HomeMy WebLinkAbout2010-07-19-Regular MinutesWAUKEE CITY COUNCIL MINUTES
July 19,2010
(A)Call to Order -The regular meeting of the Waukee City Council was called to order by Mayor
Peard at 5:01 p.m.in the Council Chambers at City Hall.
(B)Pledge of Allegiance
(C)Roll Call-The following members were present:Mayor William F.Peard;Council Members
Shane Blanchard,Dan Dutcher,Casey L.Harvey,Darlene Stanton,Mike Watts.Absent:None.
Also present:City Administrator/Clerk Jeffrey L.Kooistra,Assistant to the City Administrator
McKinlee Gibson,Director of Finance Linda Burkhart,Assistant Director of Public Works Tim
Royer,Director of Development Services Brad Deets,City Planner Ben Landhauser,Deputy
City Clerk Rebecca D.Schuett,City Engineer Forrest Aldrich,City Attorney Steve Brick.
(D)Open Forum -1)Gary Cook,575 SE Olson Dr.,discussed the City's sidewalk ordinance,
noting the time and expense associated with inspections and mailings for repairs involving crack
sealant.He suggested the City purchase and apply crack sealant instead of property owners
doing so.The Council agreed that it would be worthwhile to review and discuss the crack
sealant portion of the sidewalk ordinance.2)Jim Phillips,240 Bel Aire Dr.,noted that the City
had allowed certain newer sidewalks to be installed with cracks that are too deep.
(E)Agenda Approval-Council Member Stanton moved to approve the agenda,tabling
consideration of agenda item L;seconded by Council Member Watts.Results of vote:Ayes:
Blanchard,Dutcher,Harvey,Stanton,Watts.Nays:None.Motion carried 5 -O.
(F)Mayor's Report -Mayor Peard again thanked City staff for their work on the Alice's Road/105lh
Street Overpass ribbon cutting ceremony on 07/06.He also thanked Council Member Dutcher
for taking his place at the 07/13 groundbreaking for the Waukee Memory Care Center.
(G)Presentations:
1)Waukee Public Library quarterly report -Report made by Library Director Maryann Marl.
(H)Public Hearings:None
(I)Public Hearing Action Items:None
(J)Action Items
1)Consent Agenda:Council Member Harvey moved to approve the Consent Agenda,
removing item J 1K for separate consideration;seconded by Council Member Stanton.
Results of vote:Ayes:Blanchard,Dutcher,Harvey,Stanton,Watts.Nays:None.Motion
carried 5 -O.
A.Consideration of approval of 07/19/2010 Bill List:
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 07/19/2010:
ALPHSON,JENNIFER A UTILITY REFUNDS
BANKERS TRUST CO UTILITY REFUNDS
BDL PROPERTIES UTILITY REFUNDS
BRENNER,DANA M UTILITY REFUNDS
BROWN,COURTNEY M UTILITY REFUNDS
CAPPS,LEAH M UTILITY REFUNDS
CASPER,WINNIE W UTILITY REFUNDS
CHARTER BANK JUL'10 AMBULANCE PRINIINT
CHARTER BANK JUL '10 GOLF EQUIP PRINIINT
CHRISTINE'S HOMETOWN CAFE UTILITY REFUNDS
CLAYTON,JEFF R UTILITY REFUNDS
CLEVEN,JIM 1 JODY UTILITY REFUNDS
GROH,SCOTT R UTILITY REFUNDS
$71.93
23.78
39.84
172.82
88.50
100.00
60.35
24,862.88
11,313.19
501.03
73.57
47.92
57.00
JACOBSON,PAUL~ANET UTILITY REFUNDS 55.50
JOHNSON,PATRICIA Y UTILITY REFUNDS 101.09
MCCLAIN,GREGORY UTILITY REFUNDS 69.99
MID-IOWA AFFORDABLE HOUSING UTILITY REFUNDS 13.83
MOCK,KATHLEEN UTILITY REFUNDS 1.47
PRUDENTIAL 1ST REALTY UTILITY REFUNDS 1.07
RHODES,BRADY W UTILITY REFUNDS 240.54
SCANLAN,CHRIS J UTILITY REFUNDS 15.83
STIVERS FORD '10 FORD EXPLORER SSV 23,853.00
STOOPS,MYRTLE C UTILITY REFUNDS 30.85
WALLACE,APRIL A UTILITY REFUNDS 40.60
WAUKEE BEDS INC UTILITY REFUNDS 53.40
ZUCK,HEATH UTILITY REFUNDS 99.77
*TOTALS*$61,989.75
UNPAID BILLS PRESENTED FOR APPROVAL 0711912010:
AGS ADVERTISING $350.00
AHLERS &COONEY,P.C.GO BOND REFINANCE FEES 4,012.08
AHLERS &COONEY,P.C.REV BOND REFINANCE FEES 3,854.24
AHLERS &COONEY,P.C.2010 A&B ATTORNEY FEES 10,739.31
AHLERS &COONEY,P.C.2010C ATTORNEY FEES 7,541.12
DR PEPPER SNAPPLE GROUP POP 174.08
AMERITAS LIFE INSURANCE
COMPANY JULY '10 VISION INSURANCE PREM 1,479.76
BLACK HILLS ENERGY PIPELINE PROJECT 547,586.97
ARCTIC GLACIER INC ICE 153.50
BANKERS TRUST COMPANY 2010B PAYING AGENT FEES 200.00
BANKERS TRUST COMPANY 2010C PAYING AGENT FEES 200.00
BANKERS TRUST COMPANY 2010A PAYING AGENT FEES 200.00
BARCO MUNICIPAL PRODUCTS SIGNS 1,968.37
BEST PORTABLE TOILETS KYBO RENTAL 430.00
BOUND TREE MEDICAL MEDICAL SUPPLIES 151.90
BRELSFORD PROPERTIES CAR WASHES 15.00
BUDGET LIBRARY SUPPLIES CDIDVD STRIPSITAIL TAGS 395.00
CALLAWAY GOLF PRO SHOP MERCHANDISE 363.36
CARGILL INC-SALT DIVISION SALT 43,207.07
CARPENTER UNIFORM CO UNIFORMS 1,300.05
CARPENTER UNIFORM CO LINER BELT 26.99
CARPENTER UNIFORM CO BADGES 322.00
CARPENTER UNIFORM CO DUTY BEL TIUNIFORM 24.49
CHEMSEARCH DIESEL GUARDILUBREASEIYIELD AE 808.94
CRYSTAL CLEAR BOTTLED
WATER WATER 6.85o&K PRODUCTS CHEMICALS 1,672.30
DALLAS COUNTY RECORDER EASEMENT-SWAGELICITY WKEE 43.00
DENT ELIMINATORS,INC.VINYL REPAIR 45.00
DIRECTV JUNE '10 STATEMENT 104.92
ELECTRIC PUMP &TOOL PUMP 11,522.26
ELECTRICAL ENGINEERING
EQUIPMENT LAMPS 326.37
EMERGENCY MEDICAL
PRODUCTS GLOVES 250.60
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EMPLOYEE BENEFIT SYSTEMS
FARNER-BOCKEN COMPANY
FASTSIGNS
G &K SERVICES
GALL'S INC
GAS PRODUCTS SALES
GROEBNER &ASSOCIATES INC
HD SUPPLY WATERWORKS
HEARTLAND CO-OP
HORNUNG'S GOLF PRODUCTS
ICMA MEMBER SERVICES
IMAGING TECHNOLOGIES
IMAGING TECHNOLOGIES
IMAGING TECHNOLOGIES
INDUSTRIAL SALES COMPANY
INDUSTRIAL SALES COMPANY
INTERSTATE ALL BATTERY
CENTER
IOWA DEPT OF NATURAL
RESOURCES
IOWA DEPT OF PUBLIC SAFETY
IOWA FIRE EQUIPMENT COMPANY
IOWA MUNICIPALITIES WORKERS'
COMPENSATION
IOWA SIGNAL &ELECTRIC CO
IOWA SIGNAL &ELECTRIC CO
IOWA SIGNAL &ELECTRIC CO
KEL TEK INCORPORATED
KEL TEK INCORPORATED
KUM &GO
LASER CAR WASH
LIBERTY READY MIX
LOGAN CONTRACTORS SUPPLY
LOGAN CONTRACTORS SUPPLY
LOUNSBURY LANDSCAPING
LUCAS COUNTY LAW CENTER
MAINSTAY SYSTEMS INC
MARTIN MARIETTA AGGREGATE
MEDIACOM
MENARDS
MENARDS
MENARDS
MERCY SCHOOL OF EMERGENCY
MIDWEST RADAR &EQUIPMENT
MIDWESTERN CULVERT LTO
MIDWESTERN CULVERT LTO
MUNICIPAL EMERGENCY
SERVICES
MUNICIPAL SUPPLY
MUNICIPAL SUPPLY
MUNICIPAL SUPPLY
NEWMAN TRAFFIC SIGNS
AUG '1 0 HEALTH INSURANCE
CONCESSIONS SUPPLIES
SIGNS
MAT SERVICES
SHOES/BELT
REGULATOR
GAS DECALS
CAD BOLT/GASKET/LOCK RING
JUNE '10 STATEMENT
PRO SHOP MERCHANDISE
'11 MEMBERSHIP-GIBSON
OVERAGE CHARGE
SHARP MXM453N COPIER
BASE RATE CHARGE
A-BELT FOR SOD CUTTER
BALLO MAX FLOATING BALL VALVE
BATTERY
FY11 WATER SUPPLY FEE
ONLINE WARRANTS JULY-SEPT '10
FIRE EXTINGUISHER INSPECTION
AUG '10 WORKERS COMPENSATION
WARRIOR/HICKMAN MISC REPAIRS
STREET LIGHT REPAIR
WARRIOR/HICKMAN LIGHT REPAIRS
9'CABLE/LENS KIT
MOUNTING BRACKET
JUNE '10 STATEMENT
JUNE '10 STATEMENT
CONCRETE
CONC CHUTE BAG
LIGHT TOWER RENTAL
FIELD SOIL
BULLETPROOF VEST
JULY-SEPT '10 IA SYSTM PC MANT
ROAD STONE
JULY '1 0 STATEMENT
CLEAR POLY
COUPLINGS/HOSE CLAMP
6K BTU ELEC AlC
CEH PROG:QTR SKL PEDIATRIC COD
RADIO REPAIR
CMP/CONNECTING BANDS/TEES
12"CONNECTING BANDS
GLOBE G-XTREME PANTS/COATS
METROTECH 850
FLAGS/MARKING PAINT
METERS
SIGN
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66,068.79
669.40
191.28
319.94
394.90
561.41
245.46
598.68
10,932.61
564.98
286.00
378.35
5,341.29
35.00
35.43
1,100.71
30.95
982.52
1,041.00
39.50
13,056.00
1,495.00
304.00
796.00
287.07
34.23
1,222.02
194.83
2,003.50
288.00
102.00
72.57
250.00
177.00
1,872.52
139.95
79.79
15.52
149.00
10.00
55.00
1,171.05
67.98
6,995.03
392.36
796.80
4,941.00
213.18
RONALD NIELSEN FURNACE REBATE 150.00
NOGG CHEMICAL &PAPER PAPER SUPPLIES 307.96
OFFICE DEPOT PAPER/LAMINATING POUCH 122.81
OFFICE DEPOT PAPER/INDEX TABS 90.29
ALLISON PENDROY CHEER CAMP REFUND 25.00
PIONEER COMMUNICATIONS ADVERTISEMENT 250.00
PLUMB SUPPLY COMPANY PVC CLEANER/CEMENT/SAND CLOTH 18.22
POLK COUNTY HEATING &
COOLING AC REPAIR 819.00
PUBLIC FINANCIAL MANAGEMENT RETAINER-10A/B/C BONDS 10,000.00
PUBLIC FINANCIAL MANAGEMENT 2010A BOND FEES 6,865.80
PUBLIC FINANCIAL MANAGEMENT 2010B BOND FEES 9,017.00
PUBLIC FINANCIAL MANAGEMENT 2010C BOND FEES 19,346.44
PURCHASE POWER POSTAGE METER REFILL 2,184.91
Q3 CONTRACTING BID PROJECTS INSTALL 2"PE 25,928.32
SAM'S CLUB JULY '10 STATEMENT 472.38
SPEED'S AUTOMOTIVE SUPPLY GOLF CAR LEASE 3,425.00
ST LUKE'S DRUG AND ALCOHOL
TESTING DRUG TESTING 37.00
STIVERS FORD KEYS/REMOVE CONSOLE 140.00
STIVERS FORD '10 FORD REPAIRS 144.00
STIVERS FORD 09 CROWN VIC REPAIRS/MAINT 94.85
STIVERS FORD 96 E-350 CUTAWAY REPAIRS 1,100.82
STIVERS FORD 08 CROWN VIC MAINTENANCE 128.34
STRATEGIC INSIGHTS INC FY11 PLAN-IT LICENSE EXTENSION 675.00
TIM SULLIVAN COMPUTER/RADAR TRANSFER 675.00
TITAN MACHINERY CASE 580SM-3 CJ2928 34,200.00
TOUR EDGE GOLF MFG PRO SHOP MERCHANDISE 1,273.10
TREASURER STATE OF IOWA JUN '10 WATER SALES TAXES 10,598.52
TREASURER STATE OF IOWA JUN '10 SEWER SALES TAXES 949.77
TREASURER STATE OF IOWA JUN '10 GAS SALES TAXES 1,098.96
TREASURER STATE OF IOWA JUN '10 GOLF COURSE TAXES 2,490.10
TREASURER STATE OF IOWA JUN '10 PARK&REC SALES TAXES 277.99
TREASURER STATE OF IOWA JUN '10 STORM WATER TAXES 835.56
TRUGREEN LAWN SERVICE 103.88
UNITED PARCEL SERVICE SHIPPING CHARGES 68.20
UNIVERSITY OF IOWA HYGIENE TESTING FEES 427.00
UTILITY EQUIPMENT COMPANY MUELLER A-359-00 SEAT WRENCH 421.22
VISA JULY '10 STATEMENT-WEIR 6.95
WASTE MANAGEMENT OF IOWA JULY '10 STATEMENT 54,345.95
WASTEWATER RECLAMATION
AUTHORITY JULY '10 FEES 66,844.25
WAUKEE AREA ARTS COUNCIL FY11 SUPPORT 10,000.00
WAUKEE CHAMBER OF
COMMERCE CHAMBER SUPPORT 7,500.00
WAUKEE CHAMBER OF
COMMERCE CHAMBER GOLF OUTING 375.00
WAUKEE ECONOMIC
DEVELOPMENT CO FY11 1ST QTR CONTRIBUTION 15,000.00
WAUKEE HARDWARE &VARIETY JUNE '10 STATEMENT 821.65
WILLIAMS SOD FARM SOD 15.50
ZEE MEDICAL INC FIRST AID KIT SUPPLIES 176.96
*TOTALS*$1,056,323.83
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B.Consideration of approval of City Council Minutes of 07/12/2010 Regular Meeting
C.Consideration of approval of a resolution approving the temporary closing of certain streets
within the City of Waukee on Tuesday,August 3,2010 between the hours of 6:30 p.m.and
9:00 p.m.for the purpose of National Night Out block parties (Resolution #10-210)
D.Consideration of approval of a resolution approving the temporary closing of 20d Street
between Parkview Drive and Southview Drive on Wednesday,August 11,2010,between the
hours of 5:45 p.m.and 9:00 p.m.for the purpose of a neighborhood block party,with an
alternate date of Thursday,August 12,2010,between the hours of 5:45 p.rn.and 9:00 p.m.
(Resolution #10-211)
E.Consideration of approval of a resolution approving the temporary closing of Painted Woods
Drive between 355 Painted Woods Drive and 450 Painted Woods Drive on Saturday,August
28,2010,between the hours of 3:00 p.rn.and 10:00 p.m.for the purpose of a neighborhood
block party,with an alternate date of Sunday,August 29,2010,between the hours of 3:00
p.m.and 10:00 p.m.(Resolution #10-212)
F.Consideration of approval of a resolution approving the closing of Sixth Street from the north
side of Locust north to south side of Ashworth Drive and closing Walnut Street from the alley
west of the Hardware Store east to the west side of Fifth Street and closing Ashworth Drive
from the west side of Fifth Street to the east side of Sixth Street,beginning 12:00 p.m,on
Friday,August 27,2010 and ending 10:00 a.m.on Monday,August 30,2010 for the purpose
of Waukee Fest (Resolution #10-213)
G.Consideration of approval of a resolution approving the closing of certain portions of streets
for the Waukee Fest Parade,with said street closings beginning at 10:00 a.m.on Saturday,
August 28,2010,with the parade route running from Waukee Middle School (905 Warrior
Lane)north on Warrior Lane to Northview Drive;west on Northview Drive to Fourth Street;
north on Fourth Street to Ashworth Drive;and west on Ashworth Drive to Fifth Street where
the parade participants will disburse to the north on Fifth Street (Resolution #10-214)
H.Consideration of approval of a resolution adopting a final assessment schedule for the 2009
Sidewalk Improvement Program and confirming and levying assessments,stating the
number of annual installments and setting interest on unpaid installments and setting the time
when assessments are due (Resolution #10-215)
I.Consideration of approval of a resolution approving and accepting a Temporary Construction
Easement from a property owner within the SE Westown Parkway Improvements Project in
the amount of $1.00 (William and Carolyn Hermann)(Resolution #10-216)
J.Consideration of approval of a resolution approving and accepting Perpetual Sidewalk
Easement(s)from a property owner within the Centennial Bike Trail Project area in the
amount of $1 ,00 (Waukee Community School District)(Resolution #10-217)
K.PULLED FOR SEPARATE CONSIDERATION
Council Member Harvey moved to approve Consent Agenda item J 1 K,Consideration of
approval of a resolution approvinq Change Orders as noted in Exhibit 'A'of the resolution for
the Waukee Public Works Facility Project increasing the total contract amount by $106,531.42;
seconded by Council Member Stanton.Council Member Dutcher asked for more information
on the proposed electrical revisions for the 20d floor,noting that the cost for changes to the
restrooms seemed especially high.Jerry Purdy,Design Alliance and architect for the project,
briefly reviewed the proposed changes.He also noted that the changes were proposed in light
of an extremely competitive bidding environment for the initial project,which made possible
funding for additional items.Council Member Stanton asked how the project budget currently
stood in light of change orders;Eric Sanders,Construction Services,lnc.,noted that there
were still funds remaining for any future change orders,as well as monies in the contingency
fund.Results of vote:Ayes:Blanchard,Dutcher,Harvey,Stanton,Watts.Nays:None.
Motion carried 5 -O.(Resolution #10-218)
2)Resolution:Consideration of approval of FY2011 non-represented city employee wages,
wage matrix adjustment and benefit-Council Member Harvey moved to approve the
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resolution,changing the medical plan from $30/month to $60,unless they are participating and
it would be $50;also to add a clause into Exhibit A that adds $240 to each annual salary for
those eligible for health care expenses;seconded by Council Member Watts.Council Member
Harvey explained that with changes In the medical plan costs,he suggested changes to
increase the salary of those eligible for health care in order to balance the costs.When asked
to clarify which employees the changes would impact,Council Member Harvey replied that
they would affect all employees eligible for City health care,whether or not they are
participating.Results of vote:Ayes:Blanchard,Dutcher,Harvey,Stanton,Watts.Nays:
None.Motion carried 5 -O.(Resolution #10-219)
3)Resolution:Consideration of approval of a resolution fixing the time and place for
regular meetings of the City Council of Waukee,Iowa -Council Member Stanton moved to
approve the resolution;seconded by Council Member Dutcher.Mayor Peard suggested that
regular City Council meetings be held at 5:30 p.m.In light of certain public hearings already
scheduled,Council Member Stanton amended the motion to approve the resolution,fixing the
time as 5:30 p.m.beginning with the August 23,2010,regular meeting;Council Member
Dutcher amended the second.Results of vote:Ayes:Blanchard,Dutcher,Harvey,Stanton,
Watts.Nays:None.Motion carried 5 -O.(Resolution #10-220)
4)Discussion:Local preference in purchasing -In light of questions arising from a recent
banking RFP,Mayor Peard requested Council opinion on local preference in purchasing.He
referenced a memo from City Administrator/Clerk Kooistra on the matter,which noted various
issues with local preference.Council Member Stanton stated that the City is a business and
should be run accordingly,even when a particular vendor has done "good deeds"in the
community.Mr.Kooistra reviewed some of the points in his memo,noting that cost and
services must also be considered in purchasing.He added that a local preference policy could
lead to a lack of bids from vendors outside the city.Council Member Harvey stated that the
size and complexity of a project dictated how heavily local preference should be considered,
and that he trusted City staff to make that determination without any official policy.Council
Member Watts said that there were some services for which enough vendors are located
within Waukee to make local preference competitive,and that he would not support any
purchase from a vendor outside the city if that same item could be purchased from a local
vendor.Mayor Peard concluded the discussion by stating that the City should look to
purchase locally as much as possible.
(K)Reports -Reports made by City Administrator/Clerk Kooistra;Deputy City Clerk Schuett;Ass!.
to the City Administrator Gibson;Director of Finance Burkhart;Ass!.Director of Public Works
Royer;City Planner Landhauser;City Engineer Aldrich;Council Members Dutcher,Harvey.
(L)TABLED
Council Member Stanton moved to adjourn;seconded by Council Member Harvey.Ayes:All.Nays:
None.Motion carried 5 -O.
Meeting Adjourned at 5:55 p.m.
R.Schuett,Deputy City Clerk
Attest:
.Kooistra,City Administrator/Clerk
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