HomeMy WebLinkAbout2013-08-26-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
August 26,2013
A.Call to Order -The special meeting of the Waukee City Council was called to order by Mayor
Peard at 5:35 p.m.in the Council Chambers at City Hall.
B.Roll Call-The following members were present:Mayor William F.Peard;Council Members Shane
Blanchard,Casey L.Harvey,Shelly Hughes,C.Isaiah McGee,Mike Watts.Absent:None,
Also in attendance:City Administrator Tim Moerman,Director of Finance Linda Burkhart,Director of
Development Services Brad Deets,Community and Economic Development Director Dan Dutcher,
City Clerk Rebecca D.Schuett.
C.Agenda Approval-Council Member McGee moved to approve the agenda;seconded by Council
Member Harvey.Results of vote:Ayes:Blanchard,Harvey,Hughes,McGee,Watts.Nays:None.
Motion carried 5 -O.
D.Action Items:
1)Motion:Consideration of approval of Change Order No.5 to Lansink Construction,Inc.,
for the Ori Library Addition Project in the amount of $529.20 -Council Member Harvey
moved to approve;seconded by Council Member Blanchard.Results of vote:Ayes:Blanchard,
Harvey,Hughes,McGee,Watts.Nays:None.Motion carried 5 -O.
2)Motion:Consideration of approval of Change Order No.6 to Lansink Construction,Inc.,
for the Ori Library Addition Project in the amount of $420.00 -Council Member Blanchard
moved to approve;seconded by Council Member Harvey.Results of vote:Ayes:Blanchard,
Harvey,Hughes,McGee,Watts.Nays:None.Motion carried 5 -O.
3)Motion:Consideration of approval of Change Order No.7 to Lansink Construction,lnc.,
for the Ori Library Addition Project decreasing the contract amount by $144.00 -Council
Member Blanchard moved to approve;seconded by Council Member Harvey.Results of vote:
Ayes:Blanchard,Harvey,Hughes,McGee,Watts.Nays:None.Motion carried 5 -O.
4)Motion:Consideration of approval of Payment Estimate NO.4 to Lansink Construction,
Inc.,for the Ori Library Addition Project in the amount of $108,726.74 -Council Member
Blanchard moved to approve;seconded by Council Member Watts.Results of vote:Ayes:
Blanchard,Harvey,Hughes,McGee,Watts.Nays:None.Motion carried 5 -O.
E.Work Session:
At this time,City Administrator Moerman alerted the City Council to a recent traffic incident near the
Waukee South Middle School,wherein a student crossing SE L.A.Grant Pkwy.was struck by a car and
sustained minor injuries.Mr.Moerman introduced Waukee Community School District Human
Resources Director Terry Welker and South Middle School Principal Chris Bergman,stating that school
and city officials were discussing ways to address safety in the area,including SE L.A.Grant Pkwy.
improvements currently under construction,speed limit transitions,a busing option from Stone Prairie,
and increased traffic monitoring.Mr.Moerman added that a second phase included negotiating an
agreement with the Stone Prairie property owner to install a trail that would connect to a crosswalk over
SE L.A.Grant Pkwy.City staff will present additional information on the matter to the City Council at an
upcoming work session.
1)Development fees reduction plan -City Administrator Moerman referenced a recent anaiysis
of development fees among certain communities,including Waukee,and presented a strategy
to reduce overall development fees by eliminating the gas meter fee through annual allocation
of capital outlays and reducing sewer capacity fees for single family and town home
construction.Sewer capacity fees will remain the same for commercial and multi-family
development.The City Council voiced their approval of the proposed fee changes and briefly
discussed a possible transition period for the fee changes to go into effect.Council Member
Harvey asked if there would be any adverse impact on service levels if the plan moves forward;
Mr.Moerman replied in the negative.
2)Alice's Road Corridor Plan presentation by Confluence -Brian Ciark with Confiuence
presented the various phases of the project,including organization,communication,amenities
and theming,economics,branding and district planning.Confluence will host a 09/18 bus tour
for the City Council,staff,and corridor property owners,highlighting certain developments in the
Kansas City area.Councii Member Harvey asked if the previous master plans for the project
would be incorporated into the new pian;Mr.Clark and Community and Development Services
Director Dutcher replied in the affirmative,noting that the Confluence plan would more closely
define unique amenities and design elements for the corridor.Council Member Watts stated
that there are certain businesses that would not be well suited along the Alice's Road Corridor;
Mr.Clark replied that high design standards implemented through both the plan and zoning
ordinances would limit the types of businesses that could develop along the corridor.City
Administrator Moerman noted that corridor property owners will be inciuded as partners with the
City in the planning process.There was a brief discussion regarding branding.
3)Urban Renewal Plan update -City Administrator Moerman noted the need to preserve the
City's ability to finance infrastructure through Tax increment Financing,referencing the relative
age of some of the City's existing TIF districts.Director of Development Services Deets
reviewed proposed TIF district changes.
4)M-1 (Light Industrial Zoning District)regulations -Director of Development Services Deets
stated that an office user was interested in locating in an existing building in an M-1 zoning
district,but that the zoning ordinance would need to be amended to allow such a use.Council
Member Harvey expressed concern that such an aliowance would encourage businesses to
circumvent the buidling design standards required if they were to construct in a commercially-
zoned district.Council Members Watts and Blanchard asked if changes couid be made for this
particular user only without amending the M-1 regulations;Mr.Deets replied in the affirmative,
but recommended that the matter be addressed more giobally through an ordinance revision.
At this time,City Administrator Moerman noted that the amount of work required of the Development
Services Department far exceeds staffing levels.With the recent elimination of the Administrative
Services Manager position,funding is currently available for a Planner II position.The City Council
voiced their support for the new position.
F.Comments -Mayor Peard noted that Congressman Tom Latham would visit Waukee City Hall on
08/30.
Adjournment -Council Member McGee moved to adjourn;seconded by Council Member Hughes.
Ayes:All.Nays:None.Motion carried 5 -O.
Meeting Adjourned at 7:37 p.m.
Attest:
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Rebecca D.Schuett,City Clerk
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