HomeMy WebLinkAbout2012-08-27-Work Session Minutes_Joint Library Board of Trustees MeetingWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
August 27,2012
A)Call to Order -The special meeting of the Waukee City Council was called to order by Mayor Pro
Tem Blanchard at 7:24 p.m.in the Waukee City Council Chambers.
B)Roll Call-The following members were present:Council Members Shane Blanchard,Dan Dutcher,
Casey L.Harvey,Shelly Hughes.Absent:Mayor William F.Peard,Council Member Mike Watts.
Also in attendance:Interim City Administrator Brad Deets,Assistant to the City Administrator
McKinlee Gibson,Director of Finance Linda Burkhart,Deputy City Clerk Rebecca D.Schuett,Jenny
Blankenship of Public Financial Management.
C)Agenda Approval -Council Member Harvey moved to approve the agenda;seconded by Council
Member Dutcher.Results of vote:Ayes:Blanchard,Dutcher,Harvey,Hughes.Nays:None.
Absent:Watts.Motion carried 4 -0 -1.
D)Resolution:Consideration of approval of a resolution approving Supplemental Agreement
No.1 with Kirkham Michael &Associates,lnc.,related to engineering services for the Alice's
Road Interchange IJR,Environmental Analysis and Final Design -Council Member Harvey
moved to approve the resolution;seconded by Council Member Hughes.Interim City Administrator
Deets explained that in anticipation of approval by the Federal Highway Administration of the
diverging diamond interchange,the proposed supplemental agreement would allow Kirkham
Michael to move forward with the final design and save several months worth of time related to this
phase of the project.The City of West Des Moines will consider approval of the supplemental
agreement at their 09/04 City Council meeting.Council Member Dutcher questioned if the
environmental analysis would be impacted by the diverging diamond design due to its smaller
footprint;Mr.Deets replied in the negative.Council Member Dutcher noted that less land would be
needed for the diverging diamond interchange and asked if the former property owners could buy
back the unused portion of land;Mr.Deets replied in the affirmative,explaining the process for
selling the property and noting that the funds received from such property sales would be used
toward the interchange project.Council Member Harvey asked if the proposed supplemental
agreement included the removal of the existing rest area;Richard Herrick of Kirkham Michael
replied in the negative.Mr.Herrick noted a goal of bid letting in 2013 in order to move forward with
the interchange during the construction season.Council Member Harvey expressed concern with
moving ahead with the diverging diamond interchange design prior to its official approval by FHW A.
Council Member Dutcher noted that the costs associated with the supplemental agreement would be
shared with the City of West Des Moines.Results of vote:Ayes:Blanchard,Dutcher,Harvey,
Hughes.Nays:None.Absent:Watts.Motion carried 4 -0 -1.(Resolution #12-189)
E)Discussion:Capital Improvement Project funding update -Interim City Administrator Deets
noted that City staff had been working with Jenny Blankenship of Public Financial Management to
update the Capital Improvement Project (CIP)plan in order to determine how best to fund certain
projects identified by staff as critical,such as Alice's Road Corridor projects,Community Center,Fire
Engine,Sugar Creek Trail,Corene Acres street improvements,and the Little Walnut Creek lift
station.Ms.Blankenship reviewed and explained in detail Financial and Capital Cashflow Analyses,
including G.O.debt capacity,debt service fund,TIF fund and sewer fund.The models presented to
the Council were based on very conservative growth projections.Council Member Harvey asked
how proposed TIF law changes would impact the City's CIP plan;Ms.Blankenship replied that it
would affect the plan a great deal,adding that the debt service levy may need to increase in order to
cover project costs.Ms.Blankenship added that Waukee is currently very financially strong and that
20-year bonds,similar to those used by the City of West Des Moines for the Jordan Creek Town
Centre project,could be issued to help finance the Alice's Road Corridor projects.Council Member
Hughes asked how 20-year bonds would affect the City's bond rating;Ms.Blankenship replied that it
would not affect the rating.Council Member Hughes stated that the status of the Copeland
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Recreation and Sports Complex should be discussed;Mr.Deets replied that the matter would be
discussed at the 09/24 joint meeting between the City Council and Park Board.
F)Comments
Adjournment -Council Member Harvey moved to adjourn;seconded by Council Member Dutcher.
Ayes:All.Nays:None.Motion carried 4 -O.
Meeting Adjourned at 8:37 p.m.
Respectfully submitted,
R.Schuett,Deputy City Clerk
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