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Home My WebLink About2017-09-25-Special MinutesWAUKEE CITY COUNCIL MINUTES SPECIAL MEETING September 25,2017 A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor Pro Tem Bergman at 5:32 p.m.at Waukee City Hall,230 W.Hickman Rd. B.Roll Call —The following members were present:Council Members Anna Bergman,R.Charles Bottenberg,Brian Harrison,Shelly Hughes.Absent:Mayor William F.Peard;Council Member Larry R. Lyon.(Mayor Peard arrived at 5:48 p.m.;Council Member Lyon arrived at 6:28 p.m.) Also in attendance:City Administrator Tim Moerman,Finance Director Linda Burkhart,Development Serwces Director Brad Deets,Public Works Director John Gibson,Community and Economic Development Director Dan Dutcher,Police Chief John Quinn,City Attorney Steve Brick,City Clerk Rebecca D.Schuett. C.Agenda Approval —Council Member Bottenberg moved to approve the agenda;seconded by Council Member Harrison.Results of vote:Ayes:Bergman,Bottenberg,Harrison,Hughes.Nays:None. Absent:Lyon.Motion carried 4 —0 —1. D.Public Hearings: 1)On an ordinance to amend Chapter 301.18A,C-1B Large Scale Commercial District,Zoning Ordinance,City of Waukee,Iowa —Mayor Pro Tem Bergman opened the public hearing and asked if any written correspondence had been received;City Clerk Schuett replied in the negative. Development Services Director Deets briefly reviewed the proposed ordinance,which would amend the side yard building setback from 20 ft.to no minimum.Setback minimums when C-1B lots abut residential would remain unchanged.No comments were made by the public present. 2)On a proposed Urban Renewal Plan for a proposed Waukee West Urban Renewal Area in the City of Waukee,State of Iowa —Mayor Pro Tem Bergman opened the public hearing and asked if any written correspondence had been received;City Clerk Schuett replied in the negative. Development Services Director Deets briefly reviewed the proposed urban renewal area,which includes all property proposed for the Apple data center project,as well as other properties.Mr. Deets reviewed components of the urban renewal plan,including certain public improvement projects and specifics included in the Apple development agreement.No comments were made by the public present. E.Public Hearing Action Items: 1)Ordinance:Consideration of approval of an ordinance to amend Chapter 301.18A,C-1B Large Scale Commercial District,Zoning Ordinance,City of Waukee,iowa (introduction, first readingj —Council Member Harrison introduced the ordinance and approved the first reading in title only;seconded by Council Member Hughes.Council Member Bottenberg asked,if the proposed ordinance was in response to specific development,why the matter is not addressed through a variance application;Development Services Director Deets replied that staff foresees similar issues in the future for development in C-1B zoning districts,precipitating the proposed ordinance.Council Member Hughes asked if staff foresaw any negative repercussions with the proposed ordinance;Mr.Deets replied in the negative,noting that the proposed amendment was consistent with the bulk regulations of other commercial districts in the city.Results of vote:Ayes: Bergman,Bottenberg,Harrison,Hughes.Nays:None.Absent:I yon.Motion carried 4 —0 —1. 2)Resolution:Consideration of approval of a resolution determining an area of the city to be an economic development area,and that the rehabilitation,conservation,redevelopment, development,or a combination thereof,of such area is necessary in the interest of the public health,safety or welfare of the residents of the city;designating such area as appropriate for urban renewal projects;and adopting the urban renewal plan Nyaukee West Urban Renewal Areaj —Council Member Hughes moved to approve the resolution;seconded by Council Member Bottenberg.Council Member Bergman noted that she would abstain on the matter due to family interests in the plan area.Results of vote:Ayes:Bottenberg,Harrison, Hughes.Nays:None.Abstentions:Bergman.Absent.Lyon.Motion carried 3 —0 —1 —1. (Resolution ¹17-458) I F.Action Items: 1)Ordinance:Consideration of approval of an ordinance amending Chapter 501,Waukee Municipal Code,regarding the speed limit on SE Westown Parkway within the city limits of the City of Waukee,Iowa [introduction;first,second,third (final)readings]—Council Member Bottenberg introduced the ordinance,moved to approve the first reading in title only,waive the second and third readings,and place the ordinance on final passage;seconded by Council Member Harrison.Public Works Director Gibson briefly reviewed the ordinance,which corrects an error in an earlier ordinance.Results of vote:Ayes:Bergman,Bottenberg,Harrison,Hughes. Nays:None.Absent:Lyon.Motion carried 4 —0 —1.(Ordinance ¹2857) 2)Ordinance:Consideration of approval of an ordinance to amend Chapter 301,Zoning Ordinance,City of Waukee,Iowa,by rezoning and changing certain property therein from A-1 to M-1 and PD-1,a property known as Bravo Real Estate,LLC [third (final)reading)- Council Member Hughes moved to approve the third reading of the ordinance in title only and place it on final passage;seconded by Council Member Harrison.(Mayor Peard arrived at 5;48 p.m.)Council Member Hughes asked about the next steps in development of the subject property; Development Services Director Deets responded that the platting process would follow.Council Member Bergman noted that she would abstain on the matter.Results of vote:Ayes:Bottenberg, Harrison,Hughes.Nays:None.Abstentions:Bergman.Absent:Lyon.Motion carried 3 —0 —1— 1.(Ordinance ¹2858) 3)Resolution:Consideration of approval of a resolution awarding contract(l-80 West Industrial Park Lift Station and Water Main Extension Project)—Council Member Harrison moved to approve the resolution;seconded by Council Member Hughes.Development Services Director Deets discussed how the project relates to future proposed development;Public Works Director Gibson briefly reviewed the project and reimbursement policies for the water and sewer infrastructure.He reviewed the bid tabulation and construction schedule,recommending award of contract to Raccoon Valley Contractors of Waukee,IA,in the amount of $1,074,999.90. Community and Economic Development Director Dutcher discussed the project financing and a development agreement that will be considered by the council at a future meeting.Results of vote:Ayes:Bergman,Bottenberg,Harrison,Hughes.Nays:None.Absent:Lyon.Motion carried 4 —0 —1.(Resolution ¹17-459) 4)Resolution:Consideration of approval of a resolution approving contract,bond(l-80 West Industrial Park Lift Station and Water Main Extension Project-Council Member Harrison moved to approve the resolution;seconded by Council Member Hughes.Results of vote:Ayes: Bergman,Bottenberg,Harrison,Hughes.Nays:None.Absent:Lyon.Motion carried 4 —0 —1. (Resolution ¹17-460) G.Closed Session:Pursuant to Code of Iowa $21.5(1)(i)to evaluate the professional competency of anindividual whose appointment,hiring,performance,or dischargeis being considered when necessary to prevent needless andirreparableinjury to thatindividual's reputation and that individual requests a closed session —Council Member Bergman moved to close the regular session and enter closed session pursuant to iowa Code $21.5(1)(i);seconded by Council Member Hughes.Results of vote:Ayes:Bergman,Bottenberg,Harrison,Hughes.Nays:None.Absent:Lyon. Motion carried 4 —0 —1.Council entered closed session at 6:09 p.m.(Council Member Lyon arrived at 6:28 p.m.) CLOSED SESSION Council entered regular session at 7:17 p.m. H.Resolution:Consideration of approval of a resolution approving the employment evaluation and salary adjustment recommendation concerning the City Administrator-Council Member Harrison moved to approve the resolution with an annual salary of $173,513.00;seconded by Council Member Lyon.Results of vote:Ayes:Bergman,Bottenberg,Harrison,Hughes,Lyon.Nays:None.Motion earned 5 —0.(Resolution ¹17-461) I.Comments Council Member Lyon moved to adjourn;seconded by Council Member Hughes.Ayes:All.Nays;None. Motion carried 5 —0. Meeting Adjourned at 7:20 p.m. Attest: Willi F.ard,Mayor Rebecca D.Schuett,City Clerk