HomeMy WebLinkAbout2005-12-05-Regular MinutesCITY OF ..f)
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WAUKEE CITY COUNCIL MINUTES
December 5,2005
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(A)Call to Order -The regular meeting of the Waukee City Council was called to order by
Mayor Oberman at 7:00 p.m.
(B)Pledge of Allegiance
(C)Roll Call-The following members were present:Mayor Tony Oberman and Council
Members Nicholas Gruber,Donald Bailey,Jr.,JeffV.Mertz,Bill Peard,and Darlene Stanton.
(D)Open Forum -Council Member Gruber distributed a copy of a letter to the other
Council Members.The letter is as follows:
December 5,2005
Mr.Steve Brick
Waukee City Attorney
Waukee City Hall
230 Highway 6
Waukee,IA 50263
RE:Waukee Ward Voting Process
In view of Waukee's growth and the needs of this city going forward,please research and
render an opinion on the actual steps,most expedient timeline,and considerations
necessary to institute a War Voting process for Waukee's elections.
The benefits of a Ward System have been well documented as cities locally and
throughout Iowa and the United States have adopted this form of electing public officials.
Some important reasons for implementing a Ward System:
•Ensures fair and equal representation throughout the community as it grows and
matures
•Improves communication and responsiveness of elected officials given a more
manageably sized constituent base and direct channels of contact
•Lowers the election process "barriers to entry"for qualified people who may
want to run for local public office -significantly lower cost,time,and other
resources required to run for office than a citywide race
It would be in Waukee's best interest to adopt and benefit from a Ward System as
quickly as possible.My initial recommendation would be as follows:
Four Wards matching Waukee's current four voting Precincts
One City Council Representative for each of the four Wards plus on at-large Council
Member -this would bring the number to tbe current five City Council members and
minimize any transition effects
Other specifics per regulations from Dallas Connty and the State of Iowa as well as
model examples from other communities such as West Des Moines,Perry,Des
Moines
Your immediate response to this request would be most appreciated since Waukee can
benefit greatly from instituting a Ward System in time for the next election cycle.Thank
you for your time and attention to this matter.
Sincerely,
Nick Gruber
Waukee City Council
(E)Agenda Approval-Motion by Council Member Mertz,seconded by Council
Member Stanton,to approve the agenda as written.Roll call:Ayes:Mertz,Stanton,
Peard,Gruber,Bailey.Nays:None.Motion carried 5 -O.
(F)Mayor's Report -Mayor Oberman stated that he had recently attended a meeting of the
Freight Roundtable,a group that studies how the Des Moines metro area can more effectively
move freight.He also attended the dedication of Walnut Hills Elementary School.His
upcoming schedule includes meetings of the Dallas County Mayors'Association,the Mid-
Iowa Association of Local Governments,the Freight Roundtable,and the Developer's
Roundtable.
(G)Presentations:None.
(H)Public Hearings:
(1)On a resolution forgiving loan obligations of the Waukee Public Library Foundation
in favor of the City of Waukee Mayor Oberman opened the public hearing and asked
if any written correspondence regarding the rezoning had been received;Mark
Arentsen replied in the negative.Jim Reardon,7707 Ashworth Road,West Des
Moines,addressed the Council.He stated that he was a member of the Waukee Public
Library Foundation board and asked the Council to approve the resolution.Mr.
Reardon explained how the City Council had approved a loan in 2000 for the purchase
of the land on which the new library was built,and that the understanding was that the
proceeds from the sale of the old library building would be applied to the loan debt.
He also stated that the Library Foundation had held up their commitment with the
loan,and he hoped the Council would do the same.Mayor Oberman declared the
public hearing closed.
(I)Public Hearings Action Items:
(1)Consideration of a resolution forgiving loan obligations of the Waukee Public Library
Foundation infavor of the City of Waukee Motion by Council Member Bailey,
seconded by Council Member Gruber,to approve the resolution.Council Member
Bailey asked ifthe initial $185,000 loan had come from the water utility.Mark
Arentsen replied that a portion had come from the water utility,with the rest coming
from the general fund.Council Member Bailey then stated that the proceeds from the
sale of the old library building was initially meant to cover the debt on the new library
building,but that now part ofthat sale money was used for the purchase of Sugar
Creek Municipal Golf COUTse.He asked that City staff research whether any golf
2
course funds were being directed back into the water utility.Roll Call:Ayes:Bailey,
Gruber,Mertz,Peard,Stanton.Nays:None.Motion carried 5 -O.
(J)Action Items:
(1)Consent Agenda-
A.Consideration of 11/30/05 Payroll &12/05/05 Bill List
B.Consideration of 11/17/05 Special City Council Minutes,11/21/05 City
Council Minutes,and 11/30/05 Special City Council Minutes
C.Consideration of December 19,2005 as the date for Public Hearing on an
ordinance to amend Chapter 304,Site Plan Ordinance for the City of Waukee,
Iowa,Section 304.5(M)(3),Non-Residential Uses in R Districts,by amending
said section so that it reads:"Any building used for a permitted non-residential
use in an R district shall be designed and constructed with architecture
compatible with the residential uses within the neighborhood.Use of materials
shall follow the guideline set forth for commercial buildings in item 4 below."
D.Consideration of Off-Premise Liquor License Renewal with Sunday Sales
Privilege for Valley West Waukee Corporation d/b/a J.C.'s Comer Store
E.Consideration of Class C On-Premise Liquor License with Sunday Sales
Privilege for Shoey's Pub,Inc.d/b/a Shoey's
F.Consideration ofIowa Retail Cigarette/Tobacco Permit for Shoey's Pub,Inc.
d/b/a Shoey's
G.Consideration of approval of an agreement between the City of Waukee and
Neese,Inc.fOTthe removal,transportation and disposal of biosolids from the
Wastewater Treatment Facility
H.Consideration of December 19,2005 as a public hearing date for an ordinance
to amend Chapter 301,Waukee Municipal Code,Zoning Ordinance of the City
of Waukee,Iowa,by rezoning and changing certain property therein from A-I
[Agricultural District]to R-l [Single Family Residential District];and amend
the Official Zoning Map to show rezoning (a parcel to be known as Lyon
Acres)
)
Motion by Council Member Peard,seconded by Council Member Mertz,to approve the
consent agenda.R01l Call:Ayes:Peard,Mertz,Stanton,Bailey,Gruber.Nays:None.
Motion carried 5 -O.
Bill List (12/05/05)
CHECK ISSUED PRIOR TO COUNCIL APPROVAL:
CHAD WEAVER $44.34
CHAD WEAVER 68.68
CHARTER BANK 65,882.82
CHRISTOPHER KELLER 11.36
CITY OF WAUKEE 1,385.00
CITY OF WAUKEE 707.16
COLLECTION SERVICES 208.00
COMMUNICATIONS WORKER 400.23
CURTIS,SHERRY 22.76
EFTPS 24,227.38
IOWA LEAGUE OF CITIES 90.00
3
IOWA STATE UNIVERSITY
ISCIA
JEFF SPENCER
JOHN WENCK
JUSTIN DODGE
K E BREWER LLC
LARRY J PHILLIPS
LARRY SMIDT
LARRY SMIDT
LEGACY CONSTRUCTION
LEGACY CONSTRUCTION
LINDA BURKHART
MBNA AMERICA BUSINESS
CARD
RAY JAMES
SAM'S CLUB
SAW TOOTH CREATIONS
TIM ROYER
TONJA PARISH
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
TROY MAPES
UNITED WAY CENTRAL IOWA
US POSTAL SERVICE
VERIZON WIRELESS
WISKUS,BRIAN M
35.00
150.00
220.75
640.00
284.90
173,738.00
25.00
44.00
25.00
22.64
8.56
40.00
637.90
350.00
329.98
510.00
22.63
646.03
7,621.97
449.34
3,486.80
871.44
108.00
10.00
33.50
1,198.56
2,036.87
36.11
***TOTALS***286,630.71
UNPAID BILLS PRESENTED FOR APPROVAL:
ADAMSON INDUSTRIES CORP
AMERITAS LIFE INSURANCE
ANN JONES
AUTOMOTIVE ENGINEERING
BANKERS TRUST COMPANY
BRODERICK ANIMAL CLINIC
BUILDING &PROPERTY MAINT
CARGILL INC-SALT DIVISION
CARPENTER UNIFORM CO
CENTRAL IOWA HOSPITAL
CFI TIRE SERVICE
CHARTER BANK
CHEMSEARCH
CITY OF WAUKEE
COMPUSA INC
COPY SYSTEMS INC
CRYSTAL CLEAR BOTTLED WATER
D C MUFFLER SHOP INC
4
$67.95
4,180.08
12.80
260.00
139,555.00
480.00
2,410.00
1,967.84
154.09
487.50
320.00
1,000.00
175.11
4,118.90
153.97
21.63
46.30
124.00
DALLAS COUNTY NEWS
DAN CHAMBERS
DAN RAITT INC
DANIEL RAY
DAVIS SUN TURF
DENMAN &COMPANY LLP
DES MOINES REGISTER
DORRIAN HEATING &COOLING
DORSEY &WHITNEY
DOWNING DEVELOPMENT LTD
ED M FELD EQUIPMENT CO
ELECTRIC PUMP &TOOL
ELECTRICAL ENGINEERING
ELECTRONIC ENGINEERING CO
EMPLOYEE DATA FORMS INC
ETC INSTITUTE
FASTENAL COMPANY
FREIGHTLINER OF DM INC
FSH COMMUNICATIONS
G &K SERVICES
G &L CLOTHING
GLOBAL ENGINEERING DOCUMENTS
HALLETT MATERIALS
HAWKEYE TRUCK EQUIPMENT
ICMA RETIREMENT TRUST 457
INDUSTRIAL SALES COMPANY
INFRASOURCE UNDERGROUND CONSTRUCTION
IOWA ASSOCIATION OF MUNICIPAL UTILITIES
IOWA DEPT OF COMMERCE
IOWA FIRE EQUIPMENT COMPANY
IOWA LAW ENFORCEMENT ACADAMY
IOWA METHODIST MED CNTR
IPERS
IPERS -POLICE
ISSUG
JODY GUNDERSON
JOHN DEERE HEALTH PLAN
JOYCE HUSTED
JUSTICE PLANNING &MGEASSOCIATION
KAL INC
KELLY TIRE &EXHAUST,INC.
KINKO'S INC
KINMAN GLASS
LASER TECHNOLOGY
LINDA BURKHART
LOGAN CONTRACTORS SUPPLY
MADISON NATIONAL LIFE
MARK ARENTSEN
MBNA AMERICA BUSINESS CARD
MEDIACOM
5
178.40
11.20
1,043.97
6.40
145.77
3,000.00
1,516.95
237.26
7,249.23
125,668.11
140.00
4.20
155.82
122.00
31.00
3,750.00
78.36
31.70
52.50
269.02
205.06
92.17
1,125.88
429.80
2,436.04
65.87
11,724.87
80.00
532.00
147.00
160.00
259.50
13,146.16
6,529.53
50.00
250.00
40,630.79
6.40
175.00
382.36
136.00
10.00
659.30
3,004.90
86.67
141.96
1,081.79
250.00
1,718.73
79.95
)
DALLAS COUNTY NEWS
DAN CHAMBERS
DAN RAITT INC
DANIEL RAY
DAVIS SUN TURF
DENMAN &COMPANY LLP
DES MOINES REGISTER
DORRIAN HEATING &COOLING
DORSEY &WHITNEY
DOWNING DEVELOPMENT LTD
ED M FELD EQUIPMENT CO
ELECTRIC PUMP &TOOL
ELECTRICAL ENGINEERING
ELECTRONIC ENGINEERING CO
EMPLOYEE DATA FORMS INC
ETC INSTITUTE
FASTENAL COMPANY
FREIGHTLINER OF OM INC
FSH COMMUNICATIONS
G &K SERVICES
G &L CLOTHING
GLOBAL ENGINEERING DOCUMENTS
HALLETT MATERIALS
HAWKEYE TRUCK EQUIPMENT
ICMA RETIREMENT TRUST 457
INDUSTRIAL SALES COMPANY
INFRASOURCE UNDERGROUND CONSTRUCTION
IOWA ASSOCIATION OF MUNICIPAL UTILITIES
IOWA DEPT OF COMMERCE
IOWA FIRE EQUIPMENT COMPANY
IOWA LAW ENFORCEMENT ACADAMY
IOWA METHODIST MED CNTR
IPERS
IPERS -POLICE
ISSUG
JODY GUNDERSON
JOHN DEERE HEALTH PLAN
JOYCE HUSTED
JUSTICE PLANNING &MGE ASSOCIATION
KAL INC
KELLY TIRE &EXHAUST,INC.
KINKO'S INC
KINMAN GLASS
LASER TECHNOLOGY
LINDA BURKHART
LOGAN CONTRACTORS SUPPLY
MADISON NATIONAL LIFE
MARK ARENTSEN
MBNA AMERICA BUSINESS CARD
MEDIACOM
5
178.40
11.20
1,043.97
6.40
145.77
3,000.00
1,516.95
237.26
7,249.23
125,668.11
140.00
4.20
155.82
122.00
31.00
3,750.00
78.36
31.70
52.50
269.02
205.06
92.17
1,125.88
429.80
2,436.04
65.87
11,724.87
80.00
532.00
147.00
160.00
259.50
13,146.16
6,529.53
50.00
250.00
40,630.79
6.40
175.00
382.36
136.00
10.00
659.30
3,004.90
86.67
141.96
1,081.79
250.00
1,718.73
79.95
DOWELL,DENNIS D
ELLIOTT,STEVE D
FORD,ELIZABETH A
FREEMAN,BRADLEY W
GIBSON,JOHN R
GULICK,LINDSEY A
GUNDERSON,JODY T
HALFWASSEN,DARWIN L
HAMMEN,NORMAN D
HANSON,ANTHONY J
HEIMANN,RONALD L
HERRICK,ROBERT D
HICKMAN,JAMES B
JENSEN,KATHRYN M
JERMIER,MATTHEW R
KELLER,CHRISTOPHER M
LUDWIGS,MICHAEL R
MACK,LINDA M
MAPES,TROY M
MELLENCAMP,JEFFREY S
OLSON,RANDALL C
OSTRING,KATHLEEN A
PARISH,TONJA L
PERKINS,LELAND E
MURPHY-PETERSEN,DEVON M
PHILLIPS,LARRY J
RICHARDSON,ELIZABETH A
ROBINSON,KIMBERLY A
ROSS,JOHN D
ROYER,TIMOTHY L
SCHAUFENBUEL,KARIL
SCHETTLER,RODNEY A
SCHLIEMAN,CHRISTOPHER C
SCHUETT,REBECCA D
SLATER,REBECCA A
SMIDT,LARRY A
SPENCER,ARTHUR D
SPENCER,JEFFREY A
STEWARD,ERIC A
SWAIN,CURTIS B
TORGERSON,LISA A
VOEGTLE,TIMOTHY J
VOKES,LARRY R
WALTHER,GARY R
WEAVER,CHAD E
WEBB,BRANDON P
WEIR,MARGARET M
WERTS,DANIEL J
WHITE,DANNY L
WINTERS,TROY S
1,438.26
1,189.87
10.55
1,456.28
2,072.43
81.07
1,729.64
245.40
222.47
1,362.41
1,097.03
1,314.61
1,086.40
177.93
1,222.20
1,381.38
1,262.11
1,340.05
1,525.40
1,379.05
445.44
1,015.80
830.21
860.66
1,064.37
2,028.04
1,189.13
542.62
227.82
1,642.76
401.68
1,232.76
893.25
1,257.56
967.44
1,419.99
318.96
1,013.24
998.63
87.40
972.43
873.14
971.87
878.81
2,401.01
682.65
946.50
529.75
1,260.06
1,235.96
7
WITTE,CATHERINE M
ZIKA,JAMES M
346.27
870.97
***TOTALS***66,461.82
2)RESOLUTION:Consideration of an application of Rick and Marcia Wanamaker for
710 Southfork Drive,Waukee,for an appeal from the provisions of Sections 301.27 (C)(1)and
304.5(G)(1),Waukee Municipal Code,requiring all driveways be paved with Portland
concrete with a minimum thickness of five inches or asphaltic cement concrete with a
minimum thickness of five and one-half inches,and all approaches be paved with a minimum
thickness of six inches Motion by Council Member Bailey,seconded by Council Member
Stanton,to approve the resolution.Council Member Bailey asked why this application was
not a matter for the Board of Adjustment.Mark Arentsen explained that §301.27 of Waukee
Municipal Code required that the City Council review any request for an acception to the
driveway ordinance.City Attorney Steve Brick added that the Board of Adjustment could
only rule on zoning issues,and that City code required that the matter at hand go before the
Board of Appeals;however,such a board does not currently exist.He suggested that,if the
Council saw fit to approve the appeal,the ordinance should then be rewritten to be applied
uniformly throughout the City.Council Member Stanton stated her support for the appeal,
but suggested the Council address the use of color in such driveway applications.Council
Member Bailey asked if this particular project was time-sensitive;Rhonda Martin of Bob
Lenc Landscaping,contractor for the driveway project,stated that the homeowner hoped to
have the driveway installed yet this winter.Council Member Gruber also stated his support
for the project and that it would enhance property values.Council Member Mertz stated that
proper installation was the key to the successful application of the proposed product;he also
stated that the ordinance should be updated as soon as possible to address this type of
driveway application.Council Member Peard voiced his support for the appeal,but did not
want to regulate allowable colors.Roll Call:Ayes:Bailey,Stanton,Peard,Mertz,Gruber.
Nays:None.Motion carried 5 -O.
3)RESOLUTION:Consideration of obligating funds from the Urban Renewal Tax
Revenue Fund for appropriation to the payment of annual appropriation tax increment
financed obligations which shall come due in the next succeeding fiscal year [Enterprise
Business Park]Motion by Council Member Gruber,seconded by Council Member Mertz,to
approve the resolution.J ody Gunderson explained that the amounts shown in the resolution
included only the amount due the developer for the next year and not the City's total potential
obligation to the developer.Developers are responsible for submitting documentation of their
expenses prior to receiving their reimbursement.Amounts submitted by the developer are
audited by the City for accuracy.Council Member Bailey questioned if the December 1,2005
deadline for certification had passed;City Attorney Steve Brick explained that the funds had
been certified to Dallas County by that date,and that the resolution before the Council was a
separate matter.Mr.Gunderson then stated that the dollar figures included in the resolutions
were estimates.Council Member Bailey requested that the resolutions be reworded to say "up
to"the estimated figures instead of a set dollar amount.Council Member Gruber amended his
motion to insert the phrase "up to"before to estimated dollar amount in the resolution;
Council Member Mertz amended his second.Roll Call:Ayes:Gruber,Mertz,Bailey,Pcard,
Stanton.Nays:None.Motion carried 5 -O.
8
4)RESOLUTION:Consideration of obligating funds from the Urban Renewal Tax
Revenue Fund for appropriation to the payment of annual appropriation tax increment
financed obligations which shall come due in the next succeeding fiscal year [Hickman Road]
Motion by Council Member Gruber,seconded by Council Member Stanton,to approve the
resolution with the phrase "up to"inserted before the estimated dollar amount.Roll Call:
Ayes:Gruber,Stanton,Peard,Mertz,Bailey.Nays:None.Motion carried 5 -O.
5)RESOLUTION:Consideration of obligating funds from the Urban Renewal Tax
Revenue Fund for appropriation to the payment of annual appropriation tax increment
financed obligations which shall come due in the next succeeding fiscal year [Waukee 2000]
Motion by Council Member Stanton,seconded by Council Member Mertz,to approve the
resolution with the phrase "up to"inserted before the estimated dollar amount.Roll Call:
Ayes:Stanton,Mertz,Gruber,Bailey,Peard.Motion carried 5 -O.
6)RESOLUTION:Consideration of Site Plan for Waukee High School Addition Motion
by Council Member Mertz,seconded by Council Member Gruber,to approve the resolution.
Rick Baumhover of Bishop Engineering addressed the Council on behalf ofthe Waukee
School District.He gave a general overview of the project,specifically addressing the
addition of 69 parking spaces,an increase in plantings that still do not meet the minimum
required in the landscaping ordinance,and the extension of the bike trail north along
Ashworth Road and east along the railroad tracks.John Gibson stated that no outstanding
issues remained;the school agreed to the installation of temporary traffic signals at two
locations on University Avene,and a traffic study would not be required at this point in time
unless deemed necessary by a traffic count.Mr.Baumhover stated that lighting would be
added to the new parking area;Council Member Stanton questioned ifthe proposed lights
would meet the current lighting ordinance,specifically regarding shielding and the maximum
number oflumens.She requested City staff research the matter to see if the proposed lights
met the ordinance.Council Member Mertz voiced his support for the continued use of the
lighting fixtures already in place at the site.He then stated that the additional 69 parking
spaces may not be necessary,and that the Planning &Zoning Commission had suggested the
possibility of an informal count of open spaces in the current school parking lot.Duane Van
Gorp of the Waukee School District addressed the Council at this point,stating that the school
had already begun conducting such a count,and that the count would resume after the
Christmas holidays and run through the month of January.He then stated that their
preliminary numbers showed approximately 90-125 empty parking spaces at any given time,
and that as such the current parking was adequate.GeoffWearmouth,120 Kaylin Drive,next
addressed the Council,saying that he understood that not all students were being allowed to
park in the high school parking lot,and as such were parking in Centennial Park.Mr.Van
Gorp stated he was unaware of such an issue that he assumed all students driving to school
were parking in the school lot.Council Member Stanton argued that the additional parking
spaces were needed at this time in order to prevent students from parking in residential
neighborhoods.Mayor Oberman and Council Member Gruber also stated that the additional
parking should be added at this time.Mr.Van Gorp stated that the school district agreed to
add the parking spaces.Council Member Mertz amended his motion to allow for the
continued use of the type of existing lighting fixtures already in place on the site,and that the
landscaping be approved as submitted;Council Member Gruber amended his second.Roll
Call on the amended motion:Ayes:Mertz,Gruber,Peard,Bailey,Stanton.Nays:None.I
9
Motion carried 5 ~O.Roll Call on the original motion:Ayes:Mertz,Gruber,Stanton,Peard,
Bailey.Nays:None.Motion carried 5 ~O.
7)ORDINANCE:Consideration of an Ordinance to amend Section 303.158(4)and the
table on page 8,Waukee Municipal Code,by repealing the existing rates for wastewater
treatment capital fees and enacting increased fees due to WRA costs and surcharges [intro
and first reading]Council Member Mertz introduced the ordinance;motion by Council
Member Gruber,seconded by Council Member Stanton,to approve the first reading in title
only.Chuck Thomas of the Developers Council of Greater Des Moines addressed the
Council,stating his group's support ofthe City's entry into the WRA.He requested that this
ordinance be discussed during the Developers Roundtable meeting scheduled for Monday,
December 12;he also requested that John Gibson and Mik Briedis attend the meeting.Mr.
Thomas then stated that any increased fees would add to the total cost associated with
building permits,and that it could cast the City in a poor light with builders.Council Member
Stanton asked Mr.Thomas how else the City was to recoup the costs associated with joining
the WRA;Mr.Thomas responded that the matter could be discussed at the Roundtable
meeting.Roll Call:Ayes:Gruber,Stanton,Mertz,Bailey,Peard.Nays:None.Motion
carried 5 ~O.Mark Arentsen read the ordinance in title only.
8)ORDINANCE:Consideration of an Ordinance to amend Chapter 204,Waukee
Municipal Code,by repealing the existing rates for sewer and enacting new rates [second
reading]Motion by Council Member Stanton,seconded by Council Member Mertz,to
approve the second reading in title only.Roll Call:Ayes:Mertz,Stanton,Peard,Bailey,
Gruber.Nays:None.Motion carried 5 ~O.Mark Arentsen read the ordinance in title only.
9)ORDINANCE:Consideration of an amendment to Chapter 301,Waukee Municipal
Code,Zoning Ordinance of the City of Waukee,Iowa,by rezoning and changing certain
property therein from C-1A [Neighborhood Commercial District]to R-3 [Rental Multi-
Family Residential District},and then from C-1A [Neighborhood Commercial District}and
R-3 [Rental Multi-Family Residential]to PD-1 [Planned Development Overlay District};and
amend the Official Zoning Map to show rezoning (a parcel known as Williams Pointe Plat 9)
[third reading]Motion by Council Member Mertz,seconded by Council Member Peard,to
approve the third reading in title only and place the ordinance on fmal passage.Roll Call:
Ayes:Mertz,Peard,Bailey,Stanton,Gruber.Nays:None.Motion carried 5 ~O.Mark
Arentsen read the ordinance in title only.Mayor Oberman declared the ordinance passed and
dilly adopted.
10)ORDINANCE:Consideration of an ordinance to amend Chapter 501,Waukee
Municipal Code,Traffic Regulations of the City of Waukee,Iowa,by adding to and deleting
from Section 501.18 "through streets and stop intersections"[intro and first reading]
Council Member Bailey introduced the ordinance;motion by Council Member Stanton,
seconded by Council Member Gruber,to approve the first reading,waive the second and third
readings,and place the ordinance on final passage.Roll Call:Ayes:Stanton,Gruber,Peard,
Mertz,Bailey.Nays:None.Motion carried 5 -O.Mark Arentsen read the ordinance in title
only.Mayor Oberman declared the ordinance passed and duly adopted.
11)RESOLUTION:Consideration of a resolution authorizing the City of Waukee's
participation in Proposed Regional Transportation Corridor Study Motion by Council
Member Stanton,seconded by Council Member Mertz,to approve the resolution.Council
Member Bailey asked for clarification on the particular road being considered in the proposed
study;Mayor Oberman explained that the study was a joint project between Polk and Dallas
10
Counties and that it concerned the proposed "loop"around the western metro suburbs.Roll
Call:Ayes:Stanton,Mertz,Gruber,Bailey,Peard.Nays:None.Motion carried 5 -O.
12)RESOLUTION:Consideration of a resolution setting forth check authorization
procedures and authorized signatories for City accounts in accordance with generally
accepted accounting standards Motion by Council Member Peard,seconded by Council
Member Gruber,to approve the resolution.After a brief discussion,the Council agreed to
have Police Chief Larry Phillips included as an authorized signatory during the time of
Deputy City Clerk Rebecca Schuett's maternity leave.City Attorney Steve Brick stated that
the resolution needed to identify an effective date.Motion by Council Member Mertz,
seconded by Council Member Stanton,to amend the resolution to become effective as of
December 6,2005 and to include Police Chief Phillips as an authorized signatory.Roll Call
on the amended motion:Ayes:Mertz,Stanton,Peard,Bailey,Gruber.Nays:None.Motion
carried 5 -O.Roll Call on the original motion:Ayes:Peard,Gruber,Bailey,Mertz,Stanton.
Nays:None.Motion carried 5 -O.
13)DISCUSSION:Regarding the establishment of a search/transition City Administrator
Committee for the purpose of recommending to the City Council an Interim City
Administrator and provisions therefore,the process for identifying potential candidates and
the interview/hiring process for the permanent City Administrator position for the City of
Waukee Mayor Oberman stated that he had received many phone calls from Waukee residents
who asked to be on the search committee,and that the committee should consist of a mix of
community members,the mayor,and select council and City staff members.Council
Member Bailey explained that he had been throught this type of selection process in the past,
and suggested that all council members,included the members-elect,be included on the
committee.Council Member Stanton stated that an interim city administrator needed to be
appointed first,and that the selection process for a permanent city administrator could begin
after the first of the year when the new council members had been sworn in.Council Member
Peard replied that the search should begin immediately,as it was a very lengthy process.
Council Member Mertz suggested a special City Council workshop meeting to discuss the
matter further prior to any action taken during a regular meeting.The Council agreed to meet
on Monday,December 12 at approximately 7:00 p.m.,immediately following the Developers
Roundtable meeting.
14)DISCUSSION:Regarding billing from and payment to Trilix Marketing Group for
services provided to the City Council Member Bailey noted that $84,000 had spent year-to-
date on marketing and the City website,and that he was concerned that the spending may get
out of control.John Gibson suggested that an RFP be sent out for website maintenance in
order to eleviate any cost fluctuations.Council Member Mertz asked if it would be advisable
to use the funds budgeted for IT services from the City of West Des Moines,and instead hire
a full-time IT staff member.J ody Gunderson shared the results of a recent survey with the
Council,which indicated that 77%ofrespondees were satisfied with the City's website.
I
]
(K)Reports -Reports were given by Deputy City Clerk Schuett;Director of Community
Development Gunderson;Director of Finance Burkhart;Director of Public Works Gibson;
City Engineer Briedis;Council Members Stanton,Mertz,and Bailey.IAtthistimeMayorObermanaskedforamotiontoadjourn.Motion by Council Member
Stanton,seconded by Council Member Mertz.Ayes:All.Nays:None.Motion carried 5 -O.
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Meeting Adjourned at 8:34 p.m.
R.Schuett,Deputy Clerk
Attest:
WAUKEE CITY COUNCIL MINUTES
WORKSHOP MEETING
DECEMBER 12,2005
Call to Order -The workshop meeting of the Waukee City Council was called to order by
Mayor Oberman at 7:05 p.m.
Roll Call-The following members were present:Mayor Oberman and Council Members
Bailey,Gruber,Mertz,Peard,Stanton.Absent:None.Also in attendance were council
members elect Isaiah McGee and Mike Watts.
(1)Update on the Hiring of a Director of Planning.John Gibson began by saying that
certain City staff members had reviewed the resumes received for the position,and had begun
scheduling interviews for the most promising candidates.He then stated that a planner for the
City of West Des Moines had agreed to sit in on the interviews,as well.Steve Brick
mentioned that it was the city administrator's duty to officially hire a candidate for the
Director of Planning position,and that Mark Arentsen was still officially the city
administrator until December 31.Mr.Gibson also stated that the salary range for the new
Director of Planning was $42,500 -64,000.
(2)Discussion on Hiring Process and Procedures for a City Administrator/Clerk.Mayor
Oberman stated that he had been contacted by several community members who expressed a
desire to see a hiring committee made up of select council members,City staff and citizens.
There was much discussion on the hiring procedure.Council Member Gruber explained the
procedure used by the City to hire the current city administrator,which included hiring a
consulting firm to search for qualified candidates.Council Member Peard stated that a
consulting firm should be retained prior to selecting search committee members;he suggested
that the City draft an RFP to be sent to consulting frrms,then have City staff and all City
Council members interview and choose the best frrm.City Council and the council members
elect agreed to an RFP for consulting firms,with responses due by Friday,January 27,2006.
There was additional discussion regarding the potential search committee members.Steve
Brick stated that some city administrator candidates may wish to maintain anonymity during
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