HomeMy WebLinkAbout2014-09-08-Special MinutesWAUKEE CITY COUNCIL NIINUTES
SPECIAL INEETING
September 8,2014
A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor Pro
Tem Harrison at 5:30 p.m.in the Council Chambers at Waukee City Hall,230 W.Hickman Rd.
B.Roll Call —The following members were present:Council Members Brian Harrison,Casey L.
Harvey,Shelly Hughes,Rick Peterson.Absent:Mayor William F.Peard,Council Member Shane
Blanchard.(Council Member Blanchard arrived at 5:33 p.m.;Mayor Peard arrived at 6:01 p.m.)
Also in attendance;City Administrator Tim Moerman,Director of Development Services Brad Deets,
Director of Public Works John Gibson,City Clerk Rebecca D.Schuett,City Attorney Steve Brick.(In
attendance for Work Session:City Administrator Tim Moerman,Director of Development Services
Brad Deets,Director of Public Works John Gibson,Director of Finance Linda Burkhart,Director of
Community and Economic Development Dan Dutcher,Police Chief John Quinn,Fire Chief Glint
Robinson,City Clerk Rebecca D.Schuett.)
C.Agenda Approval —Council Member Hughes moved to approve the agenda;seconded by Council
Member Peterson,Results of vote:Ayes:Harrison,Harvey,Hughes,Peterson.Nays:None.
Absent:Blanchard.Motion carried 4 —0 —1.
D.Closed Session:Pursuant to Code of iowa $21.5(1)(c)fo discuss strategy with counsel in
matters that are presentlyin litigation or where litigation isimminent where its disclosure
would be likely to prejudice or disadvantage the position of the governmental bodyin that
litigafion —Council Member Harvey moved to close the regular session and enter closed session
pursuant to Iowa Code $21.5(1)(c);seconded by Council Member Hughes.Results of vote:Ayes:
Harrison,Harvey,Hughes,Peterson.Nays:None.Absent:Blanchard.Motion carried 4 —0 —1.
Council entered closed session at 5:31 p.m.
CLOSED SESSION
Council entered regular session at 6:07 p.m.
E.Wo
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rk Session:
Citizen Police Academy —Police Chief Quinn presented on the program.
Waukee Public Library HVAC —Fire Chief Robinson breifly reviewed the history of HVAC
issues at the library.In order to resolve the matter,Robinson and the Waukee Public Library
Board of Trustees recommend approving an agreement with a design firm (Modus).The City
Council agreed that an HVAC redesign would be the best way to resolve the matter.Waukee
Public Library Board of Trustees President Brian Hughes expressed his thanks to the City
Council.
Polling place locations —City Clerk Schuett reviewed the current polling district map,noting
that Precinct 3 is the only polling place location that is not within its district.After some
discussion,the City Council agreed to revisit the matter after 2014 elections and the upcoming
special census.
Waukee Area Chamber of Commerce lease agreement —City Administrator Moerman briefly
reviewed proposed changes to the lease agreement prior to renewal.Waukee Area Chamber
of Commerce Executive Director Melinda Behn voiced her support for the proposed changes.
Special census —Director of Development Services Deets discussed a possible 2015 special
census,noting that a majority of western suburbs would be doing the same.He briefly
reviewed the costs associated with both a full and parIiai census.The City Council agreed to
move forward with a partial 2015 special census.Mr.Deets added that City staffs continue to
pursue possible cost sharing with the City of Clive.
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City of Van Nleter annexation moratorium —Director of Development Services Deets briefly
reviewed current annexation moratoriums with West Des Moines,Adel,Urbandale and Dallas
Center.He then mapped a proposed moratorium area that has been discussed with City of
Van Meter staff.
Grant Woods Plat 1 parkland dedication —Director of Development Services Deets reviewed
two existing features in Grant Woods Plat 1 that the developer has proposed to the City in lieu
of parkland dedication:the American Gothic sculpture and an existing barn.He noted that if the
City declines either offer,the sculpture would likely be sold and the barn would remain in its
current location to be sold with an adjacent lot.1)Mr.Deets discussed projected $1.2 million
costs related to the purchase,design and construction to convert the barn into a community
space and how those costs might impact the Capital Improvement Plan.Council Member
Hughes stated that any future community space would need to be larger than the barn and did
not justify the expense.Council Member Peterson asked about possible grant opportunities;
Director of Community and Economic Development Dutcher answered that most grants for a
project of this nature are awarded to keep the structure as a working barn.Mr.Deets noted that
there was no guarantee that the barn would not be tom down when sold with the adjacent lot.
Council Member Harrison asked about the possibility of purchasing the barn,but waiting to
make improvements.Council Member Harvey said that the project would cost too much.City
Administrator Moerman reminded the City Council how the purchase could impact other
projects in the Capital Improvement Plan.Mayor Peard noted the uniqueness of the barn and
expressed concern that a future owner might tear it down.Council Member Peterson asked if
there was a way to partner with the Waukee Community School District on the purchase and
improvement of the barn;Mr.Moerman noted limitations within the school district's faciities
budget for such an expenditure.After much discussion,the City Council agreed against the
purchase the barn.2)Mr.Deets discussed the American Gothic sculpture and possible
installation locations.Council Member Harvey spoke in favor of obtaining the sculpture,noting
that it is a recognizable art piece in the community.Council Member Peterson asked if
accepting the sculpture would set a negative precedent related to parkland dedication;Mr.
Deets noted that the parkland dedication ordinance is very specific on such matters.He added
that the sculpture required some maintenance that the current owner would need to address
before donation to the City,The City Council agreed to accept the American Gothic sculpture.
Council Member Blanchard suggested donating the sculpture to the City of Eldon,location of
the American Gothic house.
Kettlestone design standards framework —Director of Development Services Deets updated
the City Council on the progress of different components of the Kettlestone plan and reviewed
the proposed timeline for approval.
F.Comments
Adjournment —Council Member Harrison moved to adjourn;seconded by Cou il Member Harvey.
Ayes:All.Nays:None.Motion carried 5 —Q.
Meeting Adjourned at 7:27 p.m.
illiam .Peard,Mayor
Attest:
Rebecca D.Schuett,City Clerk