HomeMy WebLinkAbout2012-03-05-Regular MinutesWAUKEE CITY COUNCIL MINUTES
March 5,2012
(A)Call to Order -The regular meeting of the Waukee City Council was called to order by Mayor
Pro Tern Blanchard at 5:34 p.m.in the Council Chambers at City Hall.
(B)Pledge of Allegiance
(C)Roll Call -The following members were present:Council Members Shane Blanchard,Dan
Dutcher,Casey L.Harvey,Shelly Hughes,Mike Watts.Absent:Mayor William F.Peard.
Also present:City Administrator/Clerk Jeffrey L.Kooistra,Assistant to the City Administrator
McKinlee Gibson,Director of Finance Linda Burkhart,Director of Public Works John Gibson,
Assistant Director of Public Works Tim Royer,Director of Development Services Brad Deets,
City Planner Ben Landhauser,Deputy City Clerk Rebecca D.Schuett,Parks and Recreation
Director Matt Jermier,Fire Chief Clint Robinson,City Attorney Steve Brick.
(D)Open Forum
(E)Agenda Approval -Council Member Harvey moved to approve the agenda,tabling
consideration of Agenda Item J2;seconded by Council Member Dutcher.Results of vote:Ayes:
Blanchard,Dutcher,Harvey,Hughes,Watts.Nays:None.Motion carried 5 -O.
(F)Mayor's Report
(G)Presentations:
1)Dallas County Local Housing Trust Fund -Presentation made by DCLHTF representative
Alice Wicker.
2)Waukee Area Historical Society -Presentation made by Terry Snyder.
(H)Public Hearings:
1)On plans,specifications,proposed form of contract and estimate of cost for Waukee
Community Center Project -Mayor Pro Tem Blanchard opened the public hearing and
asked if any written correspondence had been received;City Administrator/Clerk Kooistra
replied in the negative.No comments were made by the public present.Mayor Pro Tern
Blanchard declared the public hearing closed.
2)On plans,specifications,proposed form of contract and estimate of cost for the R·22
South Gas Main Project -Mayor Pro Tem Blanchard opened the public hearing and asked
if any written correspondence had been received;City Administrator/Clerk Kooistra replied in
the negative.No comments were made by the public present.Mayor Pro Tern Blanchard
declared the public hearing closed.
3)On plans,specifications,proposed form of contract and estimate of cost for Traffic
Signal System/Fiber Optic Network Project -Mayor Pro Tern Blanchard opened the
public hearing and asked if any written correspondence had been received;City
Administrator/Clerk Kooistra replied in the negative.No comments were made by the public
present.Mayor Pro Tern Blanchard declared the public hearing closed.
4)On the proposed City of Waukee Fiscal Year 2013 Budget -Mayor Pro Tern Blanchard
opened the public hearing and asked if any written correspondence had been received;City
Administrator/Clerk Kooistra replied in the negative.Lynn Hackenson,520 SE Rosenkranz
Dr.,asked for clarification on whether or not the budget had already been approved.Mayor
Pro Tern Blanchard declared the public hearing closed.
(I)Public Hearing Action Items:
1)Resolution:Consideration of approval of a resolution approving plans,specifications,
form of contract and estimate of cost for Waukee Community Center Project -Council
Member Dutcher moved to table consideration of the resolution until a future meeting;
seconded by Council Member Harvey.Council Member Watts questioned why the Council
did not consider rejecting the project,as he didn't see it costing less than $500,000;City
Administrator/Clerk Kooistra replied that staff was not prepared to make a recommendation
on the matter.Council Member Blanchard asked if the previously approved bond for the
project would need to be cancelled if the project did not move forward;Mr.Kooistra replied in
the negative.Council Members Harvey and Blanchard spoke in favor of tabling the matter,
agreeing that the project had become too expensive as presented.Council Member Watts
asked if the project could be amended to meet the $400,000 budget;Director of
Development Services Deets answered that he was unsure at this time,but if the project
costs could not be brought within budget,staff would recommend a different course of
action.Council Member Dutcher also stated that he would not support the project at its
current expense and that the matter needed to be quickly resolved.Council Member
Blanchard asked about future plans for the former Waukee Elementary School;Mr.Kooistra
replied that the school district intended to keep the building indefinitely due to projected
district growth.Council Member Hughes spoke in favor of tabling the matter,as she did not
support the project at its current cost.Results of vote:Ayes:Blanchard,Dutcher,Harvey,
Hughes,Watts.Nays:None.Motion to table carried 5 -O.
2)Resolution:Consideration of approval of a resolution awarding contract for Waukee
Community Center Project -Council Member Dutcher moved to table consideration of the
resolution until a future meeting;seconded by Council Member Harvey.Results of vote:
Ayes:Blanchard,Dutcher,Harvey,Hughes,Watts.Nays:None.Motion to table carried 5 -
O.
3)Resolution:Consideration of approval of a resolution approving plans,specifications,
form of contract and estimate of cost for the R-22 South Gas Main Extension Project-
Council Member Harvey moved to approve the resolution;seconded by Council Member
Dutcher.Director of Public Works Gibson recommended that all bids be rejected and the
bidding process be restarted due to inconsistent bids received.Results of vote:Ayes:None.
Nays:Blanchard,Dutcher,Harvey,Hughes,Watts.Motion defeated 0 -5.
4)Resolution:Consideration of approval of a resolution awarding contract for R-22
South Gas Main Extension Project-Council Member Harvey moved to reject all bids and
not award contract;seconded by Council Member Dutcher.Results of vote:Ayes:
Blanchard,Dutcher,Harvey,Hughes,Watts.Nays:None.Motion carried 5 -O.
5)Resolution:Consideration of approval of a resolution approving plans,specifications,
form of contract and estimate of cost for Traffic Signal System/Fiber Optic Network
Project -Council Member Harvey moved to approve the resolution;seconded by Council
Member Dutcher.Director of Public Works Gibson briefly reviewed the project.Results of
vote:Ayes:Blanchard,Dutcher,Harvey,Hughes,Watts.Nays:None.Motion carried 5 -O.
(Resolution #12-44)
6)Resolution:Consideration of approval of a resolution awarding contract for Traffic
Signal System/Fiber Optic Network Project -Council Member Dutcher moved to approve
the resolution awarding contract to Iowa Signal,Inc.,of Grimes,IA;seconded by Council
Member Hughes.Results of vote:Ayes:Blanchard,Dutcher,Harvey,Hughes,Watts.Nays:
None.Motion carried 5 -O.(Resolution #12-45)
7)Resolution:Consideration of approval of a resolution approving the City of Waukee
Fiscal Year 2013 budget-Council Member Harvey moved to approve the resolution,
changing the City Attorney budget from $200,000 to $135,000;Administration,Consultant
and Professional Fees from $40,000 to $20,000;Website Development and Maintenance
Fees from $13,000 to $g,OOO;with the balance directed to the Miscellaneous Contingency
Fund;seconded by Council Member Dutcher.Council Member Harvey stated his desire that
the City Attorney and newly-created Human Resources position would be used more
efficiently,that he was tired of paying for consultants,and that the website upgrades were
not moving forward as originally budgeted.Council Member Dutcher voiced his support for
Council Member Harvey's motion,adding that legal fees may increase due to labor
negotiations.Director of Finance Burkhart briefly reviewed the budget,noting that the city's
tax levy would be $13.50 for the thirteenth consecutive year.Council Member Harvey said
that he did not favor the sewer portion of the Alice's Road Corridor Project moving forward
too far in advance of development.He then asked if phone system upgrades would increase
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IT contract costs;City AdministratorlClerk Kooistra replied in the negative.Results of vote:
Ayes:Blanchard,Dutcher,Harvey,Hughes,Watts.Nays:None.Motion carried 5 -O.
(Resolution #12-46)
(J)Action Items
1)Consent Agenda:Council Member Blanchard moved to approve the Consent Agenda,
removing item J1 H for separate consideration;seconded by Council Member Harvey.
Results of vote:Ayes:Blanchard,Dutcher,Harvey,Hughes,Watts.Nays:None.Motion
carried 5 -O.
A.Consideration of approval of 03/05/2012 Bill List:
UNPAID BILLS PRESENTED FOR APPROVAL 03/05/2012:
ACS GOVERNMENT SYSTEMS INC 09 INTERNATIONAL FIRE CODES $1,000.00
AMERICAN PUBLIC WORKS
ASSOCIATION MEMBERSHIP -ROYER 149.00
BAKER &TAYLOR BOOKS BOOKS 11.06
BANK OF AMERICA FEBRUARY '12 STATEMENT 4,682.72
BANKERS LEASING COMPANY COPIER LEASE 112.37
BANKERS TRUST COMPANY MARCH '12 SINKING FUND XFER 357,800.00
BOUND TREE MEDICAL MEDICAL SUPPLIES 272.83
BUILDING &PROPERTY
MAINTENANCE FEBRUARY '12 STATEMENT 1,585.00
CALHOUN-BURNS AND
ASSOCIATES '11 BRIDGE INSPECTION &RATING 400.00
CAPITAL CITY EQUIPMENT
COMPANY FINANCE 127.63
CAPITAL SANITARY SUPPLY DISPENSER 4.00
CARPENTER UNIFORM CO NAMETAGS 27.98
CITY OF DES MOINES MAC-LAN ANNUAL DONATION 250.00
CITY OF WAUKEE FEBRUARY '12 STATEMENT 11,009.92
CITY OF WEST DES MOINES 1/2 KUTAK ROCK CONSL T FEES 2,990.80
DELTA DENTAL MARCH '12 DENTAL INSURANCE 5,368.82
DEROSSETT CO EPOXY COATED NIPPLE 548.15
DES MOINES WATER WORKS MAR '12-06 WATER REV BOND PMT 38,859.52
DIRECTV FEBRUARY '12 STATEMENT 40.99
ELECTRICAL ENGINEERING
EQUIPMENT LAMPS 146.98
ELECTRONIC ENGINEERING CO TOWER SERVICE-POLICE 90.00
ELECTRONIC ENGINEERING CO TOWER SERVICES-FIRE 32.00
ENVIRON INTERNATIONAL
CORPORATION COW:CATAPULT PH I ESA 5,992.33
FASTENAL COMPANY SUPPLIES 67.37
JEN FISCHER SOFTBALL REFUND 50.00
FREESE NOTIS FEBRUARY '12 STATEMENT 118.00
G &K SERVICES MAT SERVICES-PUBLIC WORKS 74.85
GROEBNER &ASSOCIATES INC VALVE,METER,GAS BALL 526.89
GROEBNER &ASSOCIATES INC VALVE CHANGER/SHELL CUTTER 3,861.54
GUEST SERVICES 2 WEEK MEAL TICKET 234.48
HAMMER MEDICAL SUPPLY OXYGEN 206.80
THE HARTFORD MARCH '12 LTD &LIFE INSUR PRE 1,894.87
HY-VEE FOOD &DRUG CENTER SAFETY TRAINING REFRESHMENTS 59.65
IMAGING TECHNOLOGIES BASE RATE CHARGES/COPIES 318.53
INDUSTRIAL SALES COMPANY GAS METERS 15,736.00
INDUSTRIAL SALES COMPANY TAPE 505.61
INGRAM LIBRARY SERVICES BOOKS 683.74
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INTERSTATE ALL BATTERY
CENTER BATTERY 91.74
INTERSTATE POWER SYSTEMS LATCH ADAPTER 76.63
IOWA DEPT PUBLIC HEALTH EMS RENEWAL-MCCLINTIC 25.00
IOWA DEPT OF TRANSPORTATION AUDIT CERTIFICATE 11,438.24
IOWA GOLF COURSE
SUPERINTENDENTS '12 MEMBERSHIP DUES-ELLIOTT 100.00
IOWA PRAYER BREAKFAST
COMMITTEE IOWA PRAYER BREAKFAST 20.00
IOWA UTILITIES BOARD FY '11 DIRECT ASSESSMENTS 9,807.98
KIRKHAM MICHAEL &ASSOCIATES DESIGN SERVICES/IJR 14,013.60
LAWSON PRODUCTS INC SHOP SUPPLIES 342.12
LIBERTY FLAG &SPECIALTY FLAGS 83.40
MENARDS WIRE/MAIN BREAKER/OUTLETS 234.92
MENARDS TOGGLE BOLTS FOR RECEPTION TV 5.94
MERCY AHA TRAINING CENTER HEARTSAVER CLASS 247.00
MID AMERICAN ENERGY FEBRUARY '12 STATEMENT 4,383.98
MID STATES SUPPLY COMPANY NUTS 183.51
MID-IOWA SOLID WASTE
EQUIPMENT ARIES TELEVISING PARTS 64.00
MIDWEST BREATHING AIR REPAIR KIT/KNOB 92.46
MIDWEST ENVIRONMENTAL
SERVICES WASTEWATER SAMPLE ANALYSIS 732.00
MIDWEST OFFICE TECHNOLOGY COPIER MAINTENANCE 65.00
NAPA AUTO PARTS STORE FILTERS/OIL/SEPARATOR 132.46
FERGUSON WATERWORKS T10 METER GAL E-CODER 205.01
OFFICE DEPOT OFFICE SUPPLIES 235.83
SPRING VALLEY WIRELESS CHARGER REPAIR 40.00
STAPLES ADVANTAGE FILE CABINENTS 3,301.92
STAPLES ADVANTAGE BINDING COVERS 44.34
STAPLES ADVANTAGE TONER/BINDING COMBS 115.06
STIVERS FORD 08 FORD E-450 TRANSMISSION REP 203.02
STIVERS FORD 11 CROWN VIC REPAIRS/MAl NT 119.92
STOREY-KENWORTHY COMPANY LABELS 6.89
STOREY-KENWORTHY COMPANY PENS/MARKERS 86.89
STOREY-KENWORTHY COMPANY DISPLAY RACK 571.21
TOYNE INC DUMP CHUTE 30.98
TYLER TECHNOLOGIES DOCUMENT MANAGEMENT 93.75
TYLER TECHNOLOGIES BP MOBILE INTERFACE/CALL CTR 541.09
UNITED PARCEL SERVICE SHIPPING CHARGES 141.99
UNIVERSITY OF IOWA HYGIENE TESTING FEES 165.00
USIINTELLIGENT DISPENSING UCAPIT EMS VENDING MACHINE 12,475.00
VAN-WALL EQUIPMENT INC 1600 WIDE AREA MOWER 30,256.92
VERIZON WIRELESS FEBRUARY '12 STATEMENT 3,171.50
VITAL SUPPORT SYSTEMS LIBRARY WIRELESS PROJECT 600.00
THE WALDINGER CORP VAV BOx/DUCT/DIFFUSER INSTALL 13,380.38
THE WALDINGER CORP FURNACE REPAIR 873.78
WAUKEE CHAMBER OF
COMMERCE NETWORKING LUNCH-BLANCHARD 15.00
*TOTALS*$564,655.89
B.Consideration of approval of City Council Minutes of 02/27/2012 Regular Meeting
C.Consideration of receipt and file of correspondence from Mediacom dated 02/22/2012
regarding programming changes
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D.Consideration of approval of 5-day Special Class C Liquor License (BW)(BeerlWine)
beginning 04/20/2012 for Rotary Club of Waukee d/b/a Rotary Club of Waukee [event located
at 755 Highway 6],pending proof of dram insurance
E.Consideration of approval of an extended outdoor service area for March 17,2011 in
conjunction with a Class C Liquor License (LC)(Commercial)held by Cork &Kerry,Inc.,
d/b/a Mickey's Irish Pub [50 SE Laurel St.],pending proof of dram insurance
F.Consideration of approval of a resolution accepting public improvements (105th Street/Alice's
Road,Wendover Road to Ashworth Road)(Resolution #12-47)
G.Consideration of approval of a resolution fixing date for a meeting on the proposai to enter
into a Restated Agreement with Alices,L.C.and Team Des Moines Partners,LLC,and
providinq for publication of notice thereof (Resolution #12-48)
H.REMOVED FOR SEPARATE CONSIDERATION
Council Member Watts moved to approve Consent Agenda Item J1 H,consideration of
approval of setting March 19,2012 as the date of public hearing on a resolution of necessity
on a public improvement policy to pay,in whole or in part,for the 2011 Phase II of the
Sidewalk Improvements Program through special assessment;seconded by Council Member
Harvey.Council Member Blanchard explained that he had been contacted by citizens who
wanted to attend the hearing but could not because March 19th was during Spring Break.He
asked that the public hearing be rescheduled for April 2,2012.Council Member Watts
amended the motion to approve an April 2,2012,public hearing date;Council Member Harvey
amended the second.Results of vote:Ayes:Blanchard,Dutcher,Harvey,Hughes,Watts.
Nays:None.Motion carried 5 -O.
2)TABLED
3)Resolution:Consideration of approval of a resolution approving site plan for Raccoon
River Valley Trailhead Project-Council MemberWatts moved to approve the resolution;
seconded by Council Member Harvey.Director of Development Services Deets briefly
reviewed the site plan,noting several grants that the City had been awarded to offset the cost
of the project.Council Member Dutcher clarified that one Planning &Zoning Commissioner
had voted against the site plan due to a lack of parking improvements.Mr.Deets added that
such improvements could be made in the future,but currently the parking lot was owned by
Dallas County and not the City,making such improvements difficult.Results of vote:Ayes:
Blanchard,Dutcher,Harvey,Hughes,Watts.Nays:None.Motion carried 5 -O.(Resoiution
#12-49)
4)Resolution:Consideration of approval of a resolution approving the Waukee Downtown
Fa(;ade Improvement Program -Council Member Dutcher moved to approve the resolution;
seconded by Council Member Harvey.City Planner Landhauser briefly reviewed the program,
which will be financed through TIF funding.Council Member Harvey asked if the program
allowed in-kind contributions to the overall costs;Mr.Landhauser replied in the negative,
noting the difficulty in tracking such contributions.Results of vote:Ayes:Blanchard,Dutcher,
Harvey,Hughes,Watts.Nays:None.Motion carried 5 -O.(Resolution #12-50)
5)Ordinance:Consideration of approval of an ordinance to amend Chapter 303,Land
Subdivision Regulations for the City of Waukee,Iowa,by amending Article XII,
Development Impact on Community Facilities [second reading]-Council Member Harvey
moved to approve the second reading of the ordinance in title only;seconded by Council
Member Watts.Director of Development Services Deets stated that,based on discussion at
the previous City Council meeting,staff had conducted an analysis of possible developer costs
under both the current and proposed ordinances.Staff believes that the proposed ordinance
will make parkland dedication and improvements less expensive overall for developers.Mr.
Deets added that he had forwarded the analysis to the Homebuilders Association of Greater
Des Moines.Results of vote:Ayes:Blanchard,Dutcher,Harvey,Hughes,Watts.Nays:None.
Motion carried 5 -O.The ordinance was read in title only.
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(K)Reports -Reports made by City Administrator/Clerk Kooistra,Deputy City Clerk Schuett,
Assistant to the City Administrator Gibson,Director of Finance Burkhart,Director of
Development Services Deets,Parks and Recreation Director Jermier.
Council Member Harvey moved to adjourn;seconded by Council Member Hughes.Ayes:All.Nays:
None.Motion carried 5 -O.
Meeting Adjourned at 6:47 p.m.
Respectfully submitted,
R.Schuett,Deputy City Clerk
Shane
Attest:
ooistra,City Administrator/Clerk
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