HomeMy WebLinkAbout2014-12-08-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL IIEETING
December 8,2014
A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor
Peard at 5:33 p.m.in the Council Chambers at Waukee City HalI,230 W.Hickman Rd.
B.Roll Call —The following members were present:Mayor William F.Peard;Council Members Brian
Harrison,Casey L.Harvey,Shelly Hughes,Rick Peterson.Absent:Council Member Shane
Blanchard.
Also in attendance:City Administrator Tim Moerman,Director of Development Services Brad Deets,
Director of Public Works John Gibson,Director of Finance Linda Burkhart,Parks and Recreation
Director Matt Jermier,Director of Community and Economic Development Dan Dutcher,Police Chief
John Quinn,City Clerk Rebecca D.Schuett.
C.Agenda Approval —Council Member Harrison moved to approve the agenda;secondect by Council
Member Harvey.Results of vote:Ayes:Harrison,Harvey,Hughes,Peterson.Nays:None.Absent:
Blanchard.Motion carried 4 —0 —1.
D.Action Items:
1)Resolution:Consideration of approval of a resolution approving 2015 legislative
priorifies —Council Member Harvey moved to approve the resolution;seconded by Council
Member Harrison.City Administrator Moerman briefly reviewed the proposed priorities,as well
as a lobbying contract with PolicyWorks for future council consideration.Results of vote:Ayes:
Harrison,Harvey,Hughes,Peterson.Nays:None.Absent:Blanchard.Motion carried 4 —0—
1.(Resolution 414-344)
E.Work Session:
1)Windfield and Grant Parks update —Parks and Recreation Director Jermier reviewed the
public input meetings on the two parks projects.Amanda Prosser with Genus Landscape
Architects presented the project designs.Mr.Jermier noted that both parks would be bid as
one project.Council Member Harvey stated that the Windfield Park basketball court should be
included in the project and not as an alternate bid;Mr.Jermier replied that if the bids received
are over budget,City staff will construct the basketball court.Council Member Harvey
questioned if projects like basketball court construction were the best use of City employees.
2)FY2016-2020 Capital Improvement Project program review —City Administrator Moerman
noted the policy component in developing a Capital Improvement Project program,reviewed
debt service fund projects,ancf noted issues in how to manage debt to keep the gross debt limit
low while maintaining the current 3.32'/0 tax rate.Jenny Blankenship with Public Financial
Management (PFM)discussed rollback projections.Mr.Moerman asked the council to review
the proposed CIP bond funding allocation for discussion in January 2015.The council
discussed the possibility of moving the 5-way intersection improvement project to a later fiscal
year.
3)FY2016 utility operations policy direction —City Administrator Moerrnan reviewed water and
sewer fund policy issues,specifically related to the future connection to the Wastewater
Reclamation Authority (WRA)infrastructure.Council Member Harvey praised Mr.Moerman's
successful negotiations related to the WRA 28E agreement that will allow Waukee to have
lower potential rate increases.
4)IT server replacement plan —Director of Finance Burkhart and Council Member Harvey
reviewed the necessity and timeline for IT server replacement.
5)Waukee and Van Meter annexation moratorium —Director of Development Services Deets
briefly reviewed the proposed moratorium area,adding that the moratorium was written to
expire the same time as ihe current West Des MoinesNan Meter annexation moratorium
agreement.
6)Business incentive package —Director of Community and Economic Development Dutcher
gave a brief overview of a proposed business incentive package,which includes local and State
incentives.Mr.Dutcher noted that applications for the Waukee special projects fund would be
reviewed on a case-by-case basis and by meeting specific criteria.
7)Baccoon Ride support —As a member of the Waukee BACooN Ride Committee,Council
Member Hughes asked the council for approval of up to $15,000.00 in funding for a band and
peripheral entertainment for the 06/19 packet pick-up party.The Committee will also seek
sponsorships and consider beer garden and food vendor sales as ways to offset costs.The
City Council agreed to a 12/10 special meeting to consider approval of the funding request.
F.Comments
Adjournment —Council Member Harrison moved to adjourn;seconded by Council Member Harvey.
Ayes;AII.Nays:None.Motion carried 4 —0.
Meeting Adjourned at 7:28 p.m.
illiam .Peard,Mayor
Attest:
Rebecca D.Schuett,City Clerk