HomeMy WebLinkAbout2009-09-21-Regular MinutesWAUKEE CITY COUNCIL MINUTES
September 21,2009
(A)Call to Order -The regular meeting of the Waukee City Council was called to order by Mayor
Peard at 7:11 p.m.in the Council Chambers at City Hall.
(B)Pledge of Allegiance
(C)Roll Call-The following members were present:Mayor William F.Peard;Council Members
Donald L.Bailey,Jr.;Casey L.Harvey;C.Isaiah McGee;Darlene Stanton;Mike Watts.Absent:
None.
Also present:City Administrator/Clerk Jeffrey L.Kooistra,Assistant to the City Administrator
McKinlee Gibson,Director of Finance Linda Burkhart,Director of Public Works John Gibson,
Director of Development Services Brad Deets,City Planner Ben Landhauser,Deputy City Clerk
Rebecca D.Schuett,City Engineer Forrest Aldrich,City Attorney Steve Brick.
(D)Open Forum
(E)Agenda Approval-Council Member Harvey moved to approve the agenda;seconded by
Council Member Stanton.Roll call:Ayes:Harvey,Stanton,Bailey,McGee,Watts.Nays:None.
Motion carried 5 -O.
(F)Mayor's Report -Mayor Peard mentioned compliments he'd received regarding the Raccoon
River Valley Bike Trail Extension,noted that the Get WYRD citizen group had been meeting
with community leaders on partnering for funding of the Copeland Recreation and Sports
Complex,and stated that the Waukee Economic Development Corporation and Waukee Area
Chamber of Commerce were both working hard to promote business in the city.He invited all to
travel down Ashworth Road or 1-80 to see the bridge and approach under construction.On
09/25,Mayor Peard will meet with Chamber President Paul Hassebroek and WEDCO's Brian
Mook;on 09/24,will attend the Chamber luncheon;and on 09/27,will meet with a Webelo
group.
(G)Presentations:
1)Proclamation:Ladies Auxiliary to the Veterans of Foreign Wars of the United States "It's
Time for America's Military Heroes"Day -Mayor Peard read aloud the proclamation and
presented it to Beverly White of the Ladies Auxiliary VFW Post #11517.Ms.White
addressed the Council about Ladies Auxiliary National President Jan Tittle's visit to Waukee.
(H)Public Hearings:None
(I)Public Hearing Action Items:Noue
(J)Action Items
1)Consent Agenda:Council Member Watts moved to approve the Consent Agenda,tabling
items JII through JIL;seconded by Council Member Stanton.Roll call:Ayes:Watts,
Stanton,McGee,Harvey,Bailey.Nays:None.Motion carried 5 -O.
A.Consideration of approval of 09/21/09 Bill List:
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 09/21/09:
PETTY CASH PETTY CASH-JEFF/JOHN
US POSTAL SERVICE BUDGET BILLING LETTERS
DOLL DISTRIBUTING,LLC BEER DELIVERY
*TOTALS*
$300.00
107.55
320.50
$728.05
UNPAID BILLS PRESENTED FOR APPROVAL 09121109:
A-1 ELECTRIC
A-TEC ENERGY
ADEL AUTO PARTS
ADEL TV &APPLIANCE CO
AGRI DRAIN CORP
AJ ERDMAN ENTERPRISES,LLC
ALLEY AUTO SALES
CADBURY SCHWEPPS BOTTLING GROUP
BEST PORTABLE TOILETS
BONIFACE PROPERTIES,LLC
BOUND TREE MEDICAL
LINDA BURKHART
BW TECHNOLOGIES AMERICA
CARPENTER UNIFORM CO
CARPENTER UNIFORM CO
CHEMSEARCH
CHEMSEARCH
CHESNUT SIGNS
CITY OF WAUKEE
CLARK GLASS,INC
CONTINENTAL RESEARCH CORP
CRYSTAL CLEAR BOTTLED WATER
D &K PRODUCTS
D &K PRODUCTS
DALLAS COUNTY NEWS
DANKO EMERGENCY EQUIPMENT
DES MOINES WATER WORKS
DES MOINES WATER WORKS
DIRECTV
DIVOTECH GOLF CORPORATION
DOWNING DEVELOPMENT LTD
EARL MAY SEED &NURSERY
EMPLOYEE BENEFIT SYSTEMS
FAREWAY STORES
FARNER-BOCKEN COMPANY
FASTENAL COMPANY
FESLERS INC
FESLERSINC
FREESE NOTIS
G &K SERVICES
GOLF ASSOCIATES SCORECARD COMP
HAMMER MEDICAL SUPPLY
HAWKEYE TRUCK EQUIPMENT
HD SUPPLY WATERWORKS
HEARTLAND CO-OP
HICKORY TECH
HORNUNG'S GOLF PRODUCTS
IMAGING TECHNOLOGIES
INDUSTRIAL SALES COMPANY
REPLACE LIGHT PHOTOEYE
HOME FITNESS AUDITS
OIL FILTERS
ADAPTERS
CATCH BASINS
2008 SIDEWALK RAMPS
TIRE BALANCE
POP
KYBO RENTAL
OCTOBER 09 RENT
MEDICAL SUPPLIES
JULY-SEPT 09 MILEAGE REIMB
SENSOR
PANTS
BELT KEEPERS
DZL-CLEAN
HARDWARE
ALUMINUM SIGNIINSTALLATION
ALICE'S 105TH WEEKLY INSP
WINDOW REPAIR
ZONKER BLOCKS
WATER
CHEMICALS
50 LB PROFILE GREENS GRADE
AUGUST 09 STATEMENT
AIR MASK BAG
LAB ANALYSIS FEE
WSS 0 &M 2ND QTR 09
SEPT 09 STATEMENT
CAP CLIPS
OCTOBER 09 RENT
PEAT MOSS
OCT 09 HEALTH INSURANCE PREM
WATER
CONCESSIONS SUPPLIES
SUPPLIES
PLASTIC ABS REAR SEAT
EXPANDED METAL WINDOW
AUGUST 09 STATEMENT
MAT SERVICES-GOLF COURSE
SCORECARDS
OXYGEN
CUSHION SPRING
8X4 SCH40 BUSH SPXH 437-582
AUGUST 09 STATEMENT
SEPTEMBER 09 STATEMENT
ERASER PENCILS
SHARPDESK SETUP
TAP TEES
2
$90.03
1,610.00
62.80
11.98
838.72
9,321.49
20.00
170.32
430.00
1,500.00
46.80
135.85
100.00
46.99
14.99
250.59
95.54
1,223.34
30.00
1,125.00
542.96
17.20
1,402.50
568.00
1,704.03
149.19
630.00
9,614.94
105.68
90.99
4,712.00
50.00
57,455.88
4.99
515.09
28.19
474.95
628.75
157.00
119.64
805.26
113.40
690.00
53.64
2,797.54
1,380.87
295.41
70.00
858.71
INDUSTRIAL SALES COMPANY ARMOR VB RING/LID GAS 1,605.90
INTERSTATE POWER SYSTEMS TRUCK REPAIRS 301.15
IOWA ASSOCIATION OF MUNICIPAL
UTILITIES WELD TEST/SCHILLING-ATWOOD 1,054.60
IOWA ASSOCIATION OF MUNICIPAL
UTILITIES LEAK SURVEY 5,175.50
IOWA ASSOCIATION OF MUNICIPAL
UTILITIES FALL CONFERENCE-ROYER 200.00
IOWA DEPT OF NATURAL RESOURCES WATER USE PERMIT-GOLF COURSE 135.00
IOWA MUNICIPALITIES WORKERS'
COMPENSATION OCT 09 WORKERS COMPENSATION 11,855.00
IOWA ONE CALL JULY 09 STATEMENT 240.90
SENSIT TECHNOLOGIES REPAIR SENSIT GOLD 128.04
JAMIE LEA'S INC SANDWICHES 127.38
KEL TEK INCORPORATED PRINTER MOUNT/CUPHOLDER 141.98
KIMBALL MIDWEST CRIMP FITT 44.01
KUM&GO AUGUST 09 STATEMENT 1,031.50
LASER CAR WASH AUGUST 09 STATEMENT 436.00
LAWNS PLUS MOWING NONCOMPLIANT LOTS 175.00
LIBERTY READY MIX CONCRETE 250.00
LIVING MAGAZINES CHAMBER GUIDE ADVERTISING 200.00
LOGAN CONTRACTORS SUPPLY OVERSHOES/SUPPLIES 139.35
TROY MAPES FURNACE/WATER HEATER REBATE 125.00
MARTIN MARlETT A AGGREGATE ROAD STONE 712.58
MICKEY'S IRISH PUB NOISE PERMIT REFUND 100.00
MID AM TEXTILES CP-800AL 12"WHITE 87.00
MID IOWA SALES COMPANY SHOP SUPPLIES 724.10
MIDWEST UNDERGROUND SUPPLY 500H80 ALLIED HOPAC 8,400.00
MUNICIPAL SUPPLY HYDRANT POLE 646.00
MUNICIPAL SUPPLY PIPE/COUPLINGS 420.90
MUNICIPAL SUPPLY MARKING PAINT 504.40
NAPA AUTO PARTS STORE CREEPER PLASTIC 84.79
NOGG CHEMICAL &PAPER PAPER SUPPLIES 309.21
OFFICE DEPOT IMAGING DRUM 155.58
OFFICE DEPOT BATTERIES 31.72
OFFICE DEPOT BATTERIES/INK/PENS 121.86
OFFICE TEAM TEMP POLICE FRONT DESK HELP 612.00
PLUMB SUPPLY COMPANY SUPPLIES 168.51
POLK COUNTY TREASURER FY10 IOWA EVENTS CENTER PMT 1,000.00
PURCHASE POWER POSTAGE METER REFILL 2,000.00
QWEST AUGUST 09 STATEMENT 501.28
REGULATOR TECHNOLOGIES,INC REGULATORS 3,582.06
SHOTTENKIRK CHEVROLET-PONTIAC 08 FORD E450 MAINTENANCE 109.24
SOIL TEK AUG 09 SWPP BILLING 125.00
SPRINT PCS AUGUST 09 STATEMENT 49.99
STIVERS FORD 09 CROWN VIC MAINTENANCE 31.95
TOUR EDGE GOLF MFG PRO SHOP MERCHANDISE 109.44
FINAL INSTLMT CONTENT
TYLER TECHNOLOGIES MANAGER 3,750.00
VAN-WALL EQUIPMENT INC IRRIGATION LABOR 179.90
VEENSTRA &KIMM INC AUGUST 09 STATEMENT 31,848.98
3
VITAL SUPPORT SYSTEMS
VITAL SUPPORT SYSTEMS
VITAL SUPPORT SYSTEMS
VITAL SUPPORT SYSTEMS
WEST CENTRAL AUTO AUCTION
WITTEK
*TOTAL *
HRVTIMER
SEPT 09 STATEMENT
AUGUST 09 SERVICE FEE
SWITCHES-CISCO
SATALYST/SMRTNT
SQL INSTALLATION SERVICES
PUBLIC SAFETY WIRELESS SETUP
MICROSOFT LICENSING
PARTS
TOKENS
340.00
594.37
6,855.00
VERNON MANUFACTURING
VISA
VITAL SUPPORT SYSTEMS
17,264.00
600.00
1,000.00
1,815.23
120.00
147.70
$211,630.35
B.Consideration of approval of City Council Minutes of 09/14/09 Regular Meeting
C.Consideration of receipt and file of correspondence from MidAmcrican Energy dated
09/15/09
D.Consideration of approval of a 12-month Class E Liquor License (LE)with Carryout Beer
and Carryout Wine privileges for Fareway Stores,Inc.,d/b/a Fareway Stores,Inc.,#989
E.Consideration of approval of the temporary closing of SE Olson Drive from SE Rosewood
Drive east to SE Indigo Lane,and SE Rosewood Drive from SE Olson Drive south to SE
Waco Place on Sunday,October 25,2009 between the hours of 4:00 p.m.and 5:00 p.m.for
the purpose of a neighborhood block party (Resolution #09-184)
F.Consideration of approval of the Annual Street Finance Report,and directing the City
Administrator/Clerk to file the report with the Iowa Department of Transportation (Resolution
#09-185)
G.Consideration of approval of a resolution approving construction contract and bond (Warrior
Lane Asphalt Overlay Project)(Resolution #09-186)
H.Consideration of approval of a resolution awarding quotation concerning irrigation
installation in Centennial Park (Resolution #09-187)
1.TABLED
J.TABLED
K.TABLED
L.TABLED
M.Consideration of approval of release of retainage to Halbrook Excavating for the 2008 Water
Main Improvements Project in the amount of $16,263.75
N.Consideration of approval of Change Order No.1 to H&W Contracting,LLC,for thc Little
Walnut Creek Culvert Project increasing the contract price by $6,500.00
O.Consideration of approval of the temporary closing of Walnut St.from 5th St.west to 6th St.
on Saturday,October 3,2009 between the hours of 12:30 p.m.and 3:00 p.m.,and the use of
Triangle Park during same said dates and times,for the purpose of a Raccoon River Valley
Trail Bike Club event (Resolution #09-188)
2)Resolution:Consideration ojapproval of preliminary platjor Brockman 6 -Council
Member Bailey moved to approve the resolution;seconded by Council Member McGee.
Director of Development Services Deets briefly reviewed the preliminary and final plats and
site plan.He noted an auditor's plat needed to correct a boundary discrepancy.Roll call:
Ayes:Bailey,McGee,Watts,Stanton,Harvey.Nays:None.Motion carried 5 -O.
(Resolution #09-189)
3)Resolution:Consideration of approval of final plat jor Brockman 6 -Council Member
Watts moved to approve the resolution;seconded by Council Member McGee.Roll call:
4
Ayes:Watts,McGee,Harvey,Bailey,Stanton.Nays:None.Motion carried 5 -O.
(Resolution #09-190)
4)Resolution:Consideration of approval of site plan for Brockman Chiropractic Office-
Council Member McGee moved to approve the resolution;seconded by Council Member
Harvey.Council Member Stanton asked for clarification on the LEEDS certification
numbers for the proj ect.Council Member Harvey questioned a 6-foot fence along the
northern property line;Mr.Deets clarified that such a fence was allowed.Roll call:Ayes:
McGee,Harvey,Stanton,Watts,Bailey.Nays:None.Motion carried 5 -O.(Resolution #09-
191)
5)Resolution:Consideration of approval of a $2,500.00 contribution to the Waukee Public
Library Foundation for The Big Read program -Council Member Bailey moved to approve
the resolution;seconded by Council Member Watts.City Administrator/Clerk Kooistra
referenced a program budget provided by the Library Foundation.Council Member Harvey
noted that the Foundation was still fundraising for the program and expressed his preference
that the resolution be reworded to approve a contribution up to $2,500.00,depending on the
results offundraising efforts.Council Member Bailey amended the motion to approve a
contribution up to $2,500.00;Council Member Watts amended the second.Council Member
McGee asked if the Foundation expected to annually take part in The Big Read,noting that
the Council might include a contribution to the program in future budgets.Rebecca J ohnson
of the Waukee Public Library Foundation replied that The Big Read would likely be an
annual event,adding that corporate sponsorships were likely in the future and that NEA grant
money could not be used toward food or prizes associated with the program.Roll call:Ayes:
Bailey,Watts,Stanton,Harvey,McGee.Nays:None.Motion carried 5 -O.(Resolution
#09-192)
6)Resolution:Consideration of approval of an application for funding from the Federal
Surface Transportation Program (STP)to the Des Moines Area Metropolitan Planning
Organization (MPO)for the purpose of assisting in the funding of construction of paving
of Waco Place from University Avenue to Ashworth Road and further approving the
application which obligates the City of Waukee to provide matching funds for the
construction of said projects -Council Member Watts moved to approve the resolution;
seconded by Council Member Stanton.Director of Development Services Deets briefly
reviewed the application.Council Member Harvey wondered if Waco Place improvements
could be paid for by any future abutting development;Mr.Deets replied that there were
various ways to pay for street improvements if development were to occur.Council Member
Harvey asked if there were plans to straighten out the curve on Waco Place;Mr.Deets replied
in the affirmative,noting an agreement with the City of West Des Moines for the realignment
of Waco Place.Roll call:Ayes:Watts,Stanton,McGee,Bailey,Harvey.Nays:None.
Motion carried 5 -O.(Resolution #09-193)
7)Resolution:Consideration of approval of an application for funding from the Federal
Surface Transportation Program Transportation Enhancement (STP TE)to the Des
Moines Area Metropolitan Planning Organization (MPO)for the partial jim ding for the
construction of Raccoon River Valley Trail-Rest Area and further,approving the
application which obligates the City of Waukee to matching funds for the construction of
said project -Council Member Bailey moved to approve the resolution;seconded by Council
Member McGee.Director of Development Services Deets briefly reviewed the application.
Roll call:Ayes:Bailey,McGee,Stanton,Harvey,Watts.Nays:None.Motion carried 5 -O.
(Resolution #09-194)
5
8)Ordinance:Consideration of approval of an ordinance to amend Chapter 207A,Waukee
Municipal Code,by repealing the existing rates for golf and amenities at Sugar Creek
Municipal Golf Course and enacting new rates as specified [introduction;first,second,
third (final)reading]-Council Member Harvey introduced the ordinance.Council Member
Watts moved to approve the first reading of the ordinance in title only,waive the second and
third readings,and place the ordinance on final passage;seconded by Council Member
Stanton.Director of Public Works Gibson briefly reviewed the proposed rate changes,
requesting the ordinance be amended so that Section lA reads "Friday -Sunday"instead of
"Friday -Saturday."Council Member Watts amended the motion to approve the ordinance,
amending Section lA to read "Friday -Sunday";Council Member Stanton amended the
second.At the direction ofthe City Attorney,Council Member Watts again amended the
motion to approve the ordinance,with an effective date of January 1,2010;Council Member
Stanton amended the second.Roll call:Ayes:Watts,Stanton,Harvey,McGee,Bailey.
Nays:None.Motion carried 5 -O.Deputy City Clerk Schuett read the ordinance in title
only;Mayor Peard declared the ordinance duly adopted.(Ordinance #2656)
(K)Reports -Reports made by City Administrator/Clerk Kooistra (including a City Financial
Update presentation);Deputy City Clerk Schuett;Assistant to the City Administrator Gibson;
Director of Public Works Gibson;Director of Development Services Deets;City Engineer
Aldrich;Council Members McGee,Stanton,Bailey,Watts,Harvey.
(L)CLOSED SESSION:Pursuant to Code of Iowa §21.5(l)(j)to discuss the purchase of
particular real estate only where premature disclosure could be reasonably expected to
increase the price the governmental body would have to pay for that property -Council
Member Stanton moved to close the regular session and enter closed session pursuant to Iowa
Code §21.5(l )(j);seconded by Council Member McGee.Roll call:Ayes:Stanton,McGee,
Harvey,Bailey,Watts.Nays:None.Motion carried 5 -O.Council entered closed session at
8:23 p.m.
CLOSED SESSION
Council entered regular session at 8:50 p.m.
Council Member McGee moved to adjourn;seconded by Council Member Harvey.Ayes:AlL Nays:
None.Motion carried 5 -o.
Meeling Adjourned al8:51 p.m.
R.Schuett,Deputy City Clerk
Attest:
6