HomeMy WebLinkAbout2005-05-31-Special Minutes_Joint P&Z MeetingCITY OF WAUKEE
MINUTES OF THE TUESDAY,MAY 31,2005 SPEClAL JOINT PLANNING &ZONING
COMMISSION/CITY COUNCIL MEETING.
Secretary Schmidt called the May 31,2005 special meeting of the Planning and Zoning Commission to
order at 6:00 p.m.The meeting convened at Warrior Plaza Phase III (190 SE Laurel St.)for an on-site
tour ofthe project.No AN recording devices were used during the on-site visit.
Roll Call.Secretary Schmidt asked for a roll call and the following Commissioners were present:
Hoifeldt,Mook,Wilson.Council Representative:Mertz.Chairman Steele and Commissioners Korpanty
and Krantz arrived after roll call.Also present for the on-site tour were Mayor Oberman and Council
Members Stanton,Gruber,Peard and Bailey.
Discussion During On-site Visit to Warrior Plaza Phase III -190 SE Laurel.Eric Burmeister of
Executive Property Management and Mike Simonson of Simonson &Associates were on-site to guide the
tour and answer questions.The Commission and Council discussed the proposed changes to the northem
elevation,including the addition of two towers to add more articulation and interest to the facade,
Council Representative Mertz expressed his frustration that the northern elevation had not been built as
approved,even before the revised elevation drawings had been submitted to the City.The group then
discussed the eastem elevation and parapet wall.The Commission and Council were concemed that any
lowering of the parapet wall would no longer screen the rooftop HV AC units.Several screening options
were discussed,including relocating the HV AC units further to the west or adding a new parapet wall on
the roof specifically for screening purposes.The other purpose of the parapet wall was to tie the side
elevation into the front facade,and was also discussed.Mr.Burmeister also reiterated that Fareway
Stores had given their written permission for Regency Commercial to reinforce the Fareway roof from the
outside in order to eliminate the issue of snow load.The group then walked to the back of Warrior Plaza
Phase III to view the southem elevation and specifically the rooftop HV AC unit screening.Regency
Commercial intends to screen each individual unit.Much conversation took place as to the best material
and color for the screens.
The Commission then left the site and reconvened at City Hall for the remainder of the meeting.
Commissioners present:Hoifeldt,Korpanty,Krantz,Mook,Schmidt,Wilson,Steele.
Mayor Oberman called the reconvened Special City Council meeting to order at 7:09 p.m.and the
following council members were present:Mertz,Gruber,Peard.Council Members Bailey and Stanton
were not present for the reconvened City Hall meeting.
Discuss the Proposed Modifications to Warrior Plaza Phase III.Mike Simonson of Simonson &
Associates outlined the changes to be made as discussed on-site.These included a revised site line for the
rooftop HVAC units,a mansard roof along the eastem elevation,a second mansard on the roof to screen
the HV AC units from the east,and a proposal for screening of the HV AC units from the south.Mr.
Simonson also stated that revised drawings would include a three-dimensional perspective view to give a
clearer sense of the revisions.The Commission and Council discussed the color of the HV AC screening,
and agreed that a beige to match that ofthe southern wall of the building would be most appropriate.
Approve the Site Plan Modifications to Warrior Plaza Phase III.Motion by Commissioner Schmidt,
seconded by Commissioner Krantz,to "Postpone the Approval of the Site Plan Modifications to Warrior
Plaza Phase III until a special Commission meeting to be held on Monday,June 6,2005 at 6:00 p.m.
Ayes:Hoifeldt,Korpanty,Krantz,Mook,Schmidt,Wilson,Steele.Nays:None.Motion carried,
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Approve the Site Plan Modifications for Williams Pointe Condomininms.Mike Simonson of
Simonson &Associates presented the site plan modifications.He explained that Regency had modified
the buildings with the understanding that Simonson &Associates had obtained approval from the City to
do so,which they had not.The changes included terminating the chimneys at the roofline instead of
continuing them above the roofline,changing the gables on the second building and alternating
throughout the rest of the proj ect,removing arches from above the second floor patios,exterior stonework
in different locations than approved,and replacing some windows with patio doors.Mr.Simonson
explained that the chimneys were terminated at the roofline due to the difficulty in flashing along the
roofline,that the aggregate amount of exterior stone now exceeded the previously approved amount,and
that Regency planned to alternate every other building between the tnmcated and full gable roof elements.
Mr.Simonson also stated that patio doors had always been planned for certain areas,and that the original
elevations must have been in error.Much discussion took place regarding Regency's apparent
circumvention of the site plan approval process.Commission Wilson stated that the building should be
constructed exactly as approved,including the replacement of patio doors with windows.Council
Member Peard expressed his disappointment that a representative from Regency Homes was not present
to discuss the matter,and stated that the City was now in the unfortunate position to compromise with a
builder even though they had not built what was approved.He went on to say that Regency was a
valuable partner with the City,but that they cannot continue to ignore City directives and circumvent the
site plan approval process.Council Member Gruber echoed Council Member Peard's statement,adding
his frustration that the site plan approval process had been ignored by Regency more than once.Mark
Arentsen stated that the second building was not being constructed in the same manner as the first
building,and that it stood as an example of Regency's lack of communication with the City.Motion by
Commissioner Moole,seconded by Commissioner Krantz,to "Approve the Site Plan Modifications to
Williams Pointe as follows:1)chimneys to be constructed above the roofline as originally approved,2)
arches to be constructed above second floor doorways as originally approved,3)replace the exterior
stonework where it appears to have been left off as an oversight,4)allow the patio doors to be used
provided they contain decorative grills,and 5)allow the use of alternating truncated and full gable roof
elements,with a plan submitted to the City showing which roof element would be used on which
building."Council Members Gruber and Peard and Council Representative Mertz stated that they would
support adding arches to the first floor doorways,as well.Commissioner Mook did not amend his motion
to include this revision.Ayes:Hoifeldt,Korpanty,Krantz,Mook,Schmidt,Steele.Nays:Wilson.
Motion carried.
Adjournment of Planning &Zoning Commission Meeting.Motion by Commissioner Schmidt,
seconded by Commissioner Wilson,to adjourn at 8:07 p.m.Ayes:Hoifeldt,Korpanty,Krantz,Moole,
Schmidt,Wilson,Steele.Nays:None.Motion carried.Meeting adjourned.
Adjournment of City Council Meeting.Motion by Council Member Peard,seconded by Council
Member Gruber,to adjourn at 8:09 p.m,Ayes:Peard,Gruber,Mertz,Nays:None.Motion carried.
Meeting adjoumed.
Becley Schuett,
Ton
Attest:
Mark J.Arentser,City Administrator/Clerk
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