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HomeMy WebLinkAbout2006-04-10-Work Session MinutesWAUKEE CITY COUNCIL MINUTES WORKSHOP MEETING APRIL 10,2006 A)Call to Order -The special workshop meeting of the Waukee City Council was called to order by Mayor Pro Tern Stanton at 7:07 p.m. B)Roll Call-The following members were present:Mayor Pro Tern Stanton and Council Members Bailey,McGee,Watts.Absent:Council Member Mertz.Mayor Peard arrived at 7:20 p.m. C)Agenda ApprovaL Motion by Council Member Watts,seconded by Council Member McGee,to approve the agenda.Roll CalL Ayes:Watts,McGee,Bailey,Stanton.Nays:None.Motion carried 4- O. D)Resolution:Consideration of approval of an Agreement with Gilcrest/Jewett Lumber Company and Williams Pointe Commercial,L.C.for road improvement reimbursements -Motion by Council Member Watts,seconded by Council Member McGee,to approve the resolution.John Gibson explained that Gilcrest Jewett and Williams Pointe Commercial want to widen certain areas along Alice's Road so that a portion of the intersection can remain open during the City's construction of the Alice's Road and University Avenue intersection.Erin Ollendike of Civil Design Advantage (CDA)calculated the costs to widen those areas,and the City Attorney and City staff agree with the proposaL The construction would be done by Gilcrest Jewett and Williams Pointe Commercial,and would begin as soon as possible.The costs would be paid upfront by the private parties,and the City would reimburse them over a 5-year period beginning one year after the widening project is completed.The private parties are asking for a 7 %%interest rate,but Mr.Gibson feels that no interest should be paid on the reimbursement,as it does not benefit the City to keep the intersection open.(Mayor Peard arrived at 7:20 p.m.)At this point,Mr. William Lillis of Connolly Law Firm addressed the Council,asking that the 7 %%reimbursement interest rate remain part of the agreement.Council Member Bailey asked for clarification on certain points in the agreement;Mr.Gibson explained that the agreement calls for the private parties to obtain at least two bids for the project,with all bids submitted to and approved by the City.Council Member Watts stated that he would not support any interest payments as part of the agreement.Council Member McGee said that there would be a benefit for other property owners in the area,not just the parties in the agreement,if the voluntary widening went forward.He also stated that interest payments seemed reasonable.Council Member Stanton mentioned that the developers,not the City,had initiated this agreement and that she would support a 0%to I %interest rate.Mr.Lillis argued that such low interest rates were unreasonable.Council Member Stanton then suggested the matter be discussed during the Work Session portion of the meeting,and no action taken at this time.Mr.Gibson recommended against the approval of the final plat for Williams Pointe Plat 9 before the road reimbursement agreement is approved or denied.He then suggested that both matters could be considered at a special meeting in order to give the Council time to review the agreement.Mr.Lillis expressed the urgency that the final plat be approved,as the Pinnacle Bauk was scheduled to open soon and could not do so without a certificate of occupancy.Council Member Bailey asked ifTIF funds could be used to reimburse the developers;Mr. Gibson answered that funding was not an issue as there were three different possible ways to fund the reimbursement.Mr.Lillis suggested the Council approve the agreement with 0%interest,with the understanding that it could be amended after the City researched ways to fund the project within a shorter timeframe.City Engineer Mik Briedis spoke briefly on the potential benefits of the project for the City. j J Council Member Watts amended the motion to approve the resolution with 0%interest payments for five years,provided City staff pursue options to complete reimbursement payments more quickly;Council Member McGee amended the second.Roll call:Ayes:Watts,McGee,Bailey,Stanton.Nays:None. Motion carried 4 -O. E)Resolution:Consideration of approval of final plat for Williams Pointe Plat 9 -Motion by Council Member Watts,seconded by Council Member Stanton,to approve the resolution.Council Member Stanton asked if the City had received a performance bond for the bike trail;Erin Ollendike of Civil Design Advantage (CDA)stated that it had been provided to the City.Roll call:Ayes:Watts,Stanton, McGee,Bailey.Nays:None.Motion carried 4 -O. F)Resolution:Consideration of approval of the site plan for Immanuel Lutheran Church Parking Lot and Driveway -Motion by Council Member Watts,seconded by Council Member Bailey,to approve the resolution.Council Member McGee expressed his concern that the Library Board and Planning & Zoning Commission both moved against the site plan,and that there are certain safety issues that have yet to be addressed.He also stated his belief that a compromise could be reached between the two property owners.Council Member Watts stated that the proposed parking lot was to be used as overflow parking for both the church and library,and asked about the reasoning behind the library's recommendation that "Do Not Enter"signs be placed facing the library driveway entrance to the lot.He also did not see a safety concern with the proposed entrance,Mayor Peard said that the City met with all affected parties on numerous occasions,and that he did not see how a compromise could be reached.Council Member McGee replied that a possible option may be to locate the driveway along the west side of the properties, running behind the library building and connecting at the southwest comer of the library parking lot. Library Director Linda Mack and Board of Trustees Vice President Julie Krantz both addressed the Council,expressing their concerns with safety and restating the opinions of the city engineer,chief of police,library architect and library boards that the connection would be unsafe.Council Member Bailey reminded the Council that the church has agreed to everything the City has asked of them thusfar regarding the site plan,and that it should move forward as neither building is used to capacity at the same times of day or days ofthe week.He also would support two-way traffic across the easement,and suggested the possibility of signals and crosswalks on Warrior Lane to increase safety for school children crossing to use the library.Council Member Stanton also referred to the offsetting high-traffic times for the two properties,and suggested perhaps allowing two-way traffic across the easement on a trial basis, with a possible amendment to one-way traffic if the need arose.She then suggested the agreement be amended for one-way traffic from the church to the library driveway,and a provision that either party could terminate the agreement 180 days after notice is given.Ms.Mack stated that,while the library did not currently have regular business hours on Sundays,patrons used the sidewalk to drop off books and others used the conference rooms at various times during the day.Mayor Peard said that he did not see any blatant safety issues with the proposed site plan.City Engineer Mik Briedis suggested that if the need arose to close off the driveway between the two properties,ballards could be erected in the driveway to create a walkway instead of removing the driveway connection.Council Member McGee asked what the trigger mechanism might be to close the driveway connection.Nick Gruber,80 Ashland Ct.,addressed the Council to support the site plan and express his opinion that no significant safety issues would arise if the plan was approved.Mr.Gibson stated that Council Member Mertz asked that it be known that he did not favor approval of the site plan.Roll call:Ayes:Watts,Bailey,Stanton.Nays:McGee.Motion carried 3 -1. 2 G)Resolution:Consideration of approval of all Ingress/Egress Easementis)with Immanuel Lutheran Church -The Council asked that changes be made to the agreement so that the access is egress only;that a 180 day termination clause be added;and that if the easement is abandoned,an option for ballards to be installed to create a walkway.Richard Duhacek addressed the Council on behalf ofImmanuel Lutheran Church,asking that the church be allowed some input on the agreement before approvaL Motion by Council Member Stanton,seconded by Council Member McGee,to table approval of the resolution until the April 17,2006 regular City Council meeting.Roll call:Ayes:Stanton,McGee,Watts,Bailey.Nays: None.Motion carried 4 -O. H)Resolution:Consideration of approval,pursuant to Iowa Code §364.12(2)(a),of the closing of the Sixth (6tll)Street parking area ill front of the Waukee Community Center for the RAGBRAI Publicity Committee "Pancake Feed,"6:00 a.m.011 April 15,2006 and ending 2:00 p.m.on April 15,2006- Motion by Council Member Stanton,seconded by Council Member Watts,to approve the resolution. Roll call:Ayes:Stanton,Watts,Bailey,McGee.Nays:None.Motion carried 4 -O. I)Work Session: I.Noise Control Ordinance.Council Member Watts voiced his support for the ordinance and suggested the Police Department purchase noise meters in order to enforce the ordinance once it becomes effective.Council Member Stanton suggested the end times for certain activities be changed from 10:00 p.m.to 9:00 p.m.There was a brief discussion regarding waste pick-up during early morning hours,and John Gibson mentioned that the City's contract with waste haulers states that work cannot begin before 7:00 a.m.Council Member McGee asked that certain school activities be exempted from provisions of the ordinance,such as football games, band practices and concerts.Council Member Stanton also requested that the construction noise provisions be reinserted. 2.NIMS Training -Possible Dates.John Gibson explained that council members must take minimum training in emergency management,and that the mayor and mayor pro tem must take additional training.Training must take place before the end of the calendar year,and can be done online.Mr.Gibson emphasized that if the council does not participate in NIMS training,the City would not be eligible for any federal money in the case of a disaster.Many council members expressed a desire for the training to take place in Waukee on a Monday evening. J)Comments -The next workshop meeting will be held Munday,May 8,2006 at 7:00 p.m.Council members made suggestions as to some topics of discussion for the next workshop meeting.Mayor Peard stated that workshop meetings may be more difficult to schedule during the summer months;John Gibson replied that he would like to hold at least one such meeting every month.Joe Schmidt,1490 SE Primrose Ln.,addressed the Council to express his appreciation to the Public Works department for their work on street flooding during recent storms.A brief discussion about updates to the City website took place. Adjournment.Mayor Peard asked for a motion to adjourn.Motion by Council Member Stanton, seconded by Council Member McGee.Ayes:All.Nays:None.Motion carried 4 -O. Meeting Adjourned at 8:50 p.m. R.Schuett,Deputy City Clerk 3 Attest: John Gibs WAUKEE CITY COUNCIL MINUTES April 17 ,2006 (A)Call to Order -The regular meeting of the Waukee City Council was called to order by Mayor Peard at 7:03 p.m. (B)Pledge of Allegiance (C)Roll Call-The following members were present:Mayor Peard and Council Members Bailey,McGee,Mertz,Stanton,and Watts.Absent:None. (D)Open Forum -No one addressed the Council during the Open Forum. (E)Agenda Approval-Motion by Council Member Bailey,seconded by Council Member Mertz,to approve the agenda.Roll Call:Ayes:Bailey,Mertz,McGee,Stanton,Watts. Nays:None.Motion carried 5 -O. (F)Mayor's Report -Mayor Peard reported that he and Jody Gunderson had attended a meeting of metro area mayors,where they enjoyed a presentation by Jay Byers regarding Project Destiny.Mayor Peard also met recently with State Representative Watts,and had taken part as a cook for the RAGBRAI Committee Pancake Feed. (G)Presentations:Tom Kane of the Metropolitan Planning Organization (MPO)-Mr.Kane gave a briefPowerPoint presentation on the MPO's 2030 long-range plan to handle transportation issues in the metro area.After the presentation,the Council asked questions and thanked Mr.Kane for his work with the MPO. (H)Public Hearings: (1)On the order of detailed plans,specifications,Notice of Hearing,Notice to Bidders and Form of Contract for the 2006 Water Main Project -Mayor Peard opened the public hearing and asked if any written correspondence regarding the project had been received;John Gibson replied in the negative.Mayor Peard asked if anyone present wished to address the Council on the issue;no one present addressed the Council. Mayor Peard declared the public hearing to be closed. (2)On an ordinance to amend Chapter 301,Zoning Ordinance,City of Waukee,Iowa by rezoning and changing certain property therein from A-I [Agricultural District]to C- 1 [Community and Highway Service Commercial District],and amend the Official Zoning Map to show rezoning (a parcel to be known as the Scaglione property)- Mayor Peard opened the public hearing and asked if any written correspondence regarding the project had been received;John Gibson replied in the negative.Mayor Peard asked if anyone present wished to address the Council on the issue;no one present addressed the Council.Mayor Peard declared the public hearing to be closed.