MAINSTAY SYSTEMS INC MAJONA CORPORATION MARTIN MARIETTA AGGREGATE MATRX MENARDS MERCY SCHOOL OF EMERGENCY MID AMERICAN ENERGY MIDWEST AUTOMATIC FIRE 3 5,043.15 26,282.77 30.00 61.23 99.00 199.00 582.58 850.00 124.29 157.98 174.00 90.05 79.98 69.20 10.37 140.00 978.82 303.85 240.50 78.00 5,605.95 112.00 16.00 455.91 2,000.00 163.59 99.00 135.51 267.31 742.14 40.00 2,819.00 76,995.92 237.69 25.00 10.00 55.00 986.76 105.00 260.50 300.00 19.00 1,430.00 61,189.00 12.50 34.00 513.85 873.00 17.25 1,368.00 30.00 922.13 42.82 291.70 5.00 168.69 159.38 MIDWEST ENVIRONMENTAL SERVICES MIDWEST REGION ICPC MIGHTY TIDY CLEANING MUNICIPAL SUPPLY DEVON MURPHY-PETERSEN NAPA AUTO PARTS STORE NATIONAL ASSOCIATION OF TOWN WATCH NATIONAL WATERWORKS INC BRITTANY NEEF NETWORKS INC NOGG CHEMICAL &PAPER NORTHERN MUNICIPAL DISTRIBUTING O'HALLORAN INTERNATIONAL OFFICE DEPOT OLSON BROTHERS OMB POLICE SUPPLY ORKIN PEST CONTROL LELAND PERKINS PICK-UPS PLUS PITNEY BOWES PLUMB SUPPLY COMPANY POLK COUNTY HEATING &COOLING PRAXAIR DISTRIBUTION #440 THE PRINTING STATION PROFESSIONAL DEVELOPERS PUCKETT TOOLS &FASTENERS PURCHASE POWER QUALITY FORD OF WDM QWEST RADIO SHACK RED WING SHOE STORE ROAD MACHINERY &SUPPLIES SAXTON INC BECKY SCHUETT TERRY SESKER SPRING VALLEY WIRELESS TIM SULLIVAN SUPERIOR SIGNALS INC TEAM TWO INC LISA TORGERSON TRIM DESIGN OF CENTRAL IOWA TRIPLETT OFFICE ESSENTIALS TRUCK EQUIPMENT INC KATHLEEN UNDERWOOD UNITED PARCEL SERVICE UNIVERSITY OF IOWA UNIVERSITY PHOTO UPSTART US ENERGY SERVICES INC US POSTAL SERVICE VAN-WALL EQUIPMENT INC VEENSTRA &KIMM INC VERIZON WIRELESS WASTE MANAGEMENT OF IOWA WAUKEE AUTO WASH WAUKEE HARDWARE &VARIETY WAUKEE STATE -LIBRARY PETTY CASH 1,176.00 80.00 440.00 2,442.80 81.42 845.82 25.00 345.00 9.00 2,040.00 302.01 2,100 ..00 210.42 1,218.62 696.12 32.99 37.00 10.49 139.98 182.87 169.26 45.00 34.44 2,925.53 235.00 61.83 734.00 598.27 95.35 599.96 335.75 49.98 1,440.50 7.92 36.52 281.75 120.00 389.70 504.45 11.52 130.00 1,776.59 213.30 15.67 162.55 16.00 6.24 503.06 253,401.88 37.00 214.54 13,967.49 30.97 22,197.99 210.00 698.68 114.01 ] I 4 WAUKEE STATE -POLICE PETTY CASH 87.95 CHAD WEAVER 48.38 WEBSTER ELECTRIC 814.32 ZIEGLER INC 204.88 TOTALS 663.801.95 (7)Mayor's Report:Mayor Pro Tem Bill Peard honored several individuals with certificates of appreciation.Those present to receive a certificate were:Joe Schmidt,who had served on the Community Development Committee,and Lyn Schafer,who was being honored for her many activities in support of the downtown business area.Others receiving a certificate of appreciation and not able to be present were:Susan Dunn,Little League;Vince Sturm,Park Board;Mark Gatrel,Park Board,JeffMcCoige,Planning & Zoning Commission,Nancy Horsch,Community Development Committee.Mayor Pro Tern Peard also presented a proclamation of appreciation to Jerry Mack,husband of Linda Mack,Library Director,for his many hours of service to the library and the city in reviewing and checking the new public library as it was being built;a proclamation of appreciation and a promulgation declaring April 12,2003 as Linda Mack Day in the City of Waukee for her efforts in the funding and the construction of the new library;and a proclamation declaring April 12,2003 as Waukee Library Appreciation Day.Celebrate Library Week at your local library during the week of April 6 through 12. (7 A)Motion:Approving Pay Application #12 for Rochon Corporation of Iowa in the amount of $49,343.1 0 Don Bailey moved to approve this item.Mike Watts second. Council discussed the balance being withheld from payment to Rochon because of repair ofthe curb and the roof.A meeting is scheduled for Monday afternoon to discuss the curb situation.The roof will require extensive repair.Councilman Bailey amended his motion to withhold payment of Pay Estimate #12 in the amount of 49,343.10,pending resolution of roof and the concrete curbing.Councilman Watts seconded that motion. Further discussion resulted in a recommendation to postpone this item to the next regularly scheduled council meeting.Don Bailey amended his motion to postpone this item until the next regularly scheduled council meeting and to each successive regularly scheduled meeting thereafter until the issues remaining open with respect to the construction of the library are resolved.Mike Watts seconded the amended motion.Roll call:Ayes:Bailey,Watts,Johnson,Gruber,Peard.Nays:None.Motion carried 5 -O. (7B)Mayor's Appointment:Appointing Dan Fischer to the Utility Committee as replacement for Rich Conkling who moved from the community The Mayor Pro Tern appointed Dan Fischer to the Utilities Committee to replace Rich Conkling. (7C)Resolution:Approving Mayor Pro Tem's appointment of Dan Fischer to the Utility Committee as replacement of Rich Conkling Mike Watts moved to approve the appointment.Nick Gruber second.Roll call:Ayes:Watts,Gruber,Peard,Johnson, Bailey.Nays:None.Motion carried 5 -O. (8)Public Hearing:On the Resolution of Necessity for the R-22 Sanitary Sewer Improvements Project Mayor Pro Tern Bill Peard opened the public hearing.No written comments had been received prior to the opening ofthe hearing.Don Bailey addressed the issue and questioned the purpose of approving a prelintinary plat and schedule when no one along the sewer line may be required to connect.Mark Arentsen indicated that some residents do want to connect.The purpose was to ensure collections and assessments of those who wish to connect now and those who will connect later.In response to the question regarding Doug Pooch residence,Mark Arentsen indicated that 5 the county enforces the connection to a sewer line and have sent a letter stating that Mr. Pooch would not need to connect to the sewer line.Mayor Pro Tem Peard closed the public hearing. (9)Resolution:Approving the Resolution of Necessity for the R-22 Sanitary Sewer Improvements Project Nick Gruber moved to approve the resolution.Wayne Johnson second.Don Bailey,Jr.requested that the motion be amended to include the language that properties beyond the sewer line would not be required to connect.After further discussion,Nick Gruber's motion to approve the resolution includes the provision that current residential properties whose connection to the sewer line would exceed 200 feet would not be required to connect to the sewer line being installed at this time.Wayne Johnson seconded the amended motion.Roll call:Ayes:Gruber,Johnson,Bailey,Watts, Peard.Nays:None.Motion carried 5 -O. (to)Resolution:Approving the ordering of detailed plans,specifications,notice of hearing,notice to bidders and form of contract for the R-22 Sanitary Sewer Improvements Project Nick Gruber moved to approve the resolution.Wayne Johnson second.Roll call:Ayes:Gruber,Johnson,Bailey,Peard,Watts.Nays:None.Motion carried 5 -O. (11)Resolution:Approving detailed plans and specifications,notice of hearing,notice to bidder and form of contract for the R-22 Sanitary Sewer Improvements Project;and setting 03-27-03 as the date for receipt of bids therefore and setting 04-07-03 as the date of hearing thereon Mike Watts moved to approve the resolution.Wayne Johnson second.Roll call:Ayes:Watts,Johnson,Peard,Bailey,Gruber.Nays:None.Motion carried 5 -O. (12)Resolution:Approving the setting of April 7,2003 as the date for a public hearing on a General Obligation (GO)Borrowing of a principal amount not to exceed $2,475,000 Mike Watts moved to approve the resolution.Nick Gruber second. Councilman Bailey requested additional informational concerning the Douglas Avenue paving and the recreational land purchase.The asphalt overlay proposed for Douglas Avenue from the Clive /Waukee border to the Alice's Road Intersection is a temporary improvement.Purchase by any other public entity of the land currently being purchased by Waukee for recreational purposes would have to be a matter of negotiation between the two govermnental units and property owner as opposed to another public entity exercising the right of eminent domain.Roll call:Ayes:Watts,Gruber,Peard,Jolmson, Bailey.Nays:None.Motion carried 5 -O. (13)Resolution:Approving an agreement witlt Environmental Design Group (EDG) for developing a concept plan for the Alice's Road Corridor for a fee of $25,000 Don Bailey,Jr.moved to approve.Mike Watts second.Council and staff discussed the funding and the timing of this proposal.Darlene Stanton,775 South Branch Drive, encouraged the Council to affirm the agreement with EDG for a concept plan which really had its beginning in the Comprehensive Plan.Staff are committed to building partnerships with land owners /developers and will seek private funds as the process proceeds.Roll call:Ayes:Watts,Gruber,Johnson,Peard.Nays:Bailey.Motion carried 4-1. (14)Resolution:Approving the acceptance of Councilman Johnson's resignation effective March 25,2003 Mike Watts moved to approve the resolution.Nick Gruber I ] ] 6 second.Roll call:Ayes:Watts,Gruber,Peard.Nays:Bailey.Abstentions:Johnson Motion carried 3 -1 with one abstention. (15)Resolution:Approving a special election for a vacant position on the Waukee City Council and setting 06-03-03 as the date for the election Nick Gruber moved to approve.Mike Watts second.Roll call:Ayes:Gruber,Watts,Johnson,Bailey,Peard. Nays:None.Motion carried 5 -O. (16)Resolution:Approving the Preliminary Plat for Allcott Subdivision Wayne Johnson moved to approve.Nick Gruber second.Brief discussion.Roll call:Ayes: Johnson,Gruber,Peard,Bailey,Watts.Nays:None.Motion carried 5 -O. (17)Resolution:Approving Final Plat for Allcott Subdivision Mike Watts moved to approve.Wayne Johnson second.Roll call:Ayes:Watts,Johnson,Peard,Bailey, Gruber.Nays:None.Motion carried 5 -O. (18)Resolution:Approving Site Plan for Parkview Place Condominiums Mike Watts moved to approve the resolution.Wayne Johnson second.Larry Hague of Engineering Design Services (EDS),Bob Lundstrom and Rick Ross representing Ron and JelTY Grubb were present to discuss the project.Issues raised by a recent letter from Veenstra & Kimm,Inc.in its review of the project were discussed.Larry Hague indicated that the engineer and developer would agree to placing an intake in,the parking lot,as mentioned in the V&K letter received by Mr.Hague 03-17-03,if it were found to be necessary.The issues of brick or hard surface on the front and wrapped around to the side and the color ofthe building were issues raised by councihnen.Mayor Pro Tern Peard voted no because the amount of hard surface was at a minimum.Roll call:Ayes:Watts,Johnson, Gruber,Bailey.Nays:Peard.Motion carried 4 -1. (19)Resolution:Approving Site Plan for Mid-States Distributing Co.Mike Watts moved to approve.Nick Gruber second.Mike Watts indicated that because the north and south portion of the east facing side will be visible from Alice's Road,the owner is willing to install tilt up concrete panels on the whole east side and run a blue band on the top to blend in with the roof.The owner will be reimbursed for the cost ofthe additional concrete panels on the east side through the tax rebate agreement with Westgate Business Park.Brad Cooper of Cooper,Crawford and Associates on behalf of Mid-States Distributing Company along with Mr.Jim Hedden,the owner and Mr.Steve Fischer with Pointe Builders,the contractor were present to discuss the project.Discussion with respect to TIP funding and the developer's agreement occurred.Roll call:Ayes:Watts, Gruber,Peard,Bailey,Johnson.Nays:None.Motion carried 5 -O. (20)Resolution:Approving Site Plan for Willowbrook Townhomes II Don Bailey,Jr. moved to approve the resolution.Wayne Johnson second.Mr.Tom Wittman of CEC, Bill Spencer and Tim Hogan of Regency Homes were present to discuss the issue.Mr. Wittman indicated that they had addressed the problems raised by V &K,Inc.The water that is east and south of the buildings raises the concern of green space in the development.At the end ofthe private streets in this development a barrier and a berm have been placed to deter individuals from driving through.The home owner's association will take care of streets.Roll call:Ayes:Bailey,Johnson,Gruber,Peard, Watts.Nays:None.Motion carried 5 -O. (21)Resolution:Approving Plat of Survey for Williams Pointe Plat 1 Mike Watts moved to approve.Wayne Johnson second.Paul Huscher indicated the owners had not filed a change in ownership before platting for portions of the property.Once the 7 ownership was ascertained,the platting ceased.The Plat of Survey in this particular instance is appropriate.This is the only way the land will be conveyed.Paul Huscher recommended approving.Roll call:Ayes:Watts,Johnson,Gruber,Peard,Bailey.Nays: None.Motion carried 5 -O. (22)Ordinance:Approving an Ordinance to amend Chapter 301,Waukee Municipal Code,Zoning Ordinance of the City of Waukee,Iowa,by rezoning and changing certain property therein from M-1A (Limited Industrial District)to C-1 (Community and Highway Service Commercial District);and amend the Official Zoning Map to show re-zoning (a portion of the Alice's Road Neighborhood)(third reading)Nick Gruber moved to have the third reading in title only and to place this ordinance on its final passage.Mike Watts second.Roll call:Ayes:Gruber,Watts,Johnson,Peard, Bailey.Nays:None.Motion carried 5 -O.Mark Arentsen read the ordinance in title only.Mayor Pro Tern Bill Peard declared the ordinance passed and dilly adopted. (23)Ordinance:Approving an Ordinance to amend Chapter 301,Waukee Municipal Code,Zoning Ordinance of the City of Waukee,Iowa,by rezoning and changing certain property therein from M-1 (Light Industrial District)to C-4 (Office Park Commercial District);and amend the Official Zoning Map to show re-zoning (a portion of Williams Point)(third reading)Nick Gruber moved to have the third reading in title only and to place this ordinance on its final passage.Wayne Johnson second. Roll call:Ayes:Gruber,Johnson,Bailey,Watts,Peard.Nays:None.Motion carried 5 - O.Mark Arentsen read this ordinance in title only.Mayor Pro Tern Bill Peard declared this ordinance passed and duly adopted. (24)Ordinance:Approving an Ordinance to amend Chapter 301,Waukee Municipal Code,Zoning Ordinance of the City of Waukee,Iowa,by reqoning and changing certain property therein from M-1A (Limited Industrial District)to M-1 (Light Industrial District);and amend the Official Zoning Map to show re-zoning (Lots 4,5, and 6 Enterprise Business Park)(third reading)Nick Gruber moved to have the third reading in title only and to place this ordinance on its final passage.Mike Watts second. Roll call:Ayes:Gruber,Watts,Bailey,Pcard,Nays:None.Abstentions:Johnson. Motion carried 4 -0 with one abstention.Mark Arentsen read the ordinance in title only. Mayor Pro Tern Bill Peard declared this ordinance passed and duly adopted. (25)Motion:Setting April 7,2003 as the date for a Public Hearing on an Ordinance to amend Chapter 301,Waukee Municipal Code,Zoning Ordinance of the City of Waukee,Iowa,by re-zoning and changing certain property from M-1A (Limited Industrial District)to C-1 (Community and Highway Service Commercial District)and amend the Official Zoning Map to show re-zoning (Waukee Development)Mike Watts moved to approve the motion.Wayne Johnson second.Roll call:Ayes:Watts,Johnson, Bailey,Gruber,Peard.Nays:None.Motion carried 5 -O. (26)Motion:Setting date for Special Council Meeting to discuss future annexation activities Mike Watts moved to approve.Nick Gruber second.Mike Watts led a brief discussion with regard to this topic.A workshop meeting to discuss this issue will be held Monday evening,March 24,2003 at 7:00 PM.Roll call:Ayes:Watts,Gruber, Johnson,Bailey,Peard.Nays:None.Motion carried 5 -O. (27)Mayor's Appointment:appointing Dan Fischer to the Utility Committee as replacement for Rich Conkling who moved from the community Moved to 7B. ] 8 (28)Resolutiou:Approving Mayor Pro Tent's appointment of Dan Fischer to the Utility Committee as replacement of Rich Conkling Moved to 7C. REPORTS:Reports were given by Mark Arentsen,John Gibson,Wayne Johnson, Mayor Pro Tern Peard,Mike Watts,Don Bailey,Jr. At this time Mayor Pro Tern Peard asked for a motion to adjourn.Mike Watts moved. Nick Gruber second.Ayes:All.Nays:None.Motion carried 5-0. Meeting Adjourned at 9:27 PM. Attest: 9