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Home My WebLink About2004-02-02-Regular MinutesPrior to the regularly scheduled meeting,a closed session was opened and closed for the purpose of discussing a Small Claims Action (SCSC024625)pursuant to §21.5(1)(c)of the Code oflowa.The closed session began at 6:35 PM with a motion to open the session moved by Nick Gruber and seconded by J effMertz.Roll call:Ayes:Gruber, Meltz,Bailey,Stanton.Nays:None.Motion carried 4 -0 -I.Council member Peard was absent until 6:50PM.The Closed session was closed at 7:00PM through a motion by Don Bailey,Jr.and seconded by Darlene Stanton to close the closed session.Roll call: Ayes:Bailey,Stanton,Gruber,Pcard,Mertz.Nays:None.Motion carried 5 -O. (1)Call to Order -The regularly scheduled meeting of the Waukee City Council was called to order by Mayor Oberman at 7:00 PM. (2)Pledge of Allegiance (3)Roll Call-The following members were present:Tony Oberman,Mayor,and Council members Nicholas Gruber,Donald Bailey,Jr.,JeffV.Mertz,Bill Peard and Darlene Stanton. (4)Open Forum -No one present wished to address the council on an issue not on the agenda. (5)Agenda Approval-Nick Gruber moved to approve the agenda.Darlene Stanton second.Roll call:Ayes:Gruber,Stanton,Bailey,Peard,Mertz.Nays:None.Motion carried 5 -O. (6)Consent Agenda- A.Approving 01-15-04 Payroll &01-28-04 Bill List B.Approving 01-20-04 City Council Minutes C.Approving Change Order No,I for Iowa Signal and Electric Co.for the Hickman Road Street Lighting -Phase II an increase of$I,OOO.OO D.Resolution:Approving Robert's Rules of Order as the guide to parliamentary procedure for all council meetings and superseded by the City Council Rules of Procedure only when there is discrepancy between the two sets of rules, E.Resolution:Approving FINAL pay request for construction of Waukee Public Library in the amount of$13,287.75. Darlene Stanton moved to approve the consent agenda.Nick Gruber seconded the motion.Roll call:Ayes:Stanton,Gruber,Bailey,Peard,Mertz.Nays:None.Motion carried 5-0. Bill List (01-28-04) CHECKS ISSUED PRIOR TO COUNCIL APPROVAL, MARK ARENTSEN BRUMMETT,JOHN ASHLEY BURKHART CITY OF INDIANOLA CITY OF WAUKEE COLLECTION SERVICES CENTER COMMUNICATIONS WORKERS OF AMERICA ROBERTA CORNELISON DALLAS COUNTY TREASURER 1 WAUKEE CITY COUNCIL MINUTES CLOSED SESSION AND REGULAR MEETING FEBRUARY 2,2004 25.00 39.44 30.00 75.00 2,008.33 80.26 261.45 228.00 5.00 DANIEL,CYPSER DELIC,LUTFIJA DENNIS DOWELL EFTPS IOWA TURFGRASS INSTITUTE J &M LOCK &KEY SERVICE JERRYS HOMES LITTERER,AMY LOS TRES AMIGOS MARKOWSKI,BRAD &GAYLIN MID-IOWA AFFORDABLE HOUSING MID IOWA AFFORDABLE HOUSING OPDAHL,DANIEL POWELL,KAYE PRE-PAID LEGAL SERVICES JACOB RICHARDSON SEVEN OAKS RECREATION SPORTS PLEX WEST CASS TOPINKA LISA TORGERSON TREASURER STATE OF IOWA TREASURER STATE OF IOWA TREASURER STATE OF IOWA UNITED WAY CENTRAL IOWA VANROEKEL,BERNARD VISA WAUKEE STATE -POLICE PETTY CASH WEBER,LINDA TOTALS BILLS PRESENTED FOR COUNCIL APPROVAL, AAA AWARDS &KEEPSAKE GIFTS ADAMS DOOR COMPANY ADVANCE ENGINEERING CORP ALLIANCE MEDICAL ALLIED OIL &SUPPLY INC AMERITAS LIFE INSURANCE CORP ARAMARK UNIFORM SERVICES ARCHITECTS WELLS KASTNER MARK ARENTSEN BANKERS TRUST COMPANY BATES &ASSOCIATES INC BEELINE +BLUE BRODERICK ANIMAL CLINIC LINDA BURKHART CAPITAL CITY EQUIPMENT CO AMBER CARAVAN CARGILL INC-SALT DIVISION CENTRAL IOWA EMS DIRECTOR CITY OF WAUKEE CITY OF WEST DES MOINES COMPUSA INC DALLAS COUNTY RECORDER DALLAS COUNTY TREASURER DAN RAITT INC DECATUR ELECTRONICS DES MOINES STAMP MFG CO DES MOINES WATER WORKS 133.23 100.00 25.00 19,621.34 220.00 297.00 102.66 100.00 2,760.80 100.00 22.14 30.11 100.00 22.58 44.85 30.00 239.00 161.50 23.46 35.00 3,980.69 277.32 11,325.49 40.00 22.13 157.66 171.30 26.07 42,921.81 93.09 84.00 824.00 85.80 2,384.00 3,125.44 173.07 390.00 250.00 116,000.00 4,356.08 99.95 495.00 28.85 174.29 630.50 2,414.52 25.00 2,393.13 200.00 50.01 111.00 525.00 459.50 77.00 25.75 37.11 2 DICKINSON MACKAMAN TYLER DENNIS DOWELL ED M FELD EQUIPMENT CO EDM EQUIPMENT CO ELECTRIC PUMP &TOOL ELECTRICAL ENGINEERING EQUIP ELECTRONIC ENGINEERING CO ENERGY ECONOMICS FASTPRO INTERNATIONAL INC BRAD FREEMAN G &L CLOTHING GAZETTE COMMUNICATIONS GROEBNER &ASSOCIATES INC JODY GUNDERSON HAMMER MEDICAL SUPPLY-CLIVE HARMON AUTO GLASS PAUL E HUSCHER HY-VEE FOOD &DRUG CENTER IACP POLICY CENTER IOWA ASSOCIATION OF MUNICIPAL UTIL IOWA LEAGUE OF CITIES IOWA ONE CALL IOWA PIPELINE ASSOC INC IOWA POLICE EXECUTIVE FORUM IOWA RURAL WATER ASSOCIATION IOWA STATE UNIVERSITY TREASURER IOWA WATER POLLUTION CONTROL JAMES LAAS COMPANY JERICO SERVICES INC JOHN DAY COMPANY JOHN DEERE HEALTH PLAN INSUR KAR PRODUCTS KING TOOL COMPANY LOGAN CONTRACTORS SUPPLY MADISON NATIONAL LIFE MAJONA CORPORATION MARTIN MARIETTA AGGREGATE MBNA AMERICA BUSINESS CARD MENARDS MERRITT COMPANY INC METLIFE SMALL BUSINESS CENTER MID AMERICAN ENERGY MID LAND EQUIPMENT COMPANY MID STATES SUPPLY COMPANY MIDWEST ENVIRONMENTAL SERVICES MIDWEST UNDERGROUND SUPPLIES NATIONAL WATERWORKS INC NEWMAN TRAFFIC SIGNS NORTHERN OFFICE DEPOT OLSON'S BODY &PAINT PLUMB SUPPLY COMPANY PORTER-BOWERS SIGN CO INC QUALITY FORD OF WDM QUILL CORPORATION QWEST RED WING SHOE STORE 64.50 74.35 9.15 75.00 5,925.00 59.04 25.00 712.99 209.44 107.19 153.69 269.70 1,123.63 260.00 90.00 75.00 2,000.00 16.77 100.00 310.00 100.00 124.80 3,602.20 35.00 275.00 165.00 90.00 91.46 1,215.00 37.36 29,070.57 351.28 307.85 50.00 863.66 35.00 778.86 5,010.10 629.05 195.00 435.11 16,071.29 49.39 1,420.83 488.00 117.06 961.68 29.43 303.40 2,025.00 25.00 9.93 196.00 156.42 369.00 58.36 119.00 1 J 3 REGENCY BUILDERS 32,000.00 RS STOVER COMPANY 159.59 JAMES SACCO 12.25 SAFETY X-TREME 3,365.10 OFFICE SYSTEMS 814.07 SNYDER &ASSOCIATES INC 186.00 SPRAYER SPECIALTIES INC 286.54 SPRING VALLEY WIRELESS 17.00 TESTNET 20.00 TRIPLETT OFFICE ESSENTIAL 330.76 UNITED STATES CELLULAR 61.36 UNIVERSAL PRINTING SERVICES 616.25 VEENSTRA &KIMM INC 28,056.45 VERIZON WIRELESS 30.92 GRAINGER PARTS 55.56 WEBSTER ELECTRIC 100.00 CORY WENTHE 21.49 TOTALS 279,167.97 (7)Mayor's Report:the mayor and Mark Arentsen met with representatives from the Waukee Schools to discuss the improvements to be made to the 4th Street Waukee Elementary parking lot.City Budget meeting was held 01-26-04.Strategic planning session was held with Tim Shields as instructor/facilitator.Next two weeks,the mayor will host the Developer's Roundtable,will attend the Mid-Iowa Association of Local Government's luncheon meeting and will attend the Dallas County Mayors Meeting. (8)Resolution:Approving Final Plat for Williams Pointe Plat 3 Don Bailey,Jr.moved to approve the final plat for Williams Pointe Plat 3.Darlene Stanton second.Roll call: Ayes:Bailey,Stanton,Mertz,Peard,Gruber.Nays:None.Motion carried 5 -O. (9)Resolution:Approving Developer's Agreement with respect to Legacy Boulevard Don Bailey,Jr.moved to approve the resolution.Nick Gruber second.Mr.Jeff Ewing, Ewing Land Development and Services,was unable to be present for this meeting.There was much discussion concerning the developer's agreement proposed by Ewing Development concerning the boulevard entrance of Legacy Boulevard.The Final Plat has been filed and the agreement between Mr.Ewing and the City of Waukee has not been approved.Council member Peard stated several times that the issue should be tabled until further information was available.City Attorney Huscher indicated that the development agreement was to have been filed with the Final Plat so that a record of our requirements as to the completion of Legacy Pointe Boulevard would be made and known to any future purchaser of the property.Council member Gruber moved to postpone this item until February 17,2004.Bill Peard second.Roll call:Ayes:Gruber, Peard,Stanton,Bailey,Mertz.Nays:None.Motion carried 5 -O. (10)Presentation:University Avenue Corridor Storm Water Drainage Study Mik Briedis of Veenstra &Kirrun,Inc.and city engineer for the City of Waukee participated in the development of this study.Information for this study was based on field surveys, review of development plans and information provided by residents.Mr.Briedis gave some background,discussed the methodology used in the study,the results ofthe study and the recommended improvements. (11)Resolution:Approving V&K Engineering Design Proposal for Southfork Drive Culvert Improvement Project Council member Don Bailey,Jr.moved to approve the resolution.Darlene Stanton seconded.No discussion.Roll call:Ayes:Bailey,Stanton, Peard,Mertz,Gruber,Nays:None.Motion carried 5 -O. 4 (12)Resolution:Approving Veenstra &Kimm,Inc.as engineers for the Southfork Drive Culvert Improvement Project Jeff Mertz moved to approve the resolution. Darlene Stanton seconded.Mark Arentsen recommended proceeding with the design even though funds are not now allocated for this project.Roll call:Ayes:Mertz,Stanton, Bailey,Peard,Gruber.Nays:None.Motion carried 5 -O.Jeff Mertz thanked Mr. Briedis for his excellent presentation of the study. (13)Resolution:Approving additional changes to balance FY05 Budget Council member Don Bailey,Jr.approved the FY05 Budget as budgeted.Jeff Mertz seconded the motion.City Administrator Arentsen had been directed to balance the budget by eliminating expenses rather than by transferring $50,000 from the General Fund Balance. There was considerable discussion with respect to what accounts were decreased in order to balance the budget.In general the consensus of the council was to replace funds in the areas most recently cut by the $50,000 reduction,if and when those funds became available.Roll call:Ayes:Bailey,Mertz,Stanton,Gruber,Peard.Nays:None.Motion carried 5 -O. (14)Public Hearing:On an ordinance to amend Chapter 301,Waukee Municipal Code,Zoning Ordinance of the City of Waukee,Iowa,by re-zoning and changing certain property therein from R-2 (One and Two Family Residential District)to R-3 (Multi-Family Residential District);and amend the Official Zoning Map to show re- zoning (a portion of a parcel to be known as Parkview Crossing Plat 6)Mayor Oberman declared the public hearing open.Rick Ross,representing the developer Jerry's Home,was present to discuss the reason for the re-zoning and to assure the council that the project would be starting in the spring.Traffic resulting from this development was a point of discussion.Currently it is planned that the development will be served by the extension of Pleasant View Drive and of Prairie Park Lane.Council member Stanton requested consideration for building north/south road a little sooner than planned.Mayor Oberman closed the public hearing. (15)Ordinance:On an ordinance to amend Chapter 301,Waukee Municipal Code, Zoning Ordinance of the City of Waukee,Iowa,by re-zoning and changing certain property therein from R-2 (One and Two Family Residential District)to R-3 (Multi- Family Residential District);and amend the Official Zoning Map to show re-zoning (a portion of a parcel to be known as Parkview Crossing Plat 6)Don Bailey,Jr. introduced the ordinance.Darlene Stanton moved to have the first reading in title only. Bill Peard second.Roll call:Ayes:Stanton,Pea.rd,Bailey,Gruber,Mertz.Nays:None. Motion carried 5 -O.Mark Arentsen read the ordinance in title only. (16)Ordinance:Approving an ordinance to amend Chapter 301,Waukee Municipal Code,Zoning Ordinance of the City of Waukee,Iowa,by re-zoning and changing certain property therein from R-3 (Multi-Family Residential District)to PD-1 (Planned Development Overlay District);and amend the Official Zoning Map to show re-zoning (Williams Pointe Condominiums)(second reading)Don L.Bailey,Jr.moved to have the second reading in title only,waive the third reading and place this ordinance on its final passage.Darlene Stanton second.Roll call:Ayes:Bailey,Stanton,Mertz,Gruber, Peard.Nays:None.Motion carried 5 -O.Mark Arentsen read the ordinance in title only.Mayor Oberman declared the ordinance passed and duly adopted. (17)Ordinance:Approving an ordinance to amend Section 304.11,Waukee Municipal Code,Chapter 304,Site Plan Requirements of the City of Waukee,Iowa,by deleting I 1 1 5 said section and substituting in lieu thereof a revised Section 304.11 which provides for city staff review of any improvement which increases the size of a building,lot,parking area,etc.by less than 25%of the original size;and which provides for afull review by the Planning and Zoning Commission and City Council of any such improvements where the increase in size is greater than 25%of the original size (third reading)Nick Gruber moved to have the third reading and to place this ordinance on its final passage. Jeff Mertz second.RoIl caIl:Ayes:Gruber,Mertz,Bailey,Stanton,Peard.Nays:None. Motion carried 5 -O.Mark Arentsen read the ordinance in title only.Mayor Oberman declared this ordinance passed and duly adopted. (18)Ordinance:Approving an ordinance to amend Chapter 304,Section 304.11, Waukee Municipal Code,Chapter 304,Site Plan Requirements for the City of Waukee, Iowa,by adding Section 304.11 (B)to provide for continued compliance with regulations set forth in Chapter 304 when improving or maintaining buildings or site features;and to ensure that existing non-compliance of buildings or site features decreases or remains the same (third reading)Darlene Stanton moved to have the third reading in title only and place this ordinance on its fmal passage.Jeff Mertz second. RoIl caIl:Ayes:Stanton,Mertz,Peard,Bailey,Gruber.Nays:None.Motion carried 5 - O.Mark Arentsen read the ordinance in title only.Mayor Oberman declared the ordinance passed and duly adopted. (19)Resolntion:Approving change in hours of St.Patrick Day Celebration Steve McFadden,owner of Mickey's Irish Pub was present to discuss the St.Patrick's Day event scheduled for Wednesday,March 17,2004.Mr.McFadden explained what was occurring during the evening event including bands until 10 PM,sale of raffle tickets for a trip to Ireland,sale ofT-shirts,food catered by Hy-Vee.Proceeds of the T-shirt sale, trip raffle and outdoor sales of food wiIl be donated to the Juvenile Diabetes Foundation. Mr.McFadden proposed an evening of outdoor music until 10PM and outdoor socializing,food sales until 12AM.Nick Gruber moved to amend the resolution so that it would read outdoor music until 10PM and outdoor socializing,food sales until 12AM. Jeff Mertz second.RoIl caIl:Ayes Gruber,Mertz,Peard,Bailey,Stanton.Nays:None. Motion carried 5 -O.Nick Gruber moved to approve the resolution as amended.BiII Peard second.RoIl caIl:Ayes:Gruber,Peard,Stanton,Mertz,Bailey.Nays:None. Motion carried 5 -O. (20)Discussion:Of proposed University Avenue Special Assessment of 1 00%of the cost of a 4 foot wide sidewalk Mark Arentsent introduced the discussion of an assessment policy that would include the instaIlation of sidewalks occurring as part of the University Avenue Widening Project.Darlene Stanton remembered that assessment for sidewalks has been historicaIly 25%.Ms.Stanton felt that this had conveyed to the land owners in the University Ave Widening Project.Mark Arentsen stated that no policy had been established for this project.Nick Gruber,member of the Development Committee, spoke on behalf of the 100%assessment for city sidewalk instaIlation.Mr.Gruber felt strongly that a requirement of25%assessment for the instaIlation of sidewalks tends to add costs to the project,which are not recouped by the 25%assessment.He indicated that sidewalks add value to the properties and should be paid in fuIl by the respective home owners.Assessments for sidewalk construction can be paid at once or paid over a ten year period.Jeff Mertz requested more information including a survey of surrounding communities to see what is currently being done.Don Bailey stated that he 6 was concerned that the residents in the University Avenue Widening Project might be under the impression that they were not paying for the installation of the sidewalk or that they would be a 25%assessment for them.It was the general consensus that this item be brought back next time with additional information including a survey of surrounding communities.Mark Arentsen explained the time line for this discussion and the importance of recommending an assessment rate for the sidewalks being constructed in the University Ave Widening Project as well as establishing a policy for sidewalks constructed in the rest of the community.At the point of actually approving the Resolution of Necessity,city funds have been expended for engineering fees and attorney fees.It is important to have the approval and acceptance of four out of five members of the council for an assessment rate for sidewalks as well as other proj ects. (21)Resolution:Approving providing for the issuance of $1,090,000 General Obligation Water Bonds,Series 2004A and providing for the levy of taxes to pay the same.Nick Gruber moved to approve this resolution.Darlene Stanton second.Council member Bailey raised the issue of connection fees for the benefited area.The assessment attorney has this project and will review the proposal in the near future.Roll call:Ayes: Gruber,Stanton,Bailey,Peard,Mertz.Nays:None.Motion carried 5 -O. REPORTS were presented by Mark Arentsen,Jody Gunderson,John Gibson,Bill Peard, Don Bailey,Jr.,Nick Gruber. Mayor Oberman asked for a motion to adjourn.Bill Peard moved.Darlene Stanton second.Ayes:All.Nays:None.Motion carried 5-0. Meeting Adjourned at 9:10 PM. C.Paardekooper,Deputy City Clerk I Attest: J I 7