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Home My WebLink About2008-05-05-Regular MinutesCITY OF ..f) Jli!:~~!!N:'V WAUKEE CITY COUNCIL MINUTES May 5,2008 (A)Call to Order -The regular meeting of the Waukee City Council was called to order by Mayor Pcard at 7:00 p.m.in the Council Chambers at City Hall. Pledge of Allegiance Roll Call -The following members were present:Mayor William F.Peard;Council Members "Donald L.Bailey,JI.;Casey L.Harvey;C.Isaiah McGee;Mike Watts.Absent:Council Member Darlene Stanton. (B) (C) (D) Also present:City Administrator/Clerk Jeff Kooistra,Director of Finance Linda Burkhart, Director of Public Works John Gibson,Director of'Pianning Brad Deets,Deputy City Clerk Rebecca D.Schuett,City Engineer Mikelis Briedis,City Attorney Steve Brick. Open FOrllm-1)Linda Robel,975 Linda's Ln.,West Des Moines,began by stating that the Alice's Rd.ll OS'h St.and 1-80 Interchange would cross her property,She went on to say that she had recently found stakes and drill holes on her property for the bridge and ramps and that she had not given anyone permission to do such work,and that she had understood that the ramps would not be located on her property.She then requested an apology from whoever paid the engineering company to do the work on her property,and added that she believed it would be a courtesy for the engineering company to inform property owners when they would be on their property,Council Member Bailey offered his apologies and asked why the engineering company had not contacted the property owners.Shawn Foutch of Kirkham Michael,engineer for the project,stated that all property owners had been notified prior to surveying and staking,agreeing that it is critical to do so.Ms.Robel denied receiving a letter from Kirkham Michael on the matter,adding that she had never seen the revised bridge and ramp design,especially related to the north end of her property,MI.Foutch replied that his company had received permission via e-mail from Ed Arp,Ms.Rohel's representative,to be on the property in question.Council Member Bailey reiterated that it would he beneficial for the City and engineers to go out of their way to notify affected property owners.Mayor Peard requested that all future correspondence be sent by certified mail.2)Mayor Peard recognized John and Jacob Pomeroy,in attendance to observe city government as part of a Boy Scout project. Agenda Approval -Council Member McGee moved to approve the agenda;seconded by Council Member Harvey.Roll call:Ayes:McGee,Harvey,Bailey,Watts.Nays:None.Absent: Stanton.Motion carried 4 -0 -I. Mayor's Report -From 04/29 through 05/01,Mayor Peard was in Washington,D.C.to seek federal funding for the Alice's Road Corridor project.Also with the Mayor were City Administrator/Clerk Kooistra and Director of Community Development Jody Gunderson,as well as Mayor Steve Gael',City Manager Jeff Pomeranz and Public Works Director Larry Read of the City of West Des Moines.Mayor Peard considered the trip successful,with favorable and positive responses from Iowa's senators and representatives.He then extended his best wishes to Regency Homes during trouhled times of business,stating that the company has been an excellent partner with the City.The Mayor will attend the Waukee Pizza Ranch ribbon cutting on 05/07,as well as the Waukee Area Leadership Institute graduation ceremony on 05/08. Mayor Peard then expressed his condolences to Council Member Stanton and her husband,Jerry, following the death of Mr,Stanton's mother, Presentations: (E) (F) (G) 1)Alice's Road/lOS'"Street and 1-80 Interchange Bridge Alignment and Design-Shawn Foutch of Kirkham Michael gave a PowerPoint presentation on the alignment and design, included the project schedule.Council Member Watts asked how many property owners were affected by the bridge alignment and ramps;Mr.Foutch replied that there were approximately seven property owners.Council Member Harvey questioned the design of the ramps;Mr.Foutch answered that the ramps were designed according to minimum specifications dictated by the mOT.He added that the future alignment of Wendover Rd. would be decided by the abutting property 0W11er.Council Member McGee asked how long it would take to construct the ramps;Mr.Foutch stated it would be completed roughly 1.5 years after FHW A approval of the design. (R)Public Hearings: 1)On quotes for the 2008 Sidewalk Program -Mayor Peard opened the public hearing and asked if any written correspondence had been received;City Administrator/Clerk Kooistra replied in the negative.Mayor Peard asked if anyone present wished to address the Council on the issue.Jim Phillips,240 Bel Aire,asked if all the property owners in the program area would be required to install sidewalks.Council Member Watts replied in the affirmative,but that sidewalks abutting streets lacking curb and gntter would be deferred until street improvements me constructed in the area.Mr.Phillips asked if the property owners would be allowed to complete the sidewalk improvements themselves;Council Member Watts again replied in the affirmative.Mr.Phillips then voiced his objection that someone with the City had spray painted the deficiencies on his sidewalk without notifying him that they would be doing so.City Administrator/Clerk Kooistra replied that a letter had been sent by the City to the affected property owners and that anyone with questions was welcome to contact the Public Works Department;Mr.Phillips denied receiving a letter.Council Member Bailey asked if the quality of concrete proposed in the quotes met the City's minimum specifications;Director of Public Works Gibson replied that the specifications were included in the request for quotes.Mr.Gibson then requested the City Council approve acceptance of quote contingent on verification of the quote amounts.Council Member Bailey asked ifthe recommended company was qualified for the work;Mr.Gibson responded that the qualifications of all companies submitting quotes had been confirmed.Mayor Peard declared the public hearing closed. (I)Public Hearing Action Items: 1)Resolution:Consideration of approval of accepting quote for the 2008 Sidewalk Program - Council Member Watts moved to approve the resolution;seconded by Council Member Harvey.After a brief discussion,Council Member Watts amended the motion to approve the resolution contingent on verification of the quote amounts;Council Member Harvey amended the second.Roll call:Ayes:Watts,Harvey,McGee,Bailey.Nays:None.Absent:Stanton. Motion carried 4 -0 -I.(Resolution #08-83) (J)Action Items 1)Consent Agenda A.Consideration of 05/05/08 Bill List and 04/15/08 Payroll: CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 05/05/08: AL ERDMAN REFUND -UTILITY ROW AMAZON CREDIT PLAN APR '08 STATEMENT AMBER IRVIN REFUND -AMBULANCE GARNISH ANDERSON,STEVE R UTILITY REFUNDS BREUER,MATT A UTILITY REFUNDS $2,000.00 224.35 626.00 100.00 50.00 2 J BROWN,JASON /SONYA BUECHLER,JOSH /LINDSAY BUSTILLOS,ALEXANDRA CHYAN,JADE CITY OF WAUKEE COMMUNICATIONS WORKERS OF CRAWFORD CO CHILD SUPPORT CRAWFORD,VICTORIA DALLAS COUNTY CLERK OF COURT DOLL DISTRIBUTING,LLC DR.HARRY BROD EFTPS ENDERLIN,AARON FELLERS,TIM FIRST AMERICAN BANK -CITY HALL FIRST AMERICAN BANK -CITY HALL FITZGERALD,MICHAEL GERLACH,MICHAEL A IOWA BEVERAGE SYSTEMS INC IOWA DEPT OF HUMAN SERVICES IOWA UTILITY ASSOCIATION IOWA UTILITY ASSOCIATION IOWA UTILITY ASSOCIATION J &M DISPLAYS INC JONES,GEOFFREY JURISIC,JOSHUA KALVIG,ANDREA B KELLER,KAITL YN KRESS,ERIC/DANIELLE LEE,CHARLES LEE,MIKALA LEE,RACHAEL D MANNING,CARRIE R MAYNE,ERIK MEDINA,SARIAH PRE-PAID LEGAL SERVICES RITZMAN,WILLIAM/KATHLEE ROTTINGHAUS,ELIZABETH J SAMSON,BRAD 0 SKEFFINGTON,GORDON TOTAL ADMINISTRATIVE SERVICES TRAVIS,HEATHER M TREASURER STATE OF IOWA TREASURER STATE OF IOWA TREASURER STATE OF IOWA TREASURER STATE OF IOWA TREASURER STATE OF IOWA TREASURER STATE OF IOWA UNITED WAY CENTRAL IOWA US POSTAL SERVICE US POSTAL SERVICE UTILITY REFUNDS UTILITY REFUNDS UTILITY REFUNDS UTILITY REFUNDS PAYROLL TAXES &REIMBURSEMENTS PAYROLL TAXES &REIMBURSEMENTS PAYROLL TAXES &REIMBURSEMENTS UTILITY REFUNDS DALLAS COUNTY CLERK OF COU BEER DELIVERY KICKOFF KEYNOTE ADDRESS PAYROLL TAXES &REIMBURSEMENTS UTILITY REFUNDS UTILITY REFUNDS PETTY CASH -DC TRIP PETTY CASH -BRAD/BEN LAS V UTILITY REFUNDS UTILITY REFUNDS BEER DELIVERY PAYROLL TAXES &REIMBURSEMENTS CONFERENCE-PEARD CONFERENCE -KOOISTRA MORAIN -SMART CONFERENCE 2008 FIREWORKS UTILITY REFUNDS UTILITY REFUNDS UTILITY REFUNDS UTILITY REFUNDS UTILITY REFUNDS UTILITY REFUNDS UTILITY REFUNDS UTILITY REFUNDS UTILITY REFUNDS UTILITY REFUNDS UTILITY REFUNDS PAYROLL TAXES &REIMBURSEMENTS UTILITY REFUNDS UTILITY REFUNDS UTILITY REFUNDS UTILITY REFUNDS PAYROLL TAXES &REIMBURSEMENTS UTILITY REFUNDS MAR '08 PARK &REC SALES T MAR '08 WATER SALES TAX MAR '08 SEWER SALES TAX MAR '08 GAS SALES TAX MAR '08 STORM WATER SALES MAR '08 GOLF SALES TAX PAYROLL TAXES &REIMBURSEMENTS APR '08 LATE NOTICES APR '08 UTILITY BILLS 3 100.00 50.00 2.91 100.00 1,058.17 447.15 305.00 100.00 120.00 415.20 2,297.77 34,943.14 100.00 100.00 300.00 750.00 100.00 100.00 414.00 571.77 50.00 50.00 50.00 10,500.00 100.00 100.00 100.00 59.24 100.00 100.00 100.00 100.00 100.00 100.00 39.00 30.90 100.00 50.00 100.00 100.00 2,702.83 100.00 10.20 6,719.94 826.09 11,494.03 589.53 1,108.78 71.00 272.29 1,684.84 WElL,TIFFANY/MICHAEL WILLIAMS,ERIC WILLIAMS,JOSEPH YADON,WASHILLI D *TOTALS* UTILITY REFUNDS UTILITY REFUNDS UTILITY REFUNDS UTILITY REFUNDS 100.00 100.00 100.00 100.00 $83,384.13 UNPAID BILLS PRESENTED FOR APPROVAL 5/5/2008: ACTARIS METERING SYSTEMS GAS PRODUCTS ACTION CONCRETE CONCRETE REPAIR ADEL AUTO PARTS PARTS AGRI DRAIN CORP CATCH BASIN GRATE AMERICAN COMMUNITY MUTUAL MAY '08 HEALTH INSUR PREMIUM AMERICAN DRY GOODS PRO SHOP MERCHANDISE ANDY GOODALL WATER HEATER REBATE ATLANTIC BOTTLING COMPANY POP BANK OF AMERICA APR '08 CORPORATE STATEMENT BANKERS TRUST COMPANY MAY '08 SINKING FUND XFER BEST PORTABLE TOILETS KYBO RENTAL BOB'S MOBILE TOILET SERVICE APRIL '08 KYBO RENTAL BUDGET STORAGE RENTAL MAY '08 RENT BUSINESS VOICE SYSTEMS VOICEMAIL REPAIR CADBURY SCHWEPPS BOTTLING POP CARPENTER UNIFORM CO BOOTS CHARTER BANK MAY '08 GOLF RESERVE CITY OF CLIVE STORM WATER INSERT CITY OF WAUKEE INSPECTION FEES CITY OF WAUKEE APRIL '08 STATEMENT CITY OF WEST DES MOINES 92ND/UNIV HALF ELECT/MAl NT. CITYVIEW ADVERTISING CRYSTAL CLEAR BOTTLED WATER WATER CTRE WORKSHOP-L1LLlE/PERKINS/WERTS D &K PRODUCTS FERTILIZER DALLAS COUNTY RECORDER RECORDING FEES DAVIS EQUIPMENT CORPORATION PARTS DELTA DENTAL MAY '08 DENTAL INSUR.PREMIUM DES MOINES WATER WORKS MAY '08-06 WATER REV BOND PMT DIVOTECH GOLF CORPORATION PRO SHOP MERCHANDISE DOWNING DEVELOPMENT LTO FY08 EBP PLAT 3 REBATE DPLM,INC.UNIVERSITY WIDENING PAINTING ED M FELD EQUIPMENT COMPANY SCOTT REPAIR ETS DEVELOPMENT GROUP,LLC SLEUTH RMS SUPPORT EWING LAND DEVELOPMENT FY08 DEVELOPER REBATE FAREWAY STORES GROCERIES FARNER-BOCKEN COMPANY FOOD FASTENAL COMPANY SUPPLIES FORESTRY SUPPLIERS,INC.LAPTOP MOUNT FREESE NOTIS APR '08 STATEMENT -POLICE G &K SERVICES MAT SERVICES G &L CLOTHING RAIN GEAR GATOR EXCAVATING EXCAVATING GENERAL FIRE &SAFETY EQUIPMENT ANNUAL SERVICE/INSPECT/NEW EXT $6,157.14 3,380.00 35.82 126.14 54,738.85 607.42 50.00 586.76 4,885.70 215,425.00 120.00 250.00 158.00 615.00 178.00 79.99 1,000.00 35.00 2,580.00 5,203.74 36.25 500.00 20.55 480.00 2,599.00 209.00 46.97 4,454.42 39,484.70 982.99 39,297.99 195.00 107.71 1,181.31 44,310.30 78.30 1,591.70 165.38 205.38 3900 339.99 89.99 7,500.00 122.00 I 4 GEORGE LONG COMPANY GOLF COURSE SUPERINTENDENT GROEBNER &ASSOCIATES INC HALLETT MATERIALS HAWKEYE TRUCK EQUIPMENT HD SUPPLY WATERWORKS HOPKINS SPORTING GOODS HORNUNG'S GOLF PRODUCTS HYDRO KLEAN HYDROLOGIC HY-VEE HY-VEE FOOD &DRUG CENTER IACP NET/LOGIN SERVICES IAPELRA IMAGING TECHNOLOGIES INDUSTRIAL SALES COMPANY INTERSTATE ALL BATTERY CENTER IOWA ASSOCIATION OF MUNICIPAL UTILITIES IOWA FIRE EQUIPMENT COMPANY IOWA LEAGUE OF CITIES IOWA UTILITIES BOARD JAMIE LEA'S INC JENNIFER VANDEKAMP JOHN BOYT INDUSTRIAL SEWIN KIRKHAM MICHAEL &ASSOCIATES LANDS END BUSINESS OUTFITERS LAWSON PRODUCTS INC LESCO CREDIT SERVICES LIBERTY READY MIX LOGAN CONTRACTORS SUPPLY MARTIN MARIETTA AGGREGATE MENARDS MERCURY INSTRUMENTS INC METLIFE SMALL BUSINESS CENTER MID AMERICAN ENERGY MID IOWA SALES COMPANY MIDWEST ENVIRONMENTAL SERVICE MIKE FORRET MINSTER MECHANICAL SALES NAPA AUTO PARTS STORE NATIONAL PEN COMPANY NEWCOM TECHNOLOGIES NEWMAN TRAFFIC SIGNS NIKE USA,INC NOGG CHEMICAL &PAPER OFFICE DEPOT O'HALLORAN INTERNATIONAL ORKIN PEST CONTROL OVERHEAD DOOR COMPANY PLUMB SUPPLY COMPANY POLK COUNTY HEATING &COOL PLATES/ANCHORS/PLUGS TURFGRASS RESEARCH DONATION RECONDITIONED 15'LEADS GRAVEL ROD CLIP/LATCH BOLT TEES/CAPS/PIPE PITCHING MACHINE/BASE PENCILS MAINLINE TV/CAMERA INSPECTION IRRIGATION PARTS MEDICAL SUPPLIES GROCERIES IACP ANNUAL FEE CONFERENCE-BURKHART COPIER USAGE KEROTEST CLASS 300 "T"STRAINR BATTERIES 147.32 50.00 150.00 566.55 50.00 483.94 672.95 279.27 1,641.64 671.24 38.98 92.92 500.00 25.00 128.61 4,872.04 350.40 TRAINING FIRE EXTINGUISHER MAINTENANCE '08-'09 DIRECTORY FY08 DIRECT ASSESSMENTS SANDWICHES CONCESSION STAND HELP FLAG REPAIRS ENGINEERING SERVICE-ALICES/180 SPRING SHIRTS SHOP SUPPLIES FERTILIZER CONCRETE SUPPLIES ROCK SUPPLIES GRAPHIC PENS/PRESSURE HELICAL MAY '08 LTO/LIFE INSUR PREMIUM APRIL '08 STATEMENT SHOP SUPPLIES WASTEWATER SAMPLE ANALYSIS REFUND -SEASON PASS PRESSURE &TEMP TEST PLUG BULBS RED HOLOGRAPHIC SQUIGGLE PENS COMPUTERS/SOFTWARE SPEED LIMIT SIGNS PRO SHOP MERCHANDISE PAPER SUPPLIES OFFICE SUPPLIES 08 INTL 4300M7 4.X2 PEST CONTROL-COMMUNITY CTR DOOR REPAIR SUPPLIES FURNACE FILTERS 70.00 25.05 75.00 2,486.20 44.90 50.00 25.00 68,100.16 855.95 435.76 311.32 985.64 544.60 2,808.38 409.73 392.23 1,507.91 21,88296 167.15 1,110.00 367.29 2,551.36 6.99 83.16 16,781.00 434.76 71.47 410.04 133.17 67,195.54 45.00 132.00 141.17 90.00 5 QWEST RCWELDING RIEKES MATERIAL HANDLING CO RS STOVER COMPANY SAM'S CLUB SCHILDBERG CONSTRUCTION STAR EQUIPMENT LTO STIVERS FORD TRI-ANIM HEALTH SERVICES TYLER TECHNOLOGIES U.S.KIDS GOLF UNITED STATES GOLF ASSOCIATION UNIVERSAL PRINTING SERVICE VAN-WALL EQUIPMENT INC VEENSTRA &KIMM INC VERIZON WIRELESS VITAL SUPPORT SYSTEMS WASTE MANAGEMENT OF IOWA WASTEWATER RECLAMATION AUTHORITY WAUKEE ROTARY CLUB WEST DES MOINES WATER WORKS YAHOO CUSTODIAN OF RECORDS 'TOTAL' PAYROLL 04/15/2008: BAILEY JR,DONALD L BAUMAN,LISA L BREUER,GREGORY A BRUNS,RACHEL M BURKHART,LINDA S CAMPBELL,SCOTT E CASEY,MARK K CORKREAN,JENNIFER A CORMIER,MICHAEL W CROSS,JONATHAN A CUNNINGHAM,SCOTT D DAGGETT,WILLIAM J DAVISSON,DELORES J DE LAWYER,KEVIN L DEETS,BRADL Y M DEZEEUW,DAVID S DLUHOS,JOHN F DODGE,JUSTIN 0 DOWELL,DENNIS 0 DUNBAR,DIANA R ELLIOTT,STEVE 0 FELD,LUKE M FREDERICK,JUSTIN J GERDIS,TIMOTHY A GIBSON,JOHN R GUNDERSON,JODY T APRIL '08 STMT REPAIRS FY08 DEVELOPER REBATE S102K SPRING APRIL '08 STATEMENT CLASS 0 PARTS PARTS MEDICAL SUPPLIES INCODE USER GROUP MEETING PRO SHOP MERCHANDISE '09 MEMBERSHIP RENEWAL MANAGING STORM WATER BROCHURE PARTS APRIL '08 STATEMENT APR '08 STATEMENT FIREWALL APRIL '08 STATEMENT MAY '08 FEES QUARTERLY MEM DUES -KOOISTRA APRIL '08 METER READING SUBSCRIBER INFO REQUEST $375.26 938.20 1,877.18 494.46 2,220.85 1,669.99 18.74 1,342.25 95.98 176.88 1,123.29 1,073.61 410.52 20.77 1,941.04 1,598.88 176.41 1,185.75 1,440.19 499.79 1,358.25 1,403.25 398.96 180.64 2,688.74 2,079.72 6 358.24 987.33 10,460.07 108.02 1,672.38 129.78 224.03 320.18 16.50 25.00 1,086.88 100.00 1,035.40 140.33 39,997.23 2,423.30 755.80 271.88 I 41,419.65 185.00 3,345.00 20.41 $746,784.65 I HALFWASSEN,DARWIN L HAMMEN,NORMAN D HANES,DENNIS D HANSON,ANTHONY J HARVEY,CASEY L HEIMANN,RONALD L HERRICK,ROBERT D HICKMAN,JAMES B HILGENBERG,ADAM H HOSTETTER,TIMOTHY F HUTTON,JOSHUA A HUTZELL,BRIAN A JERMIER,MATTHEW R HOLT-JOHNSON,LIBERTY S KASZINSKI,BRETT A KEAHI,CHRIS T KELLER,CHRISTOPHER M KENKEL,JAMES F KENNEDY,MARY A KOOISTRA,JEFFREY L LANDHAUSER,BENJAMIN A LILLIE,SCOTT M LONG,JEREMY 0 LORBER,MARK D LULL,BARRY L LYNCH,SHANNON M MACK,LINDA M MANNING,JOSHUA M MAPES,TROY M MC DONOUGH,ERIN A MC CLiNTIC JR,MARK MC GEE,CLARENCE I MELLENCAMP,JEFFREY S MILLER,BECKY J MITCHELL,NATHAN D NORTON,PATRICK D OAKLEY,JON L OSTRING,KATHLEEN A PARISH,TONJA L PEARD,WILLIAM F PERGANDE,CORY L PERKINS,LELAND E MURPHY-PETERSEN,DEVON M PETERSON,OREN E PHILLIPS,LARRY J PUTNEY,STEPHEN L RICHARDSON,ELIZABETH A RIPPERGER,TRACY M ROBINSON,CLINT H ROSS,JOHN D ROTHMEYER,KYLE A 641.70 365.52 308.08 2,166.56 402.26 1,290.86 1,403.20 1,184.29 109.94 238.07 302.84 462.24 1,674.12 816.34 528.95 266.05 1,106.27 117.41 1,339.71 3,261.44 1,368.59 794.74 1,196.48 71.53 644.47 1,042.43 1,596.95 1,076.93 1,557.01 678.46 579.08 401.26 1,630.07 1,040.32 958.00 430.20 1,161.69 1,089.05 1,006.26 480.84 929.11 1,203.67 1,277.70 1,295.57 2,349.70 199.22 1,468.32 474.48 1,893.56 1,002.57 87.73 7 ROYER,TIMOTHY L SCHAUFENBUEL,KARIL SCHETTLER,RODNEY A SCHUETT,REBECCA D SLATER,REBECCA A SMIDT,LARRY A SNELSON,NATHANIEL R SOFEN,NATASHAS SPENCER,JEFFREY A SPOSETO,MACKENZIE A SPRAGUE,JEREMY D SPRAGUE,MATTHEW D STANTON,DARLENE K STEINKE,KURT M STEPHENS,CLINT R STEWARD,ERIC A SULENTIC,NICHOLAS J TORGERSON,LISA A TYSDAL,THOMAS M VANDE KAMP,JOSHUA D VANPELT,ROBERT T VOEGTLE,TIMOTHY J VOKES,LARRY R WATTS,MICHAEL L WEBB,JAMES D WEIR,MARGARET M WERTS,DANIEL J WHITE,DANNY L WILLIS,MATTHEW M WINTERS,TROY S WITTE,CATHERINE M WOOD,DANIEL J WUEBKER,TRAVIS J *TOTALS* 2,264.44 582.74 1,480.78 1,515.57 663.85 1,522.04 204.50 55.41 187.93 1,222.29 8.88 14.21 400.26 288.43 125.40 1,198.82 125.60 1,180.58 92.35 1,211.24 418.65 845.75 1,119.84 402.26 1,317.16 1,132.56 1,083.93 1,140.58 194.86 1,360.17 786.07 522.87 217.10 $100,648.56 B.Consideration of approval of City Council Minutes of 04/21108 Regular Meeting,04/21108 Work Session Meeting C.Consideration of approval ofthe Dallas County News or Des Moines Register as the official publications for the City of Waukee for the Year 2008 (Resolution #08-84) D.Consideration of approval of the temporary closing of Walnut St.from 6th St.east to Ashworth Dr.on Thursday,May 8,2008 between the hours of5:00 p.1ll.and 7:00 p.m.for the purpose of an auction at 520 Walnut St.(Resolution #08-85) E.Consideration of approval of a resolution approving a First Amendment to Public Utility and Drainage Easement related to Lot 1 of Westgate Plat 3 (Resolution #08-86) F.Consideration of approval of the Sugar Creek Municipal Golf Course Dwelling Unit Rental for the period from May 1,2008 through and including April 30,2009 G.Consideration of approval of Partial Payment Estimate No.3 to Nuckolls Concrete 1\ Services,Inc.,for the University Avenue Reconstruction Project,Alice's Road to L.A. Grant Parkway,in the amount of $156,256.23 , 8 H.Consideration of approval of Partial Payment No.4 to Ellingson Companies for the Southfork and Walnut Ridge Sanitary Sewer System Improvements in the amount of $90,457.51 1.Consideration ofapproval of setting May 19,2008,as the date of public hearing on a proposed budget amendment for the City of Waukee for Fiscal Year 2008 J.Consideration of approval of setting May 19,2008 as the date of public hearing on a 28E Agreement for a Lease Purchase for the Construction and Financing of a Salt Storage Facility on Metro Waste Authority Property K.Consideration of approval of setting May 19,2008 as the date of public hearing on an ordinance to amend Chapter 300,Zoning Ordinance,City of Waukee,Iowa,by amending Section 301.8 to add provisions regulating temporary uses and seasonal sales events 1..Consideration of approval of setting May 19,2008,as the date of public hearing on an ordinance to amend Chapter 300,Zoning Ordinance,City of Waukee,Iowa,by rezoning and changing certain property therein from A-I [Agricultural District]to M -I [Light Industrial District];and amend the Official Zoning Map to show rezoning (a parcel to be known as City of Waukee Public Works Facility) M.Consideration of approval of a resolution fixing date for a meeting on the proposition of the issuance of not to exceed $3,100,000 General Obligation Bonds of Waukee,Iowa,and providing for publication of notice thereof (Resolution #08-87) N.Consideration of approval of a resolution approving the Fox Creek (Alice's Road)Outfall Sewer,Professional Engineering Services Agreement,between Veenstra &Kimm,Inc.,and the City of Waukee (Resolution #08-89) Council Member Harvey moved to approve the Consent Agenda;seconded by Council Member McGee.Roll call:Ayes:Harvey,McGee,Bailey,Watts.Nays:None.Absent:Stanton. Motion carried 4 -0 -1. 2)Mayor's Appointment and Resolution:Consideration of approval of the mayor's appointment of the primary member of the Des Moines Area Metropolitan Planning Organization (MPO)Transportation and Technical Committee for the Year 2008 -Mayor Peard appointed Director of Planning Deets.Council Member Bailey moved to approve the resolution;seconded by Council Member Harvey.Roll call:Ayes:Bailey,Harvey,Watts, McGee.Nays:None.Absent:Stanton.Motion carried 4 -0 -1.(Resolution #08-90) 3)Mayor's Appointment and Resolution:Consideration of approval of the mayor's appointment of the City of Waukee representative to the board of the Greater Dallas County Development Alliance -Mayor Peard appointed Jeff Ostrander,member of the Waukee Area Economic Development Corporation.Council Member McGee moved to approve the resolution;seconded by Council Member Watts.Roll call:Ayes:McGee,Watts,Harvey, Bailey.Nays:None.Absent:Stanton.Motion carried 4 -0 -1.(Resolution #08-91) 4)Mayor's Appointment and Resolution:Consideration of approval of the mayor's appointment of ex officio members to the Waukee Area Economic Development Corporation for the Year 2008 -Mayor Peard appointed Council Member McGee and City Administrator/Clerk Kooistra.Council Member Harvey moved to approve the resolution; seconded by Council Member Bailey.Roll call:Ayes:Harvey,Bailey,McGee,Watts.Nays: None.Absent:Stanton.Motion carried 4 -0 -1.(Resolution #08-92) 5)Resolution:Consideration of approval of a resolution taking action following the probationary employment period for Fire Chief Clint H.Robinson -Council Member Watts moved to approve the resolution;seconded by Council Member Bailey.City Administrator/Clerk Kooistra stated that he had conducted Fire Chief Robinson's 90-day employment review,recommending Robinson's continued employment with a specific salary 9 increase.Roll call:Ayes:Watts,Bailey,Harvey,McGee.Nays:None.Absent:Stanton. Motion carried 4 -0 -1.(Resolution #08-93) 6)Ordinance:Consideration of approval of an ordinance to amend Chapter 300,Zoning Ordinance,City of Waukee,Iowa,by rezoning and changing certain property therein from A-I [Agricultural District]to C-IB [Large Scale Commercial District];and then by rezoning and changing certain property therein from C-IB [Large Scale Commercial District]to PD-l [Planned Development Overlay District];and amend the Official Zoning Map to show rezoning (YMCA Project)[third (final)reading]-Council Member Watts moved to approve the third reading of the ordinance in title only and place the ordinance on final passage; seconded by Council Member Harvey.Director of Planning Deets gave a brief overview of the rezoning request,including certain specifics within the development agreement for the property,Council Member Harvey asked about the number of parking stalls on the site plan; Mr.Deets replied that there were 318 total stalls.Roll call:Ayes:Watts,Harvey,McGee, Bailey.Nays:None.Absent:Stanton.Motion carried 4 -0 -1.(Ordinance #2630) 7)Resolntion:Consideration of approval of the preliminary platfor Waukee Greenway Park Plat 1-Council Member Watts moved to approve the resolution;seconded by Council Member Harvey.Director of Planning Deets gave a brief overview of the plat.Council Member Bailey asked about the proposed speed limit for the boulevard in the plat;Mr.Deets answered that such had yet to be determined,but that the design concept intended the boulevard to be a major collector street which would help dictate the speed limit.Roll call:Ayes:Watts, Harvey,McGee,Bailey.Nays:None.Absent:Stanton.Motion carried 4 -0 -1.(Resolution #08-94) 8)Resolution:Consideration of approval of a Development Agreement pertaining to Venture Drive construction -Council Member McGee moved to approve the resolution;seconded by Council Member Harvey.Director of Planning Deets gave a brief overview of the agreement. Roll call:Ayes:McGee,Harvey,Watts,Bailey.Nays:None.Absent:Stanton.Motion carried 4 -0 -1.(Resolution #08-95) 9)Resolution:Consideration of approval of construction drawings for Waukee Greenway Park Plat 1-Council Member Watts moved to approve the resolution;seconded by Council Member Harvey.Director of Planning Deets gave a brief overview of the project.Roll call: Ayes:Watts,Harvey,Bailey,McGee.Nays:None.Absent:Stanton.Motion carried 4 -0 -I. (Resolution #08-96) 10)Resolution:Consideration of approval of the preliminary plat for Waukee YMCA Plat 1 - Council Member McGee moved to approve the resolution;seconded by Council Member McGee.Director of Planning Deets gave a brief overview of the plat.Roll call:Ayes:McGee, Watts,Bailey,Harvey.Nays:None.Absent:Stanton.Motion carried 4 -0 -1.(Resolution #08-97) 11)Resolution:Consideration of approval of the final plat for Waukee YMCA Plat 1 -Council Member McGee moved to approve the resolution;seconded by Council Member Harvey. Director of Planning Deets gave a brief overview of the plat.Roll call:Ayes:McGee,Harvey, Bailey,Watts.Nays:None.Absent:Stanton.Motion carried 4 -0 -1.(Resolution #08-98) 12)Resolution:Consideration of approval of the site plan for the Waukee YMCA -Council Member Bailey moved to approve the resolution;seconded by Council Member McGee. Director of Planning Deets gave a brief overview ofthe site plan,correcting an earlier I statement about the number of parking stalls,saying the correct number was 298 stalls. Council Member Harvey questioned how many parking stalls would be required for the property with which the YMCA would share parking;Mr.Deets responded that the property would be required to add the minimum number of stalls,but that there would not be a 10 substantial number of "overflow"stalls for the YMCA.Council Member Harvey asked ifthe access drive to Warrior Ln.would be constructed as part of the site plan;Mr.Deets responded in the affIrmative,adding that Venture Dr.would also be constructed.Roll call:Ayes:Bailey, McGee,Watts,Harvey.Nays:None.Absent:Stanton.Motion carried 4 -0 -1.(Resolution #08-99) 13)Resolution:Consideration of approval ofthe final platjor The Crossing at Alice's Road Plat 1-Council Member Harvey moved to approve the resolution;seconded by Council Member Bailey.Roll call:Ayes:Harvey,Bailey,Watts,McGee.Nays:None.Absent:Stanton. Motion carried 4 -0 -1.(Resolution #08-100) 14)Resolution:Consideration ojapproval of the certificate of completionfor The Crossing at Alice's Road Plat 1 -Council Member Harvey moved to approve the resolution;seconded by Conncil Member Watts.Director of Planning Deets gave a brief overview ofthc project, stating that the developer had bonded for future improvements that would perhaps be constructed next season.Roll call:Ayes:Harvey,Watts,McGee,Bailey.Nays:None. Absent:Stanton.Motion carried 4 -0 -1.(Resolution #08-101) 15)Resolution:Consideration oj approval oj a resolution authorizing the approval of and participation in an agreement under Iowa Code Chapter 28E to establish an agency to be known as the Iowa Cities Espayment Aggregation System ("iCash'?-Council Member McGee moved to approve the resolution;seconded by Council Member Harvey.Director of Finance Burkhart gave a brief overview of the proposal.Council Member McGee questioned the fee amonnt to be assessed to the customer;Ms.Burkhart replied that the amount had yet to be determined and would be based on the number of cities participating in the program. Council Member Harvey asked if a third party would be processing the payments;Ms. Burkhart answered in the affirmative,adding that moneys received would be directly deposited into City accounts the day following a transaction.Council Member Watts wondered about processing costs;Ms.Burkhart replied that such costs would be handled by the Iowa League of Cities.Roll call:Ayes:McGee,Harvey,Bailey,Watts.Nays:None.Absent:Stanton.Motion carried 4 -0 -1.(Resolution #08-102) 16)Discussion:Reorganization -City Administrator/Clerk Kooistra proposed certain changes:1) the elimination of the Community Development Department,2)the Planning Department to be renamed the Development Services Department,and 3)the creation of an assistant city administrator position.Mr.Kooistra added that certain ordinance changes would need to be made if the Council approved moving forward with the proposal.Council Member Harvey questioned the intended job duties of an assistant city administrator;Mr.Kooistra responded that the position would take on certain aspects of community development,but would primarily be responsible for fundraising efforts for various City projects,such as the Copeland Recreation and Sports Complex.Council Member Harvey expressed his reluctance to move forward with the creation of the position,wondering if another approach might be taken for a position that would included full-time IT duties.Mr.Kooistra replied that the City did not have the volume of work needed at this time to justify a full-time,in-house IT position.Council Member McGee wanted to be certain that the proposed reorganization would still allow the City to fully support the efforts of the Waukee Area Economic Development Corporation.Council Member Bailey asked Mr.Kooistra ifhe had worked with an assistant city administrator in other conununities;Mr.Kooistra replied in the negative.Council Member Bailey requested information from other cities with an assistant city administrator on their satisfaction with the position.Mayor Peard expressed his desire that the proposed position includes aspects of economic development.Mr.Kooistra will research the concerns of the Council for discussion at a following meeting. 11 (K)Reports -Reports made by City Administrator/Clerk Kooistra,Director of Finance Burkhart, Director of Public Works Gibson,Director of Planning Deets,City Engineer Briedis,City Attomey Brick,Council Member Bailey. Mayor Peard asked for a motion to adjoum.Council Member McGee moved to adjoum;seconded by Council Member Watts.Ayes:All.Nays:None.Motion carried 4 -0 -1. Meeting Adjoumed at 8:17 p.m. R.Schuett,Deputy City Clerk Attest: I 12