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Home My WebLink About2008-06-02-Regular MinutesCITY OF ..f} =~~~!L!:'\) WAUKEE CITY COUNCIL MINUTES June 2,2008 (A)Call to Order -The regular meeting of the Waukee City Council was called to order by Mayor Peard at 7:05 p.m.in the Council Chambers at City Hall. (B)Pledge of Allegiance (C)Roll Call-The following members were present:Mayor William F.Peard;Council Members Donald L.Bailey,Jr.;Casey L.Harvey;C.Isaiah McGee;Mike Watts;Darlene Stanton.Absent: None. Also present:City Administrator/Clerk Jeff Kooistra,Director of Finance Linda Burkhart, Director of Public Works John Gibson,Assistant Director of Public Works Tim Royer,Director of Planning Brad Deets,City Planner Ben Landhauser,Deputy City Clerk Rebecca D.Schuett, City Engineer Mikelis Briedis,City Attorney Steve Brick. (D)Open Forum -I)JeffJohnson,807 Walnut Ridge Dr.,began by saying that he had been approved by Dallas County Health for a time extension until 2011 for connection to the new Southfork and Walnut Ridge Sanitary Sewer System,as he had installed a new septic system in 2005.He expressed concern that he was being asked by the City to abandon the new septic system in order to install a grinder pump system at a higher cost than was being paid by those property owners who agreed to install such systems at this time.He requested that the City share in the costs of future installations in the same manner that is being done currently,or waive the requirement for his property to hook onto the new system.Mr.Johnson added that he had contacted an engineer about the possibility of tying his existing septic system into the new system.Council Member Watts asked if Mr.Johnson had been aware of numerous public meetings held on the project and why he had not brought his concerns to the Council sooner;Mr. Johnson replied that he had attended the public meetings and that he had been discussing his concerns with Director of Public Works Gibson.Mr.Gibson confirmed that he and Mr.Johnson had been discussing the matter.Council Member Bailey requested a report from City staff on possible solutions to Mr.Johnson's concerns;Mr.Johnson requested a written response to his concerns.2)Deborah Cortes,IS SE Melrose Dr.,asked what steps the Council was taking to provide public transit in light of recent issues with DART.Mayor Peard responded that DART was researching the possible reconfiguration of their formula and that the City and DART continue to discuss the matter,but that the current formula is prohibitively expensive for the City's participation,City Administrator/Clerk Kooistra added that the City had recently begun a RideShare program and that interested persons should contact City Hall for information.Ms. Cortes asked ifthere were subsidies available from downtown businesses for such a RideShare program;Mr.Kooistra replied that certain companies provided subsidies for DART public transportation.3)Chet Chedester,220 Waukee Ave.,asked why there was no agenda action item related to a mobile vendor ordinance and who had requested that such an ordinance be drafted. He added that he owned property in the downtown area and was concerned that ordinance revisions would limit available building space due to revised setbacks.Director of Planning Deets explained that he and City Planner Landhauser had been requested by the Downtown ) Business Association to discuss the City's Comprehensive Plan and possible revisions to design requirements and zoning standards for the downtown area.Mr.Deets stressed that the matter was only being discussed at this time and had not been initiated by the Council.4)Lyn Schafer, 450 6th St.,verified Mr.Deets'statement regarding discussions with the Downtown Business District.She then reviewed the schedule of events for this year's Farmers Market and requested a $750 donation from the City in order to purchase tables for the event,adding that such a donation request would not be an annual request. (E)Agenda Approval-Council Member Watts moved to approve the agenda;seconded by Council Member Stanton.Roll call:Ayes:Watts,Stanton,McGee,Harvey,Bailey.Nays:None.Motion carried 5 -O. (F)Mayor's Report -On 06/11 through 06/13,Mayor Peard will travel to Washington,D.C.for the Greater Des Moines Partnership's annual lobbying trip;also traveling as part of the Waukee delegation will be Council Members Bailey,Harvey and Watts and Director of Public Works Gibson.Mayor Peard has been asked by the American Cancer Society Relay for Life to emcee their event in Waukee on 06/13.On 06/04,he will take part in the Waukee Area Chamber of Commerce Annual Golf Outing.Mayor Peard and City Administrator/Clerk Kooistra met with DART board member Skip Conkling on 05/30 to further discuss Waukee's participation with that entity. (G)Presentations:None (H)Public Hearings: 1)On the findings of the inspector related to the 2008 Sidewalk Program -Mayor Peard opened the public hearing and asked if any written correspondence had been received;City Administrator/Clerk Kooistra replied in the affirmative,referencing letters received from Robert Ellis,250 Southview Dr.,dated 05126/08;Michael Parde,465 Northview Dr.,dated 05128/08;Dana Sward,160 Christopher St.,not dated but received 05129/08;and James Sacco,495 Northview Dr.,dated 05/31/08.Mayor Peard asked if anyone present wished to address the Council on the issue.1)Phil Broderick,50 SE University,stated he had no objections to assessment,but that at the present time,the sidewalk that he is being asked to construct would cross agricultural property and would also dead-end at Centennial Park.He requested a timing extension for sidewalk construction until the agricultural land is developed or there is a demonstrated need.Director of Public Works Gibson stated that City staff will research the request.2)Chet Chedester,220 Waukee Ave.,requested a copy of the 2008 Sidewalk Program proposal,stated that he had installed his sidewalk in advance of the program and had yet to see 50%reimbursement from the City,and added that salt used by the City on public streets had caused the issues with his sidewalk.Council Member Stanton asked if the residents within the 2008 Sidewalk Program were made aware of who to contact with questions about sidewalk markings and other concerns;Mr.Gibson replied that such information was provided in the letters sent to the affected residents.3)Jeff Huxford,210 Bel Aire Dr.,stated that he had yet to receive a letter from the City,questioning how many other residents might also have not received a letter and adding that letters received two days in advance of the public hearing did not allow residents enough time to respond.Council Member Bailey responded that there may be ways to improve the way the City administers the program in the future and that it was unfortunate that Mr.Huxford did not receive his letter,but that concerned residents who had contacted the Public Works Department had been satisfied with their conversation and that any issues that cannot be resolved through City staff should then be considered by the Council.Mayor Peard added that all letters were sent as certified mail,so the City would be able to track delivery and make certain the letter is received by all affected residents.Mr.Huxford also questioned the recommendation to caulk sidewalk expansion joints,expressing the opinion that such a step was one of the worst things one could do to prevent moisture issues.Mr.Gibson explained the rationale behind such a recommendation.4)Jim Phillips,240 Bel Aire Dr.,asked why the City would not pay 50% of the costs to fix the driveway portion of his sidewalk when he had been required to pay 2 100%of the costs of the sidewalk in the last program.He added that the letter he received was not sent by the City until 05/01,then asked if developments such as Southfork and Painted Woods would be required to install sidewalks on both sides of the street in those respective developments.Council Member Stanton responded that a development agreement existed for Painted Woods that required sidewalks only on one side of the street.Mr.Phillips replied that such an agreement was unfair to smaller property owners and only favored big developers.Council Member Watts responded that developments such as Painted Woods had lower density and less foot traffic,whereas foot traffic in other areas in the city was greater. He added that he,too,had received a letter from the City as his property is located in the 2008 program area,and that residents have the option to have the City complete repairs and then either pay the City outright or have the costs assessed to the property.Mr.Phillips went on to say that he spoke with the sidewalk inspector about his concerns,but that she should've come to his home to discuss the matter.When asked if he had requested the inspector to come to his home,Mr.Phillips replied in the negative.Mayor Peard declared the public hearing closed. 2)On the disposal of easement interests for real estate owned by the City of Waukee,Iowa- Mayor Peard opened the public hearing and asked if any written correspondence had been received;City Administrator/Clerk Kooistra replied in the negative.Mayor Peard asked if anyone present wished to address the Council on the issue;no one in attendance addressed the Council.Mayor Peard declared the public hearing closed. (I)Public Hearing Actiou Items: 1)Resolutiou:Consideration of approval of a proposal to diiffose of the City's interest in real property by salefor a term in excess of three years (250 411 St.,formerly known as St. Boniface Church)-Council Member Bailey moved to approve the resolution;seconded by Council Member Harvey.Director of Planning Deets briefly reviewed the proposal.Roll call:Ayes:Bailey,Harvey,McGee,Stanton,Watts.Nays:None.Motion carried 5 -O. (Resolution #08-111) (J)Action Items 1)Consent Agenda:Council Member McGee moved to approve the Consent Agenda; seconded by Council Member Stanton.Roll call:Ayes:McGee,Stanton,Harvey,Watts, Bailey.Nays:None.Motion carried 5 -O. A.Consideration of 06/02/08 Bill List and 05/15/08 Payroll: CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 06102108: CITY OF WAUKEE PAYROLL TAXES &REIMBURSEMENTS CLAIRE PATTERSON CONCESSION STAND HELP COMMUNICATIONS WORKERS OF PAYROLL TAXES &REIMBURSEMENTS CONLIN PROPERTIES DEPOSIT -WILLIAMS PT CLUBHSE CRAWFORD CO CHILD SUPPORT PAYROLL TAXES &REIMBURSEMENTS o &S MIDWEST TRAILERS SALES &TRAILER 0&S MIDWEST TRAILERS SALES &BALANCE ON '08 UTILITY TRAILER DOLL DISTRIBUTING,LLC BEER DELIVERY EFTPS PAYROLL TAXES &REIMBURSEMENTS FIRST AMERICAN BANK -GOLF COU THUR WOMEN LEAGUE WEEK 2 PRIZE FIRST AMERICAN BANK -GOLF COU TUES MENS LEAGUE WEEK 2 PRIZES FIRST AMERICAN BANK -GOLF COU MON MENS LEAGUE WEEK 2 PRIZES GARNER,DAVID UTILITY REFUNDS GREATER DES MOINES DC TRIP REGISTRATION -GIBSON 3 $957.07 60.00 447.15 100.00 305.00 2,050.00 200.00 513.60 38,213.77 )90.00 80.00 50.00 100.00 1,705.00 PARTNERSHIP HEWLETT,HOWARD HINGTGEN,RICK 1 BONNIE IOWA BEVERAGE SYSTEMS INC IOWA DEPT OF HUMAN SERVICES IOWA DEPT OF NATURAL RESOURCES MICHELS,JIM R PRE-PAID LEGAL SERVICES REBER,JOSH ROLLING THUNDER SHADRICK,DAN L SMALL,ROB 1 LISA TOTAL ADMINISTRATIVE SERVICES UNITED WAY CENTRAL IOWA US POSTAL SERVICE VISA 'TOTALS' UTILITY REFUNDS UTILITY REFUNDS BEER DELIVERY PAYROLL TAXES &REIMBURSEMENTS CONSTR.PERMIT-08 H20 MAIN IMP UTILITY REFUNDS PAYROLL TAXES &REIMBURSEMENTS UTILITY REFUNDS JULY 4 STAGE RENTAL DEPOSIT UTILITY REFUNDS UTILITY REFUNDS PAYROLL TAXES &REIMBURSEMENTS PAYROLL TAXES &REIMBURSEMENTS UTILITY LATE NOTICES MAY '08 STATEMENT UNPAID BILLS PRESENTED FOR APPROVAL 06102/2008: AAA AWARDS &EMBROIDERY KEY TO CITY ENGRAVING ADEL AUTO PARTS PARTS ADEL TREE COMPANY TREE REMOVAL AHLERS &COONEY,P.C.08B BONDS-SOUTH FORK SEWER ALLENDAN SEED COMPANY SOD ALLIANCE MEDICAL MEDICAL SUPPLIES AMERICAN COMMUNITY MUTUAL JUNE '08 HEALTH INSURANCE ANNEAR POWER EQUIPMENT PARTS BAKER COMMUNICATIONS SERVICE KEY BANK OF AMERICA MAY '08 STATEMENT BANKERS TRUST COMPANY JUNE '08 SINKING FUND TRANSFER BOB'S MOBILE TOILET SERVICE MAY KYBO RENTAL BORDER STATES ELECTRIC SUPPLY RISER 3/4X1/2 CTS 36X36 BRODERICK ANIMAL CLINIC FELINE BOARDING BRUCE ENGINE BLADESI U TURN HEAD CADBURY SCHWEPPS BOTTLING POP CALLAWAY GOLF PRO SHOP MERCHANDISE CAPITAL CITY EQUIPMENT COM BLADE/RETAINER CFI SALES,INC.TIRE REPAIR CHARTER BANK JUNE '08 GOLF RESERVE COMPANY MEDICINE PC DRUG TESTING CRYSTAL CLEAR BOTTLED WATER WATER D &K PRODUCTS FERTILIZER/PAILS DALLAS COUNTY FIRST RESPONDERS DALLAS COUNTY NEWS DALLAS COUNTY RECORDER DAVIS EQUIPMENT CORPORATION DELTA DENTAL DES MOINES WATER WORKS DES MOINES WATER WORKS DESIGN ALLIANCE INC ANNUAL DUES APRIL '08 STATEMENT RECORDING FEES TURF PARTS JUNE '08 DENTAL INSURANCE WSS O&M 1ST QTR '08 JUNE '08-06 WATER REV BOND PMT PW BUILDING 4 90.40 27.53 624.80 571.77 495.20 73.16 30.90 61.69 400.00 76.37 115.64 2,336.17 66.00 283.29 99.30 $50,223.81 $6.00 188.91 550.00 6,667.36 3,971.00 589.29 51,225.80 76.10 50.00 3,750.06 215,425.00 250.00 5,829.54 470.00 64.88 72.00 324.17 255.33 213.23 1,000.00 63.00 20.55 885.35 20.00 788.74 217.00 919.48 4,168.58 10,654.63 39,484.70 6,300.00 DITCH WITCH-IOWA INC 950T REPAIRS 606.83 DIVOTECH GOLF CORPORATION PRO SHOP MERCHANDISE 20.78 DR VINYL SEAT REPAIR 110.00 ED M FELD EQUIPMENT COMPANY EQUIPMENT REPAIRS 1,152.50 ELECTRICAL ENGINEERING EQUIPMENT LAMP 9.23 ELECTRONIC ENGINEERING CO TOWER SERVICE 122.00 ELLIOTT EQUIPMENT CO GUTTER BROOM 394.00 EMERGENCY MEDICAL PRODUCTS NITRILE GLOVES 244.40 EXCEL BUSINESS SUPPLIES OFFICE SUPPLIES 83.77 FASTENAL COMPANY SUPPLIES 274.96 FEDERAL SIGNAL EMERG PRODUCTS RED LENS 11.55 FREESE NOTIS MAY '08 STATEMENT-POLICE 39.00 G &K SERVICES MAT SERVICES 274.28 GREATER DALLAS COUNTY DEVELOPMENT '07 LABORSHED ANALYSIS STUDY 1,125.00 GRIMES ASPHALT &PAVING COLD MIX 487.35 GROEBNER &ASSOCIATES INC SUPPLIES 1,727.66 HARMON AUTO GLASS WINDSHIELD REPAIR 49.95 HD SUPPLY WATERWORKS WATER METERS 10,796.66 HOTSY CLEANING SYSTEMS HOSE ASSY 141.75 HTM SALES INC.AFPK NON-CLOG 3"-3.4 HP IMPELL 4,268.20 HYDRO LOGIC IRRIGATION PARTS 581.69 HY-VEE MEDICAL SUPPLIES 15.97 IMAGING TECHNOLOGIES COPIES/COPIER MAINT 476.45 INDUSTRIAL SALES COMPANY FACER ASSY 20.26 INTERSTATE BATTERY SYSTEM BATTERIES 458.74 IOWA ASSOCIATION OF MUNICIPAL UTILITIES SAFETY DUES-WORKSHOPS 1,917.52 IOWA DEPT OF TRANSPORTATION 10 LATH 50/BUNDLE 179.40 IOWA SIGNAL &ELECTRIC CO STREET LIGHT REPAIR/RENTAL 296.00 IOWA UTILITIES BOARD FY08 EST REMAIN ASS 4TH QTR 703.00 JEREMY MOYLE FURNACEITHERMOSTAT REBATE 180.00 JERICO SERVICES INC LIZ CALC CHL 32%1,507.00 JOHN DAY COMPANY DL600A WINCH 600#67.69 JP COOKE CO DOG/CAT LICENSES 154.68 KELTEKINCORPORATED LINEAR STROBE TUBE 46.14 LANDS END BUSINESS OUTFITTERS SPRING SHIRTS 592.95 LAWSON PRODUCTS INC SHOP SUPPLIES 242.31 LIBERTY READY MIX CONCRETE 653.75 LINDA BURKHART MAY '08 MILEAGE/EXPENSES 153.22 LOGAN CONTRACTORS SUPPLY EXCAVATOR/BUCKET RENTAL 588.75 MARTIN MARIETTA AGGREGATE ROCK 2,615.00 MENARDS LUMBER 24.90 MID AMERICAN ENERGY MAY '08 STATEMENT 20,815.65 MID IOWA SALES COMPANY SHOP SUPPLIES 640.10 MID STATES SUPPLY COMPANY SWAGE LOCKS 109.28 MUNICIPAL EMERGENCY SERVICE SHIPPING FEE FOR BLADE REPAIR 11.23 MUNICIPAL SUPPLY SUPPLIES 3,130.40 MURPHY TRACTOR &EQUIPMENT PARTS 316.20 NAPA AUTO PARTS STORE PARTS 92.08 5 NOGG CHEMICAL &PAPER OFFICE DEPOT O'HALLORAN INTERNATIONAL ORKIN PEST CONTROL PLUMB SUPPLY COMPANY QWEST RCTOOLCO RED WING SHOE STORE RJ THOMAS MFG CO INC SAM'S CLUB SCHILDBERG CONSTRUCTION SMITHS SEWER SERVICE INC SNYDER &ASSOCIATES INC SPRAYER SPECIALTIES INC SPRINT PCS ST.LUKE'S DRUG AND ALCOHOL TESTING STIVERS FORD TEAM SERVICES INC TRI-ANIM HEALTH SERVICES TRIM DESIGN OF CENTRAL IOWA TRIPLETT OFFICE ESSENTIAL UNITED ELECTRIC SUPPLY CO USA BLUE BOOK VAN-WALL EQUIPMENT INC VEENSTRA &KIMM INC VERIZON WIRELESS WASH VENTURES II WASTE MANAGEMENT OF IOWA WASTEWATER RECLAMATION AUTHORITY WAUKEE CHAMBER OF COMMERCE WAUKEE HARDWARE &VARIETY WITTEK ZEE MEDICAL INC ZIEGLER INC *TOTAL * PAYROLL 05/15/2008: BAILEY JR,DONALD L BAUMAN,LISA L BOWERSOX,KATHERINE J BREUER,GREGORY A BRUNS,RACHEL M BURKHART,ASHLEY E BURKHART,LINDA S CAMPBELL,SCOTT E CARRICO,JAMES L CORKREAN,JENNIFER A CROSS,JONATHAN A CRABBS,LISA M CUNNINGHAM,SCOTT D PAPER SUPPLIES OFFICE SUPPLIES KIT,U/J(1590)STRAPS PEST CONTROL -PUBLIC WORKS SUPPLIES MAY '08 STATEMENT PIPE WRENCH BOOTS BENCH MAY '08 STATEMENT CLASS D MEN'S LOCKER ROOM LABOR ACQUISITION PLATS-CLAYTON PROP PARTS APRIL '08 STATEMENT DRUG TESTING REPAIRS CONSTRUCTION TESTING MEDICAL SUPPLIES TRUCK LOGOS BUSINESS CARDS LIGHT BULBS DO MODULE/SUPPLIES 1600T WIDE AREA MOWER/PARTS MAY '08 STATEMENT MAY '08 STATEMENT CAR WASHES-PUBLIC WORKS MAY '08 STATEMENT JUNE '08 FEES CHAMBER GOLF OUTING APRIL '08 STATEMENT TOKENS FIRST AID KIT SUPPLIES COUPLINGS $375.26 938.20 172.68 1,877.18 508.68 110.82 2,348.26 1,766.18 290.52 1,342.24 358.29 325.53 1,067.48 6 342.33 517.35 62.70 49.92 285.11 355.58 65.00 75.00 356.73 690.32 65.42 65.00 8,480.00 21.58 49.99 360.00 781.44 796.35 132.19 400.00 30.00 203.16 406.95 23,624.32 28,082.51 2,494.63 90.00 758.19 41,419.65 750.00 830.65 147.42 158.20 48.69 $526,027.31 DAGGETT,WILLIAM J DAVISSON,DELORES J DEETS,BRADL Y M DEZEEUW,DAVID S DLUHOS,JOHN F DODGE,JUSTIN D DOWELL,DENNIS D DUNBAR,DIANA R DWYER,KATIE H EASTRIDGE,ISAIAH R ELLIOTT,STEVE D FELD,LUKE M FORRET,DENNIS M FREDERICK,JUSTIN J GERDIS,TIMOTHY A GIBSON,JOHN R GUNDERSON,JODY T HALFWASSEN,DARWIN L HAMMEN,NORMAN D HANES,DENNIS D HANSON,ANTHONY J HARBERTS,STEVEN R HARVEY,CASEY L HEIMANN,RONALD L HERRICK,ROBERT D HETH,REBECCA J HICKMAN,JAMES B HILGENBERG,ADAM H HOSTETTER,TIMOTHY F HUTTON,JOSHUA A HUTZELL,BRIAN A JERMIER,MATTHEW R HOLT-JOHNSON,LIBERTY S KASZINSKI,BRETT A KEAHI,CHRIS T KELLER,CHRISTOPHER M KENKEL,JAMES F KENNEDY,MARY A KOOISTRA,JEFFREY L LANDHAUSER,BENJAMIN A LILLIE,SCOTT M LONG,JEREMY 0 LORBER,MARK D LULL,BARRY L LYNCH,SHANNON M MACK,LINDA M MANNING,JOSHUA M MAPES,TROY M MC DONOUGH,ERIN A MC CLiNTIC JR,MARK MC GEE,CLARENCE I 1,416.16 437.70 1,941.04 1,701.93 131.91 1,255.59 1,401.43 342.03 46.17 34.63 1,358.25 1,364.45 217.44 243.58 180.64 2,691.24 4,512.35 787.93 527.01 211.94 2,051.62 344.93 402.26 1,290.87 1,653.99 194.94 1,254.13 155.89 401.76 486.82 838.89 1,674.12 763.49 574.05 630.05 1,158.83 32.55 1,338,91 3,261.44 1,337.43 801,58 1,346,56 52.46 422,28 1,042.44 1,783.08 1,110.41 1,557.01 670.94 396,91 401,26 I 7 MELLENCAMP,JEFFREY S MILLER,BECKY J MITCHELL,NATHAN D MOLEN BURG,JULIE A MUELLER,WILLIAM B NORTON,PATRICK D OAKLEY,JON L OLSON,THOMAS J OSTRING,KATHLEEN A PARISH,TONJA L PEARD,WILLIAM F PERGANDE,CORY L PERKINS,LELAND E MURPHY-PETERSEN,DEVON M PETERSON,OREN E PFAL TZGRAFF,ALEX S PHILLIPS,LARRY J PINEGAR,TOMMIE G PUTNEY,STEPHEN L RICHARDSON,ELIZABETH A RIPPERGER,TRACY M ROBINSON,CLINT H ROSS,JOHN D ROYER,TIMOTHY L SCHALL,BRIAN J SCHAUFENBUEL,KARIL SCHETTLER,RODNEY A SCHMITT,MARK J SCHUETT,REBECCA D SLATER,REBECCA A SMIDT,LARRY A SNELSON,NATHANIEL R SMITH,AMANDA M SOFEN,NATASHA S SPENCER,JEFFREY A SPOSETO,MACKENZIE A SPRAGUE,JEREMY D SPRAGUE,MATTHEW D STANTON,DARLENE K STEINKE,KURT M STEPHENS,CLINT R STEWARD,ERIC A SULENTIC,NICHOLAS J TYSDAL,THOMAS M VANDE KAMP,JOSHUA D VANPELT,ROBERTT VOEGTLE,TIMOTHY J VOKES,LARRY R WAGNER,REBECCA WATTS,MICHAEL L WEBB,JAMES D 1,194.39 1,040.31 958.00 50.22 92.35 436.48 1,455.71 113.12 1,122.81 1,006.26 480.84 929.11 1,283.35 1,300.93 1,381.15 206.68 2,349.70 661.79 19.08 1,468.32 749.87 1,893.56 1,086.75 2,061.26 284.56 569.22 1,303.60 16.91 1,492.36 1,023.62 1,546.20 217.15 58.05 36.94 174.93 1,051,82 53,33 88.93 400.26 660.66 244.50 1,198.82 204.10 237.80 1,110.75 792.25 1,073.77 1,250.24 80.80 402.26 96.73 8 WEIR,MARGARET M WERTS,DANIEL J WHITE,DANNY L WILLIS,MATTHEW M WINTERS,TROY S WITTE,CATHERINE M WOOD,DANIEL J WUEBKER,TRAVIS J *TOTALS* 1,132.56 1,083.92 1,380.36 190.24 1,360.17 662.61 1,156.50 205.26 $107,900.86 B.Consideration of approval of City Council Minutes of 05/19/08 Regular Meeting C.Consideration of approval of a resolution approving a First Amendment to Overland Flowage Easement and Public Utility Easement related to Lot 8 of Williams Pointe Plat 10 (Resolution #08-]]2) D.Consideration of approval of a resolution approving a First Amendment to Overland Flowage Easement and Storm Sewer Easement related to Lot 31 of Westgate Plat 4 (Resolution #08- 113) E.Consideration of approval of a resolution approving a First Amendment to Surface Water Flowage Easement and Public Utility Easement related to Lot 5 of Wind field II Plat 5 (Resolution #08-114) F.Consideration of approval of Payment Estimate No.3 to CAC,Inc.,for the Waukee Public Works Grading Project in the amount of$4,750.00 G.Consideration of approval of Change Order No.2 to Nuckolls Concrete Services,Inc.,for the University Avenue Reconstruction Project,Alice's Road to L.A.Grant Parkway,in the 1 amount of$7,802.85 H.Consideration of approval of Payment Estimate No.4 to Nuckolls Concrete Services,Inc.,for the University Avenue Reconstruction Project,Alice's Road to L.A.Grant Parkway,in the amount of $444,140.51 L Consideration of approval of Partial Payment No.5 to Ellingson Companies for the Southfork and Walnut Ridge Sanitary Sewer System Improvements in the amount of $237,826.07 J.Consideration of approval of Change Order No.I to M.e.Lint,Inc.,for the North 6th Street Sanitary Sewer Project for a decrease in the contract amount of $200.00 K.Consideration of approval of Final Payment Estimate to M.e.Lint,Inc.,for the North 6th Street Sanitary Sewer Project in the amount of $0.00 L.Consideration of approval of a Certificate of Completion for the North 6th Street Sanitary Sewer Project (Resolution #08-115) M.Consideration of approval of the temporary closing of SE Leeann Drive from SE Telby Lane south and east to SE Florence Drive on Saturday,June 7,2008 between the hours of 6:30 p.m, and 9:00 p.m.for the purpose of a neighborhood block party (Resolution #08-116) N.Consideration of approval of setting June 16,2008 as the date of public healing on plans and specifications,proposed form of contract and estimate of cost for construction of the 2008 Water Main Improvements Project,and the taking of bids therefor O.Consideration of approval of setting June 16,2008 as the date of public hearing on a 28E Agreement for a Lease Purchase for the Construction and Financing of a Salt Storage Facility on Metro Waste Authority Property P.Consideration of setting June 16,2008 as the date of public hearing on the plans,1 specification,form of contract documents and estimate of construction of the improvements 2)M to b~cAonsh'~ctteduntdertdheR28ElAt~eemcent i~dthe at~ou~~Of$1,1611,~~6t;84,•ayor s ppom men an eso u IOn:onst era IOn oj approva oJ ne mayor S appointment or reappointment of a citizen member to the Board of Appeals for a five-year 9 term to end June 30,2013 -Mayor Peard reappointed John Buttz to the Board of Appeals. Motion by Council Member Stanton to approve the appointment;seconded by Council Member Harvey.Roll call:Ayes:Stanton,Harvey,Watts,Bailey,McGee.Nays:None. Motion carried 5 -O.(Resolution #08-117) 3)Motion:Consideration of approval of an extended Outdoor Service Area Application in connection with a Class C Liquor License (LC)(Commercial)for Cork &Kerry,Inc.,d/b/a Mickey's Irish Pub for June 11,2008 through September 10,2008 -Council Member McGee moved to approve the application;seconded by Council Member Stanton.City Administrator/Clerk Kooistra briefly reviewed the application.Roll call:Ayes:McGee, Stanton,Bailey,Watts,Harvey.Nays:None.Motion carried 5 -O. 4)Resolution:Consideration of approval of a resolution of support for an Iowa Department of Economic Development Application for the High Quality Jobs Creation Program - Council Member Stanton moved to approve the resolution;seconded by Council Member McGee.Linda Shaut,Executive Director of the Greater Dallas County Development Alliance,stated that the applicant was Des Moines TEAM Technologies and would bring IT- related jobs with excellent wages to the city.She added that the Alliance would come back to the Council with requests related to additional applications for TEAM Technologies.Roll call:Ayes:Stanton,McGee,Harvey,Watts,Bailey.Nays:None.Motion carried 5 -O. (Resolution #08-118) 5)Resolution:Consideration of approval of the site plan for Lot 18 of Westgate Business Park Plat 1 -Council Member Bailey moved to approve the resolution;seconded by Council Member Harvey.Director of Planning Deets briefly reviewed the project,requesting that the Council approve the resolution contingent on approval by the city attorney of the horizontal property regime.Council Member Bailey expressed concern that,while not the responsibility of the Lot 18 property owner,fencing around the parking area would not allow for overflow parking from SportsPlex West Council Member McGee also voiced concern about general parking issues in the area,asking if the Lot 18 parking would be limited to 48 hours;Mr. Deets replied in the affirmative.Council Member Stanton asked if the lighting foot candle issue had been resolved;Mr.Deets replied in the affirmative.Council Member Stanton then questioned the nature of the proposed fencing around the parking area;Mr.Deets answered that black wrought iron fencing was proposed,but that the property owner had not yet decided whether to install fencing.Roll call:Ayes:Bailey,Harvey,McGee,Watts,Stanton. Nays:None.Motion carried 5 -O.(Resolution #08-119) 6)Resolution:Consideration of approval of the preliminary plat for Glynn Village Plat 4 - Council Member Harvey moved to approve the resolution;seconded by Council Member Stanton.Roll call:Ayes:Harvey,Stanton,Bailey,Watts,McGee.Nays:None.Motion carried 5 -O.(Resolution #08-120) 7)Motion:Consideration of approval of additional action related to the issuance of not to exceed $3,100,000 General Obligation Bonds of the City of Waukee,Iowa,in order to provide funds to pay costs of aiding in the planning,undertaking and carrying out of urban renewal projects under the authority of Iowa Code Chapter 403,including construction and equipment of a public works building -Council Member Bailey moved that the proposal be abandoned;seconded by Council Member Watts.City Administrator/Clerk Kooistra stated that abandonment of the proposal would still allow the Council to approve an election at a later date.Council Member Harvey asked,if the proposal should fail at an election,how soon thereafter another election could be held.City Attorney Brick replied that a second election could be held 9-12 months after a first election.Council Member Harvey expressed his belief that citizens would support the measure and that he 10 preferred not to abandon the proposal,but instead call for an election.Council Member McGee agreed with Council Member Harvey,asking about the timing of the next election.I Mr.Kooistra replied that a general election would be held in November and that a special election could be held in August,but at a higher cost to the City.Chet Chedester,220 Waukee Ave.,addressed the Council,saying that the citizens had twice submitted a petition for election so an election should be held.He also claimed a threat of retaliation by the City toward business owners that had signed the petitions.When asked for specific information about the claimed threat,Mr.Chedester refused to elaborate.Council Member Stanton asked Mr.Chedester to address such concems with the city attomey,who would investigate the claims.Roll call:Ayes:Bailey,Watts,Stanton.Nays:Harvey,McGee.Motion carried 3 - 2. 8)Resolution:Consideration of approval of an Offer to Buy Real Estate and Acceptance Agreement for property located in the City of Waukee (l0 Northview Drive)-Council Member Watts moved to approve the resolution;seconded by Council Member Harvey.City Administrator/Clerk Kooistra stated that the property in question and that at 25 N orthview Dr.were proposed for purchase in order to allow for future improvements to the five-way stop intersection.The City could possibly lease the properties until ready to move forward with such intersection improvements.Mr.Kooistra acknowledged Council Member Watts for bringing the possible purchase of the properties to the attention of City staff.Roll call: Ayes:Watts,Harvey,Bailey,McGee,Stanton.Nays:None.Motion carried 5 -O. (Resolution #08-121) 9)Resolution:Consideration of approval of an Offer to Buy Real Estate and Acceptance Agreement for property located in the City of Waukee (25 Northview Drive)-Council ] Member Stanton moved to approve the resolution;seconded by Council Member Harvey. Roll call:Ayes:Stanton,Harvey,McGee,Bailey,Watts.Nays:None.Motion carried 5 -O. (Resolution #08-122) 10)Resolution:Consideration of approval of a resolution authorizing the mayor to execute an agreement with Gary Walther on behalf of the City of Waukee -Council Member Harvey moved to approve the resolution;seconded by Council Member Stanton.Council Member Harvey asked ifthe city attomey recommended approval;City Attomey Brick replied in the affirmative.Roll call:Ayes:Harvey,Stanton,Watts,Bailey,McGee.Nays:None.Motion carried 5 -O.(Resolution #08-123) 11)Resolution:Consideration of approval of the FY09-FY19 Capital Improvements Plan- Council Member McGee moved to approve the resolution;seconded by Council Member Stanton.City Administrator/Clerk Kooistra and Director of Finance Burkhart briefly reviewed the plan.Roll call:Ayes:McGee,Stanton,Watts,Bailey,Harvey.Nays:None. Motion carried 5 -O.(Resolution #08-124) 12)Ordinance:Consideration of approval of an ordinance to amend Chapter 300,Zoning Ordinance,City of Waukee,Iowa,by rezoning and changing certain property therein from A-I [Agricultural District]to M-l [Light Industrial District];and amend the Official Zoning Map to show rezoning (a parcel to be known as City of Waukee Public Works Facility)[second reading]-Council Member Harvey moved to approve the second reading of the ordinance in title only;seconded by Council Member Stanton.Roll call:Ayes: Harvey,Stanton,Watts,Bailey,McGee.Nays:None.Motion carried 5 -O.Deputy City I Clerk Schuett read the ordinance in title only. 13)Ordinance:Consideration of approval of an ordinance to amend Chapter 501,Waukee Municipal Code,regarding speed limits on some streets within the city limits of the City of Waukee,Iowa [second reading]-Council Member McGee moved to approve the second 11 reading of the ordinance in title only;seconded by Council Member Harvey.Director of Public Works Gibson referenced a letter from the city engineer regarding the proposed speed limit for Legacy Pointe Blvd.Council Member Stanton reiterated her preference that the speed limit for Legacy Pointe Blvd.remain at 25 mph.Roll call:Ayes:McGee,Harvey, Bailey,Watts.Nays:Stanton.Motion carried 4 -1.Deputy City Clerk Schuett read the ordinance in title only. 14)Discussion:St.Boniface Church Hall-City Administrator/Clerk Kooistra reviewed a memo that addressed concerns raised by Council Member Stanton,specifically related to the cost per square foot and possible increases in rental fees charged by the City.Mr.Kooistra then noted that the costs associated with the City's use ofthe hall could significantly impact the City's contingency fund.He added that non-profit entities are currently not being charged to rent the existing Community Center,which limits revenue.Council Member McGee asked for an update on discussions with the school district related to Waukee Elementary School; Mr.Kooistra replied that discussions continued to go well.Council Member McGee expressed concern that the anticipated temporary nature of the City's use of the church hall may not be worth the cost.Council Members Stanton and Watts spoke in favor of using the church hall,citing a need for more space for community use.Council Member Harvey agreed with Council Member McGee,expressing his discomfort with moving forward too quickly.Council Member Watts stated that tax revenue and lack of maintenance costs should be considered in addition to rent.Council Member McGee said that he would be more comfortable with the proposal if the existing Community Center were sold first.Mayor Peard expressed the opinion that use of the church hall would be worthwhile,even if the City only broke even on cost/revenue.Council Member Bailey requested a report from the Finance Department on all costslbenefits related to the proposal,stating that he agreed on the need for more space but needed more information before deciding on the matter.Council Member Stanton agreed with the need for a report,adding that all groups,including non-profit entities, should pay a rental fee.Chet Chedester,220 Waukee Ave.,stated that the existing Community Center had issues with accessibility and recommended the City move forward with the use of the church hall.Mr.Kooistra requested guidance on whether to charge rental fees to non-profit entities;the Council agreed that some fee should be charged,but at a reduced rate.Director of Finance Burkhart stated that increased rental fees could result in the City's loss of individual or small group renters.Council Member Bailey stated that "value- added"benefits from non-profit groups on behalf of the city should be taken into consideration. 15)Resolution:Consideration of approval of a 28E Agreement between the City of Waukee and Iowa Governmental Health Care Plan (IGHCP)regarding the provisions of the employee health benefits program -Council Member Stanton moved to approve the resolution;seconded by Council Member Harvey.Director of Finance Burkhart briefly reviewed the proposal.Council Member McGee asked if other participating communities recommended the program;Ms.Burkhart replied that the Cities of Clive and Council Bluffs both recommended it.Council Member Bailey asked if City staff had received any feedback from employees regarding the program;Ms.Burkhart stated that informational meetings would be scheduled to review the program with employees and that the union representative approved the City's moving forward with the program.Carolyn Rebel of Holmes Murphy briefly discussed some of the health benefits covered under the program.Roll call:Ayes: Stanton,Harvey,Bailey,McGee,Watts.Nays:None.Motion carried 5 -O.(Resolution #08- 125) 12 (K)Reports -Reports made by City Administrator/Clerk Kooistra;Director of Finance Burkhart; Director of Planning Deets;City Attorney Brick;Conncil Members McGee,Stanton,Bailey, Harvey.1 Mayor Peard asked for a motion to adjonrn.Council Member McGee moved to adjourn;seconded by Council Member Stanton.Ayes:All.Nays:None.Motion carried 5 -O. Meeting Adjourned at 9:10 p.m. R.Schuett,Deputy City Clerk Attest: I I 13