HomeMy WebLinkAbout2017-01-11-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
January 11,2017
A.Call to Order —The special meeting of the Waukee City Council was called to order by City
Administrator Moerman at 5:00 p.m.at Waukee City Hall,230 W.Hickman Rd.
Council Member Lyon moved to appoint Council Member Harrison as presiding officer in the absence
of the mayor and mayor pro tern;seconded by Council Member Bergman.Results of vote:Ayes:
Bergman,Harrison,Lyon.Nays:None.Absent:Hughes.Motion carried 3 —0 —1.
B.Roll Call —The following members were present:Council Members Anna Bergman,Brian Harrison,
Larry R.Lyon.Absent:Mayor William F.Peard,Council Member Shelly Hughes.(Council Member
Hughes arrived at 5:03 p.m.Council Member Bergman left at 6:00 p.m.)
Also in attendance:City Administrator Tim Moerman,Finance Director Linda Burkhart,Development
Services Director Brad Deets,Public Works Director John Gibson,Assistant Public Works Director of
Engineering Rudy Koester,Community and Economic Development Director Dan Dutcher,Parks and
Recreation Director Matt Jermier,Human Resource Director Patty Holden,Marketing and
Communications Director Summer Evans,Police Sgt.Jeremy Long,City Clerk Rebecca D.Schuett.
C.Agenda Approval —Council Member Lyon moved to approve the agenda,tabling items D3 and D4
until the January 16,2017,regular meeting;seconded by Council Member Bergman.Results of vote;
Ayes:Bergman,Harrison,Lyon.Nays:None.Absent:Hughes.Motion carried 3 —0 —1.
D.Action Items:
1)Motion:Consideration of receipt and file of letter from Rick Peterson resigning from the
Waukee City Council effective January 6,2017-Council Member Lyon moved to receive and
file the letter;seconded by Council Member Bergman.Results of vote;Ayes:Bergman,Harrison,
Lyon.Nays:None.Absent:Hughes.Motion carried 3 —0 —1.
2)Motion:Consideration of a motion directing City staff to proceed with either election or
appointment process to fill a vacant seat on the Waukee City Council —Council Member Lyon
moved to approve;seconded by Council Member Bergman.(Council Member Hughes arrived at
5:03 p.m.)Council Member Lyon expressed the hope that the council could accomplish interviews
relatively quickly,at a minimum inviting those residents who had applied in 2016 for a different
vacant council position.Council Member Bergman agreed to invite the previous applicants to
interview,with the option to make the appointment at that same meeting in order to make any
decision quickly but thoughfully.She supported keeping open the possibility of inviting additional
residents to interview,but noted that the list of previous applicants was a good starting point.
Council Member Hughes stated that,while the list was a good starting point,she did not want to
discourage anyone new from applying.Council Member Bergman responded that the council
could interview those on the list first,then have an additional meeting to consider other candidates,
if needed.Council Member Hughes expressed concern with limiting the pool of potential
candidates to the list of previous applicants;Council Member Bergman suggested using the time
before interviews to see if there are any other interested residents.Council Member Hughes
suggested the previous applicants resubmit a letter of interest.Council Member Harrison
wondered if there was a person on the list that the council could agree upon without holding
interviews.Council Member Lyon asked if the council priority was speed or appointing someone
who was interested in the position;Council Member Hughes replied that another important
consideration was appointing someone who will make good decisions.City Administrator
Moerman reminded the council that there was less than a year remaining on the unexpired term
and that other interested residents would have the opportunity to run for council during regular city
elections.Council Member Harrison stated that he was comfortable selecting someone from the
list of previous applicants without going through the application process used in 2016.The council
directed City staff to contact the previous applicants to see if they are interested in being
considered for appointment;that information will help the council to decide the process.Council
1
3)
4)
E.Wo
1)
2)
3)
4)
5)
6)
7)
8)
9)
10
F.Co
Member Lyon amended the motion to direct staff to proceed with the appointment process to fill
the vacant seat;Council Member Bergman amended the second.Results of vote:Ayes:Bergman,
Harrison,Hughes,Lyon.Nays:None.Motion carried 4 —0.
TABLED
TABLED
rk Session:
Introduction of Assistant Public Works Director of Engineering —Public Works Director
Gibson introduced Assistant Public Works Director of Engineering Rudy Koester.
Capital Improvement Program for Fiscal Years 2018-2022 —City Administrator Moerman and
Finance Director Burkhart presented an updated program based on previous council discussion.
SRF-sponsored stormwater projects review —Public Works Director Gibson reviewed those
projects for which the City was awarded SRF funding,including the Little Walnut Creek
Headwaters Greenway Land Acquisition,City Hall Bioswales,Library Bioretention and Bioswales,
SE L.A.Grant Pkwy.Bioretention and Bioswales,and Sugar Creek Streambank Stabilization.
Alice's Road Corridor Widening Project —Public Works Director Gibson updated the council on
Phase 4 and 5 staging,construction schedules,and cost estimates.(Council Member Bergman
left at 6:00 p.m.)
FY2017 Priorities Update:Staff communications policy —Human Resource Director Holden
reviewed the differences among policies,administrative rules,and Standard Operating
Procedures.Marketing and Communications Director Evans presented the proposed
communications policy and administrative rules.
Small cell antenna placement —Development Services Director Deets discussed a request to
install a small cell antenna near the intersection of 142""St./SE University Ave.Public Works
Director Gibson noted that the state legislature may consider a bill regarding such antennas during
the current session.
Comprehensive Plan update —Development Services Director Deets updated the council on the
comprehensive planning process to date and discussed future steps in the process.
Legislative update —City Administrator Moerman briefly reviewed some matters of concern to
cities,specifically property tax backfill.
IT update —Finance Director Burkhart discussed ways in which City staff is addressing internet
speed issues and the need to establish an in-house IT position in the near future.
)City Hall space utilization —Council Member Lyon stated that he expected the City to use space
in the best way possible,noting that the mayor's office is not fully utilized and could be put to
better use.Council Members Hughes and Harrison agreed.City Administrator Moerman stated
that staff will conduct a space needs study that the council can review to help come to a decision
on the matter;Council Member Lyon replied that the space could be used immediately and agreed
to speak with Mayor Peard about the matter.
mments
Council Member Lyon moved to adjourn;seconded by Council Member Hughes.Ayes:All.Nays:None.
Motion carried 3 —0.
Meeting Adjourned at 7:05 p.m.
Attest:
Brian Harrison,residing Officer
Rebecca D.Schuett,City Clerk