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Home My WebLink About2003-05-05-Regular MinutesWAUKEE CITY COUNCIL MINUTES MAY 05,2003 (1)Call to Order -The regularly scheduled meeting of the Waukee City Council was called to order by Mayor Tony Oberman at 7:00 PM. (2)Pledge of Allegiance (3)Roll Call-The following members were present:Mayor Tony Oberman,and Council members Nicholas Gruber,Mike Watts and Bill Peard.Councilman Donald L. Bailey,Jr.absent. (4)Open Forum -Mark Arentsen spoke on behalf of Sergeant Greg Breuer of the Waukee Police Department.He wished to thank the Waukee Fire Department for their quick response.The City of Clive brought its ladder truck with a thermal imaging camera on the ladder.Using that piece of equipment,which locates the areas of greatest heat and by so doing displays the spots where the water hose should be directed,results in far less water damage.Sergeant Breuer indicated that use ofthe equipment saved about $10,000 in water damage to his house. Sergeant Breur supports the purchase of one of these cameras by the Fire Department as soon as possible.Marvin Berger of 160 Waukee Avenue, candidate for city council wanted to explain to Waukee residents why he was not in attendance at the "Get to Know Yom Candidate"political session.Mr.Berger made sure that those organizing and planning the political session knew of his absence one week prior to the final date for filing candidacy papers.Mr.Berger had a previously scheduled vacation and was not be able to attend the scheduled program.Rather than postponing the event one week,the sponsors of "Get to Know Yom Candidate"chose to proceed. (5)Agenda Additions I Approval-Councihnen Gruber moved to remove Item 61 from the agenda and approve all other items;Councilmen Watts seconded the amended agenda.Roll call:Ayes:Gruber,Watts,Peard.Nays:None.Absent:Bailey.Motion carried 3-0 with one councihnan absent and one council seat vacant. (6)Consent Agenda- A.Approving 04-30-03 Payroll &04-30-03 Bill List B.Approving 04-14-03 and 04-21-03 City Council Minutes C.Approving Pay Application No.1 for Communication Technologies, Inc.in the amount of $8,532.90 D.Resolution:Approving amendment of operation times for the Waukee Fire I Rescue Department to the 28E Agreement for Emergency Medical Service Response between the City of Waukee,Iowa and Dallas County,Iowa E.Resolution:Approving and authorizing Ride-Along Program Guidelines and Indemnifying Release for Fire I Rescue Department F.Resolution:Approving a 3%increase in the awarded bid for Veenstra &Kimm,Inc.as design engineers for Alice's Road I University Avenue Intersection G.Resolution:Approving contract with LEE Engineers &Surveyors as engineers for University Avenue Widening Project Later in the J I 1 meeting Mike Watts inquired as to whether the city staff had contacted previous project references for LEE Engineers &Surveyors.Mark Arentsen assured the councihnen that city staff had reviewed previous work products and felt that LEE Engineers &Surveyors would be able to complete this project skillfully and efficiently. H.Resolution:Approving the Preliminary Plat for Willowbrook Plat 1 1.Resolution:Approving purchase of a walk behind trencher/plow from Midwest Underground Supply in the amount of$21,500 -Removed from the agenda. J.Motion:Setting May 19,2003 as the date of a public hearing for approval of a lease purchase agreement with Diversified Lenders,Inc. for the purpose of procuring a Utility Billing and Customer Service Data Software and Hardware System in the amount of$33,776.00 Nick Gruber moved to approve all items in the amended consent agenda.Mike Watts second.Ayes:Gruber,Watts,Peard.Nays:None.Absent:Bailey.Motion carried 3-0 with one councihnan absent and one council seat vacant. Bill List (04-30-03) PAID PRIOR TO COUNCIL APPROVAL 05/05/2003, MARK ARENTSEN CITY OF WAUKEE CITY OF WAUKEE COMMERCIAL FEDERAL BANK COMMUNICATIONS WORKERS OF AMERICA EFTPS CHUCK FOWLER IOWA EMERGENCY MGMT DIV IOWA WORKFORCE DEVELOPMENT ANGELA NEMMERS OLSON'S BODY &PAINT OSE OFFICE FURNITURE PRAIRIE I-NET LISA TORGERSON TREASURER STATE OF IOWA TREASURER STATE OF IOWA TREASURER STATE OF IOWA UNITED WAY CENTRAL IOWA VISA WINTERS,TROY TOTALS 35,228.69 UNPAID BILLS PRESENTED FOR APPROVAL ACCEL SMALL ENGINE AMERICAN WATER WORKS ASSOC AMERITAS LIFE INSURANCE CO ANNEAR EQUIPMENT INC AOI ELECTRICAL INC ARAMARK UNIFORM SERVICES MARK ARENTSEN AUDIOVISUAL INC BANKERS TRUST COMPANY BARCO MUNICIPAL PRODUCTS BOB'S MOBILE TOILET SERVICE BRODERICK ANIMAL CLINIC BROWN SUPPLY CO INC 10.00 1,430.00 399.21 58.49 244.44 17,002.49 60.00 100.00 375.06 120.00 600.00 2,770.00 149.85 25.00 1,964.88 241.36 9,538.79 35.00 94.12 10.00 05/05/2003, 72.00 55.50 2,950.80 119.64 641.00 164.33 250.00 188.98 110,675.00 901.70 150.00 55.00 73.00 2 LINDA BURKHART BUSINESS COMMUNICATIONS BUSINESS VOICE SYSTEMS CAPITAL SANITARY SUPPLY AMBER CARAVAN CARPENTER UNIFORM CO CENTRAL IOWA EMS COUNCIL CENTRAL IOWA LANDSCAPING CIGMA LLC CITY OF DES MOINES CRYSTAL CLEAR BOTTLED WATER DALLAS COUNTY AUDITOR DES MOINES REGISTER ED M FELD EQUIPMENT CO EDM EQUIPMENT CO ELECTRICAL ENGINEERING EQUIP ELECTRONIC ENGINEERING CO ENERGY ECONOMICS FASTPRO INTERNATIONAL INC FESLERS INC FOREMOST PROMOTIONS GALL'S INC GREAT NORTH AMERICAN CO GREATER DES MOINES PARTNERSHIP JODY GUNDERSON HACH COMPANY HAWKEYE TRUCK EQUIPMENT CAROL "CINDY"HOL HOPKINS SPORTING GOODS HUMBOLDT MFG CO PAUL E BUSCHER IACP NET/LOGIN SERVICES ICMA RETIREMENT TRUST 457 INTERSTATE BATTERY SYSTEM IOWA ASSOCIATION OF MUNICIPAL UTILITIES IOWA RURAL WATER ASSOCIATION IOWA SIGNAL &ELECTRIC CO IPERS -POLICE IPERS JIMMERSON CUSTOM DESIGN JOHN DEERE HEALTH PLAN INC KAR CHRISTOPHER KELLER LIBERTY FLAG &SPECIALTY LOGAN CONTRACTORS SUPPLY MADISON NATIONAL LIFE MAINSTAY SYSTEMS INC MAJONA CORPORATION MANATTS TROY MAPES MARTIN'S FLAG COMPANY MBNA AMERICA BUSINESS CARD MENARDS MERCY SCHOOL OF EMERGENCY MERRITT COMPANY INC METLIFE SMALL BUSINESS CENTER MID AMERICAN ENERGY 3 183.14 145.00 113.00 148.92 300.00 316.21 40.00 37.00 4,537.50 50.00 5.80 3,105.56 29.27 46.00 675.00 472.33 52.00 1,472.50 178.19 131.99 240.40 40.95 119.00 1,750.00 250.00 78.50 220.00 26.00 3,050.15 700.51 2,000.00 250.00 1,394.05 91.45 325.00 10.00 200.00 6,272.11 7,543.48 112.00 27,818.88 149.05 25.00 268.45 491.63 780.68 618.00 120.00 1/096.44 25.00 1,884.93 477.17 712.86 82.00 625.00 412.13 251.87 ] MID AMERICAN ENERGY 182.03 MID AMERICAN ENERGY 161.20 MID AMERICAN ENERGY 311.56 MID AMERICAN ENERGY 31.01 MID AMERICAN ENERGY 945.48 MID AMERICAN ENERGY 376.36 MID AMERICAN ENERGY 3,657.62 MID AMERICAN ENERGY 40.04 MID AMERICAN ENERGY 6,691.08 MID AMERICAN ENERGY 454.43 MID AMERICAN ENERGY 191.53 MID STATES FORD INC 223.70 MIDWEST ENERGY ASSOCIATION 300.00 MIDWEST ENVIRONMENTAL SERVICE 712.00 DICK MUNOZ 50.00 NETWORKS INC 540.00 NEWMAN TRAFFIC SIGNS 277.00 NOGG CHEMICAL &PAPER 58.17 NORTHERN 187.95 OFFICE DEPOT 675.94 OMB POLICE SUPPLY 409.84 ORKIN PEST CONTROL 37.00 LELAND PERKINS 150.00 TOM PERKINS 98.00 PLUMB SUPPLY COMPANY 72.52 QUALITY FORD OF WDM 383.95 QWEST 58.31 RED WING SHOE STORE 332.75 RS STOVER COMPANY 21.09 TERRY SESKER 45.43 LARRY SIMMONS 75.00 SNYDER &ASSOCIATES INC 308.00 SPRING VALLEY RADIO CORP 79.00 SUN TURF INC 38.71 RJ THOMAS MFG CO INC 2,007.00 TIMEMARK INCORPORATED 4,322.35 TREASURER STATE OF IOWA 5,837.68 TRIPLETT OFFICE ESSENTIAL 1,746.45 ULTIMATE OFFICE 128.74 UNITED PARCEL SERVICE 23.79 UNITED STATES CELLULAR 62.71 UTILITY EQUIPMENT COMPANY 2,384 .00 VAN-WALL EQUIPMENT INC 8,523.25 VEENSTRA &KIMM INC 16,143.18 VERIZON WIRELESS 30.95 THE VERNON COMPANY 606.68 WASTE MANAGEMENT OF IOWA 250.02 WEBSTER ELECTRIC 80.00 DANNY WHITE 112.58 TOTALS 49,285.13 (7)Mayor's Report:Mayor Oberman visited with the Police Chief and the Fire Chief during the past two weeks.He attended the Community Development Meetings and the two Land Use Workshops chaired by Bill Ludwig,Urban Planner.He had a meeting with Deb Calvert,MidAmerican Energy Economic Development Consultant.Mayor Oberman and City Administrator Mark Arentsen met with WDM Mayor Gene Meyer and 4 City Manager Jeff Pomerantz to discuss the 1-80 &Alice's Road Interchange.He will attend during the week of May 4 to 11 the Dallas County Mayor's meeting,will be visiting with Linda Schaut,Director of the Dallas County Economic Development,will attend the Mid Iowa Association of Local Governments meeting and the MPO meeting. Next "Get to Know Your Candidate"is scheduled for May 22nd at 7 0'clock in City Hall. Councihnan Gruber mentioned receiving a notice,which stated that Burt Properties has committed to develop a 20,000 to 40,000 square foot office building by the 1-80 /Alice's Road Interchange. (8)Public Hearing:On an amendment to the FY03 Budget Mayor Oberman opened the public hearing.No written comments had been received prior to this hearing.No one present wished to address the issue.Mayor Oberman closed the public hearing. (9)Resolution:Approving an amendment to the FY03 Budget Nick Gruber moved to approve the resolution.Mike Watts second.Roll call:Ayes:Gruber,Watts,Peard. Nays:None.Motion carried 3 -0 with one councilman absent and one council seat vacant. (10)Resolution:Approving Letter of Understanding between Mid.American Energy Company,A-TEC Energy Corp.,and Waukee Municipal Gas Mike Watts moved to approve this resolution.Bill Peard second.John Gibson,Public Works Director,stated the energy audits cost $175.00 per household.Waukee Gas will pay $150 per audit leaving $25.00 as the cost of the audit to be paid by each home owner.Waukee Gas is sponsoring 30 audits this year on a first come,first serve basis.During each audit,the home is checked for insulation,window R rating and tightness.Tips for upgrading are shared with the home owner,two or three energy saving light bulbs are installed and a blanket for the hot water heater is installed.A programmable thermostat can be installed for a fee.Roll call:Ayes:Watts,Peard,Gruber.Nays:None.Absent:Bailey.Motion carried 3 -0 with one councilman absent and one council seat vacant. (11)Resolution:Approving the ordering of detailed plans,specifications,notice of hearing,notice to bidders and form of contract for the 2003 Water Main and Sanitary Sewer Crossings Mike Watts moved to approve.Nick Gruber second.Roll call:Ayes: Watts,Gruber,Peard.Nays:None.Absent:Bailey.Motion carried 3 -0 with one councihnan absent and one council seat vacant. (12)Resolution:Approving detailed plans,specifications,notice of hearing,notice to bidders and form of contract for the 2003 Water Main and Sanitary Sewer Crossings and setting May 15,2003 at 11 :00 AM as the date for receipt of bids thereon and setting May 19,2003 as the date for hearing and letting therefore Nick Gruber moved to approve this resolution.Mike Watts second.Roll call:Ayes:Gruber,Watts,Peard. Nays:None.Absent:Bailey.Motion carried 3 -0 with one councihnan absent and one council seat vacant. (13)Public Hearing:On an ordinance to amend Chapter 301,Waukee Municipal Code,Zoning Ordinance of the City of Waukee,Iowa,by re-zoning and changing certain property therein from A-I (Agricultural District)to the following zones:to C- IA (Community and Highway Service Commercial District)and to R-3 (Multi-Family Residential);and then from C-IA (Community and Highway Service Commercial District)and from R-3 (Multi-Family Residential)to the following zone:PD (Planned Development Overlay District);and amend the official zoning map to show re-zoning (Legacy Pointe)Mayor Oberman opened the public hearing.No written comments were 1 1 I 5 received prior to the public hearing.No one present wished to address the issue.Mayor Oberman moved to close the public hearing. (14)Ordinance:Approving an ordinance to amend Chapter 301,Waukee Municipal Code,Zoning Ordinance of the City of Waukee,Iowa,by re-zoning and changing certain property therein from A-I (Agricultural District)to the following zones:to C- IA (Community and Highway Service Commercial District)and to R-3 (Multi-Family Residential);and then from C-IA (Community and Highway Service Commercial District)and from R-3 (Multi-Family Residential)to the following Zone:PD (Planned Development Overlay District);and amend the official zoning map to show re-zoning (Legacy Pointe)(intro and first reading)Mike Watts introduced the ordinance.Nick Gruber moved to have the first reading in title only.Bill Peard second.Brief Discussion; Jeff Ewing of Ewing Land Development present to answer questions.Roll call:Ayes: Gruber,Peard,Watts.Nays:None.Absent:Bailey.Motion carried 3 -0 with one councilman absent and one council seat vacant.Mark Arentsen read the ordinance in title only. (15)Ordinance:Approving an ordinance to amend Chapter 301,Waukee Municipal Code,Zoning Ordinance of the City of Waukee,Iowa,by re-zoning and changing certain property from M-IA (Limited Industrial District)to C-l (Community and Highway Service Commercial District)and amend the Official Zoning Map to show re- zoning (Waukee Development)(third reading)Nick Gruber moved to have the third reading in title only and to place this ordinance on its fmal passage.Mike Watts second. Roll call:Ayes:Gruber,Watts,Peard.Nays:None.Absent:Bailey.Motion carried 3-o with one councilman absent and one council seat vacant.Mark Arentsen read the ordinance in title only.Mayor Oberman declared the ordinance passed and duly adopted. (16)Ordinance:Approving an ordinance providing for the division of taxes levied on taxable property in the 2003 Amendment to the Waukee Urban Renewal Area, pursuant to Section 403.19 of the Code of Iowa (second reading)Mike Watts moved to have the second reading in title only.Nick Gruber second.Roll call:Ayes:Watts, Gruber,Peard.Nays:None.Absent:Bailey.Motion carried 3 -0 with one councihnan absent and one council seat vacant.Mark Arentsen read the ordinance in title only. (17)Ordinance:Approving an ordinance to amend §304.5(M),Waukee Municipal Code,Chapter 304,Site Plan Requirements of the City of Waukee,Iowa,by modifying the second sentence of the first paragraph thereof,so that it reads:"Documentation to be submitted shall include color building elevations showing the building's design on all sides and a description of structural and exterior materials to be used."(intro and first reading)Nick Gruber introduced the ordinance.Mike Watts moved to have the first reading in title only.Bill Peard second.Roll call:Ayes:Watts,Peard,Gruber. Nays:None.Absent:Bailey.Motion carried 3 -0 with one councilman absent and one council seat vacant.Mark Arentsen read the ordinance in title only. (18)Discussion:Of Chapter 212 of the Waukee Municipal Code -Restriction of Open Burning within the City of Waukee Mayor Oberman opened the discussion on this topic.Jim Phillips,240 Bel Aire Drive was present and voiced his opinion against raising the Waste Management of Iowa Inc.monthly charge per household for additional services of picking up.Chief Sesker reported on the Fire Department's experience with providing permits for open burning of vegetative matter that originated on the property of the person requesting the burning permit,He also listed the responsibilities of home 6 owners who seek permission to burn outside as being the following:The bum area must be 20 feet from any structure,a water supply such as a garden hose attached to an outdoor spigot must be available,the fire must be attended by a competent adult,cannot be a nusiance to others or can be asked to put it out,must be completely out and not smoldering by 7:00 PM.Burning permits are not given for burning on Sunday.The Fire Department has been very busy.Dave Massey of Waste Management of Iowa,Inc. indicated that pick-up of yard wastes includes grass clippings,leaves,tree branches and tree trunks less than 6 -7 inches in diameter.Bundles of branches cannot be longer than 4 -5 feet or bigger around than 15 -20 inches.Public Works Director John Gibson stated that it would be possible to modify the existing contract to include pick-up of yard wastes city wide during one month in the spring and six weeks in the fall for an additional $.36 per household per month or $4.32 per household per year.During these two periods a yard sticker would not be necessary;but biodegradable bags or garbage cans would be required.All councihnen were supportive of modifying the existing contract to include pick-up of yard wastes during the spring and fall by Waste Management of Iowa,Inc.for an additional $.36 per househald per month.A modified contract and ordinance change will be submitted to the council next meeting,if possible. I. REPORTS were presented by Mark Arentsen,Jody Gunderson,Dennis Dowell,Linda Burkhart,John Gibson,Mik Briedis,Bill Peard,and Mike Watts. At this time Mayor Oberman asked for a motion to adjourn.Nick Gruber moved moved. Mike Watts second.Voice Vote:Ayes:All.Nays:None.Motion carried 3-0. Meeting Adjourned at 8:07 PM.I Attest: I 7