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Home My WebLink About2007-10-22-Special MinutesWAUKEE CITY COUNCIL MINUTES SPECIAL MEETING OCTOBER 22,2007 A)Call to Order -The special meeting of the Waukee City Council was called to order by Mayor William F.Peard at 7:05 p.m.in the Waukee Elementary School lunchroom,400 Locust Sl. B)Roll Call-The following members were present:Mayor William F.Peard;Council Members Don L.Bailey,Jr.;JeffV.Mertz;Darlene Stanton;Mike Watts.Absent:e.Isaiah McGee.Council Member McGee arrived at 7:49 p.m. C)Agenda Approval -Motion by Council Member Stanton,seconded by Council Member Mertz,to approve the agenda,tabling consideration of item I.Roll call:Ayes:Stanton,Mertz, Bailey,Watts.Nays:None.Absent:McGee.Motion carried 4 -0 -1. D)Open Forum E)Resolution:Consideration of approval of detailed plans and specifications for the N.6'" Street Sewer Project -Motion by Council Member Bailey,seconded by Council Member Mertz, to approve the resolution.Director of Public Works Gi bson briefly explained the proj ect, Council Member Bailey asked if the project was tied to the Shottenkirk Chevrolet development agreement and rezoning application;Mr.Gibson replied that the project was independent of those matters.Roll call:Ayes:Bailey,Mertz,Stanton,Watts.Nays:None.Absent:McGee. Motion carried 4 -0 -1.(Resolution #07-222) F)Resolution:Consideration of approval of awarding of contract for the N.6'"Street Sewer Project -Motion by Council Member Watts,seconded by Council Member Stanton,to approve the resolution,awarding the contract to M.e.Lint,Inc.,of Polk City,lA.Roll call:Ayes:Watts, Stanton,Bailey,Mertz.Nays:None.Absent:McGee.Motion carried 4 -0 -1.(Resolution #07-223) G)Resolution:Consideration of approval of a resolution authorizing the closing of property purchased by the City of Waukee,located in the Urban Renewal Area -Motion by Council Member Watts,seconded by Council Member Mertz,to approve the resolution.City Administrator/Clerk Kooistra stated that the resolution would authorize closing on the Clayton property,Roll call:Ayes:Watts,Mertz,Stanton,Bailey.Nays:None.Absent:McGee.Motion carried 4 -0 -1.(Resolution #07-224) H)Motion:Consideration of approval of Change Order No.5 to Eco-Tech Construction for the PCC Pavement Reconstruction STP-U-8177(605)-70-25 on the University Avenue,Waco PI to west of Alice's Road,Supplemental Contract decreasing the contract amount by $9,607.38 -Motion by Council Member Stanton,seconded by Council Member Mertz,to approve.Council Member Mertz questioned the costs for street markings;Director of Public Works Gibson explained that temporary street markings had been made due to weather and that those markings were to be covered by markings more permanent in nature.Roll call:Ayes: Stanton,Mertz,Watts,Bailey.Nays:None.Absent:McGee.Motion carried 4 -0 -I. nTABLED J)Resolution:Consideration of approval of a Certificate of Completion for pcc Pavement Reconstruction STP-U-8177(605)-70-25 on University Avenue,Waco Pl.to west of Alice's Rd.-Motion by Council Member Watts,seconded by Council Member Stanton,to approve the resolution.Roll call:Ayes:Watts,Stanton,Bailey,Mertz.Nays:None.Absent:McGee.I Motion carried 4 -0 -1.(Resolution #07-225) K)Resolution:Consideration of approval of a resolution ordering construction of certain public improvements,and fixing a date for hearing thereon and taking bids therefor (Site Excavation for Public Works Facility)-Motion by Council Member Stanton,seconded by Council Member Bailey,to approve the resolution.Director ofPnblic Works Gibson briefly explained the proj ect.City Administrator/Clerk Kooistra stated that the City Bond Connsel had approved publication of the notice of hearing and letting in the Des Moines Register instead of the Dallas County News due to time constraints.Roll call:Ayes:Stanton,Bailey,Watts,Mertz. Nays:None.Motion carried 4 -0 -1.(Resolution #07-226) L)Work Session: 1.DART transit discussion -Brad Miller,General Manager of Des Moines Area Regional Transit (DART),briefly reviewed a handout that answered questions asked by the Council at a previons meeting.Mr.Miller explained that,if the City Council wished to enter into an agreement with DART for bus service,the Code ofIowa required a resolution of approval from the City by November 15.City Administrator/Clerk Kooistra asked about the first-year fees associated with joining DART,prior to providing bus service.Mr.Miller responded that a phase-in plan was an option the City might consider, wherein the fees would be approximately $0.04/$1,000 taxable valuation prior to providing bus service;when service is provided,the fees would increase to approximately $0.20/$1,000 taxable valuation.Council Member Bailey asked if the City could join DART,but wait to decide on the level of service needed until a later date.Mr. Miller stated that the City could do so,but that the Council would need to decide on the level of service by the February 15,2008 DART commission meeting.Council Member Bailey questioned some figures in the handout and asked about route services.Council Member Stanton expressed concern that an extended line from Clive would add significant time to a commute downtown from Waukee.Mr.Miller stated that DART was in the process of streamlining the Clive route,reducing the commute time.Council Member Stanton expressed the opinion that the City did not yet need bus service and stated her concern about giving taxing authority in the community to a third party.She then stated that the City should instead encourage and educate Waukee citizens on the advantages of carpooling.Council Member Bailey asked how long the City could continue with the base levy if deciding to join DART;Mr.Miller answered that the City could continue indefinitely at that level.City Administrator/Clerk Kooistra asked about procedures if the City should decide to reduce services at a later date;Mr.Miller stated that there were certain contractual obligations that would need to be fulfilled or that there could be a monetary penalty.Council Member Mertz expressed the opinion that survey results demonstrated a need for bus service in Waukee and asked about payment options instead of a levy.Mr.Miller replied that the DART commission had not agreed to a lump sum payment option in the past,but he did not rule out the possibility in the future, Council Member Mertz requested more specific figures related to the costs associated with DART membership.Council Member Bailey asked that PFM be approached about the possible impact of such a levy on City finances.Council Member Stanton requested a cost and service comparison among the participating cities,as well as a copy of the standard DART contract. 2.City Hall/Waukee Elementary School progress report -David Harrison of Design Alliance gave a PowerPoint presentation that reviewed the work done thus far by his firm and included an analysis of the viability of the Waukee Elementary School as a City building.Also in attendance were Jerry Purdy and Veronica Tolander of Design Alliance. Council Member McGee arrived at 7:49 p.m. 2 After the presentation,the Council discussed the plan,possible financing options if the City were to move forward,and community support for such a plan. 3.Granger Gas Line Project update -Director of Public Works Gibson gave a brief overview of the Iowa Utilities Board approval process and where the Granger Gas Line Project was in that process. 4.Use of private contractors for snow removal/lawn mowing of private property- Director of Planning Deets explained that City staff would move forward in obtaining quotes from private contractors for snow removal and lawn mowing of non-compliant private properties.Any fees for the service would then be charged back to the non- compliant property owner. M)Comments ] Adjournment.Motion by Council Member Watts,seconded by Council Member Stanton,to adjourn.Ayes:All.Nays:None.Motion carried 5 -O. Meeting Adjourned at 9:13 p.m. R.Schuett,Deputy City Clerk Attest: I 3