HomeMy WebLinkAbout2011-12-05-Regular MinutesWAUKEE CITY COUNCIL MINUTES
December 5,2011
(A)Call to Order -The regular meeting of the Waukee City Council was called to order by Mayor
Peard at 5:32 p.m.in the Council Chambers at City Hall.
(B)Pledge of Allegiance
(C)Roll Call -The following members were present:Mayor William F.Peard;Council Members
Shane Blanchard,Dan Dutcher,Casey L.Harvey,Shelly Hughes,Mike Watts.Absent:none.
Also present:City Administrator/Clerk Jeffrey L.Kooistra,Assistant to the City Administrator
McKinlee Gibson,Director of Finance Linda Burkhart,Director of Public Works John Gibson,
Director of Development Services Brad Deets,City Planner Ben Landhauser,Deputy City Clerk
Rebecca D.Schuett,Chief of Police Larry Phillips,Library Director Erik Surber,City Engineer
Mikelis Briedis,City Attorney Steve Brick.
(D)Open Forum
(E)Agenda Approval -Council Member Harvey moved to approve the agenda;seconded by
Council Member Blanchard.Results of vote:Ayes:Blanchard,Dutcher,Harvey,Hughes,Watts.
Nays:None.Motion carried 5 -O.
(F)Mayor's Report -On 11/02,Mayor Peard attended the Sears Home Store ribbon cutting;on
11/30,he attended an elected officials'reception hosted by the Iowa Taxpayers Association;on
12/01,he took part in the Waukee Public Library's Festival of Trees;and on 12/02,he welcomed
Santa Claus to Winterfest.Mayor Peard will attend the Greater Des Moines Partnership's
Legislative Luncheon on 12/07 and the West Side Chamber Breakfast on 12/08.
(G)Presentations:None
(H)Public Hearings:
1)On adoption of a proposed Amendment No.2 to the Waukee Unified Urban Renewal
Plan -Mayor Peard opened the public hearing and asked if any written correspondence had
been received;City Administrator/Clerk Kooistra replied in the negative.No comments were
made by the public present.Mayor Peard declared the public hearing closed.
(I)Public Hearing Action Items:
1)Resolution:Consideration of approval of a resolution determining an area of the City
to be a blighted and economic development area,and that the rehabilitation,
conservation,redevelopment,development or a combination thereof,of such area is
necessary in the interest of the public health,safety or welfare of the residents of the
City;designating such area as appropriate for urban renewal projects;and adopting
the Amendment No.2 to the Waukee Unified Urban Renewal Plan -Council Member
Watts moved to approve the resolution;seconded by Council Member Blanchard.Director
of Development Services Deets briefly reviewed the proposal.Council Member Harvey
voiced his concern with using TIF revenues to fund economic development entities such as
the Greater Dallas County Development Alliance or WEDCO.Council Member Watts stated
that he understood Council Member Harvey's concerns,but that the proposed resolution
was allowed by the State as a tool for economic development.Council Member Dutcher
noted that the proposed resolution increased the City's flexibility for use of TIF revenues,but
that he agreed with Council Member Harvey's opinion on the matter.Results of vote:Ayes:
Blanchard,Dutcher,Hughes,Watts.Nays:Harvey.Motion carried 4 -1.(Resolution #11-
224)
2)Ordinance:Consideration of approval of an ordinance for the division of revenues
under Iowa Code Section 403.19 for Amendment No.2 to the Waukee Unified Urban
Renewal Plan [introduction;first,second,third (final)readings]-Council Member
Harvey introduced the ordinance and moved to approve the first reading in title only,waive
the second and third readings,and place the ordinance on final passage;seconded by
Council Member Watts.Results of vote:Ayes:Blanchard,Dutcher,Harvey,Hughes,Watts.
Nays:None.Motion carried 5 -O.The ordinance was read in title only.(Ordinance #2703)
(J)Action Items
1)Consent Agenda:Council Member Watts moved to approve the Consent Agenda,pulling
item #J1 B for separate consideration;seconded by Council Member Harvey.Results of
vote:Ayes:Blanchard,Dutcher,Harvey,Hughes,Watts.Nays:None.Motion carried 5 -O.
A.Consideration of approval of 12/05/2011 Bill List,11/15/2011 Payroll:
CHECKS ISSUED PRIOR TO COUNCIL APPROVAL 12/05/2011:
BILL GORDISH
CHARTER BANK
CHARTER BANK
CHARTER BANK
CITY OF WAUKEE
CITY OF WAUKEE
CITY OF WAUKEE
CITY OF WAUKEE
CITY OF WAUKEE
COMMERCIAL FLOORING
SOLUTION
COMMUNICATIONS WORKERS OF
AMER
DES MOINES WATER WORKS
DES MOINES WATER WORKS
EFTPS
EFTPS
EFTPS
FIRST AMERICAN BANK/CLIVE
FIRST AMERICAN BANK/CLIVE
IAPELRA
IOWA DEPT OF HUMAN SERVICES
KESTREL INC
LISA BUELOW
STEVE MCINTYRE
TOTAL ADMINISTRATIVE
SERVICES
TOTAL ADMINISTRATIVE
SERVICES
UNITED WAY CENTRAL IOWA
US POSTAL SERVICE
US POSTAL SERVICE
US POSTAL SERVICE
WEST BANK
*TOTALS*
$550.00
35,739.95
31,188.97
17,778.59
247.50
311.60
222.53
360.00
975.00
CITY HALL CARPET REPLACEMENT 25,803.00
CWA LOCAL 7102 UNION DUES
92B -INTEREST EARNINGS
92A -PRINC/INT/INT EARNINGS
FEDERAL WITHHOLDING TAXES
FICA TAX WITHHOLDING
MEDICARE TAX WITHHOLDING
08A -INTEREST
08A -INTEREST
WINTER MEETING-BURKHART
CHILD SUPPORT
09C -PRINCIPAL/INTEREST
VOLLEYBALL OFFICIAL
VOLLEYBALL OFFICIAL
537.13
(1,019.73)
168,202.76
18,349.28
18,075.27
5,106.16
1,312.50
1,503.12
50.00
421.77
36,395.25
160.00
120.00
SECTION 125 MEDICAL DEDUCTIONS 1,975.49
SECTION 125 DAYCARE DEDUCTIONS
UNITED WAY DEDUCTION
NOVEMBER LATE NOTICES
NOVEMBER '11 ACH BILLS
NOVEMBER '11 BILLS
11 GO GOLF CARTS -PRINIINT
894.99
74.50
348.17
479.83
1,632.82
19,372.34
$387,168.79
UNPAID BILLS PRESENTED FOR APPROVAL 12/05/2011:
ADEL AUTO PARTS FUEL LINE HOSE
ADEL AUTO PARTS ADAPTERS
ADEL AUTO PARTS PARTS
ADEL AUTO PARTS AIR FILTER
ADEL AUTO PARTS SPOT SPRAYER
$2.40
28.02
3467
67.40
35.97
2
ADEL AUTO PARTS PRESSURE HOSE 68.65
ADEL AUTO PARTS OIL FILTER 19.64
ADVENTURES IN ADVERTISING UNIFORMS 996.77
ALLSUP PAINTING INC NORTHVIEW PAINTING 3,956.00
AMAZON CREDIT PLAN NOVEMBER '11 STATEMENT 91.44
ARAMARK APPAREL &UNIFORM SWEATSHIRTS 3,227.22
ARAMARK APPAREL &UNIFORM UNIFORMS 619.40
PHILIP L ASCHEMAN PHD EVALUATION 100.00
BANK OF AMERICA NOVEMBER '11 STATEMENT 3,722.00
BANKERS TRUST COMPANY DEC '11 SINKING FUND TRANSFER 357,800.00
BARNES DISTRIBUTION FITTINGS 451.37
BEST PORTABLE TOILETS KYBO RENTAL 430.00
BRELSFORD PROPERTIES CAR WASHES 10.00
BSN SPORTS STOPWATCHESIWHISTLES 97.51
BUILDING &PROPERTY
MAINTENANCE NOVEMBER '11 STATEMENT 1,585.00
CAPITAL CITY EQUIPMENT
COMPANY PARTS 75.02
CAPITAL CITY EQUIPMENT
COMPANY MOTOR,WI 136.63
CAPITAL CITY EQUIPMENT
COMPANY SW IVEL/PLATE 21.75
CFI SALES INC FLAT TIRE REPAIR 120.00
CITY OF WAUKEE INSPECTIONS 13,650.00
CITY OF WAUKEE NOVEMBER'11 STATEMENT 4,588.20
CITY OF WEST DES MOINES 1/2 KUTAK ROCK CONSL T FEES 335.75
CLASSIC FLORAL &GIFTS FLOWERS-STANTON 35.00
CLASSIC FLORAL &GIFTS FLOWERS-BRICK 44.00
CONSTRUCTION &AGGREGATE
PRODUCTS TOW ROPE/G7 CHAINS 484.78
CORELL CONTRACTOR INC CRUSHED ASPHALT 130.80
CROSS DILLON TIRE TIRES 1,455.08
CRYSTAL CLEAR BOTTLED WATER WATER 7.20
D &K PRODUCTS CHEMICALS 2,436.39
DALLAS COUNTY RECORDER EASEMENT-STONE/JERRYS HOMES 32.00
DAN'S OVERHEAD DOORS 4 DOOR REPAIR 408.10
DELTA DENTAL DECEMBER '11 DENTAL INSURAMCE 5,599.77
DEMCO MAGNETIC NAME BADGES 18.09
DES MOINES DIESEL INC GASKET KIT 70.90
DES MOINES DIESEL INC 8770 FORD NEW HOLLAND REPAIR 776.80
DES MOINES REGISTER SUBSCRIPTION-PUBLIC WORKS 137.39
DES MOINES STAMP MFG CO STAMPS 59.80
DES MOINES WATER WORKS DEC '11-06 WATER REV BOND PMT 38,859.52
DEX EAST ADVERTISING 146.30
DIRECTV NOVEMBER '11 STATEMENT 108.10
DRESSER IND -DMD MOONEY 2"FLOW MAX RF FLANGED 4,480.66
DRESSER IND -DMD MOONEY BRASS PILOT INSERT 329.96
ED M FELD EQUIPMENT COMPANY GASKETS 31.98
ED M FELD EQUIPMENT COMPANY HEAD TAPPING SCREW 2.88
ELECTRICAL ENGINEERING
EQUIPMENT LAMPS 896.46
ELECTRONIC ENGINEERING CO TOWER SERVICE 122.00
ENVENTIS NOVEMBER '11 STATEMENT 134.86
3
ENVIRONMENTAL CONSULTANTS,
INC BIKE TRAIL HYDRO SEEDING 1,550.00
ENVIRONMENTAL CONSULTANTS,
INC MULCH 300.00
FASTENAL COMPANY SUPPLIES 126.67
FREESE NOTIS NOVEMBER '11 STATEMENT 118.00
G &K SERVICES MAT SERVICES 290.11
G &L CLOTHING JEANS -ROSS 134.90
G &L CLOTHING JEANS-MANNING 143.02
G &L CLOTHING WINTER GEAR-APPLE 253.40
G &L CLOTHING PARKAS/JACKETS 1,113.50
GRAPHIC CONTROLS CHARTS 182.89
GREATER DES MOINES
PARTNERSHIP ANNUAL DINNER TABLE 1,500.00
GRIMES ASPHALT &PAVING ASP HAL T AT ROCK SALT CONTMNT 2,750.00
HARRIS GOLF CARS DRIVE BELT/AIR FILTERS 542.39
THE HARTFORD DEC '11 LIFE <D PREMIUM 1,947.97
HAWKEYE TRUCK EQUIPMENT CYLINDER 1,261.54
HEARTLAND CO-OP OCTOBER '11 STATEMENT 2,332.68
HEARTLAND CONTROLS GAUGES 1,630.62
HEARTLAND FINISHES,INC CITY HALL PAINTING 4,516.00
HILLYARD PAPER SUPPLIES 286.12
HOTSY CLEANING SYSTEMS SOFTENER SALT 32.96
HOTSY CLEANING SYSTEMS FLEETWASH 312.80
HY-VEE FOOD &DRUG CENTER SAFETY MEETING REFRESHMENTS 37.70
DAKOTA SUPPLY GROUP HARNESSES 838.60
ILLINOIS FIRE STORE GLOBE SUPREME 14"STRUCTURAL 303.94
IMAGING TECHNOLOGIES TONER 438.00
IMAGING TECHNOLOGIES BASE RATE CHARGE 19.00
INGRAM LIBRARY SERVICES BOOKS 1,005.97
IOWA ASSOCIATION OF
MUNICIPAL TRAINING-DEZEEUW/DODGE/KELLER 225.00
IOWA ASSOCIATION OF
MUNICIPAL TRAINING-HERRICK 10.00
IOWA ONE CALL OCTOBER '11 STATEMENT 298.10
IOWA PRISON INDUSTRIES SIGNS 176.44
IOWA RURAL WATER
ASSOCIATION '12 COMMUNITY MEMBERSHIP DUES 350.00
IOWA SIGNAL &ELECTRIC CO STREET LIGHT REPAIRS 182.00
IOWA TURFGRASS INSTITUTE CONFERENCE-HEIMANN 200.00
IOWA TURFGRASS INSTITUTE CONFERENCE-APPLE 200.00
IOWA TURFGRASS INSTITUTE CONFERENCE-ELLIOTT 165.00
ISCIA CONFERENCE-SPOSETO 150.00
J E DESIGNS &CONSTRUCTION 10 NORTHVIEW REPAIRS 2,690.00
KANSAS CITY VALVE &FITTING WELD FITTINGS 205.08
MOONSU KIM FURNACE REBATE 75.00
KIRKHAM MICHAEL &
ASSOCIATION DESIGN SERVICES/IJR ANALYSIS 40,067.30
MICHAEL LAKE FURNACE REBATE-81 0 SPRUCE ST 75.00
LAWSON PRODUCTS INC SHOP SUPPLIES 422.30
LENNOX INDUSTRIES INC.CPR CAPACITOR-START 216-259MFD 14.78
LOGAN CONTRACTORS SUPPLY REBAR/SUPPLIES 462.67
LOUNSBURY LANDSCAPING FIELD SOIL 2,975.04
4
MCLAUGHLIN INTERNATIONAL INC
MENARDS
MENARDS
MENARDS
MENARDS
MENARDS
MENARDS
MENARDS
MENARDS
MENARDS
MENARDS
MID AMERICAN ENERGY
MID STATES SUPPLY COMPANY
MIDWEST ENVIRONMENTAL
SERVICES
MIDWEST OFFICE TECHNOLOGY
MIDWEST UNDERGROUND
SUPPLY
NAPA AUTO PARTS STORE
O'HALLORAN INTERNATIONAL
OFFICE DEPOT
OLSON'S BODY &PAINT
ON-SITE INFORMATION
DESTRUCTION
OVERHEAD DOOR COMPANY
PLUMB SUPPLY COMPANY
JACK POLSKI
JOHN POMEROY
PROGRESSIVE MEDICAL
INTERNATIONAL
CENTURYLINK
REDFIELD FEED &SUPPLY
RIGHT TURN
RJ LAWN SERVICE INC
RJ LAWN SERVICE INC
ROADSAFE TRAFFIC-IOWA
SELVAGE PLUMBING
SMITHS SEWER SERVICE INC
SPRING VALLEY WIRELESS
SPRINT PCS
STIVERS FORD
STIVERS FORD
STIVERS FORD
STRAUSS SAFE AND LOCK CO
STRAUSS SAFE AND LOCK CO
T&M SERVICES INC.
TT TECHNOLOGIES,INC
TOMPKINS INDUSTRIES
TOTAL ADMINISTRATIVE
SERVICES
TRIPLETT OFFICE ESSENTIAL
TRIPLETT OFFICE ESSENTIAL
JACKETS
10'X 25'POLY BLACK
WHEEL CHOCKS/HAMMERSIWRENCH
SUPPLIES
CONDUIT
10 NORTHVIEW PROJECT
CHIRSTMAS DECORATIONS
PHONEIWET VAC/SUPPLI ES
MITER SAWIWORK STATION
SUPPLIES
PIPE REPAIR KIT/SUPPLlES-10 NV
NOVEMBER '11 STATEMENT
GASKET
WASTEWATER SAMPLE ANALYSIS
COPIER MAINTENANCE
ASTEC PARTS
OIL
BOL TS/SEALS/CLAMPS
OFFICE SUPPLIES
'10 FORD F350 XLT REPAIRS
ON SITE SHREDDING
14'BOOM W/BRACKETS
SUPPLIES
SIDEWALK REBATE-110 6TH ST
FURNACEITHERMOSTAT REBATE
MEDICAL SUPPLIES
NOVEMBER '11 STMT
GRINDING STONE
STRAW
PW LANDSCAPING
IRRIGATION SLEEVE
MESSAGE BOARD RENTAL
10 NORTHVIEW BATHROOM/KITCHEN
LINE TRACE
RADIO MOUNT INSTALL
NOVEMBER '11 STATEMENT
TUBEASY
00 TAURUS REPAIRS
08 CROWN VIC REPAIRS
PROXlKEYPAD DUAL SYSTEM
DOOR LOCK REPAIR
FURNITURE MOVE FOR CARPET
GRUNDO-OILILUBRICATOR
8-8MP U COLLOCRIMP
FLEXPLAN ADMIN 01/12 -03/12
ENVELOPES
NAMEPLATE-HUGHES
5
106.00
91.80
152.52
26.40
3.17
372.02
515.03
158.17
1,225.00
11.35
34.88
27,265.79
12.00
622.00
65.00
632.30
7.98
553.88
1,155.54
2,336.85
40.00
3,201.00
32.55
481.00
110.00
166.90
377.62
49.99
65.00
9,627.50
616.02
2,850.00
2,540.00
45.00
226.38
49.99
57.18
203.10
65.25
1,150.57
177.50
2,800.00
305.96
129.59
742.14
89.00
8.00
TRUCK EQUIPMENT INC
TYLER TECHNOLOGIES
US COFFEE &TEA COMPANY
UNITED PARCEL SERVICE
US POSTAL SERVICE
VAN-WALL EQUIPMENT INC
VANGUARD
VEENSTRA &KIMM INC
VERIZON WIRELESS
VITAL SUPPORT SYSTEMS
THE WALDINGER CORP
WASTE MANAGEMENT OF IOWA
WAYNE MANUFACTURING CO LC
WAYNE MANUFACTURING CO LC
*TOTALS*
PAYROLL 11/15/2011:
APPLE,ROBERT K
ARMSTRONG,BRETT M
BAUMAN,LISA L
BLANCHARD,MARVIN S
BREUER,GREGORY A
BRUNS,RACHEL M
BURKHART,LINDA S
CAMPBELL,SCOTT E
CARRICO,JAMES L
CLEMEN,ANTHONY J
CORKREAN,JENNIFER A
COX,JOSEPH D
CRUCHELOW,CHARLEEN E
CUNNINGHAM,SCOTT D
DAGGETT,WILLIAM J
DEETS,BRADL Y M
DEZEEUW,DAVID S
DICKEY,PHILIP T
DLUHOS,JOHN F
DODGE,JUSTIN D
DUNBAR,DIANA R
DUTCHER,DAN D
ELLIOTT,STEVE D
ERICKSON,DIANNE L
FELD,LUKE M
FORRET,DENNIS M
FREDERICK,JUSTIN J
GIBSON,JOHN R
GIBSON,MCKINLEE M
HAMMEN,NORMAN D
HANES,DENNIS D
HANSON,ANTHONY J
HARVEY,CASEY L
HEIMANN,RONALD L
BLADE GUIDES
ONLINE UTILITY BILLING FEE
PLATES/COFFEE
SHIPPING CHARGES
PERMIT FEE RENEW-1ST &STANDRD
PARTS
STANDARD KEY TAGS
NOVEMBER '11 STATEMENT
NOVEMBER '11 STATEMENT
NOVEMBER '11 SERVICE FEE
CAPACITOR REPAIR
10 NORTHVIEW DUMPSTER RENTAL
BULBS
MEDIUM SOCKETS
$1,252.27
1,379.56
1,130.62
393.97
2,133.16
1,285.13
2,446.99
1,505.32
621.59
677.16
1,498.05
1,770.67
277.59
1,436.62
1,619.15
2,487.78
1,789.33
691.36
14.81
1,481.81
704.04
395.97
1,514.22
36.48
1,381.06
6.72
466.13
3,083.90
1,751.22
48.93
464.00
1,619.27
363.97
1,866.23
6
513.00
175.00
163.00
13.35
380.00
412.69
542.98
9,686.23
3,051.00
7,308.75
765.65
100.00
763.17
38.67
$607,460.53
HERRICK,ROBERT 0
HETH,REBECCA J
HICKMAN,JAMES B
HIVELEY,BRIAN A
HOPPER,TAMIE J
HUTTON,JOSHUAA
JERMIER,MATTHEW R
KASZINSKI,BRETT A
KELLER,CHRISTOPHER M
KENNEDY,MARY A
KOOISTRA,JEFFREY L
LANDHAUSER,BENJAMIN A
LARSON,KENNETH W
LAUGHRIDGE,DANIEL H
LILLIE,SCOTT M
LONG,JEREMY 0
LYNCH,JORDAN W
LYNCH,SHANNON M
MANNING,JOSHUA M
MAPES,TROY M
MC DONOUGH,ERIN A
MCCLINTIC,JAMES M
MELLENCAMP,JEFFREY S
MOZGA,ERIC J
NORTON,PATRICK 0
OAKLEY,JON L
OSTREM,JASON R
OSTRING,KATHLEEN A
OTTE,JOEL H
PARISH,TONJA L
PEARD,WILLIAM F
PERGANDE,CORY L
MURPHY-PETERSEN,DEVON M
PETTIT,BRANDON 0
PETERSON,OREN E
PHILLIPS,LARRY J
PINEGAR,TOMMIE G
PUTNEY,STEPHEN L
RASH,RONALD K
RICHARDSON,ELIZABETH A
RIPPERGER,TRACY M
ROBINSON,CLINT H
ROSS,JOHN 0
ROTH MEYER,KYLE A
ROYER,TIMOTHY L
SCHAUFENBUEL,KARl L
SCHETTLER,RODNEY A
SCHUETT,REBECCA 0
SLATER,REBECCA A
SNELSON,NATHANIEL R
SOFEN,NATASHA S
1,525.00
530.51
1,441.42
191.84
289.60
402.65
1,769.02
494.35
1,378.01
1,556.74
3,568.47
1,775.53
118.21
330.79
1,313.73
1,695.02
608.86
1,074.04
1,290.07
1,992.67
1,004.82
1,582.25
1,710.96
539.68
465.15
1,628.26
1,312.68
1,171.28
649.04
1,114.63
471.94
1,275.53
1,456.23
1,766.40
1,540.93
2,626.64
727.03
377.10
1,561.35
1,633.64
91.21
2,414.07
1,221.95
175.53
2,486.10
780.99
1,886.10
1,741.29
1,112.03
267.46
42.70
7
SPENCER,ARTHUR D
SPOSETO,MACKENZIE A
SPRAGUE,JEREMY D
SPRAGUE,MATTHEW D
STEINKE,KURT M
STEPHENS,CLINT R
STEWARD,ERIC A
SURBER,ERIK S
TRULLINGER,DAWN M
TYSDAL,THOMAS M
VANWART,LINDA M
VANDE KAMP,JOSHUA D
VAN PELT,ROBERT T
VOEGTLE,TIMOTHY J
VOKES,LARRY R
WALLACE,ERIC L
WASKE,CHARLES C
WATTS,MICHAEL L
WEBB,JAMES D
WEIR,MARGARET M
WERTS,DANIEL J
WIGGINS,MATHEW W
WILLIS,MATTHEW M
WINTERS,TROY S
WISE,NATHAN F
WOOD,DANIEL J
STEWARD,IAN M
*TOTALS*
108.62
1,721.96
332.55
417.52
468.42
236.33
1,522.03
2,508.02
199.84
1,497.46
1,219.56
1,357.80
550.09
1,011.34
482.90
1,673.28
1,559.11
395.97
1,475.90
1,286.64
1,693.74
1,387.84
180.66
1,500.26
1,720.02
482.34
237.49
$127,004.27
B.REMOVED FOR SEPARATE CONSIDERATION
C.Consideration of approval of City Council Minutes of 11/21/2011 Regular Meeting
D.Consideration of approval of the City of Waukee's State of Iowa 2011 Financial Report,and
directing the Director of Finance for the City of Waukee to file the report with the Auditor of
State (Resolution #11-225)
E.Consideration of approval of a 10 Northview Drive Dwelling Unit Rental for the period from
December 6,2011,through and including December 1,2012
F.Consideration of approval of a 25 Northview Drive Dwelling Unit Rental for the period from
December 6,2011,through and includinp December 1,2012
G.Consideration of approval of a resolution approving purchase of a Cab Chassis with Snow
Plow Package from O'Halloran International of Altoona,Iowa,in the amount of $165,308.00
(Resolution #11-226)
H.Consideration of approval of Change Order NO.2 to Iowa Signal for the Hickman Road/6th
Street Traffic Signal Project,reducing the contract in the amount of $3,357.00
I.Consideration of approval of Payment Estimate No.2 to Iowa Signal for the Hickman
Road/6th Street Traffic Signal Project in the amount of $67,729.97
J.Consideration of approval of Change Order No.1 to RD.McKinney Plumbing &Excavating,
Inc.,of Waukee,Iowa,for Warrior Lane Storm Sewer Improvement Project,increasing the
contract price by $1 ,565.90
K.Consideration of approval of Partial Payment Estimate No.1 (Final)to RD.McKinney
Plumbing &Excavating,Inc.,of Waukee,Iowa,for Warrior Lane Storm Sewer Improvement
Project in the amount of $16,694.73
L.Consideration of approval of Change Order No.1 to The Concrete Company for the
Southfork Drive Patching Project,decreasing the contract price by $2,095.00
8
M.Consideration of approval of Payment Estimate NO.1 (Final)to The Concrete Co.for the
Southfork Drive Patching Project in the amount of $25,103.75
N.Consideration of approval of Change Order NO.1 to Sternquist Construction for the 6th Street
Patching Project,increasing the contract price by $6,687.89
O.Consideration of approval of Partial Payment Estimate No.1 (Final)to Sternquist
Construction for the 6th Street Patching Project in the amount of $25,733.50
P.Consideration of approval of a resolution approve Sidewalk Assistance Application (2011
Sidewalk Improvements Program)(Resolution #11-227)
Q.Consideration of approval of setting January 9,2012 as the date of public hearing on the
annexation of consenting properties by the City of Waukee,Iowa,with consideration of the
annexation taking place immediately thereafter (Resolution #11-228)
R.Consideration of approval of a resolution approving a First Amendment to Watermain
Easement related to Lot 6 of Ville D'Avray (Resolution #11-229)
Council Member Watts moved to approve Consent Agenda Item #J1 B,Consideration of
approval of payments related to Hubbell Living Green Home Show;seconded by Council
Member Dutcher.Council Member Watts noted that bUilding permit fees had been waived by
the Council in return for the City's recognition as a sponsor in literature promoting the event,
which did not occur.He asked that the matter be tabled.Mayor Peard asked if the City had
seen proofs of the promotional materials prior to printing;City Administrator/Clerk Kooistra
replied in the negative.Council Member Harvey noted that the resolution related to the fee
waiver approved by the City Council merely stated that the event would be promoted in
Waukee.Council Member Watts considered the sponsorship a "handshake"deal.Council
Member Watts amended his motion to table consideration of the matter until City staff
researches the matter of payment reduction for promotional items;Council Member Dutcher
amended the second.Results of vote:Ayes:Blanchard,Dutcher,Harvey,Hughes,Watts.
Nays:None.Motion to table carried 5 -O.
2)Resolution:Consideration of approval of a resolution approving site plan for Williams
Pointe South Condominiums [Williams Pointe Land Plat 1,Lot 1]-Council Member Watts
moved to approve the resolution;seconded by Council Member Dutcher.Director of
Development Services Deets briefly reviewed the site plan.Council Member Watts asked how
many pads had already been poured;Mr.Deets answered there was one pad,some existing
infrastructure and a garage unit.Council Member Watts voiced his preference for commercial
zoning along University Avenue instead of residential;Mr.Deets replied that the proposed use
was consistent with the existing zoning and that the City's intent was to avoid strips of
commercial property along major corridors and instead focus on larger commercial areas at
major intersections.Council Member Dutcher noted that the proposed project was at a lower
density than originally approved.Mr.Deets added that the units would be for lease,but with a
horizontal property regime in place.Steve Niebuhr of Hubbell Realty Company addressed the
Council,stating that the developer had met with Williams Pointe Condominiums property
owners and that the homeowners association supported the proposed project.Council
Member Hughes asked for the price point of the proposed units;Mr.Neibuhr answered that
they would be Class A market rate units.Council Member Harvey expressed concern about
increased traffic attempting right-hand turns off of westbound University Avenue into the
development and asked if a right-hand turn lane was possible;Mr.Deets replied that such a
turn lane was plausible.Council Member Watts asked for a projected completion date;Mr.
Niebuhr stated that the project would be built as one phase,with projected completion in
Spring or Summer 2013.Council Member Harvey asked if the City could require that the
proposed clubhouse be constructed early in the project;Mr.Niebuhr assured the Council that
the clubhouse would be one of the first structures built,as it would be used for marketing and
sales offices.Results of vote:Ayes:Blanchard,Dutcher,Harvey,Hughes.Nays:Watts.
Motion carried 4 -1.(Resolution #11-230)
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3)Resolution:Consideration of approval of a resolution supporting SUMMAS,L.C.
application to the Iowa Department of Transportation for an additional access point
along the Highway 6/Hickman Road Corridor-Council Member Dutcher moved to approve
the resolution;seconded by Council Member Harvey.Director of Development Services Deets
briefly reviewed the request.Council Member Hughes asked if the proposed access point
could be an issue in the future when traffic increases along Hickman Road.Council Member
Watts expressed the opinion that when Hickman Road is expanded to three lanes,SUMMAS,
L.C.should pay for the additional turn lane.Director of Public Works Gibson explained that
any future widening of Hickman Road would be at the sole expense of the IDOT and that at
that time,the proposed access would become part of the third additional lane of traffic.
Results of vote:Ayes:Blanchard,Dutcher,Harvey,Hughes,Watts.Nays:None.Motion
carried 5 -O.(Resolution #11-231)
4)Motion:Consideration of approval of Lease -Business Property by and between the
City of Waukee,Iowa;Waukee Area Chamber of Commerce and Waukee Economic
Development Corporation (236 W.Hickman Rd.)-Council Member Dutcher moved to
approve the lease;seconded by Council Member Harvey.City Administrator/Clerk Kooistra
noted that the lease was for three years.Results of vote:Ayes:Blanchard,Dutcher,Harvey,
Hughes,Watts.Nays:None.Motion carried 5 -O.
5)Resolution:Consideration of approval of a resolution awarding bid on Community
Center Roof Improvements,355 7'h Street,to Central States Roofing in the amount of
$20,900.00 -Council Member Watts moved to approve the resolution;seconded by Council
Member Dutcher.Director of Development Services Deets briefly reviewed the project.
Council Member Harvey asked for clarification on the alternate bid;Bob Dove of Terrus Real
Estate Group explained that the alternate related to LEED practices,but that it was determined
that there was not enough benefit to recommend the additional costs and that the project could
be started sooner without using the alternate roofing materials.Results of vote:Ayes:
Blanchard,Dutcher,Harvey,Hughes,Watts.Nays:None.Motion carried 5 -O.(Resolution
#11-232)
6)Resolution:Consideration of approval of a resolution approving proposal from The
Waldinger Corporation of Des Moines,Iowa,related to Library HVAC Improvements,
Administrative Offices -Council Member Watts moved to approve the resolution;seconded
by Council Member Dutcher.City Administrator/Clerk Kooistra briefly reviewed the project,
adding that HVAC issues in the rest of the library facility would be addressed with the planned
future building addition.Council Member Harvey asked if City staff had approached FEH
Associates,the original project architects,about contributing to the costs associated with fixinq
the HVAC system;Mr.Kooistra replied that FEH felt that building specifications related to the
system had been revised and accepted by the City at the time of construction and that they
were not liable in the matter.City Attorney Brick added that the initial specifications included a
1O-year warranty,but that the amended and accepted specifications only included a warranty
for one year.Results of vote:Ayes:Blanchard,Dutcher,Harvey,Hughes,Watts.Nays:None.
Motion carried 5 -O.(Resolution #11-233)
7)Resolution:Consideration of approval of a resolution adopting the Alice's Road
Corridor Master Plan -Council Member Watts moved to approve the resolution;seconded
by Council Member Harvey.Director of Development Services Deets briefly reviewed
highlights of the proposed plan.Council Member Watts asked if the City would initiate
rezoning to comply with the plan;Mr.Deets responded in the negative,citing the need to keep
flexibility in the plan.He also spoke briefly about a proposed form-based code approach to the
plan.Council Member Dutcher noted that the 1-80 interchange was critical to the development
of the Alice's Road Corridor.Council Member Harvey wondered how the City intended to
implement form-based zoning;Mr.Deets answered that it would not be used for the entire
corridor,but instead for smaller areas and in phases.Results of vote:Ayes:Blanchard,
Dutcher,Harvey,Hughes,Watts.Nays:None.Motion carried 5 -O.(Resolution #11-234)
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8)Ordinance:Consideration of approval of an ordinance to amend Chapter 300,Zoning
Ordinance,City of Waukee,Iowa,by amending Section 301.29,C·2 Central Business
District,to revise and add to the section provisions related to permissible uses,bulk
regulations,and site improvement requirements [third (final)reading]-Council Member
Harvey moved to approve the third reading of the ordinance in title only and place it on final
passage;seconded by Council Member Blanchard.Results of vote:Ayes:Blanchard,
Dutcher,Harvey,Hughes,Watts.Nays:None.Motion carried 5 -O.The ordinance was read
in title only;Mayor Peard declared the ordinance duly adopted.(Ordinance #2704)
9)Ordinance:Consideration of approval of an ordinance to amend Chapter 501,Waukee
Municipal Code,Traffic Regulations of the City of Waukee,Iowa,by adding Section
501.37,"Prohibited Turning Movements"as specified [third (final)reading]-Council
Member Harvey moved to approve the third reading of the ordinance in title only and place it
on final passage;seconded by Council Member Dutcher.Director of Public Works Gibson
noted that the SE University Ave.and SE Ashworth Dr.lSE LA Grant Pkwy.intersection had
been added to the ordinance as directed by the Council.Council Member Harvey stated that
he had received a phone call from a school board member who requested that the ordinance
be delayed until after construction on the high school was completed,as the school board
member believed the construction was the temporary cause of u-turns at SE Florence Dr.
Mayor Peard noted that he had told Larry Lyon,the school board member in question,that the
ordinance could be revisited after construction was completed.Council Member Hughes said
that she had also received a phone call from Mr.Lyon,that she had observed traffic at the SE
University Ave.and SE Florence Dr.intersection and that she didn't think the end of
construction would change the issue.Council Member Dutcher added that safety was the
overriding concern in the matter.Results of vote:Ayes:Blanchard,Dutcher,Harvey,Hughes,
Watts.Nays:None.Motion carried 5 -O.The ordinance was read in title only;Mayor Peard
declared the ordinance duly adopted.(Ordinance #2705)
10)Discussion:Temporary sales associated with Raccoon River Valley Trailhead -Director
of Development Services Deets explained that City staff had been approached by Bike World
about that business locating temporarily at the Raccoon River Valley Trailhead on weekends
between Memorial Day and Labor Day in order to provide bike rentals and repair.Bike World
does something similar at Gray's Lake in Des Moines.Council Member Dutcher thought that
the City could perhaps open up the possibility to other bike businesses so that it was not
necessary exclusive for Bike World,and that he would like to pursue the possibility.Council
Member Harvey asked how the City could differentiate between a business such as Bike
World and other vendors the City did not want locating at the trailhead.He also expressed
concern about how such a temporary business might impact the possibility of a "brick and
mortar"bike business locating in Waukee.Mr.Deets and City Administrator/Clerk Kooistra
stated that such businesses could be regulated by virtue of the trailhead location on City
property or through licensing.Mayor Peard echoed Council Member Harvey's concerns about
how the Bike World proposal might prohibit a similar business from investing in Waukee.
11)Discussion:2012 regular City Council meetings -Deputy City Clerk Schuett reviewed the
2012 schedule of meetings.
(K)Reports -Reports made by City Administrator/Clerk Kooistra,Assistant to the City
Administrator Gibson,Director of Finance Burkhart,Director of Development Services Deets,
Chief of Police Phillips.
(L)Closed Session:Pursuant to Code of Iowa §21.5(1)(c)to discuss strategy with Counsel in
matters that are presently in litigation or where litigation is imminent where its disclosure
would be likely to prejudice or disadvantage the position of the governmental body in
that litigation -Council Member Blanchard moved to close the regular session and enter
closed session pursuant to Iowa Code §21.5(1 )(c);seconded by Council Member Hughes.
Results of vote:Ayes:Blanchard,Dutcher,Harvey,Hughes,Watts.Nays:None.Motion carried
5 -O.Council entered closed session at 7:20 p.m.
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CLOSED SESSION
Council entered regular session at 7:59 p.m.
(M)Closed Session:Pursuant to Code of Iowa §21.5(1)(c)to discuss strategy with Counsel in
matters that are presently in litigation or where litigation is imminent where its disclosure
would be likely to prejudice or disadvantage the position of the governmental body in
that litigation -Council Member Harvey moved to close the regular session and enter closed
session pursuant to Iowa Code §21.5(1 )(c);seconded by Council Member Blanchard.Results
of vote:Ayes:Blanchard,Dutcher,Harvey,Hughes,Watts.Nays:None.Motion carried 5 -O.
Council entered closed session at 8:01 p.m.
CLOSED SESSION
Council entered regular session at 8:43 p.m.
Council Member Harvey moved to adjourn;seconded by Council Member Dutcher.Ayes:All.Nays:
None.Motion carried 5 -O.
Meeting Adjourned at 8:44 p.m.
R.Schuett,Deputy City Clerk
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