HomeMy WebLinkAbout2003-06-30-Work Session MinutesJUNE 30,2003 1
WAUKEE SPECIAL COUNCIL MEETING MINUTES
(1)Call to Order -The special meeting of the Waukee City Council was called to order
by Mayor Oberman at 7:00 PM.
(2)Roll Call-The following members were present:Mayor Tony Oberman,and
Council members Nicholas Gruber,Bill Peard,Mike Watts and Darlene Stanton present.
Council member Don Bailey absent.
(3)Agenda Approval-Mayor Oberman suggested five topics for the discussion.They
were:(1)Recap of thoughts and impressions of the trip;(2)What went right /What went
wrong;(3)Current Project Status;(4)List other sources offunding;(5)Future lobbying
efforts and strategy.Nick Gruber moved to approve the agenda as amended.Darlene
Stanton second.Roll call:Ayes:Gruber,Stanton,Peard,Watts.Nays:None.Motion
carried 4 -0 with Council member Bailey absent.
(4)Recap of thoughts and impressions of the trip:The council members felt this was
the better,ifnot best,trip the Cityof Waukee has sponsored.
(5)What went right /What went wrong -The material presented to the Congressmen
and staffers was exceptionally well done and was well received.The timing of each
meeting and the breaks between meetings was very good.Council member Gruber felt
that having the entire Council and Mayor present at the various meetings impressed the
congress men and staffers with whom they were visiting.Council member Watts felt the
City of Waukee would have been wise to have sponsored a reception as had been done
last year.The investment for the reception and the expenses associated with each
member's trip was well worth it in that the City received $2.5 million from Congress for
the Alice's Road Interchange.Council member Stanton suggested that the Council split
up and mix during some ofthe larger gatherings in order to network and to visit with
other members of the Partnership.Councilman Peard felt the meeting times were
adequate and suggested anything longer would not be as effective.
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(6)Curreut Project Status -The Council discussed various projects that were occurring
currently or would occur in tbe future.Mayor Oberman suggested having a time line for
each of these projects so that progress could be tracked and everyone could be informed
of the progress.Council member Peard indicated that an excel spread sheet with a
column for "milestones"or accomplishments would be helpful.Council member Stanton
requested a copy of the draft RFP for the council meeting.Council member Watts
requested that the staff research the relocation of the rest stops on the interstate as part of
the next step ofland acquisition.The Council has requested a spread sheet or time line of
activity specifically for the interchange coordinated so that what is happening can be
monitored as it occurs.
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(7)List other sources of funding -The Council discussed other sources of funding and
the process and procedure for the various sources.The Council also discussed the who,
what,when and where of grant writing,
(8)Future lobbying efforts and strategy -The delegation to Washington D.C.had the
opportunity to visit with Tom Dawson,assistant to former Congressman Neal Smith
suggested that smaller groups visiting Congress at intervals such as two or three times a
year are actually more effective than a one time visit per year.The name of the city and
the purpose of the visit are reinforced with every trip.However,it was mentioned by
Community Development Director Jody Gunderson that having the entire Council and
Mayor on the last two trips has been beneficial.It was suggested by Council member
Darlene Stanton that the Council determine the number of trips and how many council
members go as we proceed through the year.
Mayor Oberman asked for a motion to adj oum.Nick Gruber moved.Mike Watts
second.Ayes:All.Nays:None.Motion carried 4-0.
Meeting Adjourned at 8:05 PM.
Attest:
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ark J.A:rentse,ity Administrator/Clerk
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