HomeMy WebLinkAbout2003-08-04-Regular MinutesWAUKEE CITY COUNCIL MINUTES
AUGUST 4,2003
(1)Call to Order -The regularly scheduled meeting ofthe Waukee City Council was
called to order by Mayor Tony Oberman at 7:00 PM.
(2)Pledge of Allegiance
(3)Roll Call-The following members were present:Mayor Tony Oberman,and
Council members Nicholas Gruber,Donald Bailey,Jr.,Mike Watts,Bill Pcard and
Darlene Stanton.
(4)Open Forum -Jeff Mertz,535 Meadowlark Lane spoke in support of Mark
Arentsen as citizen input to the annual evaluation process.Robert Ellis stated that
as a member of and on behalf of the Lions Club,he mailed a request for donations
to a number of civic organizations in the City of Waukee for the purpose of
assisting the Waukee Fire Department purchase an imaging camera.As of this
meeting $2,300 had been raised.Marvin Burger addressed three issues;he (1)
praised the work Mark Arentsen has done during Ius time in Waukee;(2)
reminded the council of the time frame and the cost for Hickman Road light
fixtures;and (3)suggested tile City consider burying the telephone and electric
wires in the older part of town when and where there is a project in the right of
way.
(5)Agenda Additions /Approval -Darlene Stanton moved to appTOvethe agenda
including the suggested change of moving item 21 to item 12A;Bill Peard second to
approve the agenda as changed.Ayes:Stanton,Peard,Bailey,Watts,Gruber.Nays:
None.Motion carried 5-0.
(6)Consent Agenda-
A.Approving July 30,2003 Bill List
B.Approving July 21,2003 and July 23,2003 City Council Minutes
C.Approving Pay Estimate 4 from Communication Technologies,Inc.in the amount of
$25,554.05
D.Approving Pay Estimate I from Murphy Brothers,Inc.in the amount of.$296,821.80
E.Resolution:Approving amendments to Loan and Disbursement Agreements with
Iowa Department of Natural Resources as part of the Iowa Sewage Treatment Works
Financing Program
Don Bailey,Jr.moved to approve the consent agenda including all items but item 6F,
which item is to be considered separately.Mike Watts seconded the motion.Ayes:
Bailey,Watts,Stanton,Peard,Gruber,Nays:None.Motion carried 5-0.
F.Resolution:Approving Changes to the Rules of Procedure for the Conduct of City
Council Business
Don Bailey,Jr.moved to approve the resolution for Item 6F.Mike Watts second.There
was considerable discussion of only one change in the Rules of Procedure for Conduct of
City Council Business.This related to asking questions of staff prior to a council
meeting and giving staff time to research the answer so that the time in the meeting
would be spent productively.All five council members and the city attomey participated
in the discussion.Don Bailey called for the question.Roll call:Ayes:Gruber,Peard.
Nays:Bailey,Watts,Stanton,Motion defeated 2 -3.Council member Stanton moved to
return this item to staff and to enlist the assistance of the City Attomey in writing the
wording for this section under Agenda.Mike Watts second.
Watts,Bailey,Gruber,Nays:Peard.Motion carried 4 -1.
Bill List (July 29,2003)
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL,
MARK ARENTSEN
CHECKPOINT SYSTEMS
COMMERCIAL FEDERAL BANK
DALLAS COUNTY
FRAPPE
FREIGHTLINER OF DM INC
HICKORY TECH
IOWA LEAGUE OF CITIES
LAKE ICARIA MARINA
MICHAEL LUDWIGS
MADISON NATIONAL LIFE
TROY MAPES
PHILLY'S FINEST
SAM'S CLUB
SUBWAY
TREASURER STATE OF
TREASURER STATE OF
TREASURER STATE OF
WAUKEE LIONS CLUB
WEST REALTY INC
TOTALS
UNPAID BILLS PRESENTED FOR APPROVAL,
ALLIANCE MEDICAL
ALLIED OIL &SUPPLY INC
DARRIN ALLSHOUSE
AMERITAS LIFE INSURANCE CORP
ARAMARK UNIFORM SERVICES
MARK ARENTSEN
ARNOLD MOTOR SUPPLY
BANKERS TRUST COMPANY
THE BILINGUAL LLC
BRODERICK ANIMAL CLINIC
LINDA BURKHART
AMBER CARAVAN
CARPENTER UNIFORM CO
CITY OF DES MOINES
CONNOLLY O'MALLEY LILLIS
D &K PRODUCTS
DALLAS COUNTY AUDITOR
DALLAS COUNTY DEVELOPMENT
DALLAS COUNTY ROAD DEPT
DES MOINES INDUSTRIAL PRODUCTS
DES MOINES STAMP MFG CO
HEATHER DROZDA
ELECTRICAL ENGINEERING EQUIP
ELECTRONIC ENGINEERING CO
ENERGY ECONOMICS
ENTERTAINMENT GROUP
MARILEE ERNST
FASTPRO INTERNATIONAL INC
FOREMOST PROMOTIONS
GALL'S INC
IOWA
IOWA
IOWA
Roll call:Ayes:Stanton,I
191.32
14,275.00
93.00
333.08
80.00
56.12
2,199.00
150.00
1,495.00
148.32
842.82
10.00
48.85
22.80
65.94
6,657.79
338.31
2,867.54
300.00
86.64
30,261.53
386.95
117.70
30.00
3,087.60
173.12
250.00
24.38
122,475.00
35.00
400.00
29.88
300.00
406.67
1,972.00
280.00
30.84
3,106.14
10,252.00
503.00
160.57
147.90
100.00
154.29
280.00
3,075.00
2,685.20
5.00
155.90
847.27
591.89
]
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KEITH &RACHELLE GEHRING
GRIMES ASPHALT &PAVING
JODY GUNDERSON
CAROL IlCINDyn HOL
PAUL E HUSCHER
HYDRO KLEAN
IEMSA
INCODE-CMS
INDUSTRIAL SALES COMPANY
INVENSYS METERING SYSTEM
IOWA DEPT OF PUBLIC SAFETY
IOWA PIPELINE ASSOC INC
JOHN DEERE HEALTH PLAN INC
LASER QUIPT
LOGAN CONTRACTORS SUPPLY
MADISON NATIONAL LIFE
MANATTS
MARTIN MARIETTA AGGREGATE
MBNA AMERICA BUSINESS CARD
MERRITT COMPANY INC
METLIFE SMALL BUSINESS CENTER
MID AMERICAN ENERGY
MID LAND EQUIPMENT COMPANY
MID STATES SUPPLY COMPANY
MIDWEST ENVIRONMENTAL SERVICE
SARA MULLEN
MUNICIPAL SUPPLY
NATIONAL WATERWORKS INC
NETWORKS INC
NOGG CHEMICAL &PAPER
OFFICE DEPOT
CATHY PAARDEKOOPER
PLUMB SUPPLY COMPANY
PUBLIC FINANCIAL MANAGEMENT
QUALITY FORD OF WDM
QWEST
REGENCY BUILDERS
S &S WORLDWIDE
DOUGLAS SANDVIG
SIDWELL CO
SPRING VALLEY WIRELESS
STANFORD'S TREE SPADE SERVICE
TEAM TWO INC
ROBIN TIERNEY
LISA TORGERSON
UNITED PARCEL SERVICE
UNITED STATES CELLULAR
UNIVERSAL PRINTING SERVICE
VAN-WALL EQUIPMENT INC
VEENSTRA &KIMM INC
VISA
WASTE MANAGEMENT OF IOWA
WAUKEE AUTO WASH
DANNY WHITE
MARGARET WRIGHT
TOTALS
5.00
2,208.00
250.00
73.00
2,000.00
353.43
100.00
33,954.68
120.12
1,000.00
750.00
1,665.64
29,070.56
49.95
1,368.54
842.82
1,731.59
973.28
13.65
195.00
439.45
14,674.09
60.50
62.22
354.00
30.24
289.55
2,517.75
990.00
382.56
1,116.38
97.21
467.41
14,942.79
36.50
58.41
55.54
19.99
1,840.00
53.70
43.35
1,650.00
555.45
5.00
20.00
25.06
61.50
606.00
822.90
14,536.86
541.47
180.23
210.00
264.75
5.00
286,804.42
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)
(7)Mayor's Report:Mayor Oberman attended the MFO meeting where the Interchange
Justification Report (UR)for the Alice's Road /1-80 Interchange was accepted.The
mayor also attended a meeting with Dr.Stalker and Dr.Wilkinson to discuss the agenda
for the joint meeting between the school board and the council on August 12.The mayor
encouraged participation in the August 5 zo"Annual National Night Out.The mayor
will attend the Dallas County Mayor's gTOUpmeeting next week.In addition to the
meeting with the school board,the council will meet on August 20 to discuss design
standards for new construction and will meet on August 25 with the Dallas County Board
of Supervisors.The mayor announced (I)the Fire Department received a FEMA grant
for equipment in the amount of $89,000;and (2)Representative Tom Latham spear
headed the ear marking of$3 million dollars for the Alice's Road /1-80 Interchange in
the 2004 Highway Trust Fund.The Mayor also congratulated the Waukee's boy's
baseball team who placed 2nd in the 3A State Toumament.
(8)Mayor's Proclamation:The mayor read a proclamation in support of the 20th
Annual National Night Out.
(9)Receive/File:Presentation by Kent Sovern,Senior Vice President of Government
Relations of the Greater DM Partnership Mr.Sovem presented a certificate of
appreciation to the City of Waukee for its beneficial participation in the Greater DM
Partnership trip to Washington D.C ..
(10)Public Hearing:On proposed annexation of the Larry and Harriet Meldrem
property Mayor Oberman opened the public hearing.Mark Arentsen indicated the city
had received no written comments for or against the annexation prior to the meeting.No
one present at the meeting wished to address the council for or against the annexation of
this property.Mayor Oberman closed the public hearing.
(11)Resolution:Approving the voluntary annexation of the Larry and Harriet
Meldren property Nick Gruber moved to approve the resolution.Darlene Stanton
second.A brief discussion concerning the R22 sanitary sewer line,capacity of line,need
for grinder pump,cost and information provided to Mr.and Mrs.Meldrem ensued.Roll
call:Ayes:Gruber,Stanton,Watts,Bailey,Peard.Nays:None.Motion carried 5 -O.
(12)Resolution:Approving additional engineering fee proposal from Snyder &
Associates re:Hickman Road Streetlights Don Bailey,Jr.moved to approve the
resolution.Mike Watts second.A brief discussion concerning the projected cost of
engineering services in the proposal resulted in Don Bailey's change to the motion to
reflect the City's request that the names and qualifications or the person or persons who
will have worked on tins project and the hourly rate paid to each person be provided.
Mike Watts concurred with this change.Roll call:Ayes:Bailey,Watts,Peard,Gruber,
Stanton.Nays:None.Motion carried 5 -O.
(12A)Resolution:Approving direction for Hickman Road Streetlight Project moved
from Item 21.Nick Gruber moved to approve the resolution.Darlene Stanton second.
There was much discussion as to the type,design and color of the poles.Many council
members would like to set the City of Waukee apart from its neighbors by the type of
light fixture utilized on Hickman as well as University Avenue.That issue hadn't been
researched sufficiently.Joe Schmidt,2806 W Ave.,suggested using a bid package with
alternates to secure pricing for various light fixtures.Nick Gruber withdrew Ins motion.
Darlene Stanton withdrew her second.Council member Stanton moved to postpone this I
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Item to the August 19 agenda.Nick Gruber second.Roll call:Ayes:Stanton,Gruber,
Bailey,Watts,Peard,Nays:None.Motion carried 5 -O.
(13)Resolution:Approving results of City Administrator's Annual Performance
Review Nick Gruber moved to approve the resolution.Darlene Stanton second.Mayor
Oberman explained he had requested Bill Peard and Mike Watts to find or develop an
evaluation tool which all Council members would be willing to use.The fonn and
method chosen was that used by the City of Clive.All council members and department
heads participated in the evaluation.After the results were compiled,the committee and
Mayor Oberman presented the results,recommendations for improvement and basis for
continued employment to City Administrator Mark Arentsen.The council,apprised of
the connnittee's activities,voted to approve or reject the overall results of the
performance review.Roll call:Ayes:Gruber,Stanton,Peard,Nays:Bailey,Watts.
Motion carried 3 -2.
(14)Resolution:Approving Construction Plans for Legacy Pointe Phase I Mike Watts
moved to approve the resolution.Darlene Stanton second.Paul Huscher raised the issue
of the project being built incrementally and warned the Council of connnon areas being
left unfinished,if development ceases at some point.Attorney Huscher suggested that
Council should request the performance bonds for all common areas up front so the
completion of all common areas would be ensured.Mike Watts changed his motion to
include that the construction plans are approved with the understanding that when the
development is approved fOTplatting the performance bonds will be furnished fOTall of
the common areas as required by our ordinance and by the act of Council.Darlene
seconded the changed motion.Roll call:Ayes:Watts,Stanton,Peard,Gruber,Bailey.
Nays:None.Motion carried 5 -O.
(15)Resolution:Approving Preliminary Plat for the Point,Plat 1 Mike Watts moved
to approve.Don Bailey,Jr.second.Doug Saltsgaver of Engineering Resource Group,
2413 Grand Ave.,stated the preliminary plat was revised to actually show what would be
on the final plat.Council member Bailey requested information as to what was being
constructed and where.He had specific questions about Outlots A,B and C.After more
discussion,City Attorney Paul Huscher suggested the Preliminary Plat be approved with
the stipulation that the approval of the preliminary plat be on the basis of development of
Lot 1 and Lot A and it is to be understood that before any development of any portion of
the preliminary plat other than T .ot I and Lot A (or more specifically development of Out
Lots A,Band C)that arrangements will be made satisfactory to the Council for streets,
utilities,drainage and all matters that are requisite to the development.Don Bailey
moved to amend the original motion to include this stipulation.Nick Gruber second.
Roll call:Ayes:Bailey,Gruber,Watts,Peard,Stanton.Nays:None.Motion carried 5 -
O.Roll call on the original motion as amended:Ayes:Watts,Bailey,Stanton,Peard,
Gruber.Nays:None.Motion carried 5 -O.
(16)Resolntion:Approving Final Plat for the Point,Plat 1 Bill Peard moved to
approve the resolution.Nick Gruber second.It was suggested the Final Plat reflect the
same language as was in the preliminary plat.Bill Peard accepted the change in his
motion to reflect the approval includes a stipulation that the approval of the final plat is
on the basis of development of Lot 1 and Lot A and it is understood that before any
development of any portion of the preliminary plat other than Lot 1 and Lot A (OTmore
specifically development of Out Lots A,B and C)that arrangements will be made
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satisfactory to the Council for streets,utilities,drainage and all matters that are requisite
to the development.Nick Gruber included the change in his second.Bonds were
reviewed and are included in this application for approval of the final plat.Roll call:
Ayes:Peard,Gruber,Watts,Stanton,Bailey.Nays:None.Motion carried 5 -O.
(17)Resolution:Approving Site Plan for Point of Grace Church Don L.Bailey,Jr.
moved to approve.Darlene Stanton second.Some discussion with regard to comment
letters received on this project.Darlene Stanton asked about the height of the poles
lighting the parking area.She suggested 25 foot poles as opposed to the 30 foot poles
being used.David Stroh,5500 Grand,indicated that the project would have to be
designed again because of a difference in the lighting pattem,if 25 foot poles replaced
the 30 foot poles.Council member Stanton requested turning off the lights at 11 :00
o'clock unless an event is scheduled.Ms.Stanton's request will be referred to the
operating committee of the church.Bill Peard supported council member Stanton's
position on the lighting ofthe building and grounds ofthe church.Roll call:Ayes:
Bailey,Stanton,Peard,Watts,Gruber.Nays:None.Motion carried 5 -O.
(18)Resolution:Approving Final Plat for Williams Pointe Plat 2 Bill Peard moved to
approve.Darlene Stanton second.Melissa Hills,Civil Engineering Consultants,2400
86th Street in Urbandale presented the final plat for Williams Pointe,Plat 2 which is a 35
acre subdivision and is the second phase of the single family and the first phase of the
town homes.It consists of 11 single family homes and 52 town homes.The plat also
extends SE Waco Place and SE Olson Drive.Ms.Hills thinks that CEC has addressed all
comments and is in compliance.Council member Bailey questioned whether we had
received a response to the last comment letter.Public Works Director Jolm Gibson
indicated that a letter was not forthcoming because a discussion of the items on the last
letter,which were addressed,occurred on the phone.Therefore,nothing was ever
written.The bike hail will extend along SE Waco Place on the west side.After more
discussion,Roll call was requested.Ayes:Peard,Stanton,Watts,Bailey,Gruber.Nays:
None.Motion carried 5 -0
(19)Resolution:Approving Application for REAP funds for Warrior Park Nick
Gruber moved to approve this resolution.Bill Peard second.The council stated their
appreciation for Chad Weaver's pursuing this grant for $100,000 for the Parks Board,
The city will contribute a match of$50,000.Roll call:Ayes:Gruber,Peard,Stanton,
Bailey and Watts.Nays:None.Motion carried 5 -O.
(20)Resolution:Approving Letter of Support for Regional REAP Application Mike
Watts moved to approve.Council member Peard seconded the motion.No discussion.
Roll call:Ayes:Watts,Peard,Gruber,Bailey and Stanton.Nays:None.Motion carried
5 ~O.
(21)Resolution:Approving direction for Hickman Road Streetlight Project Moved to
Item 12A.
(22)Ordinance:Approving an ordinance to amend Chapter 305,Waukee Municipal
Code,Signage Ordinance,by repealing Chapter 305 and substituting in lieu thereof
Chapter 305 amending specifications and regulations of signs within the City of
Waukee;providing for the administration and enforcement thereof,and providing for
the repeal of all ordinances in conflict therewith.(second reading)Council member
Bailey moved to have the second reading in title only.Nick Gruber second.Mr.Bailey
requested changes be printed in red and stated he would like to change his motion to
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include a request for a heading for 305.3(1)G and for 305.3(1)H.Business Advertising
will be part of the heading.Darlene Stanton thanked Chad Weaver for giving the council
more information as to what surrounding communities are allowing in terms of days for
temporary signs.Ms.Stanton suggested decreasing the number of days available to
businesses or public/community activities for displaying signs for special events,
openings or closings.Councilman Bailey wanted to remind the council that we're trying
to do as much as possible to support businesses and giving the extra days is a way to
extend that support,Council member Peard asked that language with respect to
maintenance be included.After more discussion,it was decided the language would
remain the same with the exception of the headings.Roll call:Ayes:Bailey,Gruber,
Stanton,Peard,Watts.Nays:None.Motion carried 5 -O.Mark Arentsen read the
ordinance in title only.
(23)Mayor's Appointment:Appointing John Aunan and Todd Noah to the
Community Development Committee as replacements for Dierck Oosten and Council
member Darlene Stanton The Mayor read his appointments.
(24)Resolution:Approving the appointment of John Alman and Todd Noah to the
Community Development Committee to replace Dierck Oosten and Council member
Darlene Stanton Don L.Bailey,Jr.moved to approve the resolution.Darlene Stanton
second.Roll call:Ayes:Bailey,Stanton,Grober,Pcard,Watts.Nays:None.Motion
carried 5 -O.
(25)Motion:Setting September 15,2003,TPM as the date for a joint meeting between
the Utility Committee and the City Council to receive the Electric Municipalization
Feasibility Study Nick Gruber moved to approve the motion.Bill Peard second.Brief
discussion.Roll call:Ayes:Grober,Pcard,Bailey,Stanton,Watts.Nays:None.Motion
carried 5 -O.
REPORTS:Reports were given by Mark Arentsen,J ody Gunderson,Linda Burkhart,
J ohn Gibson
Mayor Oberman asked for a motion to adjourn.Nick Gruber moved.Mike Watts second,
Ayes:All.Nays:None.Motion carried 5-0.
Meeting Adjoumed at 8:57 PM.
C.Paardekooper,Deputy Clerk
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