HomeMy WebLinkAbout2008-11-17-Regular MinutesCITY OF ..f)
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WAUKEE CITY COUNCIL MINUTES
November 17,2008
(A)Call to Order -The regular meeting of the Waukee City Council was called to order by Mayor
Peard at 7:02 p.m.in the Council Chambers at City Hall.
(B)Pledge of Allegiance
(C)Roll Call-The following members were present:Mayor William F.Peard;Council Members
Donald L.Bailey,Jr.;Casey L.Harvey;C.Isaiah McGee;Darlene Stanton;Mike Watts.Absent:
None.
Also present:City Administrator/Clerk Jeff Kooistra,Assistant to the City Administrator
McKinlee Gibson,Director of Finance Linda Burkhart,Director of Public Works John Gibson,
Director of Development Services Brad Deets,Assistant Director of Public Works Tim Royer,
City Planner Ben Landhauser,Deputy City Clerk Rebecca D.Schuett,City Engineer Mikelis
Briedis,City Attorney Steve Brick.
(D)Open Forum
(E)Agenda Approval-Council Member McGee moved to approve the agenda;seconded by
Council Member Stanton.Roll call:Ayes:McGee,Stanton,Harvey,Watts,Bailey.Nays:None.
Motion carried 5 -O.
(F)Mayor's Report -On 11103,Mayor Peard attended the Waukee High School football playoff
game.He also attended the second Leadership Iowa conference in Council Bluffs last week and
a Green Initiatives meeting earlier this evening.
(G)Presentations:None
(H)Public Hearings:None
(I)Public Hearing Action Items:None
(J)Action Items
1)Consent Agenda:Council Member Watts moved to approve the Consent Agenda;seconded
by Council Member Harvey.Roll call:Ayes:Watts,Harvey,Bailey,McGee,Stanton.Nays:
None.Motion carried 5 -O.
A.Consideration of approval of 11/17/08 Bill List and 10/31108 Payroll:
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 11/17108:
ADAIR,KRIS A UTILITY REFUNDS
ANGELA FROST VOLLEYBALL REF.
BANK OF AMERICA OCT '08 STATEMENT
BANK OF THE WEST OCT '08 STATEMENT
PAYROLL TAXES &
REIMBURSEMENTS
PAYROLL TAXES &
REIMBURSEMENTS
UTILITY REFUNDS
UTILITY REFUNDS
PAYROLL TAXES &
REIMBURSEMENTS
DEPOSIT &RENTAL FEE-BUDGET WK
UTILITY REFUNDS
ICMA RETIREMENT
CITY OF WAUKEE
COMMUNICATIONS WORKERS OF AMER
CURRY,BEV
DRAKE COMPANIES LLC
EFTPS
GLYNN VILLAGE HOMEOWNERS ASSOC
HOWE,SHAYLA R
ICMA RETIREMENT TRUST 457
$66.96
57.00
5,390.65
9.97
989.58
468.77
186.91
64.25
40,979.71
190.00
4.50
850.00
ICMA RETIREMENT TRUST 457
ICMA RETIREMENT TRUST 457
ICMA RETIREMENT TRUST 457
IOWA ASSOCIATION OF MUNICIPAL
IOWA DEPT OF HUMAN SERVICES
IPERS
IPERS
IPERS
IPERS -POLICE
IPERS -POLICE
IPERS -POLICE
LISA BUELOW
MADISON YOUNG
PETTY CASH
PETTY CASH
RYAN COMPANIES
SAM'S CLUB
STEVE MCINTYRE
TOTAL ADMINISTRATIVE SERVICES
TOTAL ADMINISTRATIVE SERVICES
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
TRITON HOMES
UNITED WAY CENTRAL IOWA
US ENERGY SERVICES INC
*TOTALS*
ICMA RETIREMENT
ICMA
ICMA
GIBSON-WATER &WASTEWATER
WKSP
PAYROLL TAXES &
REIMBURSEMENTS
OCT '08 ROUNDING ADJUSTMENT
IPERS DEDUCTIONS
IPERS DEDUCTIONS
OCT '08 ROUNDING ADJUSTMENT
IPERS DEDUCTIONS
IPERS DEDUCTIONS
VOLLEYBALL REFEREE
VOLLEYBALL BABYSITTING
HAUNTED HOUSE START UP CASH
SEP '08 SECOND HALF PETTY CASH
UTILITY REFUNDS
OCT '08 STATEMENT -LIBRARY
VOLLEYBALL REFEREE
NEW FLEX ENROLLEE
PAYROLL TAXES &
REIMBURSEMENTS
STATE TAX WITHHOLDINGS
STATE TAX WITHHOLDINGS
UTILITY REFUNDS
PAYROLL TAXES &
REIMBURSEMENTS
OCT '08 STATEMENT
CHECKS PRESENTED FOR COUNCIL APPROVAL 11/17/08:
ADAMS DOOR COMPANY
ADAMSON INDUSTRIES CORP
ADEL AUTO PARTS
AHLERS &COONEY,P.C.
AJ ERDMAN ENTERPRISES,LLC
AMERITAS LIFE INSURANCE COM PAN
BLACK HILLS ENERGY
ARNOLD MOTOR SUPPLY
ARNOLD MOTOR SUPPLY
ARNOLD MOTOR SUPPLY
ARNOLD MOTOR SUPPLY
ARNOLD MOTOR SUPPLY
ARNOLD MOTOR SUPPLY
ARNOLD MOTOR SUPPLY
ARNOLD MOTOR SUPPLY
BANKERS LEASING COMPANY
BANKERS TRUST COMPANY
BISHOP ENGINEERING
BONIFACE PROPERTIES,LLC
2
850.00
1,145.28
1,170.49
165.00
421.77
0.03
10,916.25
11,223.34
-0.05
6,495.87
6,589.47
180.00
80.00
200.00
188.42
321.31
180.32
76.00
15.00
2,486.84
6,482.00
6,843.00
12.54
66.00
174,258.37
$279,625.55
$103.00
156.85
71.03
1,779.04
17,577.00
1,368.20
13,049.21
117.89
10.77
8.88
48.33
4.49
7.59
7.41
32.40
112.37
630,451.54
2,000.00
1,500.00
BOUND TREE MEDICAL
BOUND TREE MEDICAL
BRICK GENTRY BOWERS SWARTZ
BRODART COMPANY
BROWN SUPPLY CO INC
CAPITAL CITY EQUIPMENT COMPANY
CAPITAL CITY EQUIPMENT COMPANY
CAPITAL SANITARY SUPPLY
CARPENTER UNIFORM CO
CHEMSEARCH
CITY OF WAUKEE
CITY OF WAUKEE
CREATIVE PRODUCT SOURCING,INC
DALLAS COUNTY NEWS
DALLAS COUNTY NEWS -SUBSCRIPT
DALLAS COUNTY RECORDER
DALLAS COUNTY RECORDER
KATHLEEN &THOMAS DEAN
DEMCO
DES MOINES STAMP MFG CO
DES MOINES WATER WORKS
DES MOINES WATER WORKS
DKD CONSULTING
DOWNING DEVELOPMENT LTD
DOWNING DEVELOPMENT LTO
EARL MAY SEED &NURSERY
ED M FELD EQUIPMENT COMPANY
ED M FELD EQUIPMENT COMPANY
ELECTRICAL ENGINEERING EQUIPME
ELECTRONIC ENGINEERING CO
EMPLOYEE BENEFIT SYSTEMS
EXCEL BUSINESS SUPPLIES
FASTENAL COMPANY
FASTENAL COMPANY
FASTENAL COMPANY
FASTENAL COMPANY
FASTENAL COMPANY
FASTENAL COMPANY
FOTH ENGINEERING ALLIANCE
FOTH ENGINEERING ALLIANCE
FREESE NOTIS
FREIGHTLINER OF OM INC
FREIGHTLINER OF OM INC
G &K SERVICES
GALL'S INC
GENERAL FIRE &SAFETY EQU
GENESIS CONCRETE WASHOUT
GREATER DES MOINES PARTNERSHIP
GROEBNER &ASSOCIATES INC
HEARTLAND CO-OP
SAFETY GLASSES
SYRINGES
OCT '08 STATEMENT
LAMINATING SUPPLIES
SPRAY GRAPHITE LUBRICANT
HARNESS/COUPLER/ADAPTER
COUPLER
TRASH LINERS
SHIRTS
FROST AWAY/REBOUND
DEV REBATE-SWR PAINTED WDS 2/3
OCTOBER '08 STATEMENT
DARE T-SHIRTS
OCT '08 STATEMENT
SUBSCRIPTION-LIBRARY
EASEMENT-ALLEN/ALLEN
SURVEY-COADY
CREDIT FOR SIDEWALK REPAIRS
POL YPRO TAPE
STAMP
OCTOBER '08 STATEMENT
OCTOBER '08 STATEMENT
LIBRARY DIRECTOR SEARCH
FY09 DEVELOPER REBATE
DECEMBER '08 RENT
PETE MOSS
FACEPIECE KEVLAR HARNESS
MASK/GLOVES
SUPPLIES
TOWER SERVICE-FIRE
DEC '08 HEALTH INSURANCE PREM.
CASH BOX
RETURNED GRINDER
SUPPLIES
SUPPLIES
SUPPLIES
SAFETY GLASSES
SUPPLIES
AUGUST '08 CONSULTING FEES
SEPT '08 CONOSUL TING FEES
NOVEMBER '08 STATEMENT-LIBRARY
FUEL PUMP
'00 FREIGHTLINER REPAIRS
MAT SERVICES
SHIRTS
FIRE EXTINGUISHER INSPECTION
WASHOUT BIN CLEANING
FY09 INVESTMENT CAMPAIGN DUES
GAS DECAL
OCTOBER '08 STMT-BLDG INSP
3
29.44
19.12
11,678.50
238.37
77.22
260.45
34.87
49.04
141.39
382.64
1,086.22
159.87
1,558.41
2,017.13
35.00
27.00
43.00
312.00
66.57
83.80
24,994.96
1,099.25
874.00
52,509.42
4,616.00
20.00
180.00
249.00
213.50
32.00
51,745.88
34.42
(99.99)
9.09
20.93
14.30
28.76
27.16
5,488.13
10,224.15
69.00
340.37
508.92
233.05
236.14
73.70
125.00
3,500.00
137.19
229.40
HEARTLAND CO-OP
HEWLETT-PACKARD COMPANY
HICKORY TECH
HICKORY TECH
HUNSBERGER FAMILY LP
HUNSBERGER FAMILY LP
HYDRO LOGIC
IMAGETEK,INC
IMAGING TECHNOLOGIES
IMAGING TECHNOLOGIES
IMAGING TECHNOLOGIES
IMAGING TECHNOLOGIES
INDUSTRIAL SALES COMPANY
INGRAM LIBRARY SERVICES
INLAND TRUCK PARTS &SERV
INLAND TRUCK PARTS &SERV
INLAND TRUCK PARTS &SERV
INTERSTATE POWER SYSTEMS
INTERSTATE POWER SYSTEMS
IOWA ASSOCIATION OF MUNICIPAL
IOWA ASSOCIATION OF MUNICIPAL
IOWA ASSOCIATION OF MUNICIPAL
IOWA CENTRAL COMMUNITY COLLEGE
IOWA FINANCE AUTHORITY
IOWA FINANCE AUTHORITY
IOWA FINANCE AUTHORITY
IOWA MUNICIPALITIES WORKERS'C
IOWA SIGNAL &ELECTRIC CO
IUC,LLC
IUC,LLC
JONES LIBRARY SALES INC
KELTEKINCORPORATED
KENNY &GYL COMPANY
KIRKHAM MICHAEL &ASSOCIA
LADIES AUXILLARY TO WAUKEE VFW
LANDS END BUSINESS OUTFIT
LANDS END BUSINESS OUTFIT
LANDS END BUSINESS OUTFIT
LANDS END BUSINESS OUTFIT
LANDS END BUSINESS OUTFIT
LASER CAR WASH
LAWSON PRODUCTS INC
LIBERTY READY MIX
LIVE OAK
LOGAN CONTRACTORS SUPPLY
LOGAN CONTRACTORS SUPPLY
MAINSTAY SYSTEMS INC
MARTIN MARIETTA AGGREGATE
MAVERICK LABEL.COM
OCTOBER '08 STATEMENT-POLICE
HP RACK 10622
NOVEMBER '08 STATEMENT
NOV '07 STATEMENT -POLICE
DEVELOP REBATE-SWR PNTD WD 2/3
DEV REBATE-SWR PAINTED WDS I
IRRIGATION PARTS
NOVEMBER '08 RIDIX SUBS
COPIER USAGE
COPIER USAGE
OCT '08 COPIER USAGE
COPIER MAINTENANCE
ARMOR VB 564 TOP &BOTTOM
BOOKS
CORE CREDIT
ROTOR
U BOLTS
'00 FREIGHTLINER REPAIRS
GENERATOR REPAIR
WORKSHOP-ROYER
TRAINING-VOEGTLEIVOKES
CONFERENCE-
DODGE/DEZEEUW/KELLR
TRAINING-MILLER
'98A -INTEREST
'98B -INTEREST
'98C -INTEREST
DEC '08 WORKERS COMPENSATION
STREET LIGHT REPAIR
PE TRENCH/BORE
WELDING
PICTURE BOOK BIN
MOUNTING BRACKETS/KIT
GRAPHICS REMOVAL
ENGINEERING SERVICE-ALICES-180
DEPOSIT REFUND
RETURNED SHIRT
WINTER SHIRTS
WINTER SHIRTS
WINTER SHIRT
WINTER SHIRT
OCTOBER CAR WASHES
SHOP SUPPLIES
CONCRETE
BOOK
POL Y/CAULK GUN
CEMENTITOUS REPAIR MORTER
NORTON ANTIVIRUS SOFTWARE
CLASS A
WARNING LABELS
4
3,596.68
1,058.00
1,489.66
350.07
683.72
2,307.00
165.85
125.00
24.09
145.42
311.55
127.50
252.56
1,155.46
(61.20)
213.71
87.30
679.95
320.78
15.00
20.00
15.00
95.00
5,795.10
12,055.50
13,563.20
11,189.00
96.00
4,552.39
1,860.00
4,638.00
388.47
100.00
84,558.46
150.00
(2750)
847.90
45.45
44.95
35.45
318.99
237.25
542.50
20.29
76.89
84.00
150.00
590.72
88.50
BECKY MCGOWEN
MEDIACOM
MEDIACOM
MENARDS
MENARDS
MENARDS
MENARDS
MENARDS
MENARDS
MENARDS
MENARDS
METEORLOGIX
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID IOWA SALES COMPANY
MID IOWA SALES COMPANY
MIDWEST ENVIRONMENTAL SERVICES
MARNA MILLER
MUNICIPAL SUPPLY
MUNICIPAL SUPPLY
NAPA AUTO PARTS STORE
HD SUPPLY WATERWORKS
NOGG CHEMICAL &PAPER
O'HALLORAN INTERNATIONAL
O'HALLORAN INTERNATIONAL
O'HALLORAN INTERNATIONAL
O'HALLORAN INTERNATIONAL
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
ONE CALL SYSTEMS INC
DAN OWEN
PLUMB SUPPLY COMPANY
PLUMB SUPPLY COMPANY
PLUMB SUPPLY COMPANY
JERRY PORTER
PRAXAIR DISTRIBUTION #440
RACO MANUFACTURING &ENG
ROBERTS COMPANY INC
S &H ELECTRIC,INC
S &H ELECTRIC,INC
SHOTTENKIRK CHEVROLET-PONTIAC
SPRING VALLEY WIRELESS
SPRING VALLEY WIRELESS
ST.LUKE'S DRUG AND ALCOHOL TE
CREDIT FOR SEEDING
OCTOBER '08 STATEMENT
OCTOBER '08 STATEMENT-PUB WRK
RETURNED SURGE STRIP
SUPPLIES
INTERNET SURG STRIP/STORAGE BX
WRENCH SET/KEY
PARTS
HAMMER/LED
2 X 12"X 10'LUMBER
DRIVEWAY MARKERS
WX SENTRY PUBLIC SAFETY EDTN
NOVEMBER '08 STATEMENT
STREET LIGHTING UNIVERSITY AVE
SHOP SUPPLIES
SHOP SUPPLIES
WASTEWATER SAMPLE ANALYSIS
REFUND FOR LIQUOR LICENSE
SRI I MEAS CHAMBERS
DROP LID
LAMPS
SHUTOFF KEY
TRASH BAGS
CORE CREDIT
SEAL
YOKE BRAKE CABLE
ALTNATOR
LABELS/CARDS/TAPE
PAPERIINK
PAPER/FOLDERIT APE
EYEGLASS LENS CLOTHS
BATTERIES/PAPER/FOLDERS
PAPER/CALENDARS/PENS/FOLDERS
CLOROX WIPES
ADAPTER
FACILITY MANAGER SOFTWARE DISK
CREDIT FOR LANDSCAPE RESTOR.
PARTS
COUPLINGS/ELLS
PARTS
CREDIT FOR SEEDING
WELDING SUPPLIES
GUARD-IT PREVENTATIVE MAINT PG
NAME PLATE-BRUECKEN
PARTS
PARTS
LAMP
RADIO REPAIR
BATTERIES/REPAIRS
DRUG TESTING
5
125.00
79.95
99.95
(19.99)
13.92
135.32
69.47
13.76
11.27
188.60
30.96
1,608.00
1,776.65
107,302.52
153.49
448.35
1,220.00
463.12
240.00
170.00
17.12
32.00
116.00
(225.00)
30.93
24.19
204.16
50.77
69.20
128.51
26.44
111.98
519.86
6.90
56.69
100.00
714.00
23.88
158.53
114.98
125.00
137.55
170.00
37.60
50.00
35.00
26.58
25.00
37.50
108.00
CRAIG STALZER
STANDARD BEARINGS
STANDARD BEARINGS
STIVERS FORD
STIVERS FORD
STIVERS FORD
STOREY-KENWORTHY COMPANY
STOREY-KENWORTHY COMPANY
STOREY-KENWORTHY COMPANY
STOREY-KENWORTHY COMPANY
STOREY-KENWORTHY COMPANY
STOREY-KENWORTHY COMPANY
STOREY-KENWORTHY COMPANY
STOREY-KENWORTHY COMPANY
STOREY-KENWORTHY COMPANY
STOREY-KENWORTHY COMPANY
TIM SULLIVAN
TEAM TWO INC
TEE'S PLUS SCREEN PRINTNG
TRILIX MARKETING GROUP
TRIPLETT OFFICE ESSENTIAL
TRIPLETT OFFICE ESSENTIAL
UNITED PARCEL SERVICE
UNITED PARCEL SERVICE
UNIVERSAL PRINTING SERVICES
US POSTAL SERVICE
VAN METER INDUSTRIAL INC
VEENSTRA &KIMM INC
VITAL SUPPORT SYSTEMS
VITAL SUPPORT SYSTEMS
WALDINGER CORP,THE
WALDINGER CORP,THE
WASH-ECLAIR
WASTE MANAGEMENT OF IOWA
WASTE MANAGEMENT OF IOWA
WEST DES MOINES WATER WORKS
WILLIAMS TURF FARMS
ZEE MEDICAL INC
'TOTALS'
PAYROLL 10/31108:
BAUMAN,LISA L
BLECKWEHL,HOPE N
BREUER,GREGORY A
BRUECKEN,MELINDA B
BRUNS,RACHEL M
BURKHART,LINDA S
CAMPBELL,SCOTT E
CARLSON,STACEY L
CREDIT FOR SEEDING
BALL BEARING
COGGED V BELT
00 EXPLORER MAINTENANCE
STARTER
05 FORD CROWN VIC REPAIRS
RETURNED CARTRIDGE
CARTRIDGE
CARTRIDGE
SHOP TOWELS
BATTERYITAPE
CARTRIDGE
CANDY/POST-ITS/FILE GUIDE
PAPER/DISH SOAP
FABRIC TAPE
PAPER
MARKED/UNMARKED CAR
CONVERSION
OCTOBER '08 AMBULANCE BILLINGS
DARE CERTIFICATES
WEBSITE MAINTENANCE-FIRE RECRT
ENVELOPES
BUSINESS CARDS-KOOISTRA/DOWELL
SHIPPING
SHIPPING CHARGES
UTILITY APPLICATIONS
STAMPS
CONTROL PANEL/CONTACT PANEL
OCTOBER '08 STATEMENT
TRIPP LITE SMARTPRO/HARD DRIVE
TEMP MONTHLY SERVICE FEE
CITY HALL MAINTENANCE CONTRACT
FURNACE BALANCING
WINDOW WASHING
NOVEMBER '08 STATEMENT
NOVEMBER '08 STATEMENT
OCTOBER '08 METER READING
SOD
FIRST AID KIT SUPPLIES
$1,090.46
35.30
2,133.63
1,155.46
922.40
2,696.76
1,715.49
777.23
6
125.00
22.56
42.72
69.90
275.00
138.22
(17.29)
(16.99)
17.29
57.98
42.08
33.98
33.40
104.33
16.99
72.30
235.00
896.42
38.00
150.00
131.00
68.90
22.69
20.18
243.04
84.00
510.65
87,180.30
573.00
3,833.00
619.00
210.56
145.00
134.10
50,470.56
3,213.75
155.00
39.44
$1,266,774.15
CARRICO,JAMES L
CASEY,MARK K
CORKREAN,JENNIFER A
CROSS,JONATHAN A
CUNNINGHAM,SCOTT D
DAGGETT,WILLIAM J
DAVISSON,DELORES J
DEETS,BRADL Y M
DEZEEUW,DAVID S
DODGE,JUSTIN D
DOWELL,DENNIS D
DUNBAR,DIANA R
DWYER,KATIE H
ELLIOTT,STEVE D
FELD,LUKE M
FORRET,DENNIS M
FREDERICK,JUSTIN J
GAFFNEY,JENNIFER P
GIBSON,JOHN R
GIBSON,MCKINLEE M
HALFWASSEN,DARWIN L
HAMMEN,NORMAN D
HANES,DENNIS D
HANSON,ANTHONY J
HEIMANN,RONALD L
HERRICK,ROBERT D
HETH,REBECCAJ
HICKMAN,JAMES B
HILGENBERG,ADAM H
HIVELEY,BRIAN A
HOSTETTER,TIMOTHY F
HUTTON,JOSHUA A
HUTZELL,BRIAN A
JERMIER,MATTHEW R
KASZINSKI,BRETT A
KELLER,CHRISTOPHER M
KENKEL,JAMES F
KENNEDY,MARY A
KOOISTRA,JEFFREY L
LANDHAUSER,BENJAMIN A
LILLIE,SCOTT M
LONG,JEREMY 0
LORBER,MARK D
LULL,BARRY L
MACK,LINDA M
MANNING,JOSHUA M
MAPES,TROY M
MC DONOUGH,ERIN A
MC CLiNTIC JR,MARK
MELLENCAMP,JEFFREY S
400.16
169.91
1,639.98
360.50
1,207.08
1,602.35
486.14
2,180.21
1,782.93
1,450.51
1,581.24
438.14
68.39
1,379.72
1,508.58
128.18
302.12
37.50
2,847.18
1,582.43
731.41
345.18
166.87
1,912.03
1,473.32
1,539.13
177.84
1,397.64
243.76
209.00
594.09
446.59
905.10
1,725.99
354.13
1,301.98
401.05
1,562.50
3,261.44
1,498.82
906.37
1,445.42
66.77
31.43
1,609.86
1,239.78
1,750.24
937.21
314.79
1,491.18
7
MILLER,BECKY J
NORTON,PATRICK D
OAKLEY,JON L
OLSON,THOMAS J
OSTRING,KATHLEEN A
PARISH,TONJA L
PERGANDE,CORY L
PERKINS,LELAND E
MURPHY-PETERSEN,DEVON M
PETERSON,OREN E
PHILLIPS,LARRY J
PINEGAR,TOMMIE G
PUTNEY,STEPHEN L
RASH,JR.,RONALD K
RICHARDSON,ELIZABETH A
RIPPERGER,TRACY M
ROBINSON,CLINT H
ROSS,JOHN D
ROTH MEYER,KYLE A
ROYER,TIMOTHY L
SCHAUFENBUEL,KARl L
SCHETTLER,RODNEY A
SCHMITT,MARK J
SCHUETT,REBECCA D
SLATER,REBECCA A
SMIDT,LARRY A
SNELSON,NATHANIEL R
SO FEN,NATASHA S
SPENCER,ARTHUR D
SPENCER,JEFFREY A
SPOSETO,MACKENZIE A
SPRAGUE,JEREMY D
SPRAGUE,MATTHEW D
STEINKE,KURT M
STEPHENS,CLINT R
STEWARD,ERIC A
TYSDAL,THOMAS M
VAN WART,LINDA M
VANDE KAMP,JOSHUA D
VANPELT,ROBERT T
VOEGTLE,TIMOTHY J
VOKES,LARRY R
WALLACE,ERIC L
WEBB,JAMES D
WEIR,MARGARET M
WERTS,DANIEL J
WHITE,DANNY L
WILLIS,MATTHEW M
WINTERS,SHARNAE E
WINTERS,TROY S
109.10
316.39
1,483.98
33.09
1,237.81
1,135.97
1,116.50
1,400.90
1,411.89
1,363.41
2,428.19
611.08
88.46
1,283.98
1,658.57
362.04
2,090.22
1,047.09
136.37
2,439.43
638.35
1,545.73
33.81
1,735.37
1,151.34
1,719.13
250.61
18.47
523.37
169.35
1,341.33
36.43
310.46
389.27
76.31
1,341.95
224.55
1,158.75
1,101.33
307.78
1,132.18
1,356.30
1,087.42
1,805.04
1,280.73
1,234.06
1,502.18
84.98
358.83
1,515.97
8
WISE,NATHAN F
WITTE,CATHERINE M
WOOD,DANIEL J
WUEBKER,TRAVIS J
'TOTALS'
1,188.62
498.47
619.51
145.04
$111,358.39
B.Consideration of approval of City Council Minutes of 11103/08 Regular Meeting
C.Consideration of receipt and file of 10/08/08 correspondence from Mediacom
D.Consideration of approval of the City of Waukee's State ofIowa 2008 Financial Report,and
directing the Director of Finance for the City of Waukee to file the report with the Auditor of
State (Resolution #08-247)
E.Consideration of approval of a resolution approving and accepting easements received from
property owners within the South Outfall Sewer Project (Resolution #08-248)
F.Consideration of approval of a resolution approving the City Administrator's employment
goals (Resolution #08-249)
G.Consideration of approval of a resolution approving a First Amendment to Permanent Surface
Water Flowage Easement related to Lot 35 of Gracewood (Resolution #08-250)
H.Consideration of approval of a preliminary resolution for the construction of sanitary sewer
improvements in the City of Waukee,Iowa (Resolution #08-251)
1.Consideration of approval of a resolution fixing values oflots (Resolution #08-252)
J.Consideration of approval of a resolution adopting preliminary plat and schedule,estimate of
cost and proposed plans and specifications for the construction of the South Area Trunk
Sewer Project,Waukee,Iowa (Resolution #08-253)
K.Consideration of approval of a Resolution of Necessity (Proposed)(Resolution #08-254)
2)Mayor's Appointment and Resolution:Consideration of approval of the mayor's
appointment of two (2)representatives to the Metro Advisory Committee (MA C)Homeland
Security Advisory Committee -Mayor Peard appointed Waukee Police Sgt.Troy Mapes and
City Administrator/Clerk Kooistra as representatives.Council Member McGee moved to
approve the resolution;seconded by Council Member Harvey.Roll call:Ayes:McGee,
Harvey,Watts,Bailey,Stanton.Nays:None.Motion carried 5 -O.(Resolution #08-255)
3)Resolution:Consideration of approval of a resolution directing sale of $2,200,000 General
Obligation Bonds,Series 2008C (Urban Renewal)-Council Member Watts moved to
approve the resolution;seconded by Council Member Harvey.Jon Burmeister ofPFM
presented the bid tabulation and recommended awarding the bid to UMB Bank of Kansas
City,MO at 4.1400%true interest cost.City Administrator/Clerk Kooistra briefly reviewed
the projects to be funded by the bonds.Council Member Watts amended the motion to
approve the resolution,awarding the bid to UMB Bank of Kansas City,MO for
$2,182,400.00 at a true interest cost of 4.1400%;Council Member Harvey amended the
second.Roll call:Ayes:Watts,Harvey,Stanton,Bailey,McGee.Nays:None.Motion
carried 5 -O.(Resolution #08-256)
4)Resolution:Consideration of approval of the Independent Auditor's Final Report for the
fiscal year ending June 30,2008;with a brief presenttuion by the auditor -Council
Member Stanton moved to approve the resolution;seconded by Council Member Harvey.
David Ellis of Denman &Co.gave a briefPowerPoint presentation on the report.Also in
attendance was Joann Tucker of Den man &Co.Council Member Watts asked for
clarification on certain aspects of auditor's findings for 2008 Program Expenses.Council
Member Bailey asked Mr.Ellis for advice on any policies the Council might adopt based on
the findings of the report;Mr.Ellis suggested the Council monitor revenues to general fund
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expenses.Roll Call:Ayes:Stanton,Havery,McGee,Bailey,Watts.Nays:None.Motion
carried 5 -O.(Resolution #08-257)
5)Resolution:Consideration of approval of obligating funds from the Urban Renewal Tax
Revenue Fund for appropriation to the payment of annual appropriation tax increment
financed obligations which shall come due ill the next succeeding fiscal year [Waukee
EBPJ -Council Member Bailey moved to approve the resolution;seconded by Council
Member Stanton.Director of Finance Burkhart briefly reviewed the resolution,
recommending the release of all residential properties and the capture 100%of commercial
valuation.Roll call:Ayes:Bailey,Stanton,McGee,Watts,Harvey.Nays:None.Motion
carried 5 -O.(Resolution #08-258)
6)Resolution:Consideration of approval of obligating funds from the Urban Renewal Tax
Revenue Fund for appropriation to the payment of annual appropriation tax increment
financed obligations which shall come due ill the next succeeding fiscal year [Hickman
West]-Council Member Stanton moved to approve the resolution;seconded by Council
Member Harvey.Director of Finance Burkhart briefly reviewed the resolution.Council
Member Harvey asked if the debt service for the 2004B Bond Debt Refinance would be
retired at the end ofthe year;Ms.Burkhart explained that the $0 amount reflected this year's
payment,but that there may be another year or so remaining on the debt.Roll call:Ayes:
Stanton,Harvey,McGee,Bailey,Watts.Nays:None.Motion carried 5 -O.(Resolution #08-
259)
7)Resolution:Consideration of approval of obligating funds from the Urban Renewal Tax
Revenue Fund for appropriation to the payment of annual appropriation tax increment
financed obligations which shall come due in the next succeeding fiscal year [Waukee
2000J -Council Member Stanton moved to approve the resolution;seconded by Council
Member McGee.Director of Finance Burkhart briefly reviewed the resolution.Council
Member Watts questioned the $0 amount for Alice's Road Project engineering;Ms.Burkhart
stated that the City could only request what it had for increment financing for the year,but
that the total of the increment was available to the City.Roll call:Ayes:Stanton,McGee,
Watts,Bailey,Harvey.Nays:None.Motion carried 5 -O.(Resolution #08-260)
8)Resolution:Consideration of approval of revisions to the City of Waukee Employee
Handbook regarding a General Travel and Training Policy -Council Member Bailey
moved to approve the resolution;seconded by Council Member Stanton.City
Administrator/Clerk Kooistra briefly reviewed the policy,which would apply to both
employees and elected officials.Council Member Watts asked how many employees carry
City-issued credit cards;Director of Finance Burkhart replied that only department directors
carried such cards and that all other City-issued cards were kept by her department until
needed.Roll call:Ayes:Bailey,Stanton,Watts,Harvey,McGee.Nays:None.Motion
carried 5 -O.(Resolution #08-261)
9)Resolution:Consideration of approval of the addition ofatt Elected Official Travel Policy
to the City of Waukee Employee Handbook -Council Member Bailey moved to approve the
resolution;seconded by Council Member Watts.City Administrator/Clerk Kooistra briefly
reviewed the resolution,adding that Mayor Peard had suggested the Attendance Request form
be used during the budgeting process.Council Member McGee asked if the policy was
intended to ensure that travel funds were distributed fairly amongst the elected officials;Mr.
Kooistra replied that it would be used more to keep travel expenses within budget.C0U11cil
Member McGee requested that the Council be made aware if travel expenses were over
budget,then expressed concem that the proposed policy included events that had different
costs but weren't necessarily comparable in importance.He suggested that criteria for such
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events include an overnight stay.Council Member Harvey agreed with Council Member
McGee,adding his concern that travel expenses could go over budget due to unexpected
events,that the Attendance Request form would be an aid during budgeting,and that the
Council should focus on its accountability for the costs of events in order to be certain that
such funds are spent wisely and to the city's benefit.Mayor Peard echoed the sentiments of
Council Members McGee and Harvey,adding that the Greater Des Moines Partnership trip to
Washington,D.C.was more expensive,but a high priority.Council Member Stanton
suggested an "a la carte"method be used,with the cost ofthe least and most expensive events
added together,then divided amongst the elected officials.Council Member Watts agreed
with Council Member Stanton,adding that if an elected official did not use all of their
allotted travel expense funds,the funds might be redistributed among the remaining officials.
Council Member Bailey stated that the policy would help during the budgeting process and
help ensure accountability for elected officials to use travel funds appropriately.Mayor
Peard replied that such accountability rested with the public;Council Member McGee agreed.
Council Member Bailey noted that the Council would likely approve any travel request that
was in the best interest of the City.Council Member McGee expressed concern that travel
request approval could become politically motivated.Mayor Peard agreed,adding that travel
by the mayor was generally more valuable to the city than travel by other elected officials.
Council Member Harvey asked for clarification on in-state events and overnight events.
Council Member Bailey amended the motion to approve the resolution,adding language that
allows for one overnight out-of-state event and one overnight in-state event;Council Member
Watts amended the second.Roll call:Ayes:Bailey,Watts,Harvey.Nays:Stanton,McGee.
Motion carried 3 -2.(Resolution #08-262)
10)Discussion:Website design and maintenance proposal-The website conunittee,consisting
of Council Members McGee and Stanton,City Administrator/Clerk Kooistra,City Planner
Landhauser,Assistant to the City Administrator Gibson,Fire Chief Clint Robinson and
Receptionist Rebecca Slater,recommends contracting with 360 Ideas for website design and
maintenance.Ms.Gibson added that Council meeting videos could be posted on Y ouTube,
with access to the videos from either a linlc on the city's website or directly from YouTube.
City staff will move forward,with a contract from 360 Ideas to be reviewed by the City
Attorney prior to consideration by the Council.
(K)Reports -Reports made by City Administrator/Clerk Kooistra;Deputy City Clerk Schuett;
Assistant to the City Administrator Gibson;Director of Finance Burkhart;Director of Public
Works Gibson;City Engineer Briedis;Council Members McGee,Stanton,Bailey,Harvey.
Council Member McGee moved to adjourn;seconded by Council Member Stanton.Ayes:All.Nays:
None.Motion carried 5 -O.
Meeting Adjourned at 8:21 p.rn.
R.Schuett,Deputy City Clerk
Attest:
.Kooistra,City Administrator/Clerk
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