HomeMy WebLinkAbout2017-10-09-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
October 9,2017
A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:32 p.m.at Waukee City Hall,230 W.Hickman Rd.
B.Roll Call —The following members were present:Mayor William F.Peard;Council Members Anna
Bergman,Shelly Hughes,Larry R.Lyon.Absent:Council Members R.Charles Bottenberg,Brian
Harrison.
Also in attendance:City Administrator Tim Moerman,Finance Director Linda Burkhart,Development
Services Director Brad Deets,Public Works Director John Gibson,Community and Economic
Development Director Dan Dutcher,Parks and Recreation Director Matt Jermier,Police Chief John
Quinn,City Clerk Rebecca D.Schuett.
C.Agenda Approval —Council Member Bergman moved to approve the agenda;seconded by Council
Member Hughes.Results of vote:Ayes:Bergman,Hughes,Lyon.Nays:None.Absent:Bottenberg,
Harrison.Motion carried 3 —0 —2.
E.Action Items:
1)Consent Agenda —Council Member Lyon moved to approve the Consent Agenda;seconded by
Council Member Hughes.Results of vote:Ayes:Bergman,Hughes,Lyon.Nays:None.Absent:
Bottenberg,Harrison.Motion carried 3 —0 —2.
A.Consideration of approval of Payment Estimate No.6 (Revised)to Synergy Contracting,LLC,for the
Little Walnut Creek Regional Lift Station Expansion Project in the amount of $357,611.69
B.Consideration of approval of a resolution approving Public Access and Recreational Trail Easement
[Chayse Holdings,LLC](Resolution ¹17-479)
D.Work Session:
1)NE Badger Ln.traffic review —Public Works Director Gibson reviewed the results of a traffic and
speed study conducted in the area.Staff held a neighborhood meeting to discuss the study
results and review possible solutions,including additional speed limit signs,a "No Outlet on
Douglas Parkway"sign installed at NE Douglas Pkwy./NE Dartmoor Dr.,and a continuing police
presence in the area.City staff will conduct an additional study in several months to see if there is
any improvement in traffic volume and speed patterns.
2)High school south neighborhood parking review —City Administrator Moerman shared an
email he received from a resident concerned with student parking along SE Florence Dr.and SE
Rosenkranz Dr.If concerns are raised by additional neighborhood residents,City staff will look
into ways to address the matter.Mayor Peard added that he had directed Mr.Moerman to
schedule a joint city council/school board meeting to discuss parking and other shared concerns.
3)Bel-Aire Dr.parking review —Council Member Bergman stated that she had observed traffic
visibility issues at Bel-Aire Dr./S.Warrior Ln.as a result of parked vehicles near that intersection.
Public Works Director Gibson reviewed previous discussions with area residents regarding
parking,suggesting year-round parking restrictions on Bel-Aire Dr.near its intersection with S.
Warrior Ln.instead of the current ordinance restricting parking when school is in session.City
staff will inform the neighborhood residents of the proposed parking amendment in advance of the
first ordinance reading.
4)Detention pond information —City Administrator Moerman referenced an email from a resident
concerned with clean-up of the detention pond east of N.Warrior Ln.and between NE Sunrise Dr.
and NE Venture Dr.Development Services Director Deets noted that there are many different
owners on record for the detention pond and conflicting maintenance responsibilities,which
com licate the matter.Public Works Director Gibson stated that the ond is onl for detention as
no water flows through the area.City staff recommends contracting with the City Engineer to
study the area and propose possible solutions.
5)Fundraising by the Waukee Betterment Foundation for an all-inclusive play area —City
Administrator Moerman reviewed a proposed resolution of support for the Waukee Betterment
Foundation to spearhead fundraising for the project.The council will consider the resolution at the
10/16 regular meeting.
6)Noise permit review —Police Chief Quinn and City Clerk Schuett reviewed the current noise
ordinance and permitting process,noting that the provisions related to and requiring noise permits
for sound equipment seemed unnecessary and recommending they be removed.
7)High School/City Park master plan update —Development Services Director Deets and Parks
and Recreation Director Jermier reviewed the current master plan,as well as a timeline for public
improvements.
6)Comprehensive Plan update —Development Services Director Deets briefly reviewed the status
of the Comprehensive Plan,noting that results from a separate housing needs assessment study
would be integrated into the final plan.
9)Kettlestone land acquisition discussion —City Administrator Moerman discussed excess
properties owned by both the Cities of Waukee and West Des Moines within the Grand Prairie
Pkwy./1-80 Interchange Project area.He reviewed the possibility of and process for disposing of
the excess properties.
10)Legislative session strategy —City Administrator Moerman reviewed a proposed strategy,goals,
and schedule.
11)Non-profit contribution criteria —City Administrator Moerman presented revised criteria.
12)Code of Conduct review —Council Member Lyon asked if the policy addressed attendance
requirements;City Clerk Schuett replied in the negative.Council Member Hughes suggested that
the policy apply to elected officials as well as citizen board members;the council voiced their
support for inclusion of elected officials in the policy.
13)Policy for use of City Hall Council Chambers and conference rooms —City Administrator
Moerman reviewed the current policy and recommended revisions.
F.Comments —City Clerk Schuett discussed possible revisions to the current ordinance regarding the
posting of agendas and notices.
Council Member Lyon moved to adjourn;seconded by Council Member Hughes.Ayes:All.Nays:None
Motion carried 3 —0.
Meeting Adjourned at 6:53 p.m.
Attest:
ill am F.card,Mayor
Rebecca D.Schuett,City Clerk