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HomeMy WebLinkAbout2005-12-05-Regular MinutesCITY OF ..f) I~!~!L!N:'\) WAUKEE CITY COUNCIL MINUTES December 5,2005 ] (A)Call to Order -The regular meeting of the Waukee City Council was called to order by Mayor Oberman at 7:00 p.m. (B)Pledge of Allegiance (C)Roll Call-The following members were present:Mayor Tony Oberman and Council Members Nicholas Gruber,Donald Bailey,Jr.,JeffV.Mertz,Bill Peard,and Darlene Stanton. (D)Open Forum -Council Member Gruber distributed a copy of a letter to the other Council Members.The letter is as follows: December 5,2005 Mr.Steve Brick Waukee City Attorney Waukee City Hall 230 Highway 6 Waukee,IA 50263 RE:Waukee Ward Voting Process In view of Waukee's growth and the needs of this city going forward,please research and render an opinion on the actual steps,most expedient timeline,and considerations necessary to institute a War Voting process for Waukee's elections. The benefits of a Ward System have been well documented as cities locally and throughout Iowa and the United States have adopted this form of electing public officials. Some important reasons for implementing a Ward System: •Ensures fair and equal representation throughout the community as it grows and matures •Improves communication and responsiveness of elected officials given a more manageably sized constituent base and direct channels of contact •Lowers the election process "barriers to entry"for qualified people who may want to run for local public office -significantly lower cost,time,and other resources required to run for office than a citywide race It would be in Waukee's best interest to adopt and benefit from a Ward System as quickly as possible.My initial recommendation would be as follows: Four Wards matching Waukee's current four voting Precincts One City Council Representative for each of the four Wards plus on at-large Council Member -this would bring the number to tbe current five City Council members and minimize any transition effects Other specifics per regulations from Dallas Connty and the State of Iowa as well as model examples from other communities such as West Des Moines,Perry,Des Moines Your immediate response to this request would be most appreciated since Waukee can benefit greatly from instituting a Ward System in time for the next election cycle.Thank you for your time and attention to this matter. Sincerely, Nick Gruber Waukee City Council (E)Agenda Approval-Motion by Council Member Mertz,seconded by Council Member Stanton,to approve the agenda as written.Roll call:Ayes:Mertz,Stanton, Peard,Gruber,Bailey.Nays:None.Motion carried 5 -O. (F)Mayor's Report -Mayor Oberman stated that he had recently attended a meeting of the Freight Roundtable,a group that studies how the Des Moines metro area can more effectively move freight.He also attended the dedication of Walnut Hills Elementary School.His upcoming schedule includes meetings of the Dallas County Mayors'Association,the Mid- Iowa Association of Local Governments,the Freight Roundtable,and the Developer's Roundtable. (G)Presentations:None. (H)Public Hearings: (1)On a resolution forgiving loan obligations of the Waukee Public Library Foundation in favor of the City of Waukee Mayor Oberman opened the public hearing and asked if any written correspondence regarding the rezoning had been received;Mark Arentsen replied in the negative.Jim Reardon,7707 Ashworth Road,West Des Moines,addressed the Council.He stated that he was a member of the Waukee Public Library Foundation board and asked the Council to approve the resolution.Mr. Reardon explained how the City Council had approved a loan in 2000 for the purchase of the land on which the new library was built,and that the understanding was that the proceeds from the sale of the old library building would be applied to the loan debt. He also stated that the Library Foundation had held up their commitment with the loan,and he hoped the Council would do the same.Mayor Oberman declared the public hearing closed. (I)Public Hearings Action Items: (1)Consideration of a resolution forgiving loan obligations of the Waukee Public Library Foundation infavor of the City of Waukee Motion by Council Member Bailey, seconded by Council Member Gruber,to approve the resolution.Council Member Bailey asked ifthe initial $185,000 loan had come from the water utility.Mark Arentsen replied that a portion had come from the water utility,with the rest coming from the general fund.Council Member Bailey then stated that the proceeds from the sale of the old library building was initially meant to cover the debt on the new library building,but that now part ofthat sale money was used for the purchase of Sugar Creek Municipal Golf COUTse.He asked that City staff research whether any golf 2 course funds were being directed back into the water utility.Roll Call:Ayes:Bailey, Gruber,Mertz,Peard,Stanton.Nays:None.Motion carried 5 -O. (J)Action Items: (1)Consent Agenda- A.Consideration of 11/30/05 Payroll &12/05/05 Bill List B.Consideration of 11/17/05 Special City Council Minutes,11/21/05 City Council Minutes,and 11/30/05 Special City Council Minutes C.Consideration of December 19,2005 as the date for Public Hearing on an ordinance to amend Chapter 304,Site Plan Ordinance for the City of Waukee, Iowa,Section 304.5(M)(3),Non-Residential Uses in R Districts,by amending said section so that it reads:"Any building used for a permitted non-residential use in an R district shall be designed and constructed with architecture compatible with the residential uses within the neighborhood.Use of materials shall follow the guideline set forth for commercial buildings in item 4 below." D.Consideration of Off-Premise Liquor License Renewal with Sunday Sales Privilege for Valley West Waukee Corporation d/b/a J.C.'s Comer Store E.Consideration of Class C On-Premise Liquor License with Sunday Sales Privilege for Shoey's Pub,Inc.d/b/a Shoey's F.Consideration ofIowa Retail Cigarette/Tobacco Permit for Shoey's Pub,Inc. d/b/a Shoey's G.Consideration of approval of an agreement between the City of Waukee and Neese,Inc.fOTthe removal,transportation and disposal of biosolids from the Wastewater Treatment Facility H.Consideration of December 19,2005 as a public hearing date for an ordinance to amend Chapter 301,Waukee Municipal Code,Zoning Ordinance of the City of Waukee,Iowa,by rezoning and changing certain property therein from A-I [Agricultural District]to R-l [Single Family Residential District];and amend the Official Zoning Map to show rezoning (a parcel to be known as Lyon Acres) ) Motion by Council Member Peard,seconded by Council Member Mertz,to approve the consent agenda.R01l Call:Ayes:Peard,Mertz,Stanton,Bailey,Gruber.Nays:None. Motion carried 5 -O. Bill List (12/05/05) CHECK ISSUED PRIOR TO COUNCIL APPROVAL: CHAD WEAVER $44.34 CHAD WEAVER 68.68 CHARTER BANK 65,882.82 CHRISTOPHER KELLER 11.36 CITY OF WAUKEE 1,385.00 CITY OF WAUKEE 707.16 COLLECTION SERVICES 208.00 COMMUNICATIONS WORKER 400.23 CURTIS,SHERRY 22.76 EFTPS 24,227.38 IOWA LEAGUE OF CITIES 90.00 3 IOWA STATE UNIVERSITY ISCIA JEFF SPENCER JOHN WENCK JUSTIN DODGE K E BREWER LLC LARRY J PHILLIPS LARRY SMIDT LARRY SMIDT LEGACY CONSTRUCTION LEGACY CONSTRUCTION LINDA BURKHART MBNA AMERICA BUSINESS CARD RAY JAMES SAM'S CLUB SAW TOOTH CREATIONS TIM ROYER TONJA PARISH TREASURER STATE OF IOWA TREASURER STATE OF IOWA TREASURER STATE OF IOWA TREASURER STATE OF IOWA TREASURER STATE OF IOWA TROY MAPES UNITED WAY CENTRAL IOWA US POSTAL SERVICE VERIZON WIRELESS WISKUS,BRIAN M 35.00 150.00 220.75 640.00 284.90 173,738.00 25.00 44.00 25.00 22.64 8.56 40.00 637.90 350.00 329.98 510.00 22.63 646.03 7,621.97 449.34 3,486.80 871.44 108.00 10.00 33.50 1,198.56 2,036.87 36.11 ***TOTALS***286,630.71 UNPAID BILLS PRESENTED FOR APPROVAL: ADAMSON INDUSTRIES CORP AMERITAS LIFE INSURANCE ANN JONES AUTOMOTIVE ENGINEERING BANKERS TRUST COMPANY BRODERICK ANIMAL CLINIC BUILDING &PROPERTY MAINT CARGILL INC-SALT DIVISION CARPENTER UNIFORM CO CENTRAL IOWA HOSPITAL CFI TIRE SERVICE CHARTER BANK CHEMSEARCH CITY OF WAUKEE COMPUSA INC COPY SYSTEMS INC CRYSTAL CLEAR BOTTLED WATER D C MUFFLER SHOP INC 4 $67.95 4,180.08 12.80 260.00 139,555.00 480.00 2,410.00 1,967.84 154.09 487.50 320.00 1,000.00 175.11 4,118.90 153.97 21.63 46.30 124.00 DALLAS COUNTY NEWS DAN CHAMBERS DAN RAITT INC DANIEL RAY DAVIS SUN TURF DENMAN &COMPANY LLP DES MOINES REGISTER DORRIAN HEATING &COOLING DORSEY &WHITNEY DOWNING DEVELOPMENT LTD ED M FELD EQUIPMENT CO ELECTRIC PUMP &TOOL ELECTRICAL ENGINEERING ELECTRONIC ENGINEERING CO EMPLOYEE DATA FORMS INC ETC INSTITUTE FASTENAL COMPANY FREIGHTLINER OF DM INC FSH COMMUNICATIONS G &K SERVICES G &L CLOTHING GLOBAL ENGINEERING DOCUMENTS HALLETT MATERIALS HAWKEYE TRUCK EQUIPMENT ICMA RETIREMENT TRUST 457 INDUSTRIAL SALES COMPANY INFRASOURCE UNDERGROUND CONSTRUCTION IOWA ASSOCIATION OF MUNICIPAL UTILITIES IOWA DEPT OF COMMERCE IOWA FIRE EQUIPMENT COMPANY IOWA LAW ENFORCEMENT ACADAMY IOWA METHODIST MED CNTR IPERS IPERS -POLICE ISSUG JODY GUNDERSON JOHN DEERE HEALTH PLAN JOYCE HUSTED JUSTICE PLANNING &MGEASSOCIATION KAL INC KELLY TIRE &EXHAUST,INC. KINKO'S INC KINMAN GLASS LASER TECHNOLOGY LINDA BURKHART LOGAN CONTRACTORS SUPPLY MADISON NATIONAL LIFE MARK ARENTSEN MBNA AMERICA BUSINESS CARD MEDIACOM 5 178.40 11.20 1,043.97 6.40 145.77 3,000.00 1,516.95 237.26 7,249.23 125,668.11 140.00 4.20 155.82 122.00 31.00 3,750.00 78.36 31.70 52.50 269.02 205.06 92.17 1,125.88 429.80 2,436.04 65.87 11,724.87 80.00 532.00 147.00 160.00 259.50 13,146.16 6,529.53 50.00 250.00 40,630.79 6.40 175.00 382.36 136.00 10.00 659.30 3,004.90 86.67 141.96 1,081.79 250.00 1,718.73 79.95 ) DALLAS COUNTY NEWS DAN CHAMBERS DAN RAITT INC DANIEL RAY DAVIS SUN TURF DENMAN &COMPANY LLP DES MOINES REGISTER DORRIAN HEATING &COOLING DORSEY &WHITNEY DOWNING DEVELOPMENT LTD ED M FELD EQUIPMENT CO ELECTRIC PUMP &TOOL ELECTRICAL ENGINEERING ELECTRONIC ENGINEERING CO EMPLOYEE DATA FORMS INC ETC INSTITUTE FASTENAL COMPANY FREIGHTLINER OF OM INC FSH COMMUNICATIONS G &K SERVICES G &L CLOTHING GLOBAL ENGINEERING DOCUMENTS HALLETT MATERIALS HAWKEYE TRUCK EQUIPMENT ICMA RETIREMENT TRUST 457 INDUSTRIAL SALES COMPANY INFRASOURCE UNDERGROUND CONSTRUCTION IOWA ASSOCIATION OF MUNICIPAL UTILITIES IOWA DEPT OF COMMERCE IOWA FIRE EQUIPMENT COMPANY IOWA LAW ENFORCEMENT ACADAMY IOWA METHODIST MED CNTR IPERS IPERS -POLICE ISSUG JODY GUNDERSON JOHN DEERE HEALTH PLAN JOYCE HUSTED JUSTICE PLANNING &MGE ASSOCIATION KAL INC KELLY TIRE &EXHAUST,INC. KINKO'S INC KINMAN GLASS LASER TECHNOLOGY LINDA BURKHART LOGAN CONTRACTORS SUPPLY MADISON NATIONAL LIFE MARK ARENTSEN MBNA AMERICA BUSINESS CARD MEDIACOM 5 178.40 11.20 1,043.97 6.40 145.77 3,000.00 1,516.95 237.26 7,249.23 125,668.11 140.00 4.20 155.82 122.00 31.00 3,750.00 78.36 31.70 52.50 269.02 205.06 92.17 1,125.88 429.80 2,436.04 65.87 11,724.87 80.00 532.00 147.00 160.00 259.50 13,146.16 6,529.53 50.00 250.00 40,630.79 6.40 175.00 382.36 136.00 10.00 659.30 3,004.90 86.67 141.96 1,081.79 250.00 1,718.73 79.95 DOWELL,DENNIS D ELLIOTT,STEVE D FORD,ELIZABETH A FREEMAN,BRADLEY W GIBSON,JOHN R GULICK,LINDSEY A GUNDERSON,JODY T HALFWASSEN,DARWIN L HAMMEN,NORMAN D HANSON,ANTHONY J HEIMANN,RONALD L HERRICK,ROBERT D HICKMAN,JAMES B JENSEN,KATHRYN M JERMIER,MATTHEW R KELLER,CHRISTOPHER M LUDWIGS,MICHAEL R MACK,LINDA M MAPES,TROY M MELLENCAMP,JEFFREY S OLSON,RANDALL C OSTRING,KATHLEEN A PARISH,TONJA L PERKINS,LELAND E MURPHY-PETERSEN,DEVON M PHILLIPS,LARRY J RICHARDSON,ELIZABETH A ROBINSON,KIMBERLY A ROSS,JOHN D ROYER,TIMOTHY L SCHAUFENBUEL,KARIL SCHETTLER,RODNEY A SCHLIEMAN,CHRISTOPHER C SCHUETT,REBECCA D SLATER,REBECCA A SMIDT,LARRY A SPENCER,ARTHUR D SPENCER,JEFFREY A STEWARD,ERIC A SWAIN,CURTIS B TORGERSON,LISA A VOEGTLE,TIMOTHY J VOKES,LARRY R WALTHER,GARY R WEAVER,CHAD E WEBB,BRANDON P WEIR,MARGARET M WERTS,DANIEL J WHITE,DANNY L WINTERS,TROY S 1,438.26 1,189.87 10.55 1,456.28 2,072.43 81.07 1,729.64 245.40 222.47 1,362.41 1,097.03 1,314.61 1,086.40 177.93 1,222.20 1,381.38 1,262.11 1,340.05 1,525.40 1,379.05 445.44 1,015.80 830.21 860.66 1,064.37 2,028.04 1,189.13 542.62 227.82 1,642.76 401.68 1,232.76 893.25 1,257.56 967.44 1,419.99 318.96 1,013.24 998.63 87.40 972.43 873.14 971.87 878.81 2,401.01 682.65 946.50 529.75 1,260.06 1,235.96 7 WITTE,CATHERINE M ZIKA,JAMES M 346.27 870.97 ***TOTALS***66,461.82 2)RESOLUTION:Consideration of an application of Rick and Marcia Wanamaker for 710 Southfork Drive,Waukee,for an appeal from the provisions of Sections 301.27 (C)(1)and 304.5(G)(1),Waukee Municipal Code,requiring all driveways be paved with Portland concrete with a minimum thickness of five inches or asphaltic cement concrete with a minimum thickness of five and one-half inches,and all approaches be paved with a minimum thickness of six inches Motion by Council Member Bailey,seconded by Council Member Stanton,to approve the resolution.Council Member Bailey asked why this application was not a matter for the Board of Adjustment.Mark Arentsen explained that §301.27 of Waukee Municipal Code required that the City Council review any request for an acception to the driveway ordinance.City Attorney Steve Brick added that the Board of Adjustment could only rule on zoning issues,and that City code required that the matter at hand go before the Board of Appeals;however,such a board does not currently exist.He suggested that,if the Council saw fit to approve the appeal,the ordinance should then be rewritten to be applied uniformly throughout the City.Council Member Stanton stated her support for the appeal, but suggested the Council address the use of color in such driveway applications.Council Member Bailey asked if this particular project was time-sensitive;Rhonda Martin of Bob Lenc Landscaping,contractor for the driveway project,stated that the homeowner hoped to have the driveway installed yet this winter.Council Member Gruber also stated his support for the project and that it would enhance property values.Council Member Mertz stated that proper installation was the key to the successful application of the proposed product;he also stated that the ordinance should be updated as soon as possible to address this type of driveway application.Council Member Peard voiced his support for the appeal,but did not want to regulate allowable colors.Roll Call:Ayes:Bailey,Stanton,Peard,Mertz,Gruber. Nays:None.Motion carried 5 -O. 3)RESOLUTION:Consideration of obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year [Enterprise Business Park]Motion by Council Member Gruber,seconded by Council Member Mertz,to approve the resolution.J ody Gunderson explained that the amounts shown in the resolution included only the amount due the developer for the next year and not the City's total potential obligation to the developer.Developers are responsible for submitting documentation of their expenses prior to receiving their reimbursement.Amounts submitted by the developer are audited by the City for accuracy.Council Member Bailey questioned if the December 1,2005 deadline for certification had passed;City Attorney Steve Brick explained that the funds had been certified to Dallas County by that date,and that the resolution before the Council was a separate matter.Mr.Gunderson then stated that the dollar figures included in the resolutions were estimates.Council Member Bailey requested that the resolutions be reworded to say "up to"the estimated figures instead of a set dollar amount.Council Member Gruber amended his motion to insert the phrase "up to"before to estimated dollar amount in the resolution; Council Member Mertz amended his second.Roll Call:Ayes:Gruber,Mertz,Bailey,Pcard, Stanton.Nays:None.Motion carried 5 -O. 8 4)RESOLUTION:Consideration of obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year [Hickman Road] Motion by Council Member Gruber,seconded by Council Member Stanton,to approve the resolution with the phrase "up to"inserted before the estimated dollar amount.Roll Call: Ayes:Gruber,Stanton,Peard,Mertz,Bailey.Nays:None.Motion carried 5 -O. 5)RESOLUTION:Consideration of obligating funds from the Urban Renewal Tax Revenue Fund for appropriation to the payment of annual appropriation tax increment financed obligations which shall come due in the next succeeding fiscal year [Waukee 2000] Motion by Council Member Stanton,seconded by Council Member Mertz,to approve the resolution with the phrase "up to"inserted before the estimated dollar amount.Roll Call: Ayes:Stanton,Mertz,Gruber,Bailey,Peard.Motion carried 5 -O. 6)RESOLUTION:Consideration of Site Plan for Waukee High School Addition Motion by Council Member Mertz,seconded by Council Member Gruber,to approve the resolution. Rick Baumhover of Bishop Engineering addressed the Council on behalf ofthe Waukee School District.He gave a general overview of the project,specifically addressing the addition of 69 parking spaces,an increase in plantings that still do not meet the minimum required in the landscaping ordinance,and the extension of the bike trail north along Ashworth Road and east along the railroad tracks.John Gibson stated that no outstanding issues remained;the school agreed to the installation of temporary traffic signals at two locations on University Avene,and a traffic study would not be required at this point in time unless deemed necessary by a traffic count.Mr.Baumhover stated that lighting would be added to the new parking area;Council Member Stanton questioned ifthe proposed lights would meet the current lighting ordinance,specifically regarding shielding and the maximum number oflumens.She requested City staff research the matter to see if the proposed lights met the ordinance.Council Member Mertz voiced his support for the continued use of the lighting fixtures already in place at the site.He then stated that the additional 69 parking spaces may not be necessary,and that the Planning &Zoning Commission had suggested the possibility of an informal count of open spaces in the current school parking lot.Duane Van Gorp of the Waukee School District addressed the Council at this point,stating that the school had already begun conducting such a count,and that the count would resume after the Christmas holidays and run through the month of January.He then stated that their preliminary numbers showed approximately 90-125 empty parking spaces at any given time, and that as such the current parking was adequate.GeoffWearmouth,120 Kaylin Drive,next addressed the Council,saying that he understood that not all students were being allowed to park in the high school parking lot,and as such were parking in Centennial Park.Mr.Van Gorp stated he was unaware of such an issue that he assumed all students driving to school were parking in the school lot.Council Member Stanton argued that the additional parking spaces were needed at this time in order to prevent students from parking in residential neighborhoods.Mayor Oberman and Council Member Gruber also stated that the additional parking should be added at this time.Mr.Van Gorp stated that the school district agreed to add the parking spaces.Council Member Mertz amended his motion to allow for the continued use of the type of existing lighting fixtures already in place on the site,and that the landscaping be approved as submitted;Council Member Gruber amended his second.Roll Call on the amended motion:Ayes:Mertz,Gruber,Peard,Bailey,Stanton.Nays:None.I 9 Motion carried 5 ~O.Roll Call on the original motion:Ayes:Mertz,Gruber,Stanton,Peard, Bailey.Nays:None.Motion carried 5 ~O. 7)ORDINANCE:Consideration of an Ordinance to amend Section 303.158(4)and the table on page 8,Waukee Municipal Code,by repealing the existing rates for wastewater treatment capital fees and enacting increased fees due to WRA costs and surcharges [intro and first reading]Council Member Mertz introduced the ordinance;motion by Council Member Gruber,seconded by Council Member Stanton,to approve the first reading in title only.Chuck Thomas of the Developers Council of Greater Des Moines addressed the Council,stating his group's support ofthe City's entry into the WRA.He requested that this ordinance be discussed during the Developers Roundtable meeting scheduled for Monday, December 12;he also requested that John Gibson and Mik Briedis attend the meeting.Mr. Thomas then stated that any increased fees would add to the total cost associated with building permits,and that it could cast the City in a poor light with builders.Council Member Stanton asked Mr.Thomas how else the City was to recoup the costs associated with joining the WRA;Mr.Thomas responded that the matter could be discussed at the Roundtable meeting.Roll Call:Ayes:Gruber,Stanton,Mertz,Bailey,Peard.Nays:None.Motion carried 5 ~O.Mark Arentsen read the ordinance in title only. 8)ORDINANCE:Consideration of an Ordinance to amend Chapter 204,Waukee Municipal Code,by repealing the existing rates for sewer and enacting new rates [second reading]Motion by Council Member Stanton,seconded by Council Member Mertz,to approve the second reading in title only.Roll Call:Ayes:Mertz,Stanton,Peard,Bailey, Gruber.Nays:None.Motion carried 5 ~O.Mark Arentsen read the ordinance in title only. 9)ORDINANCE:Consideration of an amendment to Chapter 301,Waukee Municipal Code,Zoning Ordinance of the City of Waukee,Iowa,by rezoning and changing certain property therein from C-1A [Neighborhood Commercial District]to R-3 [Rental Multi- Family Residential District},and then from C-1A [Neighborhood Commercial District}and R-3 [Rental Multi-Family Residential]to PD-1 [Planned Development Overlay District};and amend the Official Zoning Map to show rezoning (a parcel known as Williams Pointe Plat 9) [third reading]Motion by Council Member Mertz,seconded by Council Member Peard,to approve the third reading in title only and place the ordinance on fmal passage.Roll Call: Ayes:Mertz,Peard,Bailey,Stanton,Gruber.Nays:None.Motion carried 5 ~O.Mark Arentsen read the ordinance in title only.Mayor Oberman declared the ordinance passed and dilly adopted. 10)ORDINANCE:Consideration of an ordinance to amend Chapter 501,Waukee Municipal Code,Traffic Regulations of the City of Waukee,Iowa,by adding to and deleting from Section 501.18 "through streets and stop intersections"[intro and first reading] Council Member Bailey introduced the ordinance;motion by Council Member Stanton, seconded by Council Member Gruber,to approve the first reading,waive the second and third readings,and place the ordinance on final passage.Roll Call:Ayes:Stanton,Gruber,Peard, Mertz,Bailey.Nays:None.Motion carried 5 -O.Mark Arentsen read the ordinance in title only.Mayor Oberman declared the ordinance passed and duly adopted. 11)RESOLUTION:Consideration of a resolution authorizing the City of Waukee's participation in Proposed Regional Transportation Corridor Study Motion by Council Member Stanton,seconded by Council Member Mertz,to approve the resolution.Council Member Bailey asked for clarification on the particular road being considered in the proposed study;Mayor Oberman explained that the study was a joint project between Polk and Dallas 10 Counties and that it concerned the proposed "loop"around the western metro suburbs.Roll Call:Ayes:Stanton,Mertz,Gruber,Bailey,Peard.Nays:None.Motion carried 5 -O. 12)RESOLUTION:Consideration of a resolution setting forth check authorization procedures and authorized signatories for City accounts in accordance with generally accepted accounting standards Motion by Council Member Peard,seconded by Council Member Gruber,to approve the resolution.After a brief discussion,the Council agreed to have Police Chief Larry Phillips included as an authorized signatory during the time of Deputy City Clerk Rebecca Schuett's maternity leave.City Attorney Steve Brick stated that the resolution needed to identify an effective date.Motion by Council Member Mertz, seconded by Council Member Stanton,to amend the resolution to become effective as of December 6,2005 and to include Police Chief Phillips as an authorized signatory.Roll Call on the amended motion:Ayes:Mertz,Stanton,Peard,Bailey,Gruber.Nays:None.Motion carried 5 -O.Roll Call on the original motion:Ayes:Peard,Gruber,Bailey,Mertz,Stanton. Nays:None.Motion carried 5 -O. 13)DISCUSSION:Regarding the establishment of a search/transition City Administrator Committee for the purpose of recommending to the City Council an Interim City Administrator and provisions therefore,the process for identifying potential candidates and the interview/hiring process for the permanent City Administrator position for the City of Waukee Mayor Oberman stated that he had received many phone calls from Waukee residents who asked to be on the search committee,and that the committee should consist of a mix of community members,the mayor,and select council and City staff members.Council Member Bailey explained that he had been throught this type of selection process in the past, and suggested that all council members,included the members-elect,be included on the committee.Council Member Stanton stated that an interim city administrator needed to be appointed first,and that the selection process for a permanent city administrator could begin after the first of the year when the new council members had been sworn in.Council Member Peard replied that the search should begin immediately,as it was a very lengthy process. Council Member Mertz suggested a special City Council workshop meeting to discuss the matter further prior to any action taken during a regular meeting.The Council agreed to meet on Monday,December 12 at approximately 7:00 p.m.,immediately following the Developers Roundtable meeting. 14)DISCUSSION:Regarding billing from and payment to Trilix Marketing Group for services provided to the City Council Member Bailey noted that $84,000 had spent year-to- date on marketing and the City website,and that he was concerned that the spending may get out of control.John Gibson suggested that an RFP be sent out for website maintenance in order to eleviate any cost fluctuations.Council Member Mertz asked if it would be advisable to use the funds budgeted for IT services from the City of West Des Moines,and instead hire a full-time IT staff member.J ody Gunderson shared the results of a recent survey with the Council,which indicated that 77%ofrespondees were satisfied with the City's website. I ] (K)Reports -Reports were given by Deputy City Clerk Schuett;Director of Community Development Gunderson;Director of Finance Burkhart;Director of Public Works Gibson; City Engineer Briedis;Council Members Stanton,Mertz,and Bailey.IAtthistimeMayorObermanaskedforamotiontoadjourn.Motion by Council Member Stanton,seconded by Council Member Mertz.Ayes:All.Nays:None.Motion carried 5 -O. 11 Meeting Adjourned at 8:34 p.m. R.Schuett,Deputy Clerk Attest: WAUKEE CITY COUNCIL MINUTES WORKSHOP MEETING DECEMBER 12,2005 Call to Order -The workshop meeting of the Waukee City Council was called to order by Mayor Oberman at 7:05 p.m. Roll Call-The following members were present:Mayor Oberman and Council Members Bailey,Gruber,Mertz,Peard,Stanton.Absent:None.Also in attendance were council members elect Isaiah McGee and Mike Watts. (1)Update on the Hiring of a Director of Planning.John Gibson began by saying that certain City staff members had reviewed the resumes received for the position,and had begun scheduling interviews for the most promising candidates.He then stated that a planner for the City of West Des Moines had agreed to sit in on the interviews,as well.Steve Brick mentioned that it was the city administrator's duty to officially hire a candidate for the Director of Planning position,and that Mark Arentsen was still officially the city administrator until December 31.Mr.Gibson also stated that the salary range for the new Director of Planning was $42,500 -64,000. (2)Discussion on Hiring Process and Procedures for a City Administrator/Clerk.Mayor Oberman stated that he had been contacted by several community members who expressed a desire to see a hiring committee made up of select council members,City staff and citizens. There was much discussion on the hiring procedure.Council Member Gruber explained the procedure used by the City to hire the current city administrator,which included hiring a consulting firm to search for qualified candidates.Council Member Peard stated that a consulting firm should be retained prior to selecting search committee members;he suggested that the City draft an RFP to be sent to consulting frrms,then have City staff and all City Council members interview and choose the best frrm.City Council and the council members elect agreed to an RFP for consulting firms,with responses due by Friday,January 27,2006. There was additional discussion regarding the potential search committee members.Steve Brick stated that some city administrator candidates may wish to maintain anonymity during 12