HomeMy WebLinkAbout2008-12-15-Regular MinutesCITY OF ..f')
.~~~!!N:'V
WAUKEE CITY COUNCIL MINUTES
December 15,2008
(A)Call to Order -The regular meeting of the Waukee City Council was called to order by Mayor
Peard at 7:03 p.m.in the Council Chambers at City Hall.
(B)Pledge of Allegiance
(C)Roll Call-The following members were present:Mayor William F.Peard;Council Members
Casey L.Harvey;C.Isaiah McGee;Darlene Stanton.Absent:Council Members Donald L.
Bailey,Jr.;Mike Watts.(Council Member Watts participated by telephone from 7:10 p.m.to
7:25 p.m.)
Also present:City Administrator/Clerk Jeff Kooistra,Assistant to the City Administrator
McKinlee Gibson,Director of Finance Linda Burkhart,Director of Public Works John Gibson,
Director of Development Services Brad Deets,City Planner Ben Landhauser,Deputy City Clerk
Rebecca D.Schuett,City Engineer Mikelis Briedis,City Attomey Steve Brick.
(D)Open Forum
(E)Agenda Approval-Council Member Stanton moved to approve the agenda;seconded by
Council Member McGee.Roll call:Ayes:Stanton,McGee,Harvey.Nays:None.Absent:
Bailey,Watts.Motion carried 3 -0 -2.
(F)Mayor's Report -On 12/03,Mayor Peard met with Linda Schaut of the Greater Dallas County
Development Alliance to discuss economic development incentives.He then attended a Council
work session on 12104,along with Ms.Schaut,members of the Waukee Area Economic
Development Corporation and City staff,to work on possible short-and long-term development
incentives.On 12/05,Mayor Peard welcomed Santa Claus to Winterfest,and on 12/11-12/12,he
attended a Leadership Iowa conference in Marshalltown.He participated in a development
incentives follow-up meeting on 12/15 with Ms.Schaut,certain members of the Waukee Area
Economic Development Corporation,Council Member Stanton and City staff.Mayor Peard will
meet with a landowner affected by the proposed Alice's Road Corridor on 12/17.On 12/18,he
will attend the Waukee Area Chamber of Commerce luncheon at the Village at Legacy Pointe,as
well as present to the Waukee Area Leadership Institute class later that evening.Mayor Peard
concluded by wishing all a happy holiday.
(G)Presentations:None
(H)Public Hearings:
1)On the adoption of the proposed Resolution of Necessity for the construction of the South
Area Trunk Sewer,Waukee,Iowa -Mayor Peard contacted Council Member Watts by
telephone at 7:10 p.m.in order to participate in the discussion and vote.Mayor Peard opened
the public hearing and asked if any written correspondence had been received;City
Administrator/Clerk Kooistra replied in the negative.Mayor Peard asked for comments from
those in attendance.1)K.C.Gerlitz,1 Sugar Creek Lane and owner of a lot in Painted
Woods Plat 1,expressed concern with the proposed assessment and asked why a new system
was planned when the existing system had been in place for just three years.Director of
Public Works Gibson explained that the existing system was always meant to be temporary
and that the developer had agreed at the time of plat approval for Painted Woods Plat 1 that
assessment for a more permanent system would take place at a later date.Mr.Gibson and
City Engineer Briedis also explained that the proposed gravity sewer would service Painted
Woods Plat 1 and 500 acres on the west side ofR-22,but not Painted Woods Plats 2 or 3.
Mr.Gerlitz asked if the developer was obligated to inform lot buyers of the future
assessment;City Attorney Brick answered that the subdivision covenants included disclosure
of the agreement and that the agreement itself would have been recorded with the abstract.2)
Brian Terwilliger,owner of a lot at 360 Painted Woods Drive,asked if it was common for
residents to be assessed for city improvements;Mr.Brick replied that special assessments
were provided for by state law.Mr.Terwilliger then asked if other benefitting property
owners would be assessed;Mr.Brick answered that those property owners would pay a
connection fee at the same cost per acre for which other properties would be assessed.Mr.
Terwilliger expressed concern that the proposed sewer line would destroy trees on his
property;Mr.Gibson stated that all affected property owners had been sent a letter in advance
of staking for the sewer alignment,then offered to meet with Mr.Terwilliger to discuss his
concerns.Mayor Peard declared the public hearing closed.
(I)Public Hearing Action Items:
1)Resolution:Consideration of approval of a resolution with respect to the adoption of the
Resolution of Necessity proposed for the South Area Trunk Sewer,Waukee,Iowa-
Council Member Stanton moved to approve the resolution;seconded by Council Member
Harvey.Council Member Harvey asked for clarification on certain matters,including the
cost per acre.Council Member McGee requested that the Council be informed of the results
of follow-up meetings with affected residents.Roll call:Ayes:Stanton,Harvey,McGee,
Watts.Nays:None.Absent:Bailey.Motion carried 4 -0 -1.(Resolution #08-268)
(Council Member Watts ended telephone participation at 7:25 p.m.)
2)Resolution:Consideration of approval of a resolution directing preparation of detailed
plans and specifications,form of contract and notice to bidders on the South Area Trunk
Sewer,Waukee,Iowa -Council Member Stanton moved to approve the resolution;
seconded by Council Member Harvey.Council Member Harvey asked if approval of the
resolution should be postponed until after City staff meets with concerned property owners;
Director of Public Works Gibson explained that postponement was not necessary,as an
amendment to the plans and specifications could be considered at a later date if needed.Roll
call:Ayes:Stanton,Harvey,McGee.Nays:None.Absent:Bailey,Watts.Motion carried 3
-0 -2.(Resolution #08-269)
3)Resolution:Consideration of approval of a resolution ordering bids,approving plans,
specifications and form of contract and notice to bidders,fixing amount of bid security,
and ordering clerk to publish notice and fixing a date for receiving same,and for a public
hearing on plans,specifications,form of contract and estimate of costs -Council Member
Stanton moved to approve the resolution;seconded by Council Member Harvey.Roll call:
Ayes:Stanton,Harvey,McGee.Nays:None.Absent:Bailey,Watts.Motion carried 3 -0-
2.(Resolution #08-270)
(J)Action Items
1)Consent Agenda:Council Member McGee moved to approve the Consent Agenda;
seconded by Council Member Stanton.Roll call:Ayes:McGee,Stanton,Harvey.Nays:
None.Absent:Bailey,Watts.Motion carried 3 -0 -2.
A.Consideration of approval of 12/15/08 Bill List and \1130108 Payroll:
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 12/15108:
BANK OF AMERICA NOV '08 STATEMENT
BILL GORDISH ICE CARVING-WINTERFEST
CHARTER BANK DEC '08 GOLF REV PRINCIINT
$2,246.36
550.00
35,162.51
2
CHARTER BANK
CITY OF WAUKEE
CITY OF WAUKEE
CITY OF WAUKEE
CITY OF WAUKEE
CITY OF WAUKEE
CITY OF WAUKEE
COMMUNICATIONS WORKERS OF
AMER
EFTPS
EFTPS
EFTPS
EFTPS
EFTPS
EFTPS
FAREWAY STORES
FIRST AMERICAN BANK
ICMA RETIREMENT TRUST 457
ICMA RETIREMENT TRUST 457
ICMA RETIREMENT TRUST 457
ICMA RETIREMENT TRUST 457
IN THE BAG
IOWA DEPT OF HUMAN SERVICES
IPERS
IPERS
IPERS -POLICE
IPERS -POLICE
LISA BUELOW
MADISON YOUNG
PETTY CASH
RAY JAMES
STEVE MCINTYRE
STIVERS FORD
TOTAL ADMINISTRATIVE SERVICES
TOTAL ADMINISTRATIVE SERVICES
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
TREASURER STATE OF IOWA
UNITED WAY CENTRAL IOWA
US ENERGY SERVICES INC
US POSTAL SERVICE
'TOTALS'
DEC '08 GOLF GO PRINCIINT
MISC DEDUCTIONS
UNIFORM DEDUCTIONS
CELL PHONE REIMBURSEMENT
TEXT MESSAGE REIMBURSEMENT
LIFE INSURANCE PREMIUM
HEALTH INSURANCE DEDUCTION
CWA LOCAL 7102 UNION DUES
FEDERAL WITHHOLDING TAXES
FEDERAL WITHHOLDING TAXES
FICA TAX WITHHOLDING
FICA TAX WITHHOLDING
MEDICARE TAX WITHHOLDING
MEDICARE TAX WITHHOLDING
HOLIDAY GIFT CARDS -115 TOTAL
WAUKEE 2008A -NT
ICMA RETIREMENT
ICMA RETIREMENT
ICMA
ICMA
GREEN INITIATIVES LUNCHEON
CHILD SUPPORT
IPERS DEDUCTIONS
IPERS DEDUCTIONS
IPERS DEDUCTIONS
IPERS DEDUCTIONS
VOLLEYBALL REFEREE
VOLLEYBALL BABYSITTING
NOV '08 PETTY CASH
HORSE DRAWN CARRIAGE RIDES
VOLLEYBALL REFEREE
FORD F350
SECTION 125 MEDICAL DEDUCTIONS
SECTION 125 DAYCARE DEDUCTIONS
STATE TAX WITHHOLDINGS
STATE TAX WITHHOLDINGS
STATE TAX WITHHOLDINGS
UNITED WAY DEDUCTION
NOV '08 STATEMENT
NOV '08 UTILITY BILLS
UNPAID BILLS PRESENTED FOR APPROVAL 12/15/08:
3M SERVICE AGREEMENT RENEWAL
ACTION OFFICE SOLUTIONS INC PRINTER REPAIRS
ADEL AUTO PARTS LAMP
AHLERS &COONEY,P.C.NOVEMBER '08 STATEMENT
ALLIANCE MEDICAL MEDICAL SUPPLIES
AMERICAN RED CROSS BABYSITTER'S TRAINING
3
30,720.31
25.00
111.00
262.50
60.11
230.80
450.00
468.77
536.25
14,505.00
1,852.56
16,864.00
433.38
4,040.24
2,875.00
8,478.74
850.00
850.00
1,050.20
1,035.83
73.16
421.77
9,801.69
9,557.05
6,651.92
6,362.94
180.00
40.00
87.68
425.00
152.00
22,582.00
1,677.79
809.05
5,944.00
300.00
5,945.00
66.00
376,114.30
1,828.55
$572,678.46
$1,224.00
122.25
12.25
416.23
919.92
400.00
AMERITAS LIFE INSURANCE
COMPANY
ARNOLD MOTOR SUPPLY
ARNOLD MOTOR SUPPLY
ARNOLD MOTOR SUPPLY
ARNOLD MOTOR SUPPLY
ARNOLD MOTOR SUPPLY
ARNOLD MOTOR SUPPLY
ARNOLD MOTOR SUPPLY
AUDIOVISUAL INC
BANKERS LEASING COMPANY
BARCO MUNICIPAL PRODUCTS
BONIFACE PROPERTIES,LLC
BRICK GENTRY BOWERS SWARTZ
BRIDGESTONE GOLF,INC
BRODART COMPANY
BUDGET STORAGE RENTAL
BUILDING &PROPERTY
MAINTENANCE
BUTTERFIELD MANAGEMENT
CAPITAL SANITARY SUPPLY
CAPITAL SANITARY SUPPLY
CARLSON,MCCLURE,&ASSOCIATES
CENTER POINT PUBLISHING
CENTRAL IOWA REGIONAL LIBRARY
CENTRAL SERVICE &SUPPLY
CERTIFIED POWER INC CO
CFI SALES,INC.
CHEMSEARCH
CITY OF WAUKEE
CITY OF WEST DES MOINES
CIVIL DESIGN ADVANTAGE,LLC
CIVIL DESIGN ADVANTAGE,LLC
CRYSTAL CLEAR BOTTLED WATER
DALLAS COUNTY NEWS
DALLAS COUNTY RECORDER
DALLAS COUNTY RECORDER
DALLAS COUNTY RECORDER
DALLAS COUNTY RECORDER
DES MOINES WATER WORKS
DOWNING DEVELOPMENT LTO
EBSCO PUBLISHING
ED M FELD EQUIPMENT COMPANY
ED M FELD EQUIPMENT COMPANY
ED M FELD EQUIPMENT COMPANY
ED M FELD EQUIPMENT COMPANY
EDDY WALKER EQUIPMENT CO
ELECTRICAL ENGINEERING
EQUIPMENT
ELECTRICAL ENGINEERING
DEC '08 VISION INS.PREMIUM
HEATED MIRROR RELAYS
DISC PAD SET
DISC PADS
BALL BEARING
VOLT REGULATOR
VOYAGER BRAKE
RELAY
MAINTENANCE AGMT FOR UPGRADES
COPIER LEASE
REMOTE CONTROL SPOTLIGHT/BULBS
JANUARY '08 RENT
NOVEMBER '08 STATEMENT
PRO SHOP MERCHANDISE
LAMINATING SUPPLIES
DECEMBER '08 RENT
NOVEMBER '08 STATEMENT
NOVEMBER '08 STATEMENT
SUPPLIES
FLOOR FINISH/MOP
SANITARY SWR EASEMENT-CARLSON
BOOKS
WORKSHOP-MCDONOUGH
TIRE CHAINS
CYLINDER REPAIR
TIRE REPAIR
THREAD-EZE,DZL CLEAN,LUBE
NOVEMBER '08 STATEMENT
92ND/UNIV HALF ELECT/MAINT
SE WESTOWN PKWY RECONST
SE WESTOWN PKWY
RECONSTRUCTION
WATER
NOVEMBER '08 STATEMENT
RESOLUTION-CTY WKEE/CTY WKEE
EASEMENT -HUBBELl/CTY WKEE
EASEMENT-PRIESTLEY/CTY WKEE
AGREEMENT-TEAM TECHITEAM TECH
NOVEMBER '08 STATEMENT
JANUARY '08 RENT
MAGAZINES
ALERT GUAGE LINE TUBING ASSY
STANDARD FRONTS CONFIGURATION
PRO WARRINGTON 5006
PROTECH TITAN GAUNTLET
MASTER LINK
LAMPS
LAMPS
4
1,309.68
41.96
28.41
56.68
24.62
25.04
101.02
41.96
5,000.00
112.37
390.51
1,500.00
10,140.50
327.00
63.77
168.00
1,585.00
900.00
28.69
44.99
1,100.00
152.76
18.00
1,228.14
633.89
111.50
958.68
5,116.80
25.19
9,422.86
2,915.75
40.20
1,513.73
33.00
27.00
32.00
37.00
20,959.60
4,616.00
292.69
328.50
175.00
265.00
59.00
67.88
28.26
145.62
EQUIPMENT
ELECTRONIC ENGINEERING CO
ELECTRONIC ENGINEERING CO
ELLIOTT EQUIPMENT CO
EWING LAND DEVELOPMENT
FAREWAY STORES
FAREWAY STORES
FAREWAY STORES
FAREWAY STORES
FAREWAY STORES
FASTENAL COMPANY
FASTENAL COMPANY
FASTENAL COMPANY
FASTENAL COMPANY
FASTENAL COMPANY
FASTENAL COMPANY
FIRE SERVICE TRAINING BUREAU
FOLLETT SOFTWARE COMPANY
FREESE NOTIS
G &K SERVICES
G &L CLOTHING
G &L CLOTHING
GENESIS CONCRETE WASHOUT
GREATER DES MOINES
PARTNERSH[P
GREATER DES MOINES
PARTNERSHIP
GREATER DES MO[NES
PARTNERSHIP
HAWKEYE AUTO SALVAGE INC.
HAWKEYE TRUCK EQUIPMENT
HAWKEYE TRUCK EQUIPMENT
HAWKEYE TRUCK EQUIPMENT
HEARTLAND CO-OP
HEARTLAND CO-OP
HEARTLAND CO-OP
HEARTLAND CO-OP
HEWLETT-PACKARD COMPANY
HEWLETT-PACKARD COMPANY
HICKORY TECH
HICKORY TECH
HY-VEE FOOD &DRUG CENTER
HYDRO KLEAN
HYDRO LOGIC
IMAGETEK,INC
IMAGING TECHNOLOG[ES
IMAGING TECHNOLOG[ES
IMAGING TECHNOLOGIES
IMAGING TECHNOLOGIES
INDUSTRIAL SALES COMPANY
TOWER SERV[CE-POLICE
TOWER SERVICE-FIRE
REPLACE WATER SENSOR
FY09 DEVELOPER REBATE
THANKSGIVING LUNCH SUPPLIES
COFFEE CREAMER
POP
CLEANING SUPPLIES
TRAINING REFRESHMENTS
SUPPLIES
HEXNUTS
SUPPLIES
SUPPLIES
DRILL B[T
SUPPLIES
CERT FEES-HOSTETTER/HUTTON
INFOCENTRE SUPPORT RENEWAL
DECEMBER '08 STATEMENT-LIBRARY
MAT SERVICES
WINTER CLOTHES-KELLER
PANTS-BRUECKEN
WASHOUT BIN CLEANING
ANNUAL DINNER TABLE
AFF[L1ATES DINNER-PEARD
LEGIS.LDSHIP LUNCH -PEARD
HEAD LAMPS
PINTLE CHAIN
CONTROLLER PKG
CUTTING EDGE/SNOWCATCHER KIT
NOVEMBER '08 STMT-BLDG [NSP
NOVEMBER '08 STATMENT-GOLF CRS
NOVEMBER '08 STATEMENT-PUB WRK
NOVEMBER '08 STATEMENT-POLICE
COMPUTERS
BACKUP SERVER AT PO
DEC '08 STATEMENT
DECEMBER '08 STATEMENT-POLICE
FLU SHOTS
LIFT STATION CLEANING
[RR[GATIONS PARTS
DEC '08 RADIX SUBSCRIPTION
COPIER MA[NT/USAGE
COPIER MA[NT/USAGE
NOV '08 COPIER USAGE
COPIER USAGE
KEROTEST POL YBALL
5
90.00
32.00
297.70
158,255.18
24.57
2.49
224.00
8.91
37.86
11.34
4.22
27.85
5.31
23.99
18.84
150.00
495.00
69.00
379.87
185.36
54.36
225.00
1,250.00
15.00
35.00
50.00
739.65
1,315.00
723.00
113.64
629.07
7,859.94
1,981.56
1,598.00
17,284.00
1,482.87
348.49
900.00
1,006.43
46.84
125.00
556.57
177.98
149.18
127.50
85.72
INDUSTRIAL SALES COMPANY
INGRAM LIBRARY SERVICE
INTERSTATE ALL BATTERY CENTER
INTERSTATE POWER SYSTEMS
IOWA ASSOCIATION OF MUNICIPAL
IOWA ASSOCIATION OF MUNICIPAL
IOWA MUNICIPALITIES WORKERS'
COMPENSATION
IOWA ONE CALL
IOWA PARK &RECREATION ASSOC.
IOWA SIGNAL &ELECTRIC CO
JACOBSON SUPPLY,INC
JACOBSON SUPPLY,INC
KELTEK INCORPORATED
KEL TEK INCORPORATED
KELTEKINCORPORATED
LASER CAR WASH
LAWSON PRODUCTS INC
LAWSON PRODUCTS INC
LEGISLATIVE SERVICES AGENCY
LIVING MAGAZINES
LIVING MAGAZINES
LOGAN CONTRACTORS SUPPLY
LOUNSBURY LANDSCAPING
LOUNSBURY LANDSCAPING
LOUNSBURY LANDSCAPING
MATT PARROTT &SONS CO
MEDIACOM
MEDIACOM
MENARDS
MENARDS
MENARDS
MENARDS
MENARDS
MENARDS
MENARDS
MENARDS
MID AMERICAN ENERGY
MID AMERICAN ENERGY
MID STATES SUPPLY COMPANY
MID STATES SUPPLY COMPANY
MIDWEST BREATHING AIR SYS
MIDWEST ENERGY ASSOCIATION
MIDWEST ENVIRONMENTAL
SERVICES
ROBERT MORTON
MURPHY TRACTOR &EQUIPMENT
MUSTANG MEDIA
MUSTANG MEDIA
HD SUPPLY WATERWORKS
DRISCO 6500 IPS 4X40
BOOKS
BATTERIES
SEE VEND:INTERSTATE BATTERY
CIASSO SAFETY DUES DEC08-FEB09
WORKSHOP-SMIDT
7,584.77
1,952.72
509.10
1,122.99
974.20
120.00
JAN '09 WORKERS COMPENSATION
NOVEMBER '08 STATEMENT
FY09 MEMBERSHIP FEES
STREET LIGHT REPAIRS
CURB BUMPER
CARBIDE PLOW BLADE
PRINTER MOUNT ASSEMBLY/BASE
TRAK-MOUNT BASE
MOUNTING PLATE/TIL T SWIVEL MNT
NOVEMBER '08 CAR WASHES
SHOP SUPPLIES
LOCKNUTS
'09 IOWA CODE
WINTERFEST AD
FALL FEST ADVERTISING
EXCAVATOR RENTAL
TARPED TOPSOIL
FIELD SOIL
FIELD SOIL
LASER CHECKS
NOVEMBER '08 STATEMENT-PW
NOVEMBER '08 STATEMENT-FIRE
4.5 MIL 20X100'POLY BLACK
SUPPLIES
CLOCK/POLY
REFLECTIVE NUMBERS
SUPPLIES
PET VAC/THERMOSTAT
SUMP PUMP/WRENCH
HOLIDAY DECORATIONS
NOVEMBER 08 STATEMENT
NOVEMBER '08 STATEMENT
1 X 6 SCH 80 BLK TOE
WN FLANGE STD
QUARTERLY AIR TEST
MEMBERSHIP DUES LEVEL 1
11,189.00
189.20
520.00
1,454.00
972.00
684.00
463.80
520.28
149.08
279.00
1,014.78
53.12
330.00
250.00
100.00
594.00
148.60
72.10
65.30
689.60
99.95
79.95
73.98
129.09
12.48
29.10
8.97
192.72
125.34
70.78
9.36
695.45
251.65
228.59
126.00
2,580.80
842.00
410.80
17.09
210.00
330.08
1,028.50
WASTEWATER SAMPLE ANALYSIS
SIDEWALK INSTALL REBATE
PARTS
SHIRTS
HAUNTED HOUSE BANNERS
PVC SWR PERF PIPE/CAPS
6
HD SUPPLY WATERWORKS
NEWSOUND
NOGG CHEMICAL &PAPER
NORTH DALLAS LANDFILL
NORTHERN SAFETY CO
O'HALLORAN INTERNATIONAL
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
OFFICE DEPOT
PAPER ROLL PRODUCTS
PARKSON CORPORATION
PING
PLUMB SUPPLY COMPANY
PLUMB SUPPLY COMPANY
PLUMB SUPPLY COMPANY
PLUMB SUPPLY COMPANY
PLUMB SUPPLY COMPANY
PLUMB SUPPLY COMPANY
PLUMB SUPPLY COMPANY
PLUMB SUPPLY COMPANY
POLK COUNTY HEATING &COOLING
MAXINE POWELL
QUEST FORE
QWEST
R &B SUPPLY CO INC
RAPID REPRODUCTIONS
RIGHT TURN
OPHELIA ROOP
RS STOVER COMPANY
SECRETARY OF STATE
SPRAYER SPECIALTIES INC
SPRAYER SPECIALTIES INC
SRIXON
STIVERS FORD
STIVERS FORD
STIVERS FORD
STIVERS FORD
STIVERS FORD
STIVERS FORD
STOREY-KENWORTHY COMPANY
STOREY-KENWORTHY COMPANY
STOREY-KENWORTHY COMPANY
SUPERIOR SIGNALS INC
12 MJ FW GATE VLV OL
BOOKS
PAPER SUPPLIES/CLEANER
PER CAPITA FEE
INSULATED GLOVES
CHAMBER/STRAPS
RETURNED APPOINTMENT CALENDAR
RETURNED BINDER EASEL
APPOINTMENT CALENDAR
PAPER/CALENDARSIT APE
LABELS/PAPER
BINDER EASEL/CARD GUIDE
MOUSE
PAPERIINK
PAPER/BATTERIES/FOLDERS
CANDY/PAPER/BATTERIES
PAPER ROLLS
MANIFOLD ASSY
PRO SHOP MERCHANDISE
PVC PARTS
RIGID TUBE BENDER
SUPPLIES
PVC PARTS
PVC PARTS/SUPPLIES
SUPPLIES
BALL VALVE
BLACK PIPE
HEATER REPAIR
FURNACE REBATE
APGA GOAL PROGRAM
NOVEMBER '08 STATEMENT-POLICE
DRILL BIT SET
MAPS FOR GRANGER GAS LINE PROJ
HAUNTED HOUSE STRAW
INTERVIEW EXPENSE REIMBURSEMNT
REPAIR KITSNENT ASSY
NOTARY-RICHARDSON
SPRAYER PARTS
SPRAYER PARTS
PRO SHOP MERCHANDISE
'08 CROWN VIC MAINTENANCE
'05 CROWN VIC REPAIRS
08 CROWN VIC MAINT
'04 EXPLORER REPAIRS
'08 CROWN VIC REPAIRS
08 E 450 CUTAWAY MAINTENANCE
PENS/ENVELOPES/DUSTER
EXPANDABLE FILES
HIGHLIGHTERS
BEACONS/MINI-BAR HALOGENS
7
2,070.00
55.40
954.34
32,850.00
105.68
222.99
(118.37)
(28.07)
118.37
73.44
51.86
36.43
39.99
59.76
156.13
137.84
80.44
123.16
7.47
38.64
60.84
18.57
11.93
22.90
2.44
6.72
122.17
159.00
75.00
942.50
38.25
280.93
1,800.00
76.32
800.00
334.98
30.00
140.87
794.42
557.21
37.85
497.78
84.33
94.38
43.32
95.83
64.38
93.75
13.40
1,044.60
TEAM TWO INC
TECHNOLOGY BY DESIGN
TERRY'S AUTO SERVICE INC
TOTAL ADMINISTRATIVE SERVICES
TOUGH SOLUTIONS
TOUGH SOLUTIONS
TOYNE INC
TOYNE INC
TOYNE INC
TOYNE INC
TOYNE INC
TRILIX MARKETING GROUP
TRILIX MARKETING GROUP
TRIPLETT OFFICE ESSENTIAL
TRUCK EQUIPMENT INC
UNITED PARCEL SERVICE
UNIVERSAL PRINTING SERVICES
UNIVERSAL PRINTING SERVICES
US POSTAL SERVICE
US POSTAL SERVICE
USA BLUE BOOK
UTILITY SAFETY AND DESIGN INC.
VITAL SUPPORT SYSTEMS
VITAL SUPPORT SYSTEMS
VITAL SUPPORT SYSTEMS
VITAL SUPPORT SYSTEMS
VITAL SUPPORT SYSTEMS
VITAL SUPPORT SYSTEMS
VITAL SUPPORT SYSTEMS
VITAL SUPPORT SYSTEMS
GRAINGER PARTS
WALDINGER CORP,THE
WASTE MANAGEMENT OF IOWA
WAU-TRI-KEE
PETTY CASH
PETTY CASH
WEARGUARD
WEST DES MOINES WATER WORKS
WEST DES MOINES WATER WORKS
WILLIAMS SOD FARM
ZEE MEDICAL INC
'TOTAL'
PAYROLL 11/30108:
BAUMAN,LISA L
BLECKWEHL,HOPE N
BREUER,GREGORY A
BRUECKEN,MELINDA B
BRUNS,RACHEL M
BURKHART,LINDA S
NOVEMBER '08 AMBULANCE BILLING
WIRE
TIRES MOUNT/BALANCE
FLEXPLAN ADMIN 1/09-3/09
CAR COMPUTERS/GRANT
CAR COMPUTERS/GRANT
PARTS
PARK BRAKE VALVE
GASKET/SEAL RING KIT
LIGHT BAR REPAIRS
BALL VALVE
WEBSITE CHANGES-COMP PLAN
WEBSITE MAINT/ADMIN
BUSINESS CARDS-ROYER
MVP KIT,WEAR EDGES
SHIPPING CHARGES
HOLIDAY GREETING
INSERT -HOME FITNESS
PO BOX RENEWAL-FIRE
STAMPS
GAS ALERT MICRO 5 GAS DETECTOR
NATURAL GAS ODORANT
SOFTWARE LICENSES
OFFICE PROFESSIONAL LICENSE
COPIER EMAIL SET UP
TEMP MONTHLY SERVICE FEE
MEMORY
MICROSOFT HP LICENSES/BACKUP
KINGSTON 1 GB MEMORY
NETWORK REPAIRS
FLASHLIGHT/BATTERY
FURNACE REPAIR
DECEMBER '08 STATEMENT
CHRISTMAS CANDY
NOV '08 PETTY CASH SECOND HALF
NOVEMBER '08 PETTY CASH
WINTER SHIRTS
NOVEMBER '08 METER READING
JOINT ANNUAL FUND CONTRIBUTION
SOD
FIRST AID KIT SUPPLIES
$960.23
37.50
2,599.71
1,155.46
646.27
2,619.28
8
1,269.63
240.00
596.20
653.22
11,019.00
5,112.88
17.84
88.56
49.31
342.00
109.29
112.50
42.00
34.00
367.71
30.56
605.73
649.27
58.00
84.00
1,565.49
1,682.72
95.00
204.00
337.50
3,833.00
76.00
19,226.81
43.00
2,287.50
63.62
190.80
51,028.02
345.41
50.65
135.45
3,459.43
3,427.20
6,800.00
356.50
265.44
$476,401.92
CAMPBELL,SCOTT E
CARLSON,STACEY L
CARRICO,JAMES L
CORKREAN,JENNIFER A
CORMIER,MICHAEL W
CROSS,JONATHAN A
CRABBS,LISA M
CUNNINGHAM,SCOTT D
DAGGETT,WILLIAM J
DAVISSON,DELORES J
DEETS,BRADL Y M
DEZEEUW,DAVID S
DODGE,JUSTIN D
DOWELL,DENNIS D
DUNBAR,DIANA R
DWYER,KATIE H
ELLIOTT,STEVE D
FELD,LUKE M
FORRET,DENNIS M
FREDERICK,JUSTIN J
GAFFNEY,JENNIFER P
GIBSON,JOHN R
GIBSON,MCKINLEE M
HALFWASSEN,DARWIN L
HANES,DENNIS D
HANSON,ANTHONY J
HEIMANN,RONALD L
HERRICK,ROBERT D
HETH,REBECCA J
HICKMAN,JAMES B
HILGENBERG,ADAM H
HIVELEY,BRIAN A
HUTTON,JOSHUA A
HUTZELL,BRIAN A
JERMIER,MATTHEW R
KASZINSKI,BRETT A
KELLER,CHRISTOPHER M
KENKEL,JAMES F
KENNEDY,MARY A
KOOISTRA,JEFFREY L
LANDHAUSER,BENJAMIN A
LILLIE,SCOTT M
LONG,JEREMY 0
LULL,BARRY L
MACK,LINDA M
MANNING,JOSHUA M
MAPES,TROY M
MC DONOUGH,ERIN A
MC CLiNTIC JR,MARK
MELLENCAMP,JEFFREY S
1,439.89
594.39
259.90
1,411.27
167.11
186.99
141.20
1,230.31
2,008.01
167.93
2,248.70
2,084.41
1,537.07
1,687.55
319.79
57.36
1,504.39
1,455.92
134.81
274.69
33.76
3,241.08
1,669.02
329.41
218.25
1,492.96
1,428.42
1,965.82
612.70
1,279.91
320.65
88.57
366.30
484.54
1,883.75
230.56
1,443.64
255.44
1,294.70
3,550.45
1,411.66
923.17
2,065.79
320.65
2,228.99
1,367.18
1,827.36
789.42
181.68
1,642.58
9
MILLER,BECKY J
NORTON,PATRICK D
OAKLEY,JON L
OSTRING,KATHLEEN A
PARISH,TONJA L
PERGANDE,CORY L
PERKINS,LELAND E
MURPHY-PETERSEN,DEVON
M
PETERSON,OREN E
PHILLIPS,LARRY J
PINEGAR,TOMMIE G
PUTNEY,STEPHEN L
RASH,JR.,RONALD K
RICHARDSON,ELIZABETH A
RIPPERGER,TRACY M
ROBINSON,CLINT H
ROSS,JOHN D
ROTH MEYER,KYLE A
ROYER,TIMOTHY L
SCHAUFENBUEL,KARl L
SCHETTLER,RODNEY A
SCHUETT,REBECCA D
SLATER,REBECCA A
SMIDT,LARRY A
SNELSON,NATHANIEL R
SOFEN,NATASHA S
SPENCER,JEFFREY A
SPOSETO,MACKENZIE A
SPRAGUE,MATTHEW D
STEINKE,KURT M
STEPHENS,CLINT R
STEWARD,ERIC A
TYSDAL,THOMAS M
VAN WART,LINDA M
VANDE KAMP,JOSHUA D
VANPELT,ROBERT T
VOEGTLE,TIMOTHY J
VOKES,LARRY R
WALLACE,ERIC L
WEBB,JAMES D
WEIR,MARGARET M
WERTS,DANIEL J
WHITE,DANNY L
WILLIS,MATTHEW M
WINTERS,TROY S
WISE,NATHAN F
WITTE,CATHERINE M
WOOD,DANIEL J
*TOTALS*
155.72
225.47
1,764.84
1,223.40
1,039.90
908.16
1,569.51
1,598.27
1,213.62
3,450.01
285.40
186.45
1,060.21
1,770.88
334.71
2,090.22
850.66
268.62
2,931.26
519.12
1,574.89
1,899.54
1,056.48
1,640.48
401.63
36.94
174.94
1,439.07
266.44
357.72
159.97
1,231.54
293.58
982.37
1,102.31
388.12
1,075.79
1,354.52
1,256.45
1,403.93
1,329.38
1,169.84
2,623.39
119.67
1,668.03
1,026.86
593.98
258.55
$112,211.39
10
B.Consideration of approval of City Council Minutes of 12/01108 Regular Meeting,12/04/08
Work Session Meeting
C.Consideration of approval of an Ownership Update Application for CRCA,Inc.,d/b/a
Steiner's Pub related to a 12-month Class C Liquor License (LC)(Commercial)
D.Consideration of approval of an IAMU Municipal Wind Project Participant Confidentiality
Agreement (Resolution #08-271)
E.Consideration of approval of a Digital Data Agreement between the City of Waukee and Iowa
Department of Transportation (Resolution #08-272)
F.Consideration of approval of Payment Estimate No.9 to Nuckolls Concrete Services,Inc.,for
the University Avenue Reconstruction,Alice's Road to L.A.Grant Parkway,in the amount of
$523,644.98
G.Consideration of approval of Partial Payment No.10 to Ellingson Companies for the
Southfork and Walnut Ridge Sanitary Sewer System Improvement Project in the amount of
$71,173.01
H.Consideration of approval of Partial Payment Estimate No.2 to Halbrook Excavating for the
2008 Water Main Improvement Project in the amount of $151,998.33
1.Consideration of approval of Change Order No.2 to Concrete Technologies,Inc.,for the L.A.
Grant Parkway Paving Project,Ashworth Road to 312th Place,decreasing the contract amount
by $14,161.75
J.Consideration of approval of Final Payment Estimate No.4 to Concrete Technologies,Inc.,
for the L.A.Grant Parkway Paving Project,Ashworth Road to 312th Place,in the amount of
$42,678.83
K.Consideration of approval of a resolution accepting construction of L.A.Grant Parkway
Paving Project,Ashworth Road to 312th Place (Resolution #08-273)
L.Consideration of approval of a Certificate of Completion for Glynn Village Plat 3 (Resolution
#08-274)
2)Resolution:Consideration of approval of a contract with 360 Wichita.com,LLC,for City
of Waukee website design -Council Member Harvey moved to approve the resolution;
seconded by Council Member Stanton.Assistant to the City Administrator Gibson briefly
reviewed the revised contract.Roll call:Ayes:Harvey,Stanton,McGee.Nays:None.
Absent:Bailey,Watts.Motion carried 3 -0 -2.(Resolution #08-275)
3)Resolution:Consideration of approval of tlte Green Initiatives Committee -"Creating a
Sustainable Waukee 2009 Action Plan"-Council Member Stanton moved to approve the
resolution;seconded by Council Member McGee.Director of Development Services Deets
briefly reviewed the plan.Council Member McGee asked that Council be updated regularly
on the committee's progress,then expressed concern with maintaining a balance among
"green"practices,affordability and practicality.Mr.Deets confirmed that there would be
regular reports made to the Council and suggested a task force including members of the
community be assembled as part of the plan.He added that the first year of the plan was
intended to educate and explore options in order to avoid hasty decisions and to implement
changes in phases.Council Member McGee voiced support for a task force,but asked that its
membership represent the community as a whole,not just those strongly in favor of
"greening"the city,in order to keep the results fair and balanced.He also asked if the
planned community visioning proposal would be specific to "green"initiatives,saying that he
saw a need for a broader visioning process for other aspects of the city;Mr.Deets replied that
the proposed visioning proposal was meant to address "green"initiatives only.Council
Member Stanton stated that she had been a member of the initial committee,that the plan
would be a huge undertaking and that possible smaller environmental interest groups could be
11
formed in the future as a result of the plan.Council Member Harvey voiced support for the
plan as long as it remains cost-effective and an effective use of City staff time.Mr.Deets
added that City staff would begin marketing the plan in the community.Mayor Peard
thanked all those who worked on the committee and read aloud the group's mission
statement.Roll call:Ayes:Stanton,McGee,Harvey.Nays:None.Absent:Bailey,Watts.
Motion carried 3 -0 -2.(Resolution #08-276)
4)Ordinance:Consideration of approval of an ordinance to amend Chapter 207A,Waukee
Municipal Code,by repealing the existing rates for golf and amenities at Sugar Creek
Municipal Golf Course and enacting new rates as specified [introduction;first,second and
third readings]-Council Member McGee introduced the ordinance.Council Member
Harvey moved to approve the first reading of the ordinance in title only;seconded by Council
Member Stanton.Council Member Harvey briefly reviewed the rate changes.Roll call:
Ayes:Harvey,Stanton,McGee.Nays:None.Absent:Bailey,Watts.Motion carried 3 -0 -
2.Deputy City Clerk Schuett read the ordinance in title only.
5)Discussion:Methodology for prioritization of capital improvement projects -City
Administrator/Clerk Kooistra proposed three possible methodologies:a town meeting,
connnunity survey,or Council work session.Mr.Kooistra has been in contact with an Iowa
State University group that could help administer a survey that could possibly include the
"green"initiatives survey.Council Member McGee said that the Council has been clear
about capital improvement priorities in general,expressed interest in a community survey as
a guide but one that the Council is not obligated to follow,and stated that town meetings have
sporadic attendance and yield mixed results.Joe Schmidt,1490 SE Primrose Lane,addressed
the Council to express his concern that a survey might not factor in the costs associated with
certain capital improvements,adding that what residents want may not be something for
which they would be willing to pay.MT.Kooistra noted that it would take time to formulate
questions in order to get good survey results.Council Member Harvey stated that a work
session is not needed and agreed with Mr.Schmidt's concerns,adding that the current
economy might not yield the desired survey results.There was some discussion regarding
who would draft the survey questions:City staff,Iowa State,or a different professional
survey company.Council Member Harvey said that he would need to see the survey
questions before he supports moving forward with it.Council Member Stanton said that
there are certain capital improvements that the Council alone needs to consider,but that there
are others on which public input might be needed,including how much residents would be
willing to spend for certain amenities.She voiced support for a needs-assessment survey,but
felt that perhaps the Iowa State group might not be the best choice for such a survey.Mayor
Peard stated that he did not favor a survey,as there were no questions that could be asked that
would yield accurate results and could not be as in-depth as needed.Mr.Kooistra suggested
City staff visit with the Iowa State group to gauge their comfort level with drafting the survey
as desired by Council,adding that a survey conducted by a professional company would cost
more and would need to be postponed until such costs could be worked into the budget.
(K)Reports -Reports made by City Administrator/Clerk Kooistra;Deputy City Clerk Schuett;
Assistant to the City Administrator Gibson;Director of Finance Burkhart;Director of Public
Works Gibson;Director of Development Services Deets;City Engineer Briedis;Council
Members McGee,Stanton,Harvey.
(L)CLOSED SESSION:Pursuant to Iowa Code §21.5(1)(c)to discuss strategy with Counsel in
matters where litigation is eminent where its disclosure would be likely to prejudice or
disadvantage the position of the governmental body in that litigation -Council Member McGee
moved to close the regular session and enter closed session pursuant to Iowa Code §21.5(l)(c);
12
seconded by Council Member Stanton.Roll call:Ayes:McGee,Stanton,Harvey.Nays:None.
Absent:Bailey,Watts.Motion carried 3 -0 -2.Council entered closed session at 8:25 p.m.
CLOSED SESSION
Council entered regular session at 8:45 p.m.
Council Member McGee moved to adjoum;seconded by Council Member Stanton.Ayes:All.Nays:
None.Motion carried 3 -O.
Meeting Adjoumed at 8:46 p.m.
R.Schuett,Deputy City Clerk
Attest:
.Kooistra,City Administrator/Clerk
13