HomeMy WebLinkAbout2015-04-15-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
April 15,2015
A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor Pro Tem
Peterson at 12:01 p.m.at Waukee City Hall,230 W.Hickman Rd.
B.Roll Call —The following members were present:Council Members Shane Blanchard (via telephone),
Brian Harrison (via telephone),Casey L.Harvey (via telephone),Shelly Hughes (via telephone),Rick
Peterson (via telephone).Absent:Mayor William F.Peard.
Also in attendance:City Administrator Tim Moerman,Director of Finance Linda Burkhart,City Clerk
Rebecca D.Schuett.
C.Agenda Approval —Council Member Harrison moved to approve the agenda;seconded by Council
Member Blanchard.Results of vote:Ayes:Blanchard,Harrison,Harvey,Hughes,Peterson.Nays:
None.Motion carried 5 —0.
D.Action Items:
1)Resolution:Consideration of approval of a resolution approving a Network Services and
Licensed Software Agreement with Access Systems of Waukee,IA —Council Member Harvey
moved to approve the resolution;seconded by Council Member Harrison.Council Member Harvey
briefly reviewed the agreement.Results of vote:Ayes:Blanchard,Harrison,Harvey,Hughes,
Peterson.Nays:None.Motion carried 5 —0.(Resolution ¹15-104)
2)Resolution:Consideration of approval of a resolution approving a sales quote from Access
Systems of Waukee,IA,for the purchase of two (2)HP Virtual Hosts and two (2)SAN
Solution,includinginstallation,configuration and set-up —Council Member Harvey moved to
approve the resolution;seconded by Council Member Harrison.Council Member Harvey briefly
reviewed the server replacement plan,noting a high level of back-up and redundancy after the
project is complete.Results of vote:Ayes:Blanchard,Harrison,Harvey,Hughes,Peterson.Nays:
None.Motion carried 5 —0.(Resolution ¹15-105)
3)Resolution:Consideration of approval of a resolution approving the Cost Per Image
Agreement with Access Systems of Waukee,IA,for the maintenance and lease of printer
and copier services —Council Member Harvey moved to approve the resolution;seconded by
Council Member Harrison.Council Member Harvey questioned if the agreement was more for
cost savings or consolidation of services;Director of Finance Burkhart replied that it was for
service consolidation and that costs would be approximately the same annual amount.Council
Member Harvey asked for clarification on disposal of the current copiers;Ms.Burkhart noted that
those machines owned by the City would likely be posted for sale on GovDeals.corn and that
Access Systems was working on a buy-out for the one machine under lease.Results of vote:
Ayes:Blanchard,Harrison,Harvey,Hughes,Peterson.Nays:None.Motion carried 5 —0.
(Resolution ¹15-106)
E.Comments —Council Members Peterson,Hughes,Harrison and Blanchard expressed their thanks to
Council Member Harvey for his work with City staff on the IT agreements.
Council Member Harvey moved to adjourn;seconded by Council Member Hughes.Ayes:All.Nays:None.
Motion carried 5 —0.
Meeting Adjourned at 12:13p.m.
Attest:
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Rick Peters,Mayor Pro Tem
Rebecca D.Schuett,City Clerk