HomeMy WebLinkAbout2017-05-08-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
May 8,2017
A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:33 p.m,at Waukee City Hall,230 W.Hickman Rd.
B.Roll Call —The following members were present:Mayor William F.Peard;Council Members Anna
Bergman,R.Charles Bottenberg,Brian Harrison,Shelly Hughes,Larry R.Lyon.Absent:None.
(Mayor Peard left at 7'55 p.m.)
Also in attendance:City Administrator Tim Moerman,Finance Director Linda Burkhart,Senior
Accountant Rachel Bruns,Public Works Director John Gibson,Technical Services Specialist Jenna
Herr,Parks and Recreation Director Matt Jermier,Marketing and Communications Director Summer
Evans,Fire Chief Clint Robinson,Police Chief John Quinn,City Clerk Rebecca D.Schuett,City
Attorney Steve Brick.
C.Agenda Approval —Council Member Lyon moved to approve the agenda;seconded by Council
Member Hughes.Results of vote:Ayes:Bergman,Bottenberg,Harrison,Hughes,Lyon.Nays:None.
Motion carried 5 —0.
D.Action Items:
1)Resolution:Consideration of approval of a resolution approving Sponsored Programs
Agreement with iowa State University Nyaukee Housing and Community Development
Needs Assessmentj —Council Member Harrison moved to approve the resolution;seconded by
Council Member Bergman.Technical Services Specialist Herr briefly reviewed the proposed
agreement,scope of work,and timeline of activities.Results of vote:Ayes:Bergman,Bottenberg,
Harrison,Hughes,Lyon.Nays:None.Motion carried 5 —0.(Resolution ¹17-230)
2)Resolution:Consideration of approval of a resolution approving Preannexation Agreement
dated May 1,2017 —Council Member Bergman moved to approve the resolution;seconded by
Council Member Lyon.City Attorney Brick noted the previous annexation of property owned by
Ruan,Inc.,stating that the property owners have applied for annexation of additional adjoining
property City Administrator Moerman discussed the next steps in the annexation process.
Results of vote:Ayes:Bergman,Bottenberg,Harrison,Hughes,Lyon.Nays:None.Motion
carried 5 —0.(Resolution ¹17-231)
3)Resolution:Consideration of approval of a resolution approving Agreement for
Professional Consulting Services with Snyder N Associates,inc.NVindfieldlHigh School
Trail Connection Project,Phase 1j —Council Member Harrison moved to approve the resolution;
seconded by Council Member Bergman.Public Works Director Gibson briefly reviewed the project
and timeline.There was some discussion regarding plans by the Waukee Community School
District for a future trail connection and parking lot expansion between Waukee High School and
Prairieview Middle School.Results of vote:Ayes:Bergman,Bottenberg,Harrison,Hughes,Lyon.
Nays:None.Motion carried 5 —0.(Resolution ¹17-232)
E.Work Session:
(The council followed the work session agenda in a different order than posted.)
1)Legislative update/wrap-up —Report made by Jim Carney and Doug Struyk with Carney &
Appleby,including an update on the state budget situation.
2)Fireworks legislation —City Administrator Moerman briefly reviewed recent state legislation
related to the sale and use of consumer fireworks.Fire Chief Robinson discussed how the current
fire and zoning code will limit structures from which fireworks can be sold,in part due to sprinkling,
fire wall,and means of egress requirements.Mr.Moerman noted some staff concerns with the
allowance of fireworks use,such as noise,use on public property,and enforcement.He then
reviewed how other metro-area cities planned to address the matter.After much discussion,the
council directed the city attorney to draft an ordinance for consideration that would prohibit
fireworks use on public property;limit use to an 11-day period beginning five days prior to July 4
and ending five days after July 4,from 9:00 a.m.to 10:00 p.m.on weekdays and from 9:00 a.m.to
1
11:00 p.m.on weekends and July 4'";and follow state law regarding use on New Year's Eve and
New Year's Day.The council also directed City staff to implement a communications plan
encouraging residents to be good neighbors in their use of fireworks.City Attorney Brick and Chief
Robinson asked for direction from the council on the allowance of fireworks sales from temporary
(tent)structures;the council spoke in support of prohibiting "tent"sales.Council Member Bergman
expressed concern that such a prohibition would contradict a recently-approved ordinance related
to temporary sales.
3)FY2017 Priorities Update:Citizen engagement assessment —Marketing and Communications
Director Evans presented the results of a communication survey.
4)FY2017 Priorities Update:Comprehensive financial forecasting reports —Senior Accountant
Bruns and Technical Services Specialist Herr gave a brief overview of the OpenGov transparency
portal.
5)Policy for contributions to non-profit organizations —City Administrator Moerman reviewed
current procedures and recommended changes in order to streamline the process for the next
budget cycle.Council Member Bergman expressed concerns with contributions to organizations
with a specific religious affiliation;Council Member Bottenberg echoed those concerns.Mr.
Moerman will discuss the matter with the city attorney.
6)Policy for use of City Hall Council Chambers and conference rooms —City Administrator
Moerman briefly reviewed the current policy and suggested changes,specifically related to public
use during City Hall business hours.
7)Citizen board recognition/picnic —Mayor Peard recommended a board member appreciation
picnic;the council voiced their support.(Mayor Peard left at 7:55 p.m.)
8)Alice's Road Corridor Widening funding report —Finance Director Burkhart presented a
funding summary for Phases 4 and 5 of the project.
9)Storm water improvement process —Public Works Director Gibson discussed plans to
streamline procedures for the Storm Water Division.
10)Waukee/West Des Moines Task 3 —Public Works Director Gibson briefly reviewed water study
results,including future water demand and target capacity,then discussed the next steps in the
process.
11)Alice Nizzi Park planning process —Parks and Recreation Director Jermier noted that the
Waukee Area Historical Society has approached the City with ideas for the development of Alice
Nizzi Park.City staff recommends retaining master planning services for development of the
parcel.
12)Citizen input on speed limit,visibility —Police Chief Quinn referenced a resident petition to the
council asking that the speed limit on a portion of SE Legacy Pointe Blvd.be lowered to 25 mph.
The council agreed to consider an ordinance amending the speed limit as requested.
F.Comments
Council Member Lyon moved to adjourn;seconded by Council Member Bottenberg.Ayes:All.Nays:None.
Motion carried 5 —0.
Meeting Adjourned at 8:18 p.m.
Attest:
iam F.ear,Mayor
Rebecca D.Schuett,City Clerk