HomeMy WebLinkAbout2003-11-17-Regular MinutesNOVEMBER 17,2003 IWAUKEECITYCOUNCILMINUTES
(1)Call to Order -The regular meeting of the Waukee City Council was called to order
by Mayor Tony Oberman at 7:00 PM.
(2)Pledge of Allegiance
(3)Roll Call-The following members were present:Mayor Tony Oberman,and
Council members Nicholas Gruber,Donald Bailey,Jr.,Mike Watts,Bill Peard and
Darlene Stanton.
(4)Open Forum -No one present wished to address the council on an issue not
on the agenda.
(5)Agenda Additions /Approval-Mike Watts moved to approve the agenda as is.
Nick Gruber second.Roll call:Ayes:Watts,Gruber,Peard,Bailey,Stanton.Nays:
None.Motion carried 5 -0 .
(6)Consent Agenda-
A.Approving October 31,2003 Payroll &November 13,2003 Bill List
B.Approving November 3,2003 City Council Minutes
C.Approving Partial Pay Estimate No.2 for The Underground Company -R-22
Sanitary Sewer Improvements,Contract 2 -in the amount of $83,217.53
D.Approving Change Order No.2 for The Underground -R-22 Sanitary Sewer
Improvements,Contract 2 -in the amount of $7,112.66,an increase in the contract
E.Approving The Underground Company's request for Change Order No.3 for the
extension in the contract completion date for the R-22 Sanitary Sewer Improvements
from October 30,2003 to November 30,2003
F.Approving Change Order No.2 for Corell Contractors,Inc.for extension of the
contract completion date for the Ashworth Drive Water Main Improvements Phase I
from October 31,2003 to November 30,2003
G.Approving Change Order No.2 for Corell Contractors,Inc.for extension of the
contract completion date for the Ashworth Drive Water Main Improvements Phase II
from October 31,2003 to November 30,2003
H.Approving Partial Pay Estimate No.I for TK Concrete,Inc.-Warrior Lane
Sidewalk &Storm Sewer Improvements -in the amount of$18,249.50
1.Approving Class C Beer Permit including Sunday Sales for Valley West Waukee
Corporation DBA lC.'s Comer Store
I.Approving Class C Beer Permit including Sunday Sales for Kum &Go,LC DBA
Kum&Go#202
K.Approving Class C Beer Permit including Sunday Sales for Casey's Marketing
Company DBA Casey's General Store #2179
1..Approving Class C Liquor License including Sunday Sales and Outdoor Service for
Rube's III,Inc.DBA Rube's III Inc.
M.Resolution:Approving Improvements for Wastewater Treatment Plant Blower in the
amount of $24,626.25 from IC Cross Co.
N.Resolution:Approving the Public Works Department purchase of a used single axle
dump/plow huck in the amount of $23,500.00
Mike Watts moved to approve the Consent Agenda with the exclusion of Item 1.Don
Bailey seconded the motion.Roll call:Ayes:Watts,Bailey,Stanton,Gruber,Peard.
Nays:None.Motion carried 5 -O.
I
1
Don Bailey moved to approve Item I.
Stanton,Peard,Gruber.Nays:None.
4 -0 with one abstention.
Bill List (11-13-03)
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL,
ASHLEY BURKHART
CAMP WESLEY WOODS
CITY OF WAUKEE
CITY OF WAUKEE
COMMUNICATIONS WORKERS OF AMERICA
ROBERTA CORNELISON
JOSE DE ANDA
EFTPS
ICMA RETIREMENT TRUST 457
IOWA RURAL WATER ASSOCIATION
IPERS
IPERS -POLICE
MID AMERICAN ENERGY
DEREK MOUNTSIER
BRAD PENRITH
PHILLY'S FINEST
RANDY PUGH
JACOB RICHARDSON
SOUTHWESTERN COMM COLLEGE
TOLLY THOMPSON
TREASURER STATE OF IOWA
UNITED WAY CENTRAL IOWA
US POSTAL SERVICE
WAUKEE STATE-PUBLIC WORKS PETTY CASH
TOTALS
UNPAID BILLS PRESENTED FOR APPROVAL,
ACCESS SYSTEMS
ADAMS DOOR COMPANY
ADVERT-A-SHIRT COMPANY
ALLIANCE MEDICAL
ARAMARK UNIFORM SERVICES
ARCHITECTS WELLS KASTNER
AT&T WIRELESS
BAKER COMMUNICATIONS
BALDWIN POLE &PILING
BANKERS TRUST COMPANY
BANKERS TRUST COMPANY
BRODERICK ANIMAL CLINIC
BUILDING &PROPERTY MAINTENANCE
BUSINESS COMMUNICATIONS
C J COOPER &ASSOCIATES INC
CAPITAL CITY EQUIPMENT CO
AMBER CARAVAN
CARGILL INC-SALT DIVISION
CARPENTER UNIFORM CO
CARTER PRINTING
CENTRAL IOWA REGIONAL LIBRARY
CITY OF PELLA-POLICE
CITY OF WAUKEE
CITY OF WAUKEE
COLLEGIATE PACIFIC
Darlene Stanton second.Roll call:Ayes:Bailey,
Abstain:Watts,conflict of interest.Motion carried
2
30.00
60.00
268.43
1,794.21
261.45
228.00
300.00
20,106.76
1,418.77
10.00
9,386.99
6,688.11
126.47
450.00
500.00
66.50
300.00
30.00
10.00
300.00
7,269.54
35.00
1,153.80
100.00
50,894.03
111.25
134.00
900.00
517.86
176.49
1,816.16
1,304.50
363.53
3,212.50
1,800.00
312,947.10
250.00
500.00
184.20
362.00
220.00
370.00
3,224.80
1,605.74
309.00
225.00
3,822.00
8,424.25
1,349.55
18.68
CRYSTAL CLEAR BOTTLED WATER
WILLIAM J DAGGETT
DALLAS COUNTY NEWS
DALLAS COUNTY RECORDER
DEATON TRUCK &AUTO
DEMCO
DES MOINES REGISTER
DES MOINES WATER WORKS
DES MOINES WATER WORKS
DIAMOND CLEANING SERVICE
DICKINSON MACKAMAN TYLER
DIVERSIFIED LENDERS INC
DOUGLAS INDUSTRIES INC
ED M FELD EQUIPMENT CO
FASTPRO INTERNATIONAL INC
FISHER CONTROLS INTL INC
THE GALE GROUP
GALETON GLOVES &SAFETY
GROEBNER &ASSOCIATES INC
JODY GUNDERSON
HALLETT MATERIALS
HEARTLAND CO-OP
HIGHSMITH COMPANY
TIM HORSCH
HY-VEE FOOD &DRUG CENTER
HYDRO KLEAN
IMAGING TECHNOLOGIES
INCODE-CMS
INDUSTRIAL SALES COMPANY
INFO USA MARKETING
INGRAM LIBRARY SERVICES
INTERNATIONAL ASSOCIATION
INTERSTATE ALL BATTERY CENTER
IOWA ASSOCIATION OF MUNICIPAL UTILITIES
IOWA METHODIST MED CENTER
IOWA PIPELINE ASSOC INC
IOWA SIGNAL &ELECTRIC CO
CHRISTOPHER KELLER
LASER CAR WASH
LASER LABS INC
THE LEARNING POST
LINDA MACK
MANATTS
TROY MAPES
MARTIN MARIETTA AGGREGATE
MC JUNKIN CORPORATION
MENARDS
ROBERT MERICAL
METEORLOGIX
MID AMERICAN ENERGY
MID LAND EQUIPMENT COMPANY
MID STATES FORD INC
MIDWEST ENVIRONMENTAL SERVICES
MIGHTY TIDY CLEANING
MORRELL HEATING &COOLING
MUNICIPAL SUPPLY
DEVON MURPHY-PETERSEN
3
31.85
35.00
1,593.13
30.00
1,114.04
170.01
75.00
23,355.58
211,897.70
70.00
1,165.50
17,050.35
572.94
128.00
48.69
361.51
445.14
158.55
1,317.81
10.00
106.69
6,290.03
59.36
37.10
7.23
1,020.00
109.00
6,878.00
1,076.34
225.00
1,369.78
185.00
49.46
32.00
134.75
30,300.00
150.00
50.00
23.00
58.00
9.49
16.20
2,963.82
20.00
252.59
654.32
269.79
50.00
1,056.00
1,371.01
161.36
206.52
622.00
330.00
526.00
11,806.50
30.00
]
]
NAPA AUTO PARTS STORE 547.02
NATIONAL WATERWORKS INC 13,355.44
NES -TRAFFIC SIGN &MARKING 150.00
NEWMAN TRAFFIC SIGNS 1,914.00
NOGG CHEMICAL &PAPER 73.29
OFFICE DEPOT 683.83
OLSON BROTHERS 1,043.59
KATHLEEN OSTRING 15.84
CATHY PAARDEKOOPER 59.93
LARRY J PHILLIPS 10.00
PHILLY'S FINEST 186.90
POLK COUNTY FIRE CHIEFS ASSOC 15.00
POSTIVE PROMOTIONS 55.95
PR DIAMOND PRODUCTS INC 302.00
PRAXAIR DISTRIBUTION #440 247.13
PUCKETT TOOLS &FASTENERS 105.54
PURCHASE POWER 1,019.00
RECORDED BOOKS LLC 217.20
RS STOVER COMPANY 634.24
BECKY SCHUETT 32 .92
SECRETARY OF STATE 60.00
SIGNS NOW 238.05
LARRY SMITH 80.00
STETSON BUILDING PERMITS 270.12
SUPERIOR SIGNALS INC 736.80
TEAM TWO INC 316.28
TECHNOLOGY BY DESIGN 288.00
TESTNET 40.00
TIMEMARK INCORPORATED 110.50
LISA TORGERSON 63.36
TRI CITY ELECTRIC CO 175.00
TRIPLETT OFFICE ESSENTIAL 67.00
KATHLEEN UNDERWOOD 65.84
UNIVERSAL PRINTING SERVICES 832.90
MARIA UNRUH 5.44
US ENERGY SERVICES INC 101,583.71
US POSTAL SERVICE 37.00
VEENSTRA &KIMM INC 200.00
VERIZON WIRELESS 25.93
VERMEER SALES &SERVICES 610.35
WASH-ECLAIR 214.00
WASTE MANAGEMENT OF IOWA 21,090.72
WAUKEE HARDWARE &VARIETY 809.72
WAUKEE LIBRARY FOUNDATION 48.50
WAUKEE ROTARY CLUB 250.00
WAUKEE STATE-LIBRARY PETTY CASH 187.12
WELLS FARGO BANK IOWA NA 41,545.62
ZIEGLER INC 129.98
TOTALS 863,036.51
(7)Mayor's Report:Has met with the selection connnittee for the new county assessor.
Steve Helm who has worked as the Deputy Assessor for Dallas County during the past
six years replaced Ron Potter.The Mayor also met with Superintendent Stalker,
Associate Superintendent Wilkerson and Tracy Lepeltek,School Board President.
Attended the Mid-Iowa Association of Local Govemments.Guests for the meeting were
the state legislators for the area of whom approximately 8 to 10 attended.Discussion
4
topics were:State Budget,Property taxes,TIP,Economic Development,Park Site
Dedication and continued connmmication between legislators and city elected officials
and city staff.The mayor also attended the Dallas County Oversight Committee for the
proposed airport.The mayor will attend the MFO meeting and will be visiting with Chief
Phillips during the coming week.
(8)Resolution:Approving the Agreement with West Des Moines and Clivefor shared
use of water tower capacity Council member Don Bailey,Jr.moved to approve the
agreement with West Des Moines and Clive for shared use of water tower capacity.
Darlene Stanton second.Mr.Larry Anderson,General Manager of West Des Moines
Water Works was present to answer any questions the Council might have.Council
member Bailey had several questions concerning the proposed sharing and the agreement
being approved.John Gibson,Public Works Director,City Attorney Paul Huscher and
Mr.Anderson responded to his questions.Further questions from Couucil member
Bailey were deferred to our bond /assessment attorney and to our city attorney.The joint
management and rnaintenance was well planned,Construction on the shared water tower
will start December,2003 and be in use in 2005.Roll call:Ayes:Bailey,Stanton,
Gruber,Peard,Watts.Nays:None.Motion carried 5 -O.
(9)Resolution:Approving Agreement with Immanuel Lutheran Church for the
construction of 320 linear feet of four foot wide sidewalk at the church's eastern
boundary Council member Mike Watts moved to approve the resolution as written.Don
Bailey,Jr.second.Jim Bemer,represented the Lutheran Church on this issue.The
Immanuel Lutheran Church Council had proposed that the Lutheran Church would pay
for 25%of the cost of a 4 foot wide standard sidewalk across the eastern boundary
running along side Warrior Lane.The resolution submitted for approval restates this
proposal.At the time of approval of the site plan for the addition to the Lutheran Church,
a stipulation of that approval was the Lutheran Church's acquisition of a performance
bond to cover construction of a sidewalk in the location currently being discussed.The
Lutheran Church did not acquire a performance bond.Jim Berner indicated since that
time that the eastem most 17 feet of the property was given to the City for widening and
construction ofthat portion of Warrior Lane from Ashworth Drive to University Avenue,
Depending on the design of the roadway,some or all of that 17 feet might not be used in
the widening of Warrior Lane.Also an easement was obtained from the Lutheran Church
when the sidewalk at the Library was moved fi'0111 the south side ofthe Library property
to the north side ofthe property,After considerable discussion Mr.Watts and Mr.Bailey
stated they were in favor of agreeing to a one time payment of 25%ofthe cost of a 4 foot
wide sidewalk across the eastern boundary of the Lutheran Church rather than asking the
Church to pay for construction ofthe entire sidewalk.Roll call:Ayes:Watts,Bailey.
Nays:Gruber,Peard,Stanton.Motion defeated 2 -3.
(10)Resolution:Approving the Independent Auditor's Final Reportfor Fiscal Year
Ending June 30,2003 Mike Watts moved to approve the report.Nick Gruber second.
Dave Ellis and JoAnne Miller fi'0111 Denman and Company,LLP were present to answer
any questions.Mr.Ellis spoke to the council and explained the findings and
recommendations for this past fiscal year.Roll call:Ayes:Watts,Gruber,Stanton,Peard,
Bailey.Nays:None.Motion carried 5 -O.
(11)Resolution:Approving Veenstra &Kimm,Inc.as Engineers for the Sugar Creek
Pump Station and Trunk Sewer Project for the area generally located west of L.A.
I
J
J
5
j
Grant Parkway and north of 312'1.Street Mike Watts moved to approve the resolution.
Bill Peard second.City Engineer Mile Briedis explained this current project and
explained potential projects for the future,Roll call:Ayes:Watts,Peard,Bailey,Gruber,
Stanton.Nays:None.Motion carried 5 -O.
(12)Resolution:Approving the Revised Personnel Policy and Procedures Handbook
dated October 2003 Council member Nick Gruber moved to approve.Don Bailey,Jr.
seconded the motion and asked to change "Contact with Media -press releases"so that
all department heads housed at City Hall would be required to submit his/her press
release to the City Administrator before submitting to the press.Nick Gruber indicated
he would accept the change.Roll call:Ayes:Gruber,Bailey,Walts,Stanton,Peard.
Nays:None.Motion carried 5 -O.
(13)Ordinance:Approving an ordinance to amend Chapter 301,Waukee Municipal
Code,Zoning Ordinance of the City of Waukee,Iowa,by deleting Legacy Pointe
Planned Development Exhibit E,the Narrative of the Specifics of the Legacy Pointe
Planned Development,and inserting in lieu thereof a revised Exhibit E,ami amend the
Zoning Map (second reading)Darlene Stanton moved to have the first reading in title
only.Council member and Mayor Pro Tem Bill Peard second.Roll call:Ayes:Stanton,
Peard,Bailey,Gruber,Watts.Nays:None.Motion carried 5 -O.Mark Arentsen read
the ordinance in title only.
(14)Motion:Setting December 1,2003 as the date for a Public Hearing on an
Ordinance to amend Chapter 301,Waukee Municipal Code,Zoning Ordinance of the
City of Waukee,Iowa,by re-zoning and changing certain property therein from M-1
(Light Industrial District)to C-1 (Community and Highway Service Commercial
District);and amend the Official Zoning Map to show re-zoning (Mid States Ford)
Council member Mike Watts moved to approve the motion.Nick Gruber second.Brief
Discussion.Roll call:Ayes:Watts,Gruber,Stanton,Peard,Bailey.Nays:None.Motion
canied 5 -O.
(15)Discussion:Consider Dates for Strategic Planning Session with Tim Shields
There was a short discussion that resulted in setting January 29,2004 as the date to meet
with consultant Tim Shields to discuss future growth options and plan for capital
improvements.In addition a meeting to discuss the budget will occur December 8,2003
at 6:30 at the Waukee Public Library
REPORTS were presented by Mark Arentsen,Linda Burkhart,John Gibson,Mik
Briedis,Mike Watts,Don Bailey,Jr.and Nick Gruber.
Mayor Oberman asked for a motion to adjoum.Darlene Stanton moved.Bill Peard
second.Ayes:All.Nays:None.Motion carried 5-0.
Meeting Adjourned at 8:30 PM.
C.Paardekooper,Deputy City Clerk
Attest:
Mark J.Arents 1 City Administrator/Clerk
~O~M yor To y Oberman
6