HomeMy WebLinkAbout2004-12-20-Regular MinutesWAUKEE CITY COUNCIL MINUTES
DECEMBER 20,2004 ~I
(1)Call to Order -The regular meeting of the Waukee City Council was called to order
by Mayor Pro Tern Gruber at 6:00 PM.
(2)Pledge of Allegiance
(3)Roll Call-The following members were present:Council members Nicholas Gruber,
JeffV.Mertz and Darlene Stanton.Mayor Tony Oberman and Council members Don
Bailey,Jr.and Bill Peard were absent.
Council member Peard present shortly after Roll Call.
(4)Open Forum -No one present wished to address the Council on an issue not
on the agenda.
(5)Agenda Approval-Jeff Mertz stated that Item #15 was removed from the agenda
and that Item 6M would be considered separately from the consent agenda.Jeff Mertz
moved;Darlene Stanton second to approve the agenda as modified.Roll call:Ayes:
Mertz,Stanton,Gruber,Peard.Nays:None.Absent:Bailey.Motion carried 4 -0 -1.
(6)Consent Agenda-
A.Approving 11-15 &30-04 &12-15-04 Payroll &12-15-04 Bill List
B.Approving 11-15,22 and 29-04 and 12-06-04 City Council Minutes
C.Approving Payment Estimate #1 to Rognes Corporation in the amount of $67,067.48
for the Laurel Street Drainage Project
D.Approving Change Order NO.8 to Cedar Valley for the University Avenue Widening
Project in the amount of $14,391.80
E.Approving Change Order Nos.9,10 and II to Cedar Valley for the University
Avenue Widening Project in the amount of $9,670.60
F.Approving Change Order No.12 to Cedar Valley for the University Avenue
Widening Project in the amount of $2,860.00
G.Approving Paritial Payment Estimate #6 to Cedar Valley for the University Avenue
Widening Improvements in the amount of $35,629.99
H.Approving Payment Estimate No.3 to Weidner Construction,Inc.for the
Wastewater Treatment Facility Generator &Lift Station No.2 Improvements in the
amount of $22,539.90
1.Resolution:Approving Payment of Retainage in the amount of $4,5 82.45 to Reilly
Construction Co.,Inc.for Warrior Park Grading Improvements
J.Resolution:Approving Certificate of Completion for Windfield 2 Plat 4
K.Resolution:Approving Certificate of Completion for Spyglass Development
L.Resolution:Approving the Preliminary Design Proposal for Public Works Facility
prepared by Design Alliance
M.Resolution:Approving Proposal of CH2M HILL to coomplete a National
Environmental Policy Act Environmental Impact and Pre-location Study for the
Alice's Road &1-80 Interchange
Darlene Stanton moved to approve the consent agenda with the exception of Item 6M.Nick
Gruber second.Roll Call:Ayes:Stanton,Gruber,Mertz,Peard.Nays:None.Absent:Bailey.
Motion carried 4 -0 -1.
6M.Resolution:Approving Proposal of CH2M Hill to complete a National
Environmental Policy Act Environmental Impact and Pre-location Study for the Alice's
Road &1-80 Interchange
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Jeff Mertz moved to approve the resolution.Darlene Stanton second.Jody Gunderson,
Community Development said that the number of hours needed to complete the project
by CH2M Hill had been reduced resulting in a decrease in the estimated maximum of the
bid by $6,331 for a new total of $105,703.Mr.John Halzworth ofCH2M Hill was
present to answer any questions.Roll call:Ayes:Mertz,Stanton,Gruber,Peard.Nays:
None.Absent:Bailey.Motion carried 4 -0 -1.
Bill List (12-15-04)
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL:
ACCURATE HYDRAULICS &MAC $328.96
ADAMS DOOR COMPANY 155.00
ALLEGRA 411.97
AMERICAN PUBLIC GAS ASSOC 1,504.50
AMERITAS LIFE INSURANCE CORP 3,819.72
ARAMARK APPAREL &UNIFORM 339.48
ARAMARK UNIFORM SERVICES 201.95
ARNOLD MOTOR SUPPLY 54.25
ASHLEY BURKHART 45.00
ASHLEY BURKHART 30.00
BANKERS TRUST COMPANY 133,700.00
BANKERS TRUST COMPANY 1,850.00
BARNES DISTRIBUTION 68.89
BATES &ASSOCIATES INC 2,079.51
BRENDA WHITE 150.00
BRODERICK ANIMAL CLINIC 160.00
BRUCE A &JOYCE A KALiSEK 1,016.17
BRUCE SCAPECCHI 175.00
BUD BAILEY CONSTRUCTION 42.34
BUILDING &PROPERTY MAINT 1,680.00
BUSINESS COMMUNICATIONS 2,151.20
CAPITAL CITY EQUIPMENT CO 504.70
CARGILL INC-SALT DIVISION 4,142.86
CARPENTER UNIFORM CO 148.38
CITY OF WAUKEE 2,165.70
CITY OF WAUKEE 4,635.00
CITY OF WAUKEE 612.08
CITY OF WAUKEE 612.08
CITY OF WAUKEE 629.08
CLASSIC FLORAL &GIFTS 886.38
CLIVE POWER EQUIPMENT 75.99
COMMERCIAL FEDERAL BANK 168.67
COMMUNICATIONS WORKERS OF 327.69
COMMUNICATIONS WORKERS OF 327.69
COMMUNICATIONS WORKERS OF 313.54
COMPUSA INC 117.01
CORELL CONTRACTOR INC 5,000.00
CRAIG WERNER 144.00
CRYSTAL CLEAR BOTTLED WATER 17.85
DALLAS COUNTY RECORDER 159.20
DALLAS COUNTY RECORDER 270.00
DALLAS COUNTY TREASURER 5.00
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DENMAN &COMPANY LLP
DES MOINES STAMP MFG CO
DES MOINES WATER WORKS
DES MOINES WATER WORKS
DICKINSON MAC KAMAN TYLER
DIVERSIFIED LENDERS INC
DORSEY &WHITNEY
DOWNING DEVELOPMENT LTD
DOWNING DEVELOPMENT LTD
DOWNING DEVELOPMENT LTO
ED M FELD EQUIPMENT CO
EDDY WALKER EQUIPMENT CO
EDM EQUIPMENT CO
EFTPS
ELECTRIC PUMP &TOOL
ELECTRICAL ENGINEERING EQUIP
ELECTRONIC ENGINEERING CO
ELLIOTT EQUIPMENT CO
EMERGENCY MEDICAL PROD
FAREWAY STORES
FASTENAL COMPANY
FASTPRO INTERNATIONAL INC
FESLERS INC
G &L CLOTHING
GENERAL FIRE &SAFETY EQUIP
GILCREST JEWETT LUMBER CO
GRACE HOMES INC
GRAINGER PARTS
GROEBNER &ASSOCIATES INC
HAWKEYE TRUCK.EQUIPMENT
HEIMAN FIRE EQUIPMENT
HICKORY TECH
HR DIRECT
HY-VEE FOOD &DRUG CENTER
ICMA RETIREMENT TRUST 457
IEMSA
INTERSTATE BATTERY SYSTEM
IOWA ASSOCIATION OF MUNICIPAL
IOWA DEPT OF TRANSPORTATION
IOWA FIRE EQUIPMENT COMPANY
IOWA ONE CALL
IOWA SIGNAL &ELECTRIC CO
IPERS
IPERS -POLICE
ISCIA
J &N ENTERPRISES INC
JACOB RICHARDSON
JAMIE FLYNN
JARCHOW,MITCHELL S
JERICO SERVICES INC
3,000.00
28.75
213,340.95
2,426.75
600.00
17,050.35
9,003.50
2,800.00
2,706.67
110,178.40
1,192.36
310.00
601.96
67,399.60
93.64
333.38
90.00
80.00
100.00
2,400.00
14.72
74.60
108.92
2,524.61
30.50
108.35
17.44
83.58
707.14
587.90
629.95
2,225.74
67.48
15.67
4,293.42
165.00
66.95
700.00
4,696.38
318.38
369.50
68.50
11,221.74
7,690.07
150.00
259.32
15.00
150.00
15.78
1,128.00
]
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JERRYS HOMES
JERRYS HOMES
JERRYS HOMES
JERRYS HOMES
JETCO
JODY GUNDERSON
JOHN DAY COMPANY
JOHN DEERE HEALTH PLAN INC
JORDAN RICHARDSON
LASER CAR WASH
LAW ENFORCEMENT SYSTEMS
LAWSON PRODUCTS INC
LISA BUELOW
MADISON NATIONAL LIFE
MANATTS
MARK ARENTSEN
MARK-IT
MATT JERMIER
MBNA AMERICA BUSINESS CARD
MCCOY,GENE
MCKEAN,GORDON
MEDIACOM
MEDIACOM
MEDIACOM
MENARDS
METLIFE SMALL BUSINESS CENTER
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID STATES FORD INC
MIDWEST ENERGY ASSOCIATION
MIDWEST ENVIRONMENTAL SRV
MUELLER PIPE LINERS
MUNICIPAL EMERGENCY SERVICE
40,52
166,05
62,90
62,90
270,60
250,00
60,11
40,396,32
30,00
45,00
143,00
303,16
144,00
1,007,96
532,50
250,00
163,80
130,12
721,63
15,01
39.44
64,95
79,95
183,90
594,63
562,91
14,15
7,648,65
399,35
10,00
253,76
288,18
284,72
1,158,32
747.46
18,90
30,19
200,06
327,21
119,90
67.73
3,303,99
248,94
5,411,23
1,186,37
26,64
2,580,80
622,00
21,827,23
2,887,27
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MUNICIPAL SUPPLY
MURPHY TRACTOR &EQUIPMENT
NATIONAL FIRE INSURANCE CO
NATIONAL WATERWORKS INC
NEWMAN TRAFFIC SIGNS
NOGG CHEMICAL &PAPER
NORWALK READY MIX CONCRETE
OFFICE DEPOT
OFFICE TEAM
O'HALLORAN INTERNATIONAL
PAUL E HUSCHER
PAUL G ANDERSON
PERFORMANCE ADVANTAGE COM
PITNEY BOWES
PLUMB SUPPLY COMPANY
PRE-PAID LEGAL SERVICES
PRE-PAID LEGAL SERVICES
PRESS CITIZEN SHOPPER
PROFESSIONAL DEVELOPERS
PUBLIC FINANCIAL MANAGEMENT
PUCKETT TOOLS &FASTENERS
PURCHASE POWER
QWEST
RAY JAMES
REGENCY BUILDERS
REILLY CONSTRUCTION CO INC
ROBERTA CORNELISON
ROBERTA CORNELISON
ROCK IN PREVENTION
SAM'S CLUB
SAM'S CLUB
SCHILDBERG CONSTRUCTION
SPRING VALLEY WIRELESS
STANDARD BEARINGS
STEVENSON,TRACY
SUGAR CREEK HOMEOWNERS ASSOC
TECHNOLOGY BY DESIGN
THE ROAD GUY CONST CO
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
UNITED STATES CELLULAR
UNITED WAY CENTRAL IOWA
UNITED WAY CENTRAL IOWA
UNITED WAY CENTRAL IOWA
UNIVERSAL PRINTING SRV
US ENERGY SERVICES INC
US POSTAL SERVICE
US POSTAL SERVICE
3,260.70
49.75
19,527.75
805.81
376.00
54.32
518.00
727.56
78.93
27.74
2,000.00
1,289.40
766.78
284.10
188.51
29.90
29.90
545.50
245.00
15,300.00
73.24
1,019.00
58.22
350.00
14,726.31
4,582.45
190.00
190.00
62.50
281.01
27.58
396.58
3,581.50
43.23
283.78
1,435.78
374.00
24,097.20
8,078.52
507.67
3,784.37
8,497.17
62.55
35.00
35.00
35.00
1,545.56
37,968.11
1,052.48
300.00
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USA BLUE BOOK
VAN-WALL EQUIPMENT INC
VEENSTRA &KIMM INC
VERIZON WIRELESS
VERMEER SALES &SERVICES
VISA
VISA
VISIONARY SYSTEMS LTO
WASTE MANAGEMENT OF IOWA
WAUKEE AUTO WASH
WAUKEE LIBRARY FOUNDATION
WAUKEE STATE-PO PETTY CASH
WAYNE &BECKY HOENER
WEBSTER ELECTRIC
WElL,HANNAH
WEST DES MOINES CHAMBER COMM
WEST DES MOINES WATER WRK
WESTVIEW CHURCH
WILLIAMS TURF FARMS
WILLIAMS TURF FARMS
WILLIAMS TURF FARMS
WIRING BY DESIGN INC
XENIA RURAL WATER DISTR
TOTALS
UNPAID BILLS PRESENTED FOR APPROVAL:
ALIGNMENT SHOP $
ALLIANCE MEDICAL
AMERICAN PUBLIC WORKS ASSOC
ANN EAR EQUIPMENT INC
ARAMARK UNIFORM SERVICES
AT&T WIRELESS
BAILEY IRRIGATION
BAKER &TAYLOR BOOKS
BANKERS TRUST COMPANY
BOB'S MOBILE TOILET SERVICES
STEVEN BRYANT
BUSINESS COMMUNICATIONS
BUTTERFIELD MANAGEMENT
CARPENTER UNIFORM CO
CENTRAL IOWA EMS DIRECTOR
CITY OF WAUKEE
CITY OF WAUKEE
CITY OF WEST DES MOINES
COMMERCIAL FEDERAL BANK
CRYSTAL CLEAR BOTTLED WATER
GREATER DALLAS COUNTY DEVEL
DALLAS COUNTY NEWS
DALLAS COUNTY RECORDER
DAN RAITT INC
319.24
34.00
18,275.52
28.80
160.34
228.67
6.95
595.00
207.68
420.00
34.50
171.66
1,725.34
78.00
150.00
34.00
7,558.63
4,396.24
99,191.66
24.00
500.00
202.00
77.16
$1,033,651.05
343.04
50.94
370.00
24.72
201.95
1,988.10
65.00
101.90
100.00
450.00
455.24
1,937.40
420.00
1,624.48
25.00
5,872.50
386.36
3,433.70
527.77
19.90
5.56
115.85
92.00
350.51
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DES MOINES IRON &SUPPLY
DES MOINES REGISTER
DES MOINES STAMP MFG CO
DES MOINES WATER WORKS
DICKINSON MACKAMAN TYLER
ED M FELD EQUIPMENT CO
EDM EQUIPMENT CO
ELECTRIC PUMP &TOOL
EMPLOYEE DATA FORMS INC
FAREWAY STORES
FASTPRO INTERNATIONAL INC
FESLERSINC
FIRE SERVICE TRAINING BUREAU
THE GALE GROUP
GENERAL BINDING CORP
GENERAL FIRE &SAFETY EQUIP
JOHN GIBSON
GROEBNER &ASSOCIATES INC
BARBARA GUSKE
HAWKEYE TRUCK EQUIPMENT
HEARTLAND CO-OP
HEIMAN FIRE EQUIPMENT
HEWLETT-PACKARD COMPANY
HICKORY TECH
HUBER GRADING INC
HY-VEE FOOD &DRUG CENTER
INDUSTRIAL SUPPLY SOLUTIONS
INGRAM LIBRARY SERVICES
INTERSTATE ALL BATTERY CENTER
INTERSTATE BATTERY SYSTEM
IOWA ASSOCIATION OF MUNICIPAL
IOWA COMMUNITIES ASSURANCE
IOWA DEPT OF TRANSPORTATION
IOWA MUNICIPAL FINANCE
IOWA ONE CALL
IOWA POETRY ASSOCIATION
IOWA POLICE EXECUTIVE FOR
IOWA SIGNAL &ELECTRIC CO
IOWA STATE UNIVERSITY
TREASURER
JAMES LMS COMPANY
S.IMOGENE KASAL
KIRKHAM MICHAEL &ASSOCIATION
LASER CAR WASH
LAWSON PRODUCTS INC
LOGAN CONTRACTORS SUPPLY
LINDA MACK
MANATTS
MATT PARROTT &SONS CO
MEDIACOM
MENARDS
66.82
176.70
26.75
24,582.22
280.00
152.00
744.95
533.91
29.75
8.04
44.85
44.97
264.00
92.21
35.11
27.00
41.42
184.56
75.00
4,097.64
7,011.02
254.51
402.00
1,265.75
643.50
152.50
291.40
1,026.65
35.97
159.31
725.32
28.00
623.81
45.00
310.70
10.00
45.00
150.00
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5,207.50
92.03
150.00
2,500.00
10.00
424.86
617.38
82,00
163,63
226.41
159.90
144.22
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819.50
618.09
610.00
688.95
28,024.10
7,747.48
18.75
260.00
201.68
1,925.00
577.26
563.83
MID AMERICAN ENERGY
MID STATES SUPPLY COMPANY
MIDWEST ENVIRONMENTAL SRV
MIDWEST UNDERGROUND SUPPLY
MUELLER PIPELINERS
MUNICIPAL SUPPLY
DEVON MURPHY-PETERSEN
NACE-OMAHA SECTION
NAPA AUTO PARTS STORE
NEW HORIZONS COMPUTER
NEWMAN TRAFFIC SIGNS
NOGG CHEMICAL &PAPER
NORTHERN MUNICIPAL
DISTRIBUTING 2,573.82
OFFICE DEPOT 378.68
OLSON BROTHERS 725.16
OLSON'S BODY &PAINT 58.17
PLUMB SUPPLY COMPANY 486.72
PRAXAIR DISTRIBUTION #440 44.67
PRESS CITIZEN SHOPPER 584.43
RECORDED BOOKS LLC 239.60
RED WING SHOE STORE 601.75
GERALD &NANCY REESE 792.06
REGENCY BUILDERS 2,946.00
SAW TOOTH CREATIONS 510.00
SPRING VALLEY WIRELESS 234.95
TAX RESEARCH &RECOVERY INC 2,900.13
TEAM TWO INC 723.12
TEE'S PLUS SCREEN PRINTNG 66.00
THOSE INK GUYS 105.65
TRI-CITY ELECTRIC CO 137.50
TRILIX MARKETING GROUP 8,193.50
TRIPLETT OFFICE ESSENTIAL 488.47
TRUCK EQUIPMENT INC 4,250.00
UNITED PARCEL SERVICE 17.76
UNIVERSAL PRINTING SRV 852.50
US ENERGY SERVICES INC 253,680.45
UTILITY EQUIPMENT COMPANY 107.16
VISA 263.22
WASTE MANAGEMENT OF IOWA 34,273.34
WAUKEE CHAMBER OF COMMERCE 50.00
WAUKEE HARDWARE &VARIETY 713.42
WAUKEE STATE-L1BR PETTY CASH 176.79
RUSSELL &IL YEEN WIESLEY 1,135.90
TOTAL $433,793.75
(7)Mayor's Report:Mayor Pro Tern Gruber thanked all those who contributed to the
Christmas Drive for needy families in the City of Waukee.The Mayor Pro Tern visited
earlier with Police Chief Phillips who stated as of 12/20104,60 families including 107
children were served by the Waukee Christmas Drive.
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(8)Mayor's Appointment:Appointing Isaiah McGee to the Library Board of Trustees
to jill a vacancy created by the change in residency of board member Chris Berry
Mayor Pro Tern Gruber announced the appointment.
(9)Resolution:Approving the appointment of Isaiah McGee to the Library Board of
Trustees to jill a vacancy created by the change in residency of board member Chris
Berry Darlene Stanton moved to approve the appointment ofIsaiah McGee to the
Library Board.Jeff Mertz second.Roll call:Ayes:Stanton,Mertz,Peard,Gruber.
Nays:None.Absent:Bailey.Motion carried 4 -0 -l.
(10)Mayor's Appointment:Appointing the primary and alternate member for the Des
Moines Area Metropolitan Planning Organization and the primary and alternate
member for the Des Moines Area MPO's Transportation and Technical Committee
Mayor Pro Tern Gruber announced the appointment of Bill Peard as the MPO Primary
Representative with Alternates being Mayor Tony Oberman and City Administrator Mark
Arentsen and announced the appointment of Jody T.Gunderson to the MPO TTC
Primary Representative position and Chad Weaver as the alternate to this position.
(11)Resolution:Approving the appointment of the primary and alternate member for
the Des Moines Area Metropolitan Planning Organization and the primary and
alternate member for the Des Moines Area MPO's Transportation and Technical
Committee Darlene Stanton moved to approve the MPO appointments.Jeff Mertz
second.Roll call:Ayes:Stanton,Mertz,Peard,Gruber.Nays:None,Absent:Bailey.
Motion carried 4 ~0 -1.
(12)Proclamation:Recognizing the Accomplishments of Dr.Veronica Stalker during
her tenure as Superintendent of the Waukee Community School District Mayor Pro
Tern Gruber read the proclamation recognizing Dr.Veronica Stalker for her
accomplislnnents in the City of Waukee while superintendent of the Waukee Community
School District.Mayor Pro Tern Gruber presented a framed proclamation to Dr.Stalker.
(13)Resolution:Approving the independent auditor's reportfor jiscalyear ending
June 30,2004 Jay Hom and Dave Ellis of Denman &Company,LLP,Certified Public
Accountants &Business Consultants,were present to review with the Council,The
Independent Auditor's Report for FY2004.The City of Waukee is substantially in
compliance with Government Auditing Standards,issued by the Comptroller General of
the United States.Jeff Mertz moved to approve Denman &Company's Final Report.
Darlene Stanton second.Council member Mertz asked Mark Arentsen to report to the
Council on how recommendations in the audit report would be addressed.Roll call:
Ayes:Mertz,Stanton,Peard,Gruber.Nays:None.Absent:Bailey.Motion carried 4 ~0
-l.
(14)Presentation:This item removed from the agenda prior to the meeting.
(15)Discnssion:Planning &Zoning Recommendation for Zoning Options for property
located at 1450 SE University Ave.(Schwartz Property)This item removed from the
agenda and postponed until the first meeting in January 2005.
(16)Presentation:Results of the Waukee Park &Recreation Survey Kathleen
Larson and Oleg Stakhanov of the Iowa State University Extension were present to
discuss tile findings of tile Parle and Recreation Survey completed earlier this year.A
random sample of793 adults and 286 youth received surveys.50%of the adults and
40%of the youth returned the surveys.Half of all respondents were people under 45
years old,with children under 18 years and who had lived in Waukee for less than 5
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years.The report indicated a high satisfaction with current recreational facilities and
activities;but,at the same time a low rate of some facilities'and particularly programs'
use was noted.The Outdoor Aquatic Center is a high priority for recreational facilities.
In addition about half of all Waukee respondents under 44 years,have children and have
lived in the city less than 5 years.These individuals (1)tend to give lower rating to
existing recreational opportunities;(2)use current facilities the most;and (3)express the
greatest support for new facilities and pro grams,The Recreational Director for the City
of Waukee was hired by the City after this survey was completed.Many of the changes
he has made have benefited the Waukee programs.Council member Peard suggested that
this survey established the base line independent of staff,boards,council members or
committees and that it would be interesting to repeat the survey every few years to
determine our progress.Public Works Director Gibson stressed the survey was a
snapshot where the program was prior to hiring the first full time Recreational Director.
(17)Resolution:Approving Settlement Agreement with Gilcrest/Jewett Lumber Co.
Darlene Stanton moved to approve.Bill Peard second.Dan Manning of Connolly Law
Finn,317 6th Avenue,Suite 300,Des Moines,present to represent Gilcrest/Jewett
Lumber Co.introduced the Settlement Agreement.Council member Stanton had
requested a change which disallowed the penalty for completion not occurring prior to
12-31-05 when the cause of the delay was due to certain natural calamities such as an
early winter or rainy summer or fall.Council member Stanton included this in her
motion.Council member Peard agreed to second the changed motion.Roll call:Ayes:
Stanton,Peard,Mertz,Gruber.Nays:None.Absent:Bailey.Motion carried 4 -0 -1.
(18)Resolution:Approving Site Plan (Revised)for Gilcrest/Jewett Lumber Co.Bill
Peard moved to approve.Jeff Mertz second.Council member Stanton mentioned using
shielded lights and the City's desire to curtail dispersed lighting.Ms.Stanton suggested
incorporating a 15 year plan into the Site Plan whereby approval of the Site Plan would
also include an agreement by Gilcrest/Jewett Lumber Co.to upgrade its lighting to
include some ways of shielding neighbors and drivers from lighting glare during the next
15 years.Attorney Manning indicated that he and his client could not make a fifteen year
commitment this evening;however,he also said that "when and if we expand our site or
anything along those lines that we will have to live with the ordinances that are in place
at the time that we come to you and ask for the site plan to be amended."Council
member Stanton agreed that if Gilcrest/Jewett "came through with any new site plans or
changes that would be the time we could address the current ordinances."Roll call:
Ayes:Peard,Mertz,Stanton,Gruber.Nays:None.Absent:Bailey.Motion carried 4 -0
-1.
(19)Public Hearing:On consolidation of legal descriptions of three Urban Renewal
Areas,pursuant to Section 403.4 of the Code of Iowa and approve urban renewal plan
amendment Mayor Pro Tern Gruber opened the public hearing.Mark:Arentsen
indicated we had not received ally written comments prior to the hearing.No one present
wished to address this issue.Mayor Pro Tern Gruber closed the public hearing.
(20)Resolution:Approving consolidation of legal descriptions of three Urban Renewal
Areas,pursuant to Section 403.4 of the Code of Iowa and approve urban renewal plan
amendment Bill Peard moved to approve the resolution.Jeff Mertz second.Roll call:
Ayes:Peard,Mertz,Gruber,Stanton.Nays:None.Absent:Bailey.Motion carried 4 -0
-1.
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(21)Resolution:Approving Purchase Agreement with Xenia Rural Water District for
the purchase of water pipeline,meters and appurtenances related to and comprising
the portion of Xenia's water system presently located in the Waukee Purchase Area
Bill Peard moved to approve the resolution.Nick Gruber second.Brief discussion
occurred.Closing date for this agreement will be the date when the physical Xenia
disconnection and Waukee connection occurs.Roll call:Ayes:Peard,Gruber,Stanton,
Mertz.Nays:None.Absent:Bailey.Motion carried 4 ~0 -1.
(22)Resolution:Approving payment of retain age in the amount of $19,527.75 per
court order to National Fire Insurance Company for satisfaction of contract and any
future claims for the 2003 Gas Project Bill Peard moved to approve.Darlene Stanton
second.Roll call:Ayes:Peard,Stanton,Gruber,Mertz.Nays:None.Absent:Bailey.
Motion carried 4 -0 -1.
(23)Resolution:Approving Alice's Road Corridor Plan Bill Peard moved to approve
this resolution.Jeff Mertz second.Brief discussion.Roll call:Ayes:Peard,Mertz,
Stanton,Gruber.Nays:None.Absent:Bailey.Motion carried 4 -0 -1.
(24)Ordinance:To amend the Waukee Municipal Code,by adding therein Chapter
226,confirming the establishment,powers and duties of the Community Development
Committee,a standing committee of the City of Waukee,for the purpose of
clarification of membership,duties and role of committee (intro and first reading)Bill
Peard introduced the ordinance.Jeff Mertz moved to have the first reading in title only,
waive the second and third readings and place this ordinance on its final passage.Bill
Peard second.Council member Stanton suggested it would be better to have all chair
persons elected by the members of each standing committee rather than this standing
committee appointing the chair person.All council members agreed and Council
member Mertz amended his motion to include the requirement of electing the chair
person each year after the appointments in J anuary,Bill Peard seconded the amended
motion.Roll call:Ayes:Mertz,Peard,Stanton,Gruber.Nays:None,Absent:Bailey.
Motion carried 4 -0 -1.Mark Arentsen read this ordinance in title only.Mayor Pro
Tern Gruber declared the ordinance passed and duly adopted.
(25)Ordinance:To amend the Waukee Municipal Code,by adding therein Chapter
227,confirming the establishment,powers and duties of the Utilities Committee,a
standing committee of the City of Waukee,for the purpose of clarification of
membership,duties and role of committee (intro and first reading)Darlene Stanton
introduced the ordinance.Jeff Mertz moved to have the first reading in title only,waive
the second and third and place this ordinance on its final passage.Bill Peard second.
Roll call:Ayes:Mertz,Peard,Stanton,Gruber.Nays:None.Absent:Bailey.Motion
carried 4 -0 -1.Mark Arentsen read this ordinance in title only.Mayor Pro Tem
Gruber declared this ordinance passed and duly adopted.
(26)Ordinance:To amend Chapter 301,Waukee Municipal Code,Zoning Ordinance
of the City of Waukee,Iowa,by re-zoning and changing certain property therein from
A-I (Agricultural District)to R-2 (One and Two Family Residential District)
(Hemingway Property)(second reading)Darlene Stanton moved to have the second
reading in title only.Bill Peard second.Roll call:Ayes:Stanton,Peard,Mertz,Gruber.
Nays:None.Absent:Bailey.Motion carried 4 -0 -1.Mark Arentsen read the
ordinance in title only.
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(27)Ordinance:To amend Chapter 301.13,Waukee Municipal Code,Zoning
Ordinance of the City of Waukee,Iowa,"R-3"Multi-Family Residential District,by
repealing Section 301.13,and substituting in lieu thereof Section 301.13 "R-3"(Rental
Multi-Family Residential District),amending specifications and regulations for the R-
3 District to allow for rental occupancy only;providing for the administration and
enforcement thereof,providing for the repeal of all ordinances in conflict therewith;
and amending the official zoning map to include said zoning district (third reading)
Bill Peard moved to have the third reading in title only and place this ordinance on its
final passage.J effMertz second.Roll call:Ayes:Peard,Mertz,Stanton,Gruber,Nays:
None.Absent:Bailey.Motion carried 4 -0 -1.Marle Arentsen read the ordinance in
title only.Mayor Pro Tem Gruber declared the ordinance passed and duly adopted.
(28)Ordinance:To amend Chapter 301.13,Waukee Municipal Code,Zoning
Ordinance of the City of Waukee,Iowa,to establish a zoning district to be known as
"R-3A"(Owner Occupied Multi-Family Residential District),providing for the
administration and enforcement thereof,providing for the repeal of all ordinances in
conflict therewith;and amending the official zoning map to include said zoning district
(third reading)Darlene Stanton moved to have the third reading in title only and place
this ordinance on its final passage.Jeff Mertz second.Roll call:Ayes:Stanton,Mertz,
Gruber,Peard.Nays:None.Absent:Bailey.Motion carried 4 -0 -1.Marle Arentsen
read the ordinance in title only.Mayor Pro Tem Gruber declared the ordinance passed
and duly adopted.
(29)Discnssion:City's position on the League of City's /Iowa State Association of
Counties Property Tax Reform Proposal Council members discussed this topic briefly.
It was suggested that Council have a workshop session to discuss the Tax Reform
Proposal.That meeting was scheduled for January 10,2005.Council member Peard also
suggested that Council members be prepared to attend some of the state government
sessions so to be present to discuss the tax reform proposal with representatives and
senators.All Council members felt that tax reform must occur.Mr.Peard also
recommended having a televised question and answer with Representative Watts and
Senator Behn concerning tax reform.
(30)Discussion:Potential City Parkland Purchases This item was briefly discussed by
Marle Arentsen.Both the Park Board and the Planning &Zoning Commission have
discussed the possibility of acquiring park land in the southern part of Waukee and that
the land be used for active as well as passive recreation.After further discussion,it was
suggested by Mr.Arentsen that the City Council go into closed session January 3,2005 at
6:OOPM prior to the Council meeting starting at 7:OOPM.
(31)Discussion:Design Standards for the construction of townhomes Director of
Planning Chad Weaver presented design standards for the construction of townhomes to
the Council.This item had been discussed during a P &Z meeting.The Council members
were generally in favor of these standards and commended Mr.Weaver and P&Z for
their efforts over the past several months.It was recommended by Mr.Weaver and
informally approved by the council members to remove the items underlined in the
proposed Design Standards for Townhomes.Those changes were to remove the
following:
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4c(i)"Use to Define Neighbords.In large multi-family projects over 100 units,
subtle variations in color and materials shall be used where practicable to define
neighborhoods."(removed in its entirety)
4c(ii)(a)"...The balance of net exterior wall area may be lap siding andlor
stucco."(the underlined shall be removed)
6b(ii)Articulation of Rear Walls
(a)Rear walls of detached garages and carports that back onto the
perimeter street shall be articulated through the use of one or more of the following
elements:(1)Windows;(2)A trellis;or (3)a variety of roof planes.(removed in its
entirety)This item will be presented to the Developer's Roundtable and then to P&Z
before returning to council.
REPORTS:Reports were presented by Mark Arentsen,J ody Gunderson,Linda
Burkhart,John Gibson,Mik Briedis,Chad Weaver,Paul Huscher,Darlene Stanton,Bill
Peard,Jeff Mertz and Nick Gruber.
Mayor Pro Tem Nick Gruber asked for a motion to adjoum.Darlene Stanton moved.Jeff
Mertz second.Ayes:All.Nays:None.Motion carried 4-0.
Meeting Adjourned at 8:llPM.
C.Paardekooper,Deputy Clerk
Attest:
Mark J.Arents .n,
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