HomeMy WebLinkAbout2003-04-07-Regular MinutesWAUKEE CITY COUNCIL MINUTES
APRIL 7,2003
(1)Call to Order -The regularly scheduled meeting of the Waukee City Council was
called to order by Mayor Tony Oberman at 7:00 PM.
(2)Pledge of Allegiance
(3)Ceremonial Swearing In of Mayor
(4)Roll Call-The following members were present:Mayor Tony Oberman,and
Council members Nicholas Gruber,Donald Bailey,Jr.,Mike Watts and Bill Peard.
(5)Open Forum -No one present wished to address an issue not on the agenda.
(6)Agenda Additions /Approval-Don Bailey,Jr.moved;Mike Watts second to
approve the agenda as written.Mark Arentsen requested that Item 34 be moved to Item
l8A and Item 35 be moved to Item l3A.Don Bailey then moved that Item 10 be moved
to Item 6B and that Items 11,12,13,15 and 35 be moved to the Consent Agenda.Mike
Watts seconded the amended motion.Councihnan Peard questioned the move ofItem
15.Mayor Oberman suggested excluding Item 15 from the motion to transfer.
Councihnan Bailey concurred and amended his amended motion to exclude the move of
Item 15 to the Consent Agenda.Councihnan Watts seconded the twice amended motion.
Roll call:Ayes:Bailey,Watts,Gruber,Peard.Nays:None.Motion carried 4-0.
(7)Consent Agenda-
A.Approving 03-15-03 &03-31-03 Payroll and 04-01-03 Bill List
B.Approving 03-17-03,03-19-03 &03-24-03 City Council Minutes
'C.Approving Beer Permit for Sugar Creek Golf,LLC DBA Sugar
Creek Golf
Nick Gruber moved to approve the Consent Agenda which included Items 7A,7B,7C,
11;Mike Watts second to approve all items.Roll call:Ayes:Gruber,Watts,Peard,
Bailey.Nays:None.Motion carried 4-0.
Bill List (04-02-03)
PAID PRIOR TO COUNCIL APPROVAL:
AAA
AMERICAN BACKFLOW PREVENT
AMERICAN WATER WORKS ASSOCIATION
CITY OF WAUKEE
CITY OF WAUKEE
CITY OF WAUKEE
COMMUNICATIONS WORKERS OF AMERICA
WILLIAM J DAGGETT
EFTPS
IA-AWWA
IOWA ORGANIZATION FOR
BRENDA JERMIER
JOEY MARCHANT
LELAND PERKINS
PRE-PAID LEGAL SERVICES
BETH RICHARDSON
TIM ROYER
SAXTON INC
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
]
20.00
65.00
280.00
2,800.00
355.23
326.71
488.88
45.00
31,709.69
60.00
20.00
54.00
25.00
6.76
44.85
10.00
10.00
640.00
5,298.11
258.34 j
1
TREASURER STATE OF IOWA
UNITED WAY CENTRAL
US POSTAL SERVICE
VISA
WAUKEE STATE -CITY HALL
MARGGIE WEIR
WINTERS,TROY
TOTALS
UNPAID BILLS PRESENTED FOR COUNCIL
ACCESS
ADEL TV &APPLIANCE
ALLEGRA
ALLIANCE MEDICAL
AMERITAS LIFE INSURANCE
ARAMARK UNIFORM SERVICES
MARK ARENTSEN
ASI
AUDIOVISUAL INC
AUTO GLASS CENTER
BACHARACH INC
BANKERS TRUST COMPANY
BATES &ASSOCIATES INC
BRODERICK ANIMAL CLINIC
BROWN SUPPLY CO INC
LINDA BURKHART
BUSINESS COMMUNICATIONS
BUSINESS PUBLICATIONS
AMBER CARAVAN
CAROLINA BUSINESS FURNITURE
CARPENTER UNIFORM CO
CENTRAL IOWA EMS DIRECTOR
CFI TIRE SERVICE
CHEMSEARCH
CIGMA LLC
CITY OF CLIVE
CITY OF DES MOINES
COMPUSA INC
CONSOLIDATED ELECTRICAL
CRYSTAL CLEAR BOTTLED
DALLAS COUNTY NEWS
DAN RAITT INC
DAN'S OVERHEAD DOORS 4
DES MOINES REGISTER
DES MOINES STAMP MFG CO
DES MOINES WATER WORKS
DES MOINES WATER WORKS
DORSEY &WHITNEY
ED M FELD EQUIPMENT CO
ELECTRONIC ENGINEERING
FASTPRO INTERNATIONAL INC
FESLERS INC
FISHER CONTROLS INTL INC
GALL'S INC
GRAYBAR
GREAT AMERICAN OUTDOOR
GROEBNER &ASSOCIATES INC
JODY GUNDERSON
lO,l70.l7
70.00
24.00
36.42
lOO.OO
lO.OO
lO.OO
52,938.16
APPROVAL 04/07/03,
6,788.79
275.40
226.83
329.48
2,851.76
323.96
250.00
5,lO1.20
3,972.48
231.88
l55.00
llO,675.00
30.46
l35.00
54.78
l1.l6
422.90
45.00
323.93
3,998.25
l,498.0l
25.00
76.25
473.63
l8,479.25
1,042.21
6,4l5.00
404.54
5,841.89
5.80
29.95
1,556.65
l57.82
3l9.80
26.75
3,307.66
19,984.63
2,300.93
l,647.00
lO1.95
54.70
l40.l5
l,5l5.00
l04.93
237.26
8,450.00
l56.3l
250.00
2
HEARTLAND CO-OP
HICKORY TECH
CAROL nCINDyn HOL
HOPKINS SPORTING GOODS
HOTSY CLEANING SYSTEMS
PAUL E HUSCHER
HY-VEE FOOD &DRUG CENTER
ICMA RETIREMENT TRUST 457
INTERSTATE ALL BATTERY CENTER
INTERSTATE BATTERY SYSTEM
IOWA ARMOR
IOWA ASSOCIATION OF MUNICIPAL UTILITIES
IOWA DEPT OF PUBLIC SAFETY
IOWA FIRE EQUIPMENT COMPANY
IPERS
IPERS -POLICE
J &M LOCK &KEY SERVICE
JOHN DEERE HEALTH PLAN INSURANCE
JP COOKE CO
KAL INC
KINKO'S INC
MADISON NATIONAL LIFE
MADSEN ENTERPRISES
MARTIN MARIETTA AGGREGATE
MBNA AMERICA BUSINESS CARD
MENARDS
MERCY SCHOOL OF EMERGENCY
METLIFE SMALL BUSINESS CENTER
MID AMERICAN ENERGY
MID IOWA SALES COMPANY
MID LAND EQUIPMENT COMPANY
MID STATES FORD INC
MIDWEST ENVIRONMENTAL SERVICE
MIDWEST OFFICE TECHNOLOGY
MIDWEST RADAR &EQUIPMENT
MUNICIPAL SUPPLY
NATIONAL WATERWORKS INC
NEWMAN TRAFFIC SIGNS
OFFICE DEPOT
OMB POLICE SUPPLY
ORKIN PEST CONTROL
PITNEY BOWES
PLUMB SUPPLY COMPANY
POLK COUNTY FIREFIGHTERS
POWERPLAN
PRAXAIR DISTRIBUTION #440
QUALITY FORD OF WDM
QWEST
R-WAY CONCRETE
BETH RICHARDSON
ROAD MACHINERY &SUPPLIES
BECKY SCHUETT
SNYDER &ASSOCIATES INC
SPRING VALLEY WIRELESS
STAR EQUIPMENT LTD
STOFFEL SEALS CORPORATION
TESTNET
3
247.25
2,489.77
38.00
2,224.10
76.95
2,000.00
175.66
1,263.51
197.80
66.95
1,558.00
2,122.21
750.00
434.74
7,216.29
5,908.61
38.00
26,880.11
79.44
1,469.24
30.00
780.68
100.00
1,668.03
1,050.96
501.16
1,620.00
412.13
14,529.81
253.34
217.32
370.33
732.00
50.46
517.50
520.40
10,192.59
99.10
784.05
472.82
37.00
396.00
103.18
20.00
550.00
31.11
325.43
57.87
39.50
41.04
457.52
7.92
644.00
34.65
169.91
376.00
72.00
]
TREASURER STATE OF IOWA 5,497.20
TRIPLETT OFFICE ESSENTIAL 407.75
KATHLEEN UNDERWOOD 65.43
UNITED STATES CELLULAR 60.23
VEENSTRA &KIMM INC 31,119.25
VERIZON WIRELESS 35.97
WASTE MANAGEMENT OF IOWA 220.14
WAUKEE ROTARY CLUB 125.00
WAUKEE STATE-PUBLIC WORKS PETTY CASH 200.00
WESTSIDE PARTS &SERVICE 83.90
TOTALS 342,123.64
(8)Mayor's Report:Conducting meeting with councilmen,committees and department
heads.Reminded everyone of the Grand Opening for the Library on Aprill2.Former
Mayor Mark Leslie and his family will be in attendance.Met with Mark Arentsen and
Ann Olsen Schodde of the 2004 Junior Olympics.Track and field events will be held at
the Waukee Track Complex in July 2004.Will have meetings with Greater DM
Partnership,Mid IA Association of Local Governments,Metro Planning Organization.
Hope to fill the council position on 06-03-03 -papers should be back into the council by
5 o'clock on Aprill7.
(9)Resolution:Approving Support of Iowans Called to Duty and the Service Member
Support Agenda Mike Watts moved to approve.Nick Gruber second.Roll call:Ayes:
Watts,Gruber,Peard,Bailey.Nays:None.Motion carried 4 -O.
(10)Mayor's Appointment:Appointing William F.(Bill)Peard to the position of
Mayor Pro Tempore,Kathy Colson Horner and Chris Berry to Waukee Library Board
of Trustees,appointing Tony Oberman as primary representative and William F.(Bill)
Peard as alternate representative to the Metropolitan Planning Organization and
appointing Mike Watts as council representative to the Planning &Zoning
Commission
(11)Resolution:Approving appointment of William F.(Bill)Peard as Mayor Pro
Tempore Moved to the Consent Agenda and approved.
(12)Resolution:Approving appointment of Kathy Colson Horner and Chris Berry to
Waukee Library Board of Trustees Moved to the Consent Agenda and approved.
(13)Resolution:Approving appointment of Tony Oberman as primary representative
and William F.(Bill)Peard as alternate representative to the Metropolitan Planning
Organization Moved to the Consent Agenda and approved.
(14)Resolution:Approving the recognition of the accomplishments of former
Councilman Wayne Johnson Mike Watts moved to approve the resolution.Nick
Gruber second.Don Bailey,Jr.,Nick Gruber,Bill Peard and Mike Watts expressed
appreciation and respect for Mr.Jolmson's accomplishments as councilman.Roll call:
Ayes:Watts,Gruber,Bailey,Peard.Nays:None.Motion carried 4 -O.
(15)Resolution:Approving an expression of appreciation for Mayor Pro Tem Bill
Peard for exemplary service to the City as interim mayor Mike Watts moved to approve
the resolution.Don Bailey,Jr.second.Roll call:Ayes:Watts,Bailey,Gruber,Peard.
Nays:None.Motion carried 4 -O.
(16)Public Hearing:On the Council's proposal to enter into a General Obligation
Essential Corporate Purpose Loan Agreement in a principal amount not to exceed
$2,195,000 Mayor Oberman opened the public hearing.No written comments were
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received prior to the meeting.No one present wished to address the issue during the
public hearing.Mayor Oberman closed the public hearing.
(17)Resolution:Taking additional action to enter into a General Obligation Essential
Corporate Purpose Loan Agreement and fixing a date for public hearing on a General
Obligation General Corporate Purpose Loan Agreement Nick Gruber moved to
approve.Mike Watts second.Roll call:Ayes:Gruber,Watts,Peard,Bailey.Nays:
None.Motion carried 4 -O.
(18)Public Hearing:On plans and specifications,proposed form of contract and
estimate of cost for construction of the R -22 Sanitary Sewer Improvements for the City
of Waukee,Iowa Mayor Oberman opened the public hearing.Written comments were
received from the engineer describing the bids in a letter and distributed to the
councihnen on 03-31-03.Another copy of this letter was distributed in the packets 04-
04-03.Mike Watts inquired as to the overall project and what the bid package would
look like.Engineer Mik Briedis explained the bid package.Mayor Oberman closed the
public hearing.
(1 SA)Resolution:Approving review of bids for the construction of the R-22 Sanitary
Sewer Improvements Project and setting a date for further consideration of such
proposals Mike Watts moved to approve the resolution.Nick Gruber second.Roll call:
Ayes:Watts,Gruber,Bailey,Peard.Nays:None.Motion carried 4 -O.
(19)Public Hearing:On the Sale of the Library Building located at 500 6tb Street
Mayor Oberman opened the public hearing.Mr.Arentsen indicated written comments
received were in the form ofthree bids submitted to purchase the building.Those bids
were:Flaherty Investment Co.,Michael and Paula Terrones,at $150,000;Stephen
McCalley,McCalley Funeral Home,at $80,000 to $100,000;and Dehnar and Jacque
Ford at $50,000.Nick Gruber opposed to the sale of the property.Mike Watts indicated
he felt the Flaherty Investment Co.bid was appropriate in terms of amount and purpose.
No one from the audience addressed the issue.Mayor Oberman closed the public
hearing.
(20)Resolution:Approving the sale of the Library Building located at 500 6tb Street
Don Bailey,Jr.moved to approve the resolution.Mike Watts second.Mike Watts,Don
Bailey and Bill Peard were interested in selling the building at the highest bid,if the
church could be maintained close to its historical roots and if the school could be
accommodated for the purpose of kindergarten classrooms.In addition length of time the
building would he used as described in the bid proposal was discussed.Mr.Terrones
said he would be willing to dialogue with the Council with regard to their concerns.
Councihnan Bailey moved to amend his motion so as to postpone consideration of this
resolution until the next regularly scheduled meeting so that the council and/or staff could
negotiate with Mr.and Mrs.Terrones as to plans and purposes for the building and as to a
reverter clause or option to buy back for the City of Waukee,if the purpose for which the
building is being purchased should change or if ownership were to be changed.Mike
Watts second.Roll call:Ayes:Bailey,Watts,Peard,Gruber.Nays:None.Motion
carried 4 -O.
(21)Resolution:Approving settlement with Rochon Corporation of Iowa for library
paving and roofing Nick Gruber moved to approve this resolution.Don Bailey,Jr.
second.There is still a great deal of concern with respect to the bubbling of the shingles.
Jim Phillips felt the City had been paying for quality work in the construction of the
)
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I
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library and wasn't getting it.Linda Mack,Director of the Library,said the contractor has
been responsive to our concerns.Don Bailey,Jr.and Mike Watts are concerned that the
tal'paper was folded over and shingles laid over it which resulted in the bubbling.Mr.
Bailey would like to talk with the roofer and view the repair work on the roofing.Dennis
Dowell,Code Compliance Officer,said the shingles did not appear to have been folded
over and the worst areas had been repaired by the roofer.Councilmen Peard and Gruber
think the felt paper will settle down and not bubble after the hot days of summer.Roll
call:Ayes:Gruber,Peard.Nays:Bailey,Watts.Motion defeated 2 -2.
(22)Resolution:Approving payment to Rochon Corporation of Iowa in the amount of
$62,916.10,the sum of amounts previously withheld from Pay Applications 9,10 and
12 Don Bailey,Jr.moved to approve the resolution.Nick Gruber second.Mark
Arentsen addressed the issue by saying that non payment ofthe amount was effecting sub
contractors who had worked on parts other than the roof or curbing.Don Bailey,Jr.
amended his motion to reflect Mike Watts suggestion to withhold $15,000 from the
payment ofthe previously withheld $62,916.10.No one seconded the amended motion.
Darlene Stanton,775 South Branch Drive,suggested postponing the decision on this
issue and asked the contractor to attend the next meeting so both council and contractor
could address the roofing issue.Joe Schmidt,2806 W Ave.,spoke in support of Ms.
Stanton's suggestion and added the architect should be included in this meeting.The
mayor called for the vote on the original motion.Roll call:Ayes Gruber,Peard.Nays:
Bailey,Watts.Motion defeated 2 -2.
(23)Resolution:Approving and authorizing sale of surplus library equipment and
furniture Mike Watts moved to approve.Nick Gruber second.Roll call:Ayes:Watts,
Gruber,Peard,Bailey.Nays:None.Motion carried 4 -O.Linda Mack indicated she
wanted the amount received from the sale of the equipment and furniture reserved for the
purchase of books and videos for the library.All councilmen agreed the sales receipts
should be used for ills purpose.
(24)Public Hearing:On an ordinance to amend Chapter 301,Waukee Municipal
Code,Zoning Ordinance of the City of Waukee,Iowa,by re-zoning and changing
certain property from M-1A (Limited Industrial District)to C-1 (Community and
Highway Service Commercial District)and amend the Official Zoning Map to show re-
zoning (Waukee Development)Mayor Oberman opened the public hearing.No written
comments on this item were received prior to the public hearing.No one present wished
to address the issue.Mayor Oberman closed the public hearing.
(25)Ordinance:Approving an Ordinance to amend Chapter 301,Waukee Municipal
Code,Zoning Ordinance of the City of Waukee,Iowa,by re-zoning and changing
certain property from M-1A (Limited Industrial District)to C-1 (Community and
Highway Service Commercial District)and amend the Official Zoning Map to show re-
zoning (Waukee Development)(intro and first reading)Mike Watts introduced the
ordinance.Don Bailey,Jr.moved to have the first reading in title only.Nick Gruber
second.Roll call:Ayes:Bailey,Gruber,Watts,Peard.Nays:None.Motion carried 4-
O.Mark Arentsen read the ordinance in title only.
(26)Resolution:Approving 28E Agreement with the City of West Des Moines for joint
maintenance of University Avenue between NW 142/ld Street and Waco Place,Waco
Place between University Avenue and Ashworth Road and Ashworth Road between
74'"Street (WDM)and Waco Place Nick Gruber moved to approve the resolution.
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•
Mike Watts second.Both Councihnen Gruber and Bailey commended Public Works
Director John Gibson for his efforts to cooperate and share road maintenance
responsibilities with surrounding communities whenever possible.Roll call:Ayes:
Gruber,Watts,Peard,Bailey.Nays:None.Motion carried 4 -O.
(27)Resolution:Approving adoption of Addendum III to the Standard Specifications
for Public Improvements in the City of Waukee,Iowa Mike Watts moved to approve
the resolution.Bill Peard second.Mik Briedis explained briefly that most changes
reflected the changes in requirements for insurance,changes in testing and minor changes
in language.The document was sent to contractors in the area.No contractor agreed or
disagreed with the changes.Roll call:Ayes:Watts,Peard,Bailey,Gruber.Nays:None.
Motion carried 4 -O.
(28)Resolution:Approving City Council's order of preparation of detailed plans,
specifications,notice of hearing,notice to bidders and form of contract for asphalt
overlay of Ashworth Road and Warrior Lane /University Avenue Nick Gruber moved
to approve.Mike Watts second.Roll call:Ayes:Gruber,Watts,Peard,Bailey.Nays:
None.Motion carried 4 -O.
(29)Resolution:Approving Detailed plans and specifications,notice of hearing,notice
to bidders and form of contract for the asphalt overlay of Ashworth Road and Warrior
Lane /University Avenue;and setting April 17,2003 as the date for receipt of bids
therefore and setting April 21,2003 as the date for a public hearing thereon Nick
Gruber moved to approve.Mike Watts second.Roll call:Ayes:Gruber,Watts,Peard,
Bailey.Nays:None.Motion carried 4 -O.
(30)Resolution:Approving Concept Plan for Legacy Pointe Mike Watts moved to
approve the resolution.Bill Peard second.Discussed TIF financing and the low to
moderate income requirement required in the Iowa Code.The Council has the
opportunity and should be part of the draft of the Development Agreement.Jeff Ewing
from Pella,Iowa with Ewing Land Development and Services and Dave Ruffcorn of the
architect finn of Wells,Kastner,and Schipper were present to discuss the development.
Joe Schmidt,2806 W Ave.suggested the developer should be commended for presenting
the concept plan to P&Z and to the Council so that both could have input in the project
from the earliest possible stage of development.Roll call:Ayes:Watts,Peard,Bailey,
Gruber.Nays:None.Motion carried 4 -O.
(31)Resolution:Approving April 21,2003 as the date for a Public Hearing on
designation of the expanded Waukee Urban Renewal Area and on urban renewal plan
amendment Nick Gruber moved to approve the resolution.Mike Watts second.Mark
Arentsen indicated the consultation meeting was held at 4 0'clock,April 7,2003 as
recommended by attorney Bob Josten.None of the impacted parties attended the
meeting.Roll call:Ayes:Gruber,Watts,Bailey,Peard.Nays:None.Motion carried 4-
O.
(32)Resolution:Approving City of Waukee resumption of utility billing and Waukee
Taukee publication functions Bill Peard moved to approve the resolution.Mike Watts
second.Roll call:Ayes:Peard,Watts,Gruber,Bailey.Nays:None.Motion carried 4-
O.
(33)Motion:Setting April 21,2003 as the date of a public hearing on an ordinance to
amend Chapter 301,Waukee Municipal Code providing for a Schedule of Fees,
Ordinance of the City of Waukee,Iowa,by deleting Section 301.31 of said Chapter and
I
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inserting in lieu thereof a revised Section 301.31 Nick Gruber moved to approve the
motion.Mike Watts second.Roll call:Ayes:Gruber,Peard.Nays:Watts,Bailey.
Motion defeated 2 -2.
(34)Resolution:Approving review of bids for the construction of R-22 Sanitary Sewer
Improvements Project and setting a date for further consideration of such proposals
Moved to l8A and approved.
(35)Resolution:Approving appointment of Councilman Mike Watts to replace Wayne
Johnson as council representative to the Planning &Zoning Commission Moved to
the Consent Agenda and approved.
REPORTS:Reports were given by Mark Arentsen,Jody Gunderson,John Gibson,Mile
Briedis,Paul Huscher,Bill Peard,Mike Watts,Don Bailey,Jr.,Nick Gruber.
Mayor Oberman asked for a motion to adjourn.Nick Gruber moved.Mike Watts second.
Ayes:All.Nays:None.Motion carried 4-0.
Meeting Adjourned at 8:35 PM.
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