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Home My WebLink About2006-06-26-Work Session MinutesWAUKEE CITY COUNCIL MINUTES WORKSHOP MEETING JUNE 26,2006 A)Call to Order -The special workshop meeting of the Waukee City Council was called to order by Mayor Peard at 7:00 p.m. B)Roll Call-The following members were present:Mayor Peard and Council Members Bailey,McGee, Mertz,Stanton,Watts.Absent:None. C)Agenda Approval.Motion by Council Member Stanton,seconded by Council Member Mertz,to approve the agenda.Roll call:Ayes:Stanton,Mertz,Bailey,McGee,Watts.Nays:None.Motion carried 5 -0. D)PRESENTATION:Jay Byers of the Greater Des Moines Partnership on Project Destiny -Mr. Byers presented the Project Destiny initiative to the City Council,including its history and a draft of a 28E agreement for the initiative.The Council asked questions ofMr.Byers and thanked him for his time. E)PUBLIC HEARING:On plans and specifications,proposed form of contract and estimate of cost for construction of the Ashworth Drive asphalt overlay for the City of Waukee,Iowa,and the taking of bids therefor -Mayor Peard opened the public hearing and asked if any written correspondence regarding the issue had been received;Jolm Gibson replied in the negative.Mayor Peard asked if anyone present wished to address the Council on the issue;no one present addressed the Council.Mayor Peard declared the public hearing closed. F)PUBLIC HEARING ACTION ITEMS I)RESOLUTION:Consideration of approving and confirming plans and speciflcations.form of contract and estimate of cost for construction of the Ashworth Drive asphalt overlay for the City of Waukee,Iowa -Motion by Council Member Stanton,seconded by Council Member McGee,to approve the resolution.Roll call:Ayes:Stanton,McGee,Bailey,Mertz,Watts.Nays: None.Motion carried 5 -O. 2)RESOLUTION:Consideration of awarding the contract for construction of the Ashworth Drive asphalt overlay for the City of Waukee,Iowa -Motion by Council Member Stanton, seconded by Council Member Mertz,to receive and file the bid tabulation dated June 26,2006. Roll call:Ayes:Stanton,Mertz,Bailey,McGee,Watts.Nays:None.Motion carried 5 -O. Motion by Council Member McGee,seconded by Council Member Watts,to approve the resolution accepting the bid of Grimes Asphalt &Paving Corp.in the amount of$121,200.00. Roll call:Ayes:McGee,Watts,Bailey,Mertz,Stanton.Nays:None.Motion carried 5 -O. G)RESOLUTION:Consideration of approval of an appeal of Lund Motors,395 Ashworth Drive, from the provisions of Waukee Municipal Code §803.2(EE),requiring an approved automatic fire extinguishing system for repair garages/service stations over 3,500 gross square feet -Motion by Council Member Bailey,seconded by Council Member Watts,to approve the resolution.Council Member Bailey argued for approval of the appeal,stating that it would be an extraordinary expense to add a fire wall or sprinkler system at this stage of construction.Council Member McGee expressed concern over the possible life safety issues and City liability regarding those issues if the appeal is granted.Bob Lund,owner of Lund Motors,395 Ashworth Drive,addressed the Council to present his appeal and answer questions of the Council.Council Member Stanton asked that Duane Felt,contractor for the project,appear before the Council to confirm whether the need for a firewall was discussed with him by the Code Compliance Officer during the permit approval process.Council Member Mertz stated that the owner and not the City is ultimately responsible for being aware of and building according to construction codes.Council Member Stanton requested a legal opinion from the City Attorney on the appeal prior to Council consideration.Council Member Bailey withdrew his motion to approve the resolution;Council Member Watts withdrew the second.Motion by Council Member Bailey,seconded by Council Member Stanton,to table consideration of approval of the appeal until the City Attomey further reviews the application.Roll call:Ayes:Bailey,Stanton,McGee,Mertz,Watts.Nays:None.Motion carried 5 -O. H)RESOLUTION:Consideration of approval of the concept plan for the West Des Moines annexation moratorium -Motion by Council Member Bailey,seconded by Council Member Watts,to approve the resolution.Much discussion took place regarding other possible areas of annexation. Council Member Bailey asked that a counter proposal be presented to the City of West Des Moines, which would include Napa Valley and Booneville in the area that neither community would annex for 10 years.He expressed the opinion that such a proposal would allow for more property owners to choose the community into which they wished to be annexed;Council Member McGee agreed.Council Members Bailey and Watts then asked for clarification on certain sanitary sewer issues in the area of the moratorium,Council Member Bailey withdrew his motion to approve the resolution;Council Member Watts withdrew the second.Motion by Council Member Bailey,seconded by Council Member Watts,to table consideration of approval of the concept plan.Roll call:Ayes:Bailey,Watts,McGee,Stanton. Nays:Mertz,Motion carried 4 -1. I)RESOLUTION:Consideration of approval of a Security Information Policy pursuant to Iowa Code §22.7(52)(2006)-Motion by Council Member Mertz,seconded by Council Member Watts,to approve the resolution.Roll call:Ayes:Mertz,Watts,Bailey,McGee,Stanton.Nays:None.Motion carried 5 -O. J)MOTION:Consideration of approval of a Fireworks Permit Application for the Michelle Durand- Adams,670 Southfork Dr.,for a display 011 July 3,2006 between the hours of 9:00 p.m.and 11:00 p.m. -Motion by Council Member Watts,seconded by Council Member Stanton,to approve the application. Council Member Watts stated he would not support the application,as the fireworks would detonate over residential homes,possibly creating fire safety issues.Roll call:Ayes:Stanton,Bailey,McGee,Mertz. Nays:Watts.Motion carried 4 -1. F)Work Session: 1.Annexation Update -Sunset Ridge and R22 properties -Jody Gunderson updated the Council on the status of annexation,including the upcoming schedule of meetings with representatives of the affected property owners.In response to a question from Council Member McGee,Mr. Gunderson discussed street lighting concems in Sunset Ridge. 2.Waukee/Clive border issues -John Gibson discussed his meeting with Dennis Henderson of the City of Clive.More information is expected from the Cities of Clive and Urbandale regarding sanitary sewer capacity and costs associated with shared capacity.There was some discussion as to housing density and sewer requirements for development in the northem section of Waukee. 2 3.Flex plan contribution -John Gibson and Linda Burkhart explained how the employee flex plan contribution for health insurance and day care will work as part of the union bargaining agreement,as well as the potential savings for the City.Council Member Stanton thought it a good idea to try the plan for one year.Council Member Mertz expressed the opinion that the plan would be an irresponsible use of taxpayer money;Council Member Watts replied that the City must provide for its employees.The Council asked that the issue be included as a resolution on the next regular meeting agenda. 4.City Council teambuilding session -Council Member McGee suggested that the Iowa League of Cities conference would be an excellent opportunity for teambuilding. 5.Volunteer of the Year -The Council agreed to discontinue the award in light of its similarities to the ongoing Citizen of the Year award. 6.Reporting structure of department heads -The Council directed City staff to revise the municipal code to reflect Iowa state law for the appointment of the police chief,with the position appointed by the mayor with the approval of city council.The police chief reports to the city administrator. 7.Possible dates for CIP workshop -The Council agreed to a tentative date of Monday,August 14,2006. F)Comments -Jody Gunderson updated the Council on the Alice's Road/I-80 interchange and corridor right-of-way acquisition.Some discussion on the subject took place. Adjournment.Mayor Peard asked for a motion to adjourn.Motion by Council Member McGee, seconded by Council Member Mertz.Ayes:All.Nays:None.Motion carried 5 -O. Meeting Adjourned at 9:27 p.m. R.Schuett,Deputy City Clerk Attest: n,Interim City Administrator/Clerk 3