HomeMy WebLinkAbout2008-06-16-Regular MinutesWAUKEE CITY COUNCIL MINUTES
June 16,2008
(A)Call to Order -The regular meeting of the Waukee City Council was called to order by Mayor
Peard at 7:03 p.m.in the Council Chambers at City Hall.
(B)Pledge of Allegiance
(C)Roll Call-The following members were present:Mayor William F.Peard;Council Members
Donald L.Bailey,Jr.;Casey L.Harvey;C.Isaiah McGee;Darlene Stanton.Absent:Council
Member Mike Watts.
Also present:City Administrator/Clerk Jeff Kooistra,Director of Public Works John Gibson,
Assistant Director of Public Works Tim Royer,Director of Planning Brad Deets,City Planner
Ben Landhauser,Deputy City Clerk Rebecca D.Schuett,City Engineer Forrest Aldrich,City
Attorney Steve Brick.
(D)Open Forum -1)Robert Ellis,250 Southview Dr.,disagreed with the findings of the sidewalk
inspector as part of the 2008 Sidewalk Program,saying that the state of the sidewalk abutting his
property had not changed since 1991.He also expressed concern with water run-offifhe were to
caulk the cracks in the sidewalk as recommended,and worried that certain property owners might
not be able to afford sidewalk repairs and construction.He added that the crosswalks and
approaches that were the responsibility of the city had yet to be repaired.2)Anna Marie Pulliam,
115 Marshall Dr.,stated that materials dropped off at the recycling bins along Ashworth Dr.were
blowing into her yard.She requested that the City address the matter with Dallas County,
suggesting more bins be added or an enclosure be constructed around the site.Mayor Peard
directed City staff to contact Dallas County about the matter.Council Member Stanton
suggested the bins be relocated elsewhere in the county,as they were not needed as much in
Waukee because of the curbside recycling program.3)Rebecca Johnson,320 Parkview Dr.,
thanked the Council for allowing her to serve for six years on the Library Board of Trustees,and
then gave a brief update on the progress of the Manders project.
(E)Agenda Approval-Council Member Stanton moved to approve the agenda,removing Consent
Agenda items 11U and 11V for separate consideration;seconded by Council Member McGee.
Roll call:Ayes:Stanton,McGee,Harvey,Bailey.Nays:None.Absent:Watts.Motion carried 4
-0-1.
(F)Mayor's Report -Mayor Peard announced that Denny Dolmage was chosen as 2007 Citizen of
the Year by a selection committee consisting of himself,Ron Olson,Paul Hassebroek and Dave
Wilkerson.Mayor Peard spoke on the recent spate of tragedies around Iowa,including flooding
and the Parkersburg and Boy Scout Camp tornados,noting the resilience and helpfulness of
Iowans and referencing a website for persons interested in donating to flood relief efforts.
Recently,Mayor Peard took part in the Chamber of Commerce annual golf outing and the
Greater Des Moines Partnership Washington,D.C.trip,along with Council Members Bailey,
Watts,and Harvey;Director of Public Works Gibson;and Wankee Area Chamber of Commerce
representatives Chad Airhart and Chris McLinden.On 06/13,City Administrator/Clerk Kooistra
presented a proclamation on behalf of Mayor Peard at the Relay for Life event.In upcoming
weeks,Mayor Peard will be participating in the Wankee School Foundation golf outing,the
monthly MPO policy committee meeting,a meeting with Carolyn Washburn of the Des Moines
Register,the Waukee Area Chamber of Commerce monthly luncheon,and the ribbon cutting for
Mr.Rooter.
(G)Presentations:
1)Proclamation:In recognition and support of the American Cancer Society Relay for Life
event in Waukee -Mayor Peard read the proclamation aloud.
2)Denman &Company on upcoming audit -Dave Ellis and Joann Tucker of Denman &
Company gave a PowerPoint presentation on the upcoming city audit and answered questions
of the Council.
(H)Public Hearings:
1)On plans and specifications,proposed form of contract and estimate of cost for
construction of the 2008 Water Main Improvements Project -Mayor Peard opened the
public hearing and asked if any written correspondence had been received;City
Administrator/Clerk Kooistra replied in the negative.Mayor Peard asked if anyone present
wished to address the Council on the issue;no one in attendance addressed the Council.
Mayor Peard declared the public hearing closed.
2)On plans,specifications,form of contract and estimate of construction for the Salt Storage
Facility in the amount of $1,161,986.84 -Mayor Peard opened the public hearing and asked
if any written correspondence had been received;City Administrator/Clerk Kooistra replied
in the negative.Mayor Peard asked if anyone present wished to address the Council on the
issue;no one in attendance addressed the Council.Mayor Peard declared the public hearing
closed.
3)On the matter of the proposed authorization of a 28E Agreement for the Lease Purchase of
a metropolitan salt storage facility on Metro Waste Authority property between the Cities of
Des Moines,West Des Moines,Urbandale,Johnston,Clive,Windsor Heights,Waukee,
Grimes,and Pleasant Hill,and the Metropolitan Waste Authority for the original term of
five (5)years with Waukee's obligation for cost of construction not to exceed $80,000,
without written amendment -Mayor Peard opened the public hearing and asked if any
written correspondence had been received;City Administrator/Clerk Kooistra replied in the
negative.Mayor Peard asked if anyone present wished to address the Council on the issue.
GeoffWarmouth,2045 Sugar Creek Dr.,asked if the $80,000 would be the City's portion of
the over $1 million construction expense;Mayor Peard replied in the affirmative.Council
Member Bailey asked where the facility would be constructed;Director of Public Works
Gibson replied that it would be construction in Grimes.Mayor Peard declared the public
hearing closed.
(I)Public Hearing Action Items:
1)Resolution:Consideration of adopting final plans and specifications,proposed form of
contract and estimate of cost for construction of the 2008 Water Main Improvements
Project -Council Member Harvey moved to approve the resolution;seconded by Council
Member Stanton.Roll call:Ayes:Harvey,Stanton,Bailey,McGee.Nays:None.Absent:
Watts.Motion carried 4 -0 -1.(Resolution #08-126)
2)Resolntion:Consideration of approval of awarding contract for the 2008 Water Main
Improvements Project -Council Member Harvey moved to approve the resolution;seconded
by Council Member McGee.Director of Public Works Gibson stated that most bids received
were below the estimated cost.Roll call:Ayes:Harvey,McGee,Bailey,Stanton.Nays:
None.Absent:Watts.Motion carried 4 -0 -1.The contract was awarded to Halbrook
Excavating of Ankeny,IA.(Resolution #08-127)
3)Resolution:Consideration of approval of plans,specifications,form of contract and
estimate of construction for the Salt Storage Facility in the amount of $1,161,986.84 and
authorizing execution of a 28E Agreement for the Lease Purchase of a Metropolitan Salt
Storage Facility on Metro Waste Authority property for a period of five years,with
2
)
I
I
Waukee's obligation for the cost of construction not to exceed $80,000.00 without
amendment of the Agreement -Council Member McGee moved to approve the resolution;
seconded by Council Member Stanton.Council Members Harvey and Bailey spoke
favorably about the project.Roll call:Ayes:McGee,Stanton,Harvey,Bailey.Nays:None.
Absent:Watts.Motion carried 4 -0 -1.(Resolution #08-128)
4)Resolution:Consideration of approval of a 28E Agreement for Operation and
Maintenance of the Metropolitan Salt Storage Facility by and between the Cities of Des
Moines,West Des Moines,Urbandale,Johnston,Clive,Windsor Heights,Waukee,Grimes
and Pleasant Hill -Council Member Stanton moved to approve the resolution;seconded by
Council Member Harvey.Director of Public Works Gibson stated that the City of Des
Moines was anticipated to withdraw from the agreement,at which point the agreement would
require amendment and reapproval by the Council.Roll call:Ayes:Stanton,Harvey,Bailey,
McGee.Nays:None.Absent:Watts.Motion carried 4 -0 -1.(Resolution #08-129)
(J)Action Items
1)Consent Agenda:Council Member Bailey moved to approve the Consent Agenda,removing
page 13 of the Bill List for separate consideration;seconded by Council Member Stanton.
Roll call:Ayes:Bailey,Stanton,Harvey,McGee.Nays:None.Absent:Watts.Motion
carried 4 -0 -1.
A.Consideration of 06/16/08 Bill List and 05/31108 Payroll:
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 06/16/08:
ABRAHAM,MARTHA A
ALLEN,BRIAN R
CENTRAL IOWA OFFICIALS
CITY OF WAUKEE
CLAIRE PATTERSON
COMMUNICATIONS WORKERS OF
AME
COUNTRY CLUB MARKET
CRAWFORD CO CHILD SUPPORT
DAVIS,DON/CAROL
DOLL DISTRIBUTING,LLC
DOLL DISTRIBUTING,LLC
EFTPS
FATH,JANET L
FIRST AMERICAN BANK -CITY HAL
FLAHERTY,SAMANTHA
GANTI,SASHANK
GRIFFEN,MATT /MARY
HARMS,BLAKE/TRACY
HEYERDAHL,PATRICK
HOBSCHEIDT,RACHEL
HOPKINS LAW OFFICE
HOROB,CHRIS
ICMA RETIREMENT TRUST 457
IN THE BAG
IOWA COMMUNITY CONFERENCE
IOWA DEPT OF HUMAN SERVICES
IPERS
UTILITY REFUNDS
UTILITY REFUNDS
COED SOFTBALL UMPIRES
PAYROLL TAXES &REIMBURSEMENTS
CONCESSION STAND HELP
PAYROLL TAXES &REIMBURSEMENTS
MAYOR/COUNCIL GOAL SETTING
PAYROLL TAXES &REIMBURSEMENTS
UTILITY REFUNDS
BEER DELIVERY
BEER DELIVERY
PAYROLL TAXES &REIMBURSEMENTS
UTILITY REFUNDS
TRAVEL CASH
UTILITY REFUNDS
UTILITY REFUNDS
UTILITY REFUNDS
UTILITY REFUNDS
UTILITY REFUNDS
UTILITY REFUNDS
WALTHER SETTLEMENT
UTILITY REFUNDS
ICMA RETIREMENT
'08 STAFF GOAL SETTING SESSION
CONFERENCE-MCGEE,GIBSON&DEETS
PAYROLL TAXES &REIMBURSEMENTS
IPERS DEDUCTIONS
3
$100.00
100.00
2,300.00
996.54
122.50
447.15
269.25
305.00
100.00
55.20
478.80
37,207.85
100.00
800.00
75.35
50.00
100.00
100.00
100.00
100.00
2,666.67
100.00
3,698.20
129.10
150.00
571.77
19,122.59
IPERS -POLICE IPERS DEDUCTIONS 11,436.78 •IKNIFFFEN,TIMOTHY 1 BETH UTILITY REFUNDS 50.00
LASSITER,CANDACE/JEROME UTILITY REFUNDS 50.00
LIVINGSTON,JAY A UTILITY REFUNDS 100.00
MARPLE,MARTHA UTILITY REFUNDS 73.68
MARTIN,DARLENE A UTILITY REFUNDS 107.20
NEIGHBORHOOD BUILDERS UTILITY REFUNDS 50.34
NICHOLSON,MICHAEL UTILITY REFUNDS 133.80
NICK GOMEZ REC SUPPLIES REIMBURSEMENT 62.00
O'CONNOR,MATTHEW/JENNIFE UTILITY REFUNDS 100.00
OSBORN,MICHAEL E UTILITY REFUNDS 100.00
OSTWINKLE,TROY W UTILITY REFUNDS 100.00
PACIFIC GLOBAL DIST.LLC.UTILITY REFUNDS 20.14
PACIFIC GLOBAL DIST.LLC.UTILITY REFUNDS 222.19
PARSON,TODD UTILITY REFUNDS 100.00
PEPPERS,MELINDA UTILITY REFUNDS 74.72
PETERS,NATHAN UTILITY REFUNDS 100.00
PFEFFER,BRETT 1 ALLISON UTILITY REFUNDS 100.00
RAY,JESSE UTILITY REFUNDS 100.00
SAM'S CLUB MAY '08 STATEMENT -LIBRARY 114.39
SCHULTZ,MEGAN UTILITY REFUNDS 100.00
SMITH,RACHEL/LANE UTILITY REFUNDS 100.00
STRUM,MEGAN J UTILITY REFUNDS 50.00
TONY SPOSETO CPR RECERTIFICATION x 12 54.00 ITOTALADMINISTRATIVESERVICESPAYROLLTAXES&REIMBURSEMENTS 2,315.34
TREASURER STATE OF IOWA STATE TAX WITHHOLDINGS 12,404.00
UNITED WAY CENTRAL IOWA PAYROLL TAXES &REIMBURSEMENTS 66.00
UNIVERSAL PEDIATRIC SERVICES,REPLACEMENT OF MAIL BOX 295.00
US ENERGY SERVICES INC MAY '08 STATEMENT 165,501.50
*TOTALS*$264,427.05
UNPAID BILLS PRESENTED FOR APPROVAL 6/16/08:
A &W ELECTRICAL CONTRACTORS FLAG POLE/FOYER BALLASTS &LMP $1,621.27
ACTION OFFICE SOLUTIONS INC PRINTER REPAIR 120.00
ADEL AUTO PARTS PARTS 119.25
AHLERS &COONEY,P.C.APRIL '08 PROFESSIONAL FEES 4,950.69
AMERITAS LIFE INSURANCE CO JUNE '08 VISION INS.PREMIUM 1,272.52
AQUILA TECH SERVICE WORK 110,431.74
ARBY CONSTRUCTION,INC.GAS DISTRIBUTION WORK 4,340.48
ARNOLD MOTOR SUPPLY PARTS 243.03
ATLANTIC BOTTLING CO POP 320.24
AUDIOVISUAL INC BROADCAST SYSTEM UPDATES 1,534.40
BIAGGI'S GIFT CARDS-EMP YRS OF SERVICE 95.00
BRICK GENTRY BOWERS SWARTZ APRIL/MAY '08 STATEMENT 32,177.27
BRIDGESTONE GOLF,INC PRO SHOP MERCHANDISE 630.24
BRUCE ENGINE U TURN HEAD/DIAPHRAGM 35.40
BUDGET STORAGE RENTAL JUNE '08 RENT 168.00 IBUILDING&PROPERTY
MAINTENANCE MAY '08 STATEMENT 1,495.00
BURNS LAWN CARE MOWING 975.00 .
CALLAWAY GOLF PRO SHOP MERCHANDISE 312.08
CAPITAL CITY EQUIPMENT COM PARTS 274.94
4
CENTER POINT PUBLISHING
CENTRAL BUSINESS FORMS
CENTRAL IOWA REGIONAL LIBRARY
CHARTER BANK
CHEMSEARCH
CITY OF WAUKEE
CITY OF WAUKEE
CLASSIC FLORAL &GIFTS
COMPETITIVE EDGE
CRYSTAL CLEAR BOTTLED WATER
CUMMINS CENTRAL POWER
DAHL AIR CONDITIONING &
HEATING
DALLAS COUNTY RECORDER
DAVID DOLMAGE
DAVIS EQUIPMENT CORPORATION
DES MOINES STAMP MFG CO
DES MOINES WATER WORKS
DISC GOLF ASSOCIATION
DUAX SNOW REMOVAL AND LAWN
EAST PARK DEVELOPMENT LLC
EXCEL BUSINESS SUPPLIES
FARNER-BOCKEN COMPANY
FIRE SERVICE TRAINING BUREAU
FIRST AMERICAN BANK-L1BR CASH
FOOTJOY
FREESE NOTIS
FSH COMMUNICATIONS
G &K SERVICES
GRANITE CITY FOOD &BREWER
HALLETT MATERIALS
HAMMER MEDICAL SUPPL Y-CLI
HEARTLAND CO-OP
HELVY PROMOTIONS
HICKORY TECH
HORNUNG'S GOLF PRODUCTS
IMAGING TECHNOLOGIES
INDUSTRIAL SALES COMPANY
IOWA FIRE EQUIPMENT COMPANY
IOWA LAW ENFORCEMENT INTEL
IOWA ONE CALL
JAMIE LEA'S INC
JIM COONS TRUCKING
KIRKHAM MICHAEL &ASSOCIATES
LANDS END BUSINESS OUTFIT
LANGUAGE LINE SERVICES
LASER CAR WASH
LAWSON PRODUCTS INC
LOGAN CONTRACTORS SUPPLY
M &M GOLF CARS,LLC
MARTIN MARIETTA AGGREGATE
MEDIACOM
BOOKS
ENVELOPES
WORKSHOP-WITTE
JUNE '08 GOLF-REV &GO PRINIINT
LUBREASE/DZL CLEAN
MAY '08 STATEMENT
ENGINEERING INSPECTIONS
FLOWERS
SHIRTS
WATER
ENGINE SERVICE
152.76
145.00
18.00
65,882.82
413.22
2,703.51
23,970.00
1,621.20
904.68
44.90
269.00
AIR CONDITIONING MAINTENANCE
RECORDING FEES
TREES
PARTS
STAMP
MAY '08 STATEMENT
MACH V DELUXE
MOWING
JUNE '08 WESTGATE REBATE
ENVELOPES
CONCESSIONS
FIRE SCHOOL-PERGANDE
MAY '08 PETTY CASH
PRO SHOP MERCHANDISE
JUNE '08 DSL-L1BRARY
JUNE '08 STATEMENT
MAT SERVICES
GIFT CARDS-EMP.YRS OF SERVICE
TOP DRESSING SAND
OXYGEN
MAY '08 STATEMENT
METALS W/ENGRAVING
JUNE '08 STATEMENT
TEES
COPIER MAINTENANCE/COPIES
METER BARS
FIRE EXTINGUISHER MAINTENANCE
CONFERENCE-BREUER/MAPES
MAY '08 STATEMENT
SANDWICHES
ROAD STONE
ENGINEERING SERVICE-ALICESII80
SHIRTS
MAY '08 STATEMENT
MAY '08 STATEMENT
SHOP SUPPLIES
DUPLEX NAILS/SAFETY GLASSES
SOLENOID
ROAD STONE
MAY '08 STATEMENT
513.25
93.50
1,000.00
9.37
22.30
24,866.30
1,223.80
1,150.00
100,329.37
13.09
515.30
25.00
169.05
963.48
69.00
57.75
405.70
25.00
1,048.32
60.05
3,845.38
1,176.00
1,800.24
243.57
502.76
7,692.42
90.30
320.00
398.00
97.45
2,857.76
91,863.05
30.50
83.85
312.00
307.79
80.90
21.99
223.80
179.90
5
MENARDS SUPPLIES 1,012.57 r
1
METLIFE SMALL BUSINESS CENTER JUNE '08 LTO/LIFE INS PREMIUM 1,436.98
MID AM TEXTILES CP-800AL 12"WHITE/NT2002 WHITE 88.00
MID AMERICAN ENERGY JUNE '08 STATEMENT 272.10
MID AMERICAN ENERGY MAY '08 STATEMENT 932.76
MIDWEST ENERGY ASSOCIATION MEMBERSHIP-DODGE 310.00
MIDWEST ENVIRONMENTAL
SERVICE WASTEWATER SAMPLE ANALYSIS 1,235.00
MULCH MART MULCH 28.20
NEWSOUND BOOKS 64.34
NOGG CHEMICAL &PAPER PAPER SUPPLIES 163.89
OFFICE DEPOT OFFICE SUPPLIES 851.30
PEPSI POP 1,084.70
PLUMB SUPPLY COMPANY SUPPLIES 502.10
POSTINI GOOGLE JUNK-MAIL SERVICE 4,075.00
PURCHASE POWER POSTAGE METER REFILL 4,000.00
R &R PRODUCTS INC FLAGSISAFETY GLASSES 114.07
RUBES STEAKHOUSE &LOUNGE GIFT CARDS-EMP.YRS OR SERVICE 65.00
SHANES RIB SHACK GIFT CARDS-EMP.YRS OF SERVICE 60.00
SIMPLEX GRINNELL LP ALARM SERVICE 7/08-8/09 PD 568.00
SMITHS SEWER SERVICE INC UNDERGROUND LINE TRACEITV 470.00
SPEED'S AUTOMOTIVE SUPPLY GOLF CAR LEASE 3,250.00
SPRAYER SPECIAL TIES INC SPRAYER PARTS 301.87
STIVERS FORD REPAIRS 1,542.18
STOREY-KENWORTHY COMPANY SUPPLIES 523.97
JTEAMTWOINCMAY'08 AMBULANCE BILLINGS 1,230.26
TOTAL ADMINISTRATIVE SERVICE NEW FLEX ENROLLEE 15.00
TOUR EDGE GOLF MFG PRO SHOP MERCHANDISE 196.89
TRI-ANIM HEALTH SERVICES ATOMIZER 89.70
TRIPLETT OFFICE ESSENTIAL NAMEPLATES 24.00
UNIVERSAL PRINTING SERVICE STATEMENT INSERT-UTILITY RATES 389.87
US POSTAL SERVICE PO BOX RENEWAL-LIBRARY 58.00
VAN-WALL EQUIPMENT INC MOWER BLADES 346.40
WASTE MANAGEMENT OF IOWA JUNE '08 STATEMENT 49,113.87
WAUKEE ROTARY CLUB HALF MEMBERSHIP DUES-MURPHY 320.00
WEST DES MOINES WATER WORK MAY '08 METER READING 3,296.25
WITTEK BARRIER NET 381.66
ZEE MEDICAL INC FIRST AID KIT SUPPLIES 34.50
*TOTAL *$580,377.36
PAYROLL 05/31/2008:
BAUMAN,LISA L $938.20
BLECKWEHL,HOPE N 32.32
BOWERSOX,KATHERINE J 274.68
BREUER,GREGORY A 1,877.18
BRUNS,RACHEL M 498.02
BURKHART,ASHLEY E 126.98 IBURKHART,LINDA S 2,273.08
CAMPBELL,SCOTT E 1,600.51
CARRICO,JAMES L 615.78
CASEY,MARK K 54.12
CORKREAN,JENNIFER A 1,342.24
6
Ic
COWDEN,ERIC M
CROSS,JONATHAN A
CRABBS,LISA M
CUNNINGHAM,SCOTT D
DAGGETT,WILLIAM J
DAVISSON,DELORES J
DEETS,BRADL Y M
DEZEEUW,DAVID S
DLUHOS,JOHN F
DODGE,JUSTIN D
DOWELL,DENNIS D
DUNBAR,DIANA R
DWYER,KATIE H
ELLIOTT,STEVE D
FELD,LUKE M
FORRET,DENNIS M
FREDERICK,JUSTIN J
GIBSON,JOHN R
GOMEZ,NICHOLAS J
GRUBER,JOSHUA A
HALFWASSEN,DARWIN L
HAMMEN,NORMAN D
HANES,DENNIS D
HANSON,ANTHONY J
HARBERTS,STEVEN R
HEIMANN,RONALD L
HERRICK,ROBERT D
HETH,REBECCA J
HICKMAN,JAMES B
HILGENBERG,ADAM H
HIVELEY,BRIAN A
HOSTETTER,TIMOTHY F
HUTTON,JOSHUA A
HUTZELL,BRIAN A
JERMIER,MATTHEW R
HOLT-JOHNSON,LIBERTY S
KASZINSKI,BRETT A
KEAHI,CHRIS T
KELLER,CHRISTOPHER M
KENKEL,JAMES F
KENNEDY,MARY A
KOOISTRA,JEFFREY L
LANDHAUSER,BENJAMIN A
LILLIE,SCOTT M
LONG,JEREMY 0
LORBER,MARK D
LULL,BARRY L
LYNCH,SHANNON M
MACK,LINDA M
MANNING,JOSHUA M
MAPES,TROY M
578.86
264.33
631.79
1,086.41
1,808.01
212.81
2,042.04
1,812.05
94.02
1,185.76
1,427.27
396.85
87.73
1,358.25
1,541.31
343.34
401.95
2,700.17
9.23
382.18
745.37
546.36
177.46
1,909.32
518.96
1,290.86
1,371.32
273.69
1,224.63
106.09
270.79
331.24
189.11
833.84
1,672.60
727.38
602.81
533.40
1,092.61
257.54
1,375.55
3,261.44
1,364.15
793.99
1,438.55
19.08
329.93
1,042.44
1,550.11
1,076.93
1,827.80
7
MAREAN,JOSHUA S 580.45 IMCDONOUGH,ERIN A 661.49
MC CLiNTIC JR,MARK 444.47
MELLENCAMP,JEFFREY S 1,462.71
MILLER,BECKY J 1,040.32
MITCHELL,NATHAN D 958.00
MOLENBURG,JULIE A 176.62
MUELLER,ALYSSA M 56.39
NORTON,PATRICK D 578.87
OAKLEY,JON L 1,327.13
OLSON,THOMAS J 80.80
OSTRING,KATHLEEN A 1,079.59
PARISH,TONJA L 1,006.27
PERGANDE,CORY L 929.11
PERKINS,LELAND E 1,410.47
MURPHY-PETERSEN,DEVON M 1,277.70
PETERSON,OREN E 1,295.57
PFAL TZGRAFF,ALEX S 626.30
PHILLIPS,LARRY J 2,349.70
PINEGAR,TOMMIE G 435,92
PROEHL,CHAD F 44.22
PUTNEY,STEPHEN L 403.10
RICHARDSON,ELIZABETH A 1,461.82
RIPPERGER,TRACY M 834.93 IROBINSON,CLINT H 1,934.89
ROSS,JOHN D 951.87
ROYER,TIMOTHY L 2,051.26
SCHALL,BRIAN J 206.06
SCHAUFENBUEL,KARIL 499.86
SCHETTLER,RODNEY A 1,492.88
SCHMITT,MARK J 28.18
SCHUETT,REBECCA D 1,487.97
SCHWEISBERGER,STEFANIE E 58.88
SLATER,REBECCA A 1,032.46
SMIDT,LARRY A 1,522.04
SNELSON,NATHANIEL R 197.86
SMITH,AMANDA M 96.19
SOFEN,NATASHA S 36.94
SPENCER,ARTHUR D 551.50
SPENCER,JEFFREY A 169.33
SPOSETO,MACKENZIE A 1,317.03
SPRAGUE,JEREMY D 17.77
SPRAGUE,MATTHEW D 18.93
STEINKE,KURT M 291.12
STEPHENS,CLINT R 416.66
STEWARD,ERIC A 1,195.31
SULENTIC,NICHOLAS J 200.17 jTRACY,KAYLEEN E 58.88
TYSDAL,THOMAS M 294,98
VANDE KAMP,JOSHUA D 1,106.24
VANPELT,ROBERT T 333.31
8
VOEGTLE,TIMOTHY J
VOKES,LARRY R
WAGNER,REBECCA
WEBB,JAMES D
WEIR,MARGARET M
WERTS,DANIEL J
WHITE,DANNY L
WILLIS,MATTHEW M
WINTERS,TROY S
WITTE,CATHERINE M
WOOD,DANIEL J
WUEBKER,TRAVIS J
891.78
1,119.84
39.24
2,241.70
1,132.56
1,083.92
1,388.68
90.50
1,360.17
633.07
422.93
39.31
'TOTALS'$105,287.04
B.Consideration of approval of City Council Minutes of 06/02/08 Regular Meeting
C.Consideration of approval of renewal of a Class C Liquor License (LC)(Commercial)with
Outdoor Service and Sundays Sales privileges for Cork &Kerry,Inc.,d/b/a Mickey's Irish
Pub,pending proof of dram insurance
D.Consideration of approval of renewal of a Class C Liquor License (LC)(Commercial)with
Outdoor Service,Sunday Sales and Catering privileges for Shanghai Chinese Restaurant,
LLC,d/b/a Shanghai Chinese Restaurant
E.Consideration of approval of a Catering privilege in connection with a Class C Liquor
License (LC)(Commercial)for Rube's III,Inc.,d/b/a Rube's III,Inc.beginning June 20,
2008
F.Consideration of approval of a 5-day Class B Beer License (BB)(Includes Wine Coolers)
for Chops Old,Inc.,d/b/a Chops Old Bank for the City of Waukee 4th of July celebration in
Centennial Park,pending proof of dram insurance
G.Consideration of approval of an Iowa Retail Cigarette/Tobacco Permit for fiscal year 2009
for the following businesses:
I)Kum &Go,LC,d/b/a Kum &Go #75
2)Kum &Go,LC,d/b/a Kum &Go #202
3)Casey's Marketing Co.,d/b/a Casey's General Store #2179
4)Casey's Marketing Co.,d/b/a Casey's General Store #2538
5)Big AI's Roadhouse,Inc.,d/b/a Big AI's Roadhouse
6)Fareway Stores,Inc.,d/b/a Fareway Stores,Inc.,#989
7)Cork &Kerry,Inc.,d/b/a Mickey's Irish Pub
8)Gary Sayre,d/b/a Chops Old Bank
H.Consideration of approval of a resolution approving a First Amendment to Public Utility
and Drainage Easement related to Lot 33 of Westgate Plat 3 (Resolution #08-130)
1.Consideration of approval of a resolution approving a First Amendment to Surface Water
Flowage Easement related to Lot 15 of Gracewood (Resolution #08-131)
J.Consideration of approval of a resolution approving a First Amendment to Surface Water
Flowage Easement and Public Utility Easement related to Lot 8 of Wind field II Plat 5
(Resolution #08-132)
K.Consideration of approval of a resolution approving a First Amendment to Public Utility
Easement and Overland Flowage Easement related to Lot 61 of Grant Park Plat I
(Resolution #08-133)
L.Consideration of approval of the temporary closing of certain portions of streets for the
Waukee 4th of July Parade,which starts at 1:00 P.M.on Friday,July 4th at the Waukee
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Elementary School parking lot,400 E.Locust and ends at the Waukee Middle School
parking lot,905 Warrior Lane approximately one hour later.The parade route,identifying
the portion of streets that will be closed,is:from the Elementary School parking lot east on
Locust Street to 7th Street;north on 7th Street to Ashworth Drive;east on Ashworth Drive to
4th Street;south on 4th Street to Northview Drive;east on Northview Drive to Warrior Lane;
south on Warrior Lane to the Middle School parking lot where the parade participants will
disburse (Resolution #08-134)
M.Consideration of approval of the temporary closing of Walnut Street from Ashworth Drive
west to 6th Street on Friday,July 4,2008 between the hours of 6:30 a.m.and 10:00 a.m.for
the Boy Scouts Annual 4th of July Fun Run (Resolution #08-135)
N.Consideration of approval of the temporary closing of SE Florence Drive from SE
Rosenkranz Drive north to SE Booth Drive on Saturday,July 19,2008 between the hours of
3:00 p.m.and 10:00 p.m.for the purpose of a neighborhood block party (Resolution #08-
136)
O.Consideration of approval of the temporary closing of Walnut St.from 5th St.west to 6th St.
and 6th Street from Walnut St.to Ashworth Dr.on Thursday,July 10,2008 between the
hours of 5:30 p.m.and 10:00 p.m.for the Waukee Area Arts Council "Jazz in July"event
(Resolution #08-137)
P.Consideration of approval of a FalTULease between Rod Collins and the City of Waukee
(Resolution #08-138)
Q.Consideration of approval of a resolution declaring an official intent under Treasury
Regulation 1.150-2 to issue debt to reimburse the City for certain original expenditures paid
in connection with specified projects (the purchase of property known as 10 Northview Dr.
and 25 Northview Dr.)(Resolution #08-139)
R.Consideration of approval of an additional Low Pressure Agreement for the Southfork and
Walnut Ridge Sanitary Sewer System Project (Resolution #08-140)
S.Consideration of approval of the Des Moines Area Metropolitan Planning Organization's
Fiscal Year 2009 Unified Plamring Work Program for the period July 1,2008 through June
30,2009 (Resolution #08-141)
T.Consideration of approval of Addendum "A"to the 28E Agreement between the City of
Waukee and the West Des Moines Water Works Board of Trustees for Meter Reading
(Resolution #08-142)
U.REMOVED FOR SEPARATE CONSIDERATION
V.REMOVED FOR SEPARATE CONSIDERATION
W.Consideration of approval of setting July 7,2008 as the date of public hearing on the
disposal of easement interests for real estate owned by the City of Waukee,Iowa (District
Regulator Station)
Council Member Bailey moved to approve page 13 of the Bill List,payment to TBW
Industries,Inc.,for Keys to the City in the amount of $724.40;seconded by Council Member
Harvey.Council Member Bailey asked to see one of the keys,questioning the cost associated
with the purchase.He added that Keys to the City were an appropriate purchase,but not at
the cost presented.One of the keys was shown to Council Member Bailey as requested.
Mayor Peard stated that one of his duties as mayor was to present awards such as Keys to the
City to deserving individuals.Council Member Bailey replied that he did not question the
mayor's authority,but asked that the keys only be presented when appropriate and that the
Council be informed in advance of any such presentation.Roll call:Ayes:Harvey,Stanton,
McGee.Nays:Bailey.Absent:Watts.Motion carried 3 -1 -1.
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Council Member Stanton moved to approve Consent Agenda Item Jl U,Consideration of
approval of a resolution approving a Right-of-Way Easement related to the District Regulator
Station,contingent upon receipt of lien release;seconded by Council Member Harvey.Roll
call:Ayes:Stanton,Harvey,McGee,Bailey.Nays:None.Absent:Watts.Motion carried 4
-0 -1.(Resolution #08-143)
Council Member Stanton moved to approve Consent Agenda Item Jl V,Consideration of
approval of a resolution approving a Public Utility Easement related to the District Regulator
Station,contingent upon receipt oflien release;seconded by Council Member McGee.Roll
call:Ayes:Stanton,McGee,Bailey,Harvey.Nays:None.Absent:Watts.Motion carried 4
-0 -1.(Resolution #08-144)
2)Motion:Consideration of approval of an Iowa Retail Cigarette/Tobacco Permit for fiscal
year 2009 for Valley West Waukee Corp.,d/b/a J.e.'s Corner Store -Council Member
Stanton moved to approve the permit;seconded by Council Member McGee.Roll call:Ayes:
Stanton,McGee,Harvey,Bailey.Nays:None.Absent:Watts.Motion carried 4 -0 -1.
3)Mayor's Appointment and Resolution:Consideration of approval of the mayor's
appointment or reappointment of citizen members to the Library Board of Trustees for
three-year terms to end June 30,2011-On the recommendation of the Library Board of
Trustees,Mayor Peard appointed Cindy Gannon and Alanson Van Fleet.Council Member
Bailey questioned why the Board appeared to be selecting its own members;Rebecca
Johnson,outgoing member of the Library Board of Trustees,responded that the Board
recommended members to the mayor,who then made the appointments.Council Member
Bailey asked that names and resumes of appointees be provided to the Council in advance of
appointment.Ms.Johnson stated that resumes for Ms.Gannon and Mr.Van Fleet would be
provided,adding that the appointments could be postponed if the Council desired to do so.
The Council briefly discussed how best to advertise for open Board positions.Mayor Peard
requested the city attomey research whether Ms.Johnson might be appointed to fill the
unexpired term of Board Member Rose Nutt.Council Member Bailey moved to postpose
consideration of the resolution until the 07/07/08 regular meeting;seconded by Council
Member McGee.Roll call:Ayes:Bailey,McGee,Stanton,Harvey.Nays:None.Absent:
Watts.Motion carried 4 -0 -1.
4)Resolution:Consideration of approval of waiving the $100 noise permit application fee
and $100 noise permit bondfor the Waukee Area Arts Council "Jazz in July"event of
Thursday,July 10,2008 at Waukee Triangle Park from 6:00 p.m.to 9:00 p.m.-Council
Member McGee moved to approve the resolution;seconded by Conncil Member Stanton.
Council Member Harvey expressed his reluctance to waive fees for non-profit groups,
especially when such waivers were inconsistently granted.Council Member Stanton added
that,as the ordinance did not allow for the waiving of fees for non-profit groups,she would
not support the resolution.Council Member McGee asked if consideration of the matter
might be tabled,as the vote might be tied,defeating the motion.He added that criteria for
waiving fees should be established.Council Member Bailey stated that the Waukee Area
Arts Council was not making a profit on the "Jazz in July"event,unlike some other non-
profit groups,and asked to postpone consideration of the matter.Council Member McGee
amended the motion to approve the resolution and moved to postpone consideration of the
resolution.Council Member Stanton declined to amend the second,citing inconsistency in
the waiving of fees and adding that she would personally donate the cost of the permit
application fee to the Waukee Area Arts Council.Roll call on the initial motion to approve
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the resolution:Ayes:McGee,Bailey.Nays:Stanton,Harvey.Absent:Watts.Motion
defeated 2 -2 -l.
5)Motion:Consideration of approval of a motion directing the City Attorney to begin
proceedings on the development of a lease agreement for the property at 445 Maple Street,
formerly known as St.Boniface Church Hall-Council Member Bailey moved to approve;
seconded by Council Member Stanton.City Administrator/Clerk Kooistra reviewed
projected revenues and expenditures and a proposed rental fee structure for the facility.
Council Member Bailey questioned if the figures presented reflected a recent proposal from
the property owner to lower the rent if non-profit entities are not charged rental fees by the
City.Mr.Kooistra clarified that two scenarios were presented:one to rent the full facility,
and one for partial rental of the facility.Council Member Bailey stated that he had initially
been hesitant to move forward with the matter,but now supported it in light of the lower fee
proposed by the property owners if non-profits are not charged by the City for use of the
facility.Council Member McGee stated that he had still not come to a decision on the matter,
and asked what terms were being offered by the property owner.Mr.Kooistra replied that
the property owners had requested the city attorney draft the lease agreement,which would
likely reflect terms for a one-year lease to be reconsidered annually.Council Member
McGee agreed that the City needed more community center space,but reiterated his concern
about spending money for such an anticipated short-term use.Mayor Peard expressed the
opinion that the City should take advantage of the opportunity presented and move forward
with the lease agreement.Council Member Harvey spoke against waiving fees for non-profit
entities and expressed concern that the City would pay the city attorney to draft a lease
agreement on behalf of the property owner and that the City would pay the property taxes for
the hall.He voiced his support to move forward with the matter,but only with terms that
were fair for the City.Robert Ellis,250 Southview Dr.and vice president of the Waukee
Lions Club,expressed his pleasure that the matter of charging fees to non-profits would be
dropped.He then questioned what would become of the nearly $16,000 investment made by
the Lions Club in the renovation of the existing Community Center in 1999.Council
Member Bailey expressed his preference that any profit from the sale of the Community
Center should be put in reserve for a future community center.City Attorney Brick stated
that Council Member Harvey had requested a legal opinion regarding the waiver of fees for
non-profit entities.Council Member Bailey asked ifthe lease agreement might be drafted
with language stating that non-profit entities would not be charged rent;Mr.Brick will
research the matter.Roll call:Ayes:Bailey,Stanton,Harvey,McGee.Nays:None.Absent:
Watts.Motion carried 4 -0 -l.
6)Resolution:Consideration of approval of FY09 non-represented city employee wages and
wage matrix adjustment -Council Member Stanton moved to approve the resolution;
seconded by Council Member Harvey.Council Member Stanton expressed her concern that
the range for director of library services was not comparable with other department director
salaries,stating that she had requested City staff to research the matter.Roll call:Ayes:
Stanton,Harvey,McGee,Bailey.Nays:None.Absent:Watts.Motion carried 4 -0 -l.
(Resolution #08-145)
7)Resolution:Consideration of approval of a Letter of Agreement by and between Iowa State
University Extension (Community and Economic Development)and the City of Waukee
related to the 2008 Waukee Mail Survey -Council Member Stanton moved to approve the
resolution;seconded by Council Member McGee.Director of Planning Deets briefly
reviewed the proposal.Roll call:Ayes:Stanton,McGee,Harvey,Bailey.Nays:None.
Absent:Watts.Motion carried 4 -0 -l.(Resolution #08-146)
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8)Resolution:Consideration of approval of an amendment to the agreement pursuant to
Iowa Code Chapter 28E between the City of Waukee,Iowa and the City of West Des
Moines,Iowafor the provision of information technology support services -Council
Member Stanton moved to approve the resolution;seconded by Council Member Harvey.
City Administrator/Clerk Kooistra briefly reviewed the amendment.Roll call:Ayes:Stanton,
Harvey,Bailey,McGee.Nays:None.Absent:Watts.Motion carried 4 -0 -1.(Resolution
#08-147)
9)Ordinance:Consideration of approval of an ordinance providing for the implementation
of a Water Conservation Plan by resolution of the City Council and amending Chapter 203
to provide mechanisms for enforcement should the Plan be implemented [introduction and
first,second,third (final)readings]-Council Member Bailey introduced the ordinance.
Council Member McGee moved to approve the first reading of the ordinance in title only,
waive the second and third readings,and place the ordinance on final passage;seconded by
Council Member Stanton.Director of Public Works Gibson briefly reviewed the ordinance.
Roll call:Ayes:McGee,Stanton,Bailey,Harvey.Nays:None.Absent:Watts.Motion
carried 4 -0 -1.Deputy City Clerk Schuett read the ordinance in title only;Mayor Peard
declared the ordinance duly adopted.(Ordinance #2631)
10)Resolution:Consideration of approval of the establishment of a Water Conservation Plan
during periods when water treatment and storage capacity is diminished -Council Member
Stanton moved to approve the resolution;seconded by Council Member Harvey.Roll call:
Ayes:Stanton,Harvey,Bailey,McGee.Nays:None.Absent:Watts.Motion carried 4 -0-
1.(Resolution #08-148)
11)Ordinance:Consideration of approval of an ordinance to amend Chapter 300,Zoning
Ordinance,City of Waukee,Iowa,by amending Section 301.8 to add provisions regulating
temporary uses and seasonal sales events [second reading]-Council Member McGee
moved to approve the second reading of the ordinance in title only;seconded by Council
Member Stanton.Director of Planning Deets briefly reviewed the ordinance,including
revisions made since the first reading was approved by the Council.The revisions were made
in light of concerns expressed by existing business owners.Council Member Bailey asked
how the revisions affected existing business owners,including the sale of sweet com;Mr.
Deets replied that the ordinance would affect the placement of pallets and products outside
existing businesses due to safety and welfare issues such as parking and fire lanes.Existing
businesses would be required to apply for a permit for outdoor sales displays,as would sweet
corn vendors.Council Member Bailey asked about the fee proposed for the permit;Mr.
Deets replied that a $25 fee was proposed.GeoffWarmouth of Waukee Hardware addressed
the Council,stating that charging a fee to use the area in front of his business for display was
not supportive of local business,and that he wanted to be able to promote his business in a
fair and equitable manner.Council Member McGee replied that the proposed ordinance
should be directed more toward temporary businesses without much history in the
community,and less toward existing business of a more permanent nature.Mr.Deets stated
that the proposed ordinance had been drafted after certain businesses that are temporary in
nature had approached City staff about the possibility of locating such businesses in the City,
but which current City Code does not allow.Dan Noack of Fareway addressed the Council,
expressing concern that he would be charged a fee for each seasonal sales event,which his
business conducts almost year round.Council Member Bailey proposed eliminating the
permit fee for standing businesses in the community.City Administrator/Clerk Kooistra
added that he and the city attorney had concerns that temporary businesses would not be
required to have a site plan consistent with City ordinances.Council Member McGee replied
13
that he did not see a significant benefit to the City for temporary businesses.Roll call:Ayes:
None.Nays:McGee,Stanton,Bailey,Harvey.Absent:Watts.Motion defeated 0 -4 -1.
12)Ordinance:Consideration of approval of an ordinance to amend Chapter 300,Zoning
Ordinance,City of Waukee,Iowa,by rezoning and changing certain property therein from
A-I [Agricultural District]to M-1 [Light Industrial District];and amend the Official
Zoning Map to show rezoning (a parcel to be known as City of Waukee Public Works
Facility)[third (final)reading]-Council Member Bailey moved to approve the third
reading of the ordinance in title only and place the ordinance on final passage;seconded by
Council Member Harvey.Roll call:Ayes:Bailey,Harvey,McGee,Stanton.Nays:None.
Absent:Watts.Motion carried 4 -0 -1.Deputy City Clerk Schuett read the ordinance in
title only;Mayor Peard declared the ordinance duly adopted.(Ordinance #2632)
13)Ordinance:Consideration of approval of an ordinance to amend Chapter 501,Waukee
Municipal Code,regarding speed limits 011 some streets within the city limits of the City of
Waukee,Iowa [third (final)reading]-Council Member McGee moved to approve the third
reading of the ordinance in title only and place the ordinance on final passage;seconded by
Council Member Harvey.Roll call:Ayes:McGee,Harvey,Bailey.Nays:Stanton.Absent:
Watts.Motion carried 3 -1 -1.Deputy City Clerk Schuett read the ordinance in title only;
Mayor Peard declared the ordinance duly adopted.(Ordinance #2633)
14)Discussion:Possible rental of'properties at 10 Northvlew Drive and 25 Northvlew Drive-
City Administrator/Clerk Kooistra reviewed a memo on the matter.After inspecting the
properties,25 Northview Dr.appeared to be in excellent condition and City staff suggested it
be advertised for rent at $1 ,200/month.A sample rental agreement has been provided by the
city attorney.10 Northview Dr.would require substantial updates and repairs estimated to
cost $16,000-20,000.City staff suggested the possibility of renting the property to persons
interested in completing the repairs themselves,with discounted rent and materials supplied
by the City.Council Member Stanton asked ifthe house at 10 Northview Dr.was
structurally sound enough to be moved,recommending that City staff pursue that option.
Council Member McGee advocated for the most cost-effective solution.Council Member
Harvey voiced his support for either having the house moved or demolished,citing
management issues for the City if the property were rented with conditions for improvements
made by the renter;Council Member Bailey agreed.
At this point,Mayor Peard reopened the Open Forum portion of the meeting as he had been
mistaken that a discussion of the 2008 Sidewalk Program was included on the agenda.Jim
Phillips,240 Bel Aire Dr.,asked for confirmation that the City would be paying for some
driveway repairs in the program area,specifically citing a property at the corner of Bel Aire
Dr.and 2nd St.Director of Public Works Gibson replied that no such work would be paid by
the City,other than construction of handicapped-accessible sidewalk approaches.
15)Discussion:Reorganization -City Administrator/Clerk Kooistra reviewed certain proposed
organizational changes,including a revised job description for an assistant to the city
administrator,which is currently intended to be more of an administrative assistant position.
Council Member Stanton noted that the job description included the development and
administration of policy,questioning whether that was the Council's role.Mr.Kooistra
replied that language could be added that such authority would be with Council approval.
(K)Reports -Reports made by City Administrator/Clerk Kooistra;Director of Public Works
Gibson;Director of Planning Deets;Assistant Director of Public Works Royer;City Engineer
Aldrich;Council Members McGee,Stanton,Bailey,Harvey.
14
Mayor Peard asked for a motion to adjourn.Council Member McGee moved to adjourn;seconded by
Council Member Harvey.Ayes:All.Nays:None.Motion carried 4 -O.
Meeting Adjourned at 9:32 p.m.
R.Schuett,Deputy City Clerk
Attest:
Jeffre