HomeMy WebLinkAbout2015-11-09-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
November 9,2015
A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:34 p.m.at Waukee City Hall,230 W.Hickman Rd.
B.Roll Call —The following members were present:Mayor William F.Peard;Council Members Shane
Blanchard,Casey L.Harvey,Shelly Hughes,Rick Peterson.Absent:Council Member Brian Harrison.
(Council Member Hughes left at 5:59 p.m.Council Member Peterson left at 6:16 p.m.and returned at
7:11 p.m.)
Also in attendance:City Administrator Tim Moerman,Director of Public Works John Gibson,Director of
Finance Linda Burkhart,Director of Development Services Brad Deets,Parks and Recreation Director
Matt Jermier,Marketing and Communications Director Summer Evans,Human Resource Director
Patty Holden,Fire Chief Glint Robinson,Police Chief John Quinn,City Clerk Rebecca D.Schuett.
C.Agenda Approval —Council Member Blanchard moved to approve the agenda;seconded by Council
Member Harvey.Results of vote:Ayes:Blanchard,Harvey,Hughes,Peterson.Nays:None.Absent:
Harrison.Motion carried 4 —0 —1.
D.Action Items:
1)Resolution:Consideration of approval of a resolution approving corrected final plat for Fox
Creek Estates Plat 6 —Council Member Harvey moved to approve the resolution;seconded by
Council Member Hughes.Director of Development Services Deets explained the need for
reapproval of the final plat due to an entity name change.Results of vote:Ayes:Blanchard,
Harvey,Hughes,Peterson.Nays:None.Absent:Harrison.Motion carried 4 —0 —1.(Resolution
¹15-381)
2)Resolution:Consideration of approval of a resolution approving construction drawings for
Painted Woods West Plat 2 —Council Member Harvey moved to approve the resolution;
seconded by Council Member Peterson.Director of Development Services Deets briefly reviewed
the construction drawings.Council Member Harvey asked if any driveways in the plat would
directly access Indian Ridge Dr.;Mr.Deets responded that it would be unlikely.Results of vote:
Ayes:Blanchard,Harvey,Hughes,Peterson.Nays:None.Absent:Harrison.Motion carried 4 —0—1.(Resolution ¹15-382)
E.Work Session:
1)Five-way intersection improvement concept —Mark Perington with Snyder &Associates
reviewed traffic counts in the vicinity of the five-way intersection and discussed possible ways to
reroute traffic if Northview Dr.were closed at its eastern terminus,including the possible impact to
traffic patterns when Warrior Ln.is widened south of Ashworth Dr.Council Member Blanchard
asked about installing a permanent stop sign at Warrior Ln./Bel Aire Dr.to allow for pedestrian
crossing;City Administrator Moerman stated that a flashing signal was planned for the pedestrian
crossing by the Waukee Public Library instead.Mr.Perington also recommended a "no parking"
zone near the eastern terminus of Bel Aire Dr.to reduce traffic conflicts in the area.Director of
Public Works Gibson noted that City staff planned to hold meetings with area residents regarding
potential changes to the five-way intersection.
2)Warrior Lane/Aidan Street traffic study —Mark Perington with Snyder &Associates reviewed
traffic counts near the Warrior Ln./Aidan St.intersection and did not recommend implementing a
four-way stop at this time.Traffic counts in the area may need to be revisited once Warrior Ln.
connects with Westown Pkwy.
3)Community festival financial plan —Parks and Recreation Director Jermier presented a multi-
year strategy to turn over the Bacoon Bike Ride and Celebrate Waukee festival planning and
finances to future new non-profit organizations,while keeping the 4"of July as a City-run event.
(Council Member Hughes left at 5:59 p.m.)
4)Alice's Road Historic District update —Director of Development Services Deets reviewed the
vision,mission,and goals established by the Alice's Road Historic District Committee,including
the future location of the district's signature park.(Council Member Peterson left at 6:18 p.m.)
1
5)
6)
7)
8)
9)
10)
12)
F.Co
Waukee Municipal Code recodification project —Director of Development Services Deets
briefly reviewed some of the more significant zoning ordinance changes proposed as part of
recodification.
Proposed senior housing project —Director of Development Services Deets discussed an
affordable senior housing project planned on part of the Hinkson property near the intersection of
SE Daitmoor Dr,and SE Laurel St.The project is proposed as a tax credit project,which would
require rezoning approval before the end of the year,as well as possible financial incentives from
the City.City Administrator Moerman referenced available funds in the City's Low and Moderate
Income (LMI)housing account that could be used as a loan or grant toward the development of
the project.
Shared ambulance response district —Fire Chief Robinson noted Clive Fire Department's desire
to collaborate on EMS response in a certain area west of 156th St.Robinson proposes a year-
long trial period during which Waukee Fire Department personnel will respond to ambulance calls
in the area in question.
West suburban traffic signal operations —Director of Public Works Gibson briefly reviewed a
proposed 28E agreement to allow traffic control coordination among the member cities in order to
work toward compatible traffic control systems and equipment.
Social media policy for City staff —Marketing and Communications Director Evans reviewed
highlights of the proposed policy.Council Member Harvey expressed concern that the policy
required employees to include a disclaimer statement on personal social media posts that might
reference the City;City staff will discuss the matter with the City Attorney.(Council Member
Peterson returned at 7:11 p.m.)
Council meeting broadcast policy —City Clerk Schuett reviewed the costs associated with age-
related upgrades to specific broadcast system software and hardware.City staff recommends that
the City cease broadcasting on the government access cable channel due to perceived lack of
viewership,while continuing to record and upload council meeting videos to YouTube and the City
website.The City Council concurred with the staff recommendation.
Policy on use of City facilities for political events —City Administrator Moerman asked for
guidance from the City Council regarding political events at City places of business.Council
Member Blanchard spoke in favor of allowing the events as long as they do not involve any staff
time and event organizers clean up after themselves.Mr.Moerman asked if there should be a
distinction between recognized candidates and individuals "running"for office;Mayor Peard replied
in the affirmative.Council Member Harvey stated that there should be no City vehicles or logos
used as backdrops by candidates;otherwise,there may be a perception of endorsement.He
added that the number of people expected at a political event should not be more than will fit the
space.Council Member Peterson said that any candidate that is recognized at the state or
national level should be allowed to use City facilities.The City Council agreed to discuss an
official policy following the current national elections.
Budget work session schedule —Due to a scheduling conflict,the budget work session will be
held on Tuesday,Jan.26.
mments
Council Member Harvey moved to adjourn;seconded by Council Member Peterson.Ayes:All.Nays:
None.Motion carried 3 —0.
Meeting Adjourned at 7:31 p.m.
Attest:
illiam F.e rd,ayor
Rebecca D.Schuett,City Clerk