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Home My WebLink About2006-05-08-Work Session MinutesWAUKEE CITY COUNCIL MINUTES WORKSHOP MEETING MAY 8,2006 A)Call to Order -The special workshop meeting ofthe Waukee City Council was called to order by Council Member Watts at 7:06 p.m. B)Roll Call-The following members were present:Council Members Bailey,McGee,Mertz,Watts. Absent:Mayor Peard and Council Member Stanton. C)Agenda Approval.Motion by Council Member Mertz,seconded by Council Member Bailey,to approve the agenda with the removal of items #E5 and E6.Council Member Bailey asked that agenda item #E5 be added back to the agenda if Mayor Peard arrived.Roll Call.Ayes:Mertz,Bailey,McGee, Watts.Nays:None.Motion carried 4 -O. D)Presentation:Concept Plan for University Heights -Doug Deick of Ryan Companies presented the concept plan.The proposal includes mixed use corporate office space,retail,and medium-density residential.Mr.Dieck stated that his company was looking to partner with another company to develop the residential portion.Council Member Watts spoke in favor of the concept plan.Council Member Mertz mentioned the outstanding reputation the Ryan Companies has in the midwest as a quality developer.He then asked ifthere might be issues with the locations of proposed access points;Mr.Dieck replied that access points had been discussed with City staff and the proper distances were proposed. When asked about the timeline for development of the property,Mr.Dieck stated that it was planned to 1 begin development this fall or perhaps next spring,with a five-to seven-year plan to develop the entire parcel.John Gibson said that City staff would be meeting as soon as possible with Mr.Dieck in order to draft a development agreement for the property. E)Work Session: I.Glynn Village Townhomes -Egress Window Wells.Brad Deets referenced the renderings provided to the Council,stating that the windows would not be highly visible from the road.He also informed the Council that Council Member Stanton had reviewed the renderings and found them acceptable.The remainder of the Council stated they did not have any issues with the egress window wells. 2.Stratford Commons (Clive)Development Agreement.Brad Deets explained some of the history of Stratford Commons and the development agreement.He stated that the City of Clive comprehensive plan had initially shown the property as townhome development,and that as a concession for rezoning,the developer of Stratford Commons had agreed to stricter building standards,especially for those buildings adjacent to neighboring residential properties.Mr.Deets mentioned that the development agreement for the Principal National Accounts building and the strip mall adj acent to it along University Avenue was similar to that used for Stratford Commons. Council Member Bailey questioned ifthe TIF incentive in such agreements was greater than the tax money received from such properties,Joe Schmidt,a Planning &Zoning commissioner, addressed the Council and stated that developers often present site plans to the Planning & Zoning Commission that do not meet the requirements of the ordinance,sometimes with the intent to present the same site plan to the City Council regardless ofthe Commission's recommendation.John Gibson asked for the Council's support to prevent developers from circumventing the site plan ordinance and procedures in such a way as described by Mr.Schmidt. Council Members Bailey and Watts both expressed the opinion that council members should not meet with developers on an individual basis,at least not without informing the rest of the Council prior to the meeting. 3.Clive/Waukee border issues.John Gibson stated that he had met with Dennis Henderson,city manager of the City of Clive,regarding a proposal to even up the borders between the two cities along Alice's Rd.and Douglas Pkwy.Mr.Gibson explained that it would be difficult for the City of Waukee to run sewer lines to the properties in question.He then asked for direction regarding the properties in the old mining camp area on the west side of Alice's Rd.,as the armexation of these properties has been a contentious issue in the past.Council Member Mertz stated that Waukee should keep the mining camp area and de-annex the other properties in question. Council Member Watts asked if the cities could trade the mining camp for the property at the northeast comer of Hickman Rd.and Alice's Rd.Council Member McGee asked if it would be in Waukee's best interest to keep at least three of the comers of the Alice's Rd.and Douglas Pkwy.intersection;Mr.Gibson replied that only limited commercial development would be possible at that intersection.Council Member Watts expressed the opinion that Waukee should keep the mining camp area.Council Member Mertz asked if the owners ofthe properties in question other than the mining camp area would be agreeable to annexation by Clive;Mr.Gibson responded that they had not yet been contacted,and named some of the affected property owners who had earlier expressed a desire to be annexed into Clive.Mr.Gibson then added that City staff would be meeting with representatives of the City of Clive and Ewing Land Development to discuss the possibility of widening SE Legacy Pointe Blvd.as soon as practical,and that the Waukee/Clive borders along N.Warrior Ln.would also need to be addressed. 4.Annexation Update -Sunset Ridge and R-22 properties.Jody Gunderson stated that a proposal from the Sunset Ridge Homeowners Association had been received and reviewed by the City Attomey.The only outstanding issue was the Association's desire to keep Cottonwood Dr. as a dead-end street.Mr.Gunderson also mentioned that the individual homeowners in Sunset Ridge would need to approve the agreement.Council Member Mertz asked how the City would be able to run sewer lines to Sunset Ridge if Cottonwood Dr.became a cul-de-sac;John Gibson replied that when the Gabus property developed,the City would at a minimum be able to run sewer lines to the Sunset Ridge property owners on the south side of Cottonwood Dr.Mr. Gibson then stated that a draft preannexation agreement had been received from the R-22 property owners,who asked that annexation not begin until five years after the agreement is signed.City staff finds such deferrment unacceptable as it would create an island.Mr.Gibson said that the Mercy Foundation and Burger properties had signed preannexation agreements,and that the City should have enough petitions to annex the Sunset Ridge,R-22 and Phillips Hamilton properties through the 80/20 process.Council Members Bailey,Watts and Mertz directed City staff to proceed with the 80/20 process for the Phillips Hamilton property.Council Members Bailey and Watts then asked that City staff meet with the R-22 property owners regarding their deferrment request. 5.REMOVED FROM AGENDA 2 6.REMOVED FROM AGENDA F)Comments -Council Member Mertz asked for City staff to research the metro area communities with full-time mayors.Council Member Bailey explained his reasoning behind keeping a two-year mayoral tenn.Becky Schuett reminded the Council of the meeting on May 31,2006 and stated that a council member would need to record the audio and write the minutes of that meeting,as City staff would not attend.Council Member Mertz expressed the opinion that John Gibson should attend the meeting on May 31,as he works very closely with City Council.The next workshop will be held on Monday,May 22, 2006. Adjournment.Council Member Watts asked for a motion to adjourn.Motion by Council Member McGee,seconded by Council Member Mertz.Ayes:All.Nays:None.Motion carried 4 -O. Meeting Adjourned at 8:22 p.m. R.Schuett,Deputy City Clerk Attest: JoV0lbsou,Iuterim City Administrator/Clerk I 3