HomeMy WebLinkAbout2016-12-12-Special MinutesWAUKEE CITY COUNCIL NIINUTES
SPECIAL MEETING
December 12,2016
A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:31 p.m,at Waukee City Hall,230 W.Hickman Rd.
B.Roll Call —The following members were present:Mayor William F.Peard;Council Members Anna
Bergman,Larry R.Lyon,Rick Peterson.Absent:Council Members Brian Harrison,Shelly Hughes.
(Council Member Hughes arrived at 5:32 p.m.Mayor Peard left at 6:16 p.m.)
Also in attendance:City Administrator Tim Moerman,Finance Director I inda Burkhart,Development
Services Director Brad Deets,Public Works Director John Gibson,Community and Economic
Development Director Dan Dutcher,Parks and Recreation Director Matt Jermier,Marketing and
Communications Director Summer Evans,Human Resource Director Patty Holden,Fire Chief Clint
Robinson,Police Chief John Quinn,City Clerk Rebecca D.Schuett.
C.Agenda Approval —Council Member Lyon moved to approve the agenda,tabling item E3 until the
January 9,2017,work session meeting;seconded by Council Member Peterson.(Council Member
Hughes arrived at 5:32 p.m.)Results of vote:Ayes:Bergman,Hughes,Lyon,Peterson.Nays:None.
Absent:Harrison.Motion carried 4 —0 —1.
D.Action Items:
1)Motion:Consideration of approval of Change Order No.3 to Rognes Corp.for the
Northwest Area Trunk Sewer Extension,Phase 1 Project,increasing the contract price by
$147,437.50 —Council Member Lyon moved to approve;seconded by Council Member Bergman.
Public Works Director Gibson reviewed the work associated with the change order,including the
relocation of a manhole in order to keep the sewer pipe below the surface of the streambed.
Council Member Peterson asked if there was a less expensive option;Mr.Gibson replied in the
negative,adding that the project engineer and City staff reviewed the costs proposed by the
contractor and found them reasonable.Results of vote:Ayes:Bergman,Hughes,Lyon,Peterson.
Nays:None.Absent:Harrison.Motion carried 4 —0 —1.
E.Work Session:
(The council followed the work session agenda in a different order than posted.)
1)2017 Waukee legislative priorities —City Administrator Moerman shared proposed strategy and
priorities.After a brief discussion,the City Council asked that the Iowa League of Cities be invited
to a January 2017 meeting to present on their priorities.Mayor Peard and Mr.Moerman will meet
regularly with lobbyists Carney 8 Appleby during the session.
2)2017 legislative session review with Carney &Appleby,PLC —Presentation made by Jim
Carney and Doug Struyk with Carney &Appleby.There was some discussion on TIF,local option
sales tax,and backfill.(Mayor Peard left at 6:16 p.m.)
3)TABLED
4)Public safety space needs assessment —Fire Chief Robinson and Police Chief Quinn discussed
how the current Public Safety Building is insufficient to meet future needs.Chief Robinson and
Chief Quinn spoke of the desire to maintain a joint facility for any potential new space;Chief
Robinson noted the importance of the location of a future facility for the fire department to maintain
coverage and response times.Both chiefs recommended contracting with Design Alliance to
conduct a space needs assessment.City Administrator Moerman added that the cost for the
space needs assessment would be included as part of the upcoming FY2018 budget approval
process and that a new facility was not anticipated to be built until at least 2023.
5)Parkland use requirements —City Administrator Moerman noted a provision in the current
restrictive covenants related to the Copeland property purchase that limits potential uses for the
property.The original sellers are agreeable to amending the restrictive covenants to allow for
additional uses.
6)Capital Improvement Program for Fiscal Years 2018-2022 —City Administrator Moerman and
Finance Director Burkhart reviewed improvements proposed in 2017-2019,as well as future
I
unfunded projects.Parks and Recreation Director Jermier briefly reviewed a potential dog park
location.
In the interest of time,City Administrator Moerman recommended all remaining work session items be
postponed to a later date;the City Council agreed with the recommendation.
F.Comments
Council Member Bergman moved to adjourn;seconded by Council Member Lyon.Ayes:All.Nays:None.
Motion carried 4 —0.
Meeting Adjourned at 6:58 p.m.
Attest:
W am F.Peard,Ma or
Rebecca D.Schuett,City Cler