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Home My WebLink About2016-08-08-Special MinutesWAUKEE CITY COUNCIL MINUTES SPECIAL MEETING August 8,2016 A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor Peard at 5 35 p.m.at Waukee City Hall,230 W.Hickman Rd. B.Roll Call —The following members were present:Mayor William F.Peard;Council Members Anna Bergman,Shelly Hughes,Larry R.Lyon,Rick Peterson.Absent:Council Member Brian Harrison. Also in attendance:City Administrator Tim Moerman,Finance Director Linda Burkhart,Public Works Director John Gibson,Development Services Director Brad Deets,Parks and Recreation Director Matt Jermier,Library Director Kristine Larson,Human Resource Director Patty Holden,Marketing and Communications Director Summer Evans,Police Chief John Quinn,City Clerk Rebecca D.Schuett. C.Agenda Approval —Council Member Peterson moved to approve the agenda,tabling consideration of items D1,D2 and D3 until the August 15,2016,regular meeting;seconded by Council Member Lyon. Results of vote:Ayes:Bergman,Hughes,Lyon,Peterson.Nays:None.Absent:Harrison.Motion carried 4 —0 —1. D.Action Items: 1)TABLED 2)TABLED 3)TABLED 4)Resolution:Consideration of approval of a resolution approving the temporary closing of SE Pleasant View Drive from SEParkview Crossing Drive west to SEAshton Court on Saturday,August 13,2016,between the hours of 3:00 p.m.and 8:00 p.m.for the purpose of a neighborhood block party —Council Member Lyon moved to approve the resolution;seconded by Council Member Hughes.Results of vote:Ayes:Bergman,Hughes,Lyon,Peterson.Nays: None.Absent:Harrison.Motion carried 4 —0 —1.(Resolution ¹16-343) E.Work Session: 1)Dog park update —Shauna Gehring,chairperson of the dog park committee,presented to the council.Also in attendance were committee members Mandy McWherter and Gillian Howard.Ms. Gehring asked the council for support to fund and build the project,reviewing proposed size and amenities,cost estimates,possible user fees,estimated annual revenue,and construction completion date.The committee is willing to help with fundraising.Mayor Peard stated that the council was in support of the project.Council Member Lyon asked about pet waste removal;Ms. Gehring replied that pet waste stations would be installed in the dog park and that users would be responsible for picking up after their dogs.Parks and Recreation Director Jermier discussed lawn maintenance in the dog park area. 2)Sugar Creek Golf operations update —Parks and Recreation Director Jermier reviewed expenditures and revenues for the past several fiscal years and updated the council on bridge replacement and sewer line construction. 3)Raccoon River Valley Trailhead financing update —Parks and Recreation Director Jermier discussed fundraising efforts to date on the public art project,thanking Jim Miller (in attendance) and Randy Jensen for their work.Mr.Jermier reviewed an upcoming agreement for installation of the art piece,adding that the City will pay for the project upfront before receiving reimbursable grant funding.The art piece installation must begin this year in order to receive certain grant funding. 4)Waukee Public Library facility and equipment —Library Director Larson updated the council on HVAC issues at the Library,noting certain recent facility closures due to air conditioning unit failures.The Library Board of Trustees is working on a maintenance contract to test all HVAC equipment in the building and recommend a replacement schedule.Council Member Peterson stated that there have been regular,unexpected,costly repairs to the Library building and equipment and that the council should take a hard look at the facility.Mayor Peard replied that the council needs to look at how to move forward;the Library has had some expensive repairs in the past but now the City must address ongoing maintenance.Brian Hughes,Waukee Public Library i Trustee,addressed the council and stated that,if there are plans for a new library facility in the near future,it may impact plans for improvements to the current facility.Mayor Peard responded that the status of the current facility and future needs are two different matters.Council Member Hughes expressed frustration that each past repair has been promised as the last,but problems continue.Mayor Peard spoke in favor of an assessment of all City buildings,adding that the Library facility was the responsibility of the Library Board of Trustees.City Administrator Moerman volunteered to work with Ms.Larson and the Library Board of Trustees to draft a strategy on the matter. 5)City employee wellness program —Human Resource Director Holden reviewed some of the aggregate results from a recent employee health screening and proposed that the City collaborate with the Waukee Family YMCA on reduced membership fees and other incentives for City employees. 6)Requests for temporary street parking —City Clerk Schuett and Police Chief Quinn reviewed staff concerns with allowing temporary parking in "no parking"zones.City Administrator Moerman suggested enforcing the parking ordinance as written,with no temporary parking allowances granted,and reviewing the matter during goal setting if the council wishes to address it at that time.The council agreed with Mr.Moerman's recommendation. 7)Street parking enforcement —Police Chief Quinn discussed the issue of vehicle owners slightly moving their vehicles in order to comply with the street parking time limit,but stated that law enforcement can do no more than mark the tires of a non-compliant vehicle and check to see if the vehicle has been moved.Council Member Hughes wondered if parking could be restricted on those City streets with a tree canopy;Council Member Bergman replied that there should be a reason more compelling than parked cars as an eyesore to make street parking more restrictive. 8)Temporary rentals in residential zoning districts —Development Services Director Deets proposed ordinance language to impose a minimum time period for temporary rentals;the language is similar to that in West Des Moines and Urbandale codes.Council Member Hughes asked if homes currently used as temporary rentals would be grandfathered in;Mr.Deets replied in the negative.Council Member Lyon expressed reluctance to impose regulations on how residents can use their own homes. 9)Traffic Monitoring Installation Project review —Public Works Director Gibson briefly reviewed the project. 10)Trail alignment at crossings adjacent to Hickman Road —Public Works Director Gibson discussed the history of the trail alignment design. 11)Mini roundabout discussion —Public Works Director Gibson proposed a mini roundabout for the intersection of SE Boone Drive and SE Olson Drive as a low-cost option to increase safety while preventing traffic stoppages.Nathan Hardisty with Shive-Hattery reviewed the proposed project. Council Member Peterson voiced concern with pedestrian safety,specifically children walking to and from Eason Elementary School;Mr.Gibson noted a similar roundabout design near a school in Johnston that does not appear to have issues with pedestrian crossings.Council Member Lyon asked if there was a problem with the SE Boone Drive and SE Olson Drive intersection;Mr. Hardisty replied that school traffic was causing safety concerns.Council Member Bergman asked for additional statistics on how roundabouts improve safety;Mr.Hardisty quoted certain statistics on traffic safety improvements,but did not have any information at this time on pedestrian safety. Mr.Gibson reviewed the probable costs of the project,noting that grant funding was available through the Iowa Department of Transportation (IDOT)Traffic Safety improvement Program.Due to a 08/15 application submittal deadline,Mr.Gibson suggested the council authorize the application for IDOT funding (agenda item F1)with the understanding that the application could be pulled if the council decides against the project. 12)Waukee Standard Specifications update —Public Works Director Gibson discussed the standard specifications review process,then highlighted some of the proposed updates. 13)Water contract —Public Works Director Gibson reviewed a potential water feasibility study agreement. 14)Urban Renewal Plan update —Development Services Director Deets presented an overview of proposed amendments and modifications to the City's urban renewal areas. 2 F.Additional Action Items: 1)Resolution:Consideration of approval of a resolution authorizing the City of Waukee,Iowa, to submit an application to the Iowa Department of Transportation Traffic Safety Improvement Program for funding for the SE Boone Drive and SE Olson Drive Intersection Improvements Project —Council Member Lyon moved to approve the resolution;seconded by Council Member Peterson.Results of vote:Ayes:Bergman,Hughes,Lyon,Peterson.Nays: None.Absent;Harrison.Motion carried 4 —0 —1.(Resolution ¹16-344) G.Comments Council Member Lyon moved to adjourn;seconded by Council Member Hughes.Ayes:All.Nays:None. Motion carried 4 —0. Meeting Adjourned at 8:13 p.m. Attest: Rebecca D.Schuett,City Clerk m F.ard,Mayor