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Home My WebLink About2020-06-22-Special MinutesWAUKEE CITY COUNCIL MINUTES SPECIAL MEETING June 22, 2020 *Due to public health concerns and guidance, in accordance with Iowa Code Sections 21.4(1)(b) and 21.8, this meeting of the Waukee City Council was conducted electronically as holding the meeting in person was impossible or impractical. A. Call to Order — The special meeting of the Waukee City Council was called to order by Mayor Clarke at 5:30 p.m. at Waukee City Hall, 230 W. Hickman Rd. and electronically via Zoom pursuant to the electronic meeting provisions of Iowa Code Sections 21.4(1)(b) and 21.8. B. Roll Call — The following members were present: Mayor Courtney Clarke; Council Members Anna Bergman (electronically), R. Charles Bottenberg (electronically), Chris Crone, Ben Sinclair. Absent: Council Member Larry R. Lyon. Also in attendance: City Administrator Tim Moerman, Finance Director Linda Burkhart, Development Services Director Brad Deets, Public Works Director/City Engineer Rudy Koester, Parks & Recreation Director Matt Jermier, Police Chief John Quinn, Fire Chief Clint Robinson (electronically), Human Resources Director Michelle Lindsay (electronically), IT Director Son Le (electronically), City Clerk Rebecca D. Schuett. C. Agenda Approval — Council Member Crone moved to approve the agenda; seconded by Council Member Sinclair. Results of vote: Ayes: Bottenberg, Bergman, Crone, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. D. Public Hearings: 1) On proposals for the purchase and removal of a structure owned by the City of Waukee [25 Northview Drive] — Mayor Clarke opened the public hearing and asked if any written correspondence had been received; City Clerk Schuett replied in the negative. Development Services Director Deets noted that no bids were received for the purchase and removal of the structure in question. No comments were made by the public in attendance. E. Action Items: 1) Consent Agenda — Council Member Crone moved to approve the Consent Agenda; seconded by Council Member Sinclair. Results of vote: Ayes: Bottenberg, Bergman, Crone, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. A. Consideration of approval of a resolution approving the temporary closing of NE Owl Ridge Lane from NE Douglas Parkway north to NE Wolfpack Drive on Saturday, July 4, 2020, between the hours of 1:30 p.m. and 7:30 p.m. for the purpose of a neighborhood block party, pending any restrictions on large gatherings (Resolution #2020-233) B. Consideration of approval of a resolution approving the temporary closing of NE Elk Run Drive from 300 NE Elk Run Drive to 755 NE Elk Run Drive on Saturday, July 4, 2020, between the hours of 12:00 p.m. and 11:00 p.m. for the purpose of a neighborhood block party, pending any restrictions on large gatherings (Resolution #2020-234) C. Consideration of approval of Payment Estimate No. 3 to All Star Concrete for the Alice Nizzi Park Project in the amount of $37,097.50 D. Consideration of approval of Payment Estimate No. 9/release of retainage to Ball Team, LLC, for the Westown Meadows Park Project in the amount of $32,944.00 E. Consideration of approval of a resolution awarding quote for demolition of structure [25 Northview Drive] (Resolution #2020-235) F. Consideration of approval of a resolution correcting a scrivener's error in Resolution #2020-232, Approval of Wage or Salary Rates for Non -Represented City of Waukee Employees as of July 1, 2020 (Resolution #2020-236) 2) Mayor's Appointment and Resolution: Consideration of approval of a resolution approving the mayor's appointment of citizen members to the Library Board of Trustees for three- year terms to end June 30, 2023 — Mayor Clarke appointed Micki Henderson and reappointed Kayt Gabrielson and Kaba Kayembe to the Library Board of Trustees. Council Member Sinclair moved to approve the resolution; seconded by Council Member Crone. Results of vote: Ayes: Bottenberg, Bergman, Crone, Sinclair. Nays: None. Absent: Lyon. Motion carried 4 — 0 — 1. (Resolution #2020-237) 3) Resolution: Consideration of approval of a resolution approving Amendment to Purchase Agreement [JDS Real Estate Investments, LLC] — Council Member Crone moved to approve the resolution; seconded by Council Member Sinclair. Development Services Director Deets explained that the amendment concerned the assignment of the purchase agreement to a different entity. Council Member Bergman stated that she would abstain from voting due to a professional conflict of interest. Results of vote: Ayes: Bottenberg, Crone, Sinclair. Nays: None. Abstentions: Bergman. Absent: Lyon. Motion carried 3 — 0 — 1 — 1. (Resolution #2020-238) F. Work Session: 1) Traffic calming options — Nate Carhoff with Snyder & Associates (participating electronically) reviewed phased approaches to traffic calming along SE Waco PI. and SE Westgate Dr., including cost estimates. The council discussed the proposed Phase 1 concepts and agreed to further discussion of possible SE Waco PI. on -street parking at the next work session meeting. 2) Triumph Park financial plan — Parks & Recreation Director Jermier briefly reviewed the project and construction schedule, noting a proposed agreement with the Waukee Betterment Foundation related to fundraising and financing. 3) Waukee Police Department accountability policies — Police Chief Quinn shared the Waukee Police Department's existing policies, including use of force, de-escalation training and bias - based profiling policy. The council agreed to a future work session discussion on a possible ordinance to formally adopt the policies. 4) Kettlestone Greenbelt Improvements Project update — Development Services Director Deets briefly reviewed the project and construction schedule. 5) Sugar Creek Watershed assessment — Public Works Director/City Engineer Koester discussed the need to assess the stability of certain stream corridors within the Sugar Creek Watershed, reviewing the next steps in the assessment process. 6) LMI strategy/urban renewal — Development Services Director Deets noted that the inclusion of residential development within a tax increment financing (TIF) district dictates a shorter timeframe for that residential TIF and requires a Low to Moderate Income (LMI) funding set -aside. City staff recommend the inclusion of two residential projects in a TIF district: The Commons at Greenway Park and Bricktowne at Prairie Crossing. Mr. Deets reviewed the projected LMI funds from City residential TIF districts, adding that those funds could be used as part of a City program to support affordable housing. 7) Winery property maintenance plan — Parks & Recreation Director Jermier discussed general property maintenance, including possible farm leases for the vineyard portion of the property. 8) Interstate 80 report — Public Works Director/City Engineer Koester reviewed Iowa Department of Transportation (IDOT) plans to widen Interstate 80 from 60th St. in West Des Moines to Grand Prairie Pkwy. 9) Affordable housing — Development Services Director Deets provided information on current vacancy waiting periods for some of the existing affordable housing complexes in Waukee, reviewed the Low Income Housing Tax Credit Program, and noted some potential partnership opportunities. Mr. Deets also discussed an option to develop a City -owned residential lot as affordable or transitional housing. 10) 15705 University Avenue rezoning — Development Services Director Deets gave a brief zoning history of the property in question. 11) Central Iowa Water Trail Initiative — City Administrator Moerman noted a regional effort for improvements to water trails, adding that Waukee does not have any real potential for such trails and wondering if there was a benefit to participating in the initiative. Mayor Clarke added that the council will likely have more and similar decisions in the future as Waukee's regional presence increases. 12) YMCA partnership — Mayor Clarke stated that she and Development Services Director Deets met with representatives of the Greater Des Moines YMCA and Waukee Family YMCA, at which meeting the YMCA requested financial support from the City. Mayor Clarke and Mr. Deets asked them to provide additional information and suggested they also meet with other metro -area entities regarding possible assistance. The council discussed the matter, noting the important work done by the YMCA in the city but also citing specific concerns with any possible contribution. The council agreed to discuss the matter further at a future work session meeting. 13) Monthly COVID-19 financial impact report— Finance Director Burkhart updated the report given at the prior council work session. G. Council Liaison Reports — Report by Council Member Sinclair. H. Comments — Public Works Director/City Engineer Koester updated the council on Legacy Pointe Pond maintenance plans. Parks & Recreation Director Jermier noted certain future ordinance changes related to dog park rules and regulations. Council Member Bottenberg moved to adjourn; seconded by Council Member Crone. Ayes: All. Nays: None. Motion carried 4 — 0. Meeting Adjourned at 8:33 p.m. Cou ney larke, Mayor Attest: Rebecca D. Schuett, City Clerk