HomeMy WebLinkAbout2010-03-23-Work Session Minutes_Joint P&Z MeetingWAUKEE CITY COUNCIL AND PLANNING AND ZONING COMMISSION
JOINT WORK SESSION MEETING
March 23,2010
A)Call to Order -The joint meeting of the Waukee City Council and Planning and Zoning Commission
was called to order by Mayor Peard at 6:00 p.m.in the Waukee City Council Chambers.
B)Roll Call-The following members were present:Mayor William F.Peard;Council Members Shane
Blanchard,Dan Dutcher,Casey L.Harvey.Absent:Darlene Stanton,Mike Watts.,
Also present:City Administrator/Clerk Jeffrey L.Kooistra,Director of Development Services Brad
Deets,City Planner Ben Landhauser,Code Compliance Officer Dennis Dowell,Administrative
Coordinator Beth Richardson,City Attorney Steve Brick.
C)Roll Call-Chairman Schmidt asked for a roll call and the following Commissioners were present:
Hoifeldt,Schmidt,Mook,Airhart,Johnson,Borne.Absent:McCulloh.
D)Agenda Approval by City Council -Council Member Blanchard moved to approve the agenda;
seconded by Council Member Harvey.Roll call:Ayes:Harvey,Blanchard,Dutcher.Nays:None,
Motion carried 3 -O.
E)Agenda Approval by Planning and Zoning Commission -Motion by Commissioner Schmidt to
approve the agenda;second by Commissioner Johnson.Roll call:Ayes:Schmidt,Johnson,
Hoifeldt,Mook,Airhart,Borne.Nays:None.Motion carried 6 -O.
F)Roles and Responsibilities -City Attorney Steve Brick gave a Power Point Presentation on the
roles and responsibilities of both the Planning and Zoning Commission and the City Council.Steve
Brick discussed ex parte communication between City Boards and developers noting they should
not take place then sited a case involving Johnston Iowa.No member of the Councilor Commission
should state how they are going to vote prior to the public hearing.If during a public meeting,a
member of the Board should vote no,they should follow it up with an explanation as to why they
voted no.This will make it a matter of record if it should come up at a later date.
G)Comprehensive Plan Review
1.2008/2009 Progress
2.2010 Goals and Objectives
Brad Deets reviewed the Implementation Matrix approved with the 2008 Comprehensive Plan.Staff
feels there have been a number of of accomplishments and progress relative to the objectives,
however,not all of the goals that were originally established as short term goals have been
accomplished.Brad asked the question as to create a new or reserect the previous Comprehensive
Plan review committee to continue through the goals and accomplishments set out by the plan.
Following discussion it was determined that Brad would meet with the Mayor and a committee will
be developed to take the matrix and revise it and prioritize the goals.
H)Review of Metro Advisory Council (MAC)Small Wind Energy Conversion system Ordinance.
The City of Waukee approved the addition of provisions to regulate small wind energy systems in
August of 2009 into the Zoning Ordinance.The provisions,currently included as a part of the
general regulations of the Zoning Ordinance,provided the opportunity for property owners with at
least two (2)acres to erect a horizontal small wind energy system on their property.The ordinance
also guarded potential abutting property owners with restrictions on size,height,setback,
appearance,and the requirement of engineering certification.The Metro Advisory Committee
(MAC)formed a subcommittee,comprised of planning representatives from metro communities and
counties,to assemble a model ordinance that could be used by any of the metro entities.The final
version of the model ordinance expands upon the adopted ordinance to allow for additional
opportunities for property owners to offset their own energy consumption.Brad Deets reviewed the
differences in the draft ordinance as it compares with the current ordinance.The draft ordinance is
intended to serve as a baseline or standard for the metro area and could be amended to meet the
various concerns or process differences of each entity.Following discussion it was determined that
the ordinance would remain as is and address any changes as they presented themselves.
I)Review of future priorities related to Planning and Zoning Commission and City Council.
Commissioner Schmidt stated the winery was a good example of the Commission and Council
working well together and showing how it should be done each time.Councilman Harvey stated he
appreciated seeing the perspective and reasoning for the Commission's decision on recent projects
and decisions.
J)Adjournment by the Planning and Zoning Commission.Cornmissioner Johnson moved to
adjourn;seconded by Commissioner Airhart.Ayes:Johnson,Airhart,Hoifeldt,Borne,Mook,and
Schmidt.Nays:None.Motion carried 6 -O.
K)Adjournment by the City Council.Council Member Dutcher moved to adjourn;seconded by
Council Member Harvey.Ayes:Dutcher,Harvey,Blanchard.Nays:None.Motion carried 3 -O.
Meeting Adjourned at 7:26 p.m.
B.Richardson,Administrative Coordinator
Attest:
,Planning and Zoning Secretary
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