HomeMy WebLinkAbout2016-03-28-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
March 28,2016
A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:31 p.m.at Waukee City Hall,230 W.Hickman Rd.
B.Roll Call —The following members were present:Mayor William F.Peard;Council Members Shane
Blanchard,Shelly Hughes,Larry R.Lyon,Rick Peterson.Absent:Council Member Brian Harrison.
Also in attendance:City Administrator Tim Moerman,Director of Finance Linda Burkhart,Director of
Development Services Brad Deets,Community and Economic Development Director Dan Dutcher,
Technical Services Specialist Jenna Herr,Marketing and Communications Director Summer Evans,
Assistant Public Works Director Tim Royer,Police Chief John Quinn,City Clerk Rebecca D.Schuett.
C.Agenda Approval —Council Member Lyon moved to approve the agenda;seconded by Council
Member Blanchard.Results of vote:Ayes:Blanchard,Hughes,Lyon,Peterson.Nays:None.Absent:
Harrison.Motion carried 4 —0 —1.
D.Action Items:
1)Consent Agenda —Council Member Lyon moved to approve the Consent Agenda;seconded by
Council Member Blanchard.Results of vote:Ayes:Blanchard,Hughes,Lyon,Peterson.Nays:
None.Absent:Harrison.Motion carried 4 —0 —1.
A.Consideration of approval of waiver and consent with Ahlers &Cooney,P.C.
B.Consideration of approval of a resolution approving and accepting Temporary Construction
Easement in the amount of $3,645.00 related to the Bluestem Lift Station ¹14 Improvement Project
(Amel Dzafic and Ramza Mahalbasic)(Resolution ¹16-108)
C.Consideration of approval of a resolution approving contract,bond [Waukee Bluestem Lift Station
¹14 Improvement Project](Resolution ¹16-109)
D.Consideration of approval of a resolution ordering construction of certain public improvements,and
fixing a date for hearing thereon and taking bids therefor [SE Alice's Road and SE Olson
Drive/Grand Prairie Parkway and SE Ashworth Road Turn Lane Widening Projects](Resolution
¹16-110)
E.Work Session:
1)Summer festival update —Celebrate Waukee co-chair Kathryn Sandie presented on the event
organization,structure and schedule.
2)Snowmobile route request —City Administrator Moerman reviewed a letter received from Mike
Patten,president of the Raccoon Valley Snow Chasers snowmobile club,requesting the allowance
of snowmobiles on a segment of the Raccoon River Valley Trail from 10'"St.to Saints Pub+Patio.
Club member Ron Heimann addressed the council,asking for consideration of the request,even if
for an initial trial period.Mr.Moerman stated that Police Chief Quinn and Parks and Recreation
Director Matt Jermier had concerns regarding the request.Council Member Blanchard wondered
about possible damage along the trail,wondering if the City could charge a trail use fee to pay for
repairs.He also questioned how the City could enforce the 10 mph speed limit proposed by the
snowmobile club.Council Member Lyon replied that snowmobilers already pay a trail use fee to
Dallas County,then voiced his support for the use.He noted that other recreational uses are
allowed on the trail and stated his belief that the snowmobile club members were responsible
users that would not cause damage.Council Member Peterson stated that he was open to
considering a trial period for snowmobile use,perhaps on weekends only.Council Member
Hughes asked if any other metro communities allowed such a use;Mr.Heimann replied in the
negative,stating that Adel,Redfield,and Panora allow the use.He added that snowmobiles don't
cause much damage to grass when there is enough snowpack.Mayor Peard asked Police Chief
Quinn about his concerns;Chief Quinn noted his concerns that the allowance would be for all
snowmobilers and not just the requesting organization,it would set a precedent to allow motorized
vehicles on the trail,intersection crossings are problematic,enforcement of the proposed speed
limit is difficult as officers cannot access the trail in their vehicles,the snowmobilers plan a route
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taking them to and from an establishment that serves alcoholic beverages,and those communities
that allow such a trail use are much smaller than Waukee.City staff will draft a recommendation
for the council to consider regarding the request.
Southwest Area Trunk Sewer Extension Project review —Development Services Director
Deets briefly reviewed the project area and construction schedule.Council Member Hughes
asked if City staff would obtain trail easements along the sewer extension route;Mr.Deets replied
that staff would attempt to obtain voluntary easements for trails.
Home Base iowa initiative —Technical Services Specialist Herr gave an overview of the initiative
and the requirements to become a Home Base iowa community,as well as potential Waukee
incentives that are similar to those offered in other Home Base iowa metro-area cities.
FY2016 Priorities Update:Marketing plan —Marketing and Communications Director Evans
briefly reviewed the plan,including methodology,messaging,target audiences,goals,and
marketing strategy.
FY2016 Priorities Update:Original Waukee redevelopment —Development Services Director
Deets gave an overview of the plan,including recent improvements and initiatives,opportunities,
and resources.
FY2016 Priorities Update:Major Streets Plan —Development Services Director Deets briefly
reviewed the plan and recommended that the Major Streets Plan be completed and fully integrated
as part of the City Comprehensive Plan update.
Ward system discussion —Council Member Blanchard spoke in favor of a ward system for
elections,stating that allowing residents to vote on the matter could have the system in place by
the 2019 elections.He added that he was unsure how a ward system should impact the number
of seats on the council.Council Member Lyon replied that it seemed reasonable to implement a
ward system as Waukee grows.Council Member Peterson cautioned that City growth would
mean regular changes in ward districts.Council Member Blanchard voiced his belief that more
people would run for council with a ward system in place.City staff will research how a ward
system could be implemented and present a report on the matter for council consideration.
mments
Council Member Lyon moved to adjourn;seconded by Council Member Peterson.Ayes:All.Nays:None.
Motion carried 4 —0.
Meeting Adjourned at 7:02 p.m.
Attest:
iam F.Peard,Mayor
Rebecca D.Schuett,City Clerk