The URL can be used to link to this page

Home My WebLink About2017-12-11-Special MinutesWAUKEE CITY COUNCIL MINUTES SPECIAL MEETING December 11,2017 A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor Peard at 5:31 p.m.at Waukee City Hall,230 W.Hickman Rd. B.Roll Call —The following members were present:Mayor William F.Peard;Council Members Anna Bergman,R.Charles Bottenberg,Shelly Hughes,Larry R.Lyon.Absent:Council Member Brian Harrison.(Council Member Lyon left at 6:33 p.m.and returned at 7:40 p.m.) Also in attendance:City Administrator Tim Moerman,Finance Director Linda Burkhart,Development Services Director Brad Deets,Public Works Director John Gibson,Community and Economic Development Director Dan Dutcher,Parks and Recreation Director Matt Jermier,Police Chief John Quinn,City Clerk Rebecca D.Schuett,City Attorney Steve Brick. C.Agenda Approval —Council Member Lyon moved to approve the agenda;seconded by Council Member Bottenberg.Results of vote:Ayes:Bergman,Bottenberg,Hughes,Lyon.Nays:None. Absent:Harrison.Motion carried 4 —0 —1. D.Public Hearings: 1)On plans,specifications,form of contract and estimate of cost [Alice's Road Gas Main Relocation Construction Project]—Mayor Peard opened the public hearing and asked if any written correspondence had been received;City Clerk Schuett replied in the negative.Public Works Director Gibson briefly reviewed the project.No comments were made by the public present. E.Public Hearing Action Items: 1)Alice's Road Gas Main Relocation Construction Project A.Resolution:Consideration of approval of a resolution approving plans,specifications, form of contract and estimate of cost-Council Member Bergman moved to approve the resolution;seconded by Council Member Hughes.Results of vote:Ayes:Bergman,Bottenberg, Hughes,Lyon.Nays:None.Absent:Harrison.Motion carried 4 —0 —1.(Resolution ¹17-566) B.Resolution:Consideration of approval of a resolution awarding contract —Council Member Bergman moved to approve the resolution;seconded by Council Member Lyon.Public Works Director Gibson reviewed the bid tabulation and recommended award of contract to InfraSource Construction of Kansas City,MO,in the amount of $484,882.00.Results of vote: Ayes:Bergman,Bottenberg,Hughes,Lyon.Nays:None.Absent:Harrison.Motion carried 4 —0 —1.Contract awarded to InfraSource Construction of Kansas City,MO.(Resolution ¹17-567) F.Action Items: 1)Consent Agenda:Council Member Lyon moved to approve the Consent Agenda;seconded by Council Member Bergman.Results of vote:Ayes:Bergman,Bottenberg,Hughes,Lyon.Nays: None.Absent:Harrison.Motion carried 4 —0 —1. A.Consideration of approval of a resolution approving the temporary closing of NE Gracewood Drive/NE Cardinal Lane from 195 NE Gracewood Drive east and south to 465 NE Cardinal Lane between the hours of 10:00 a.m.and 3:00 p.m.on Wednesday,December 20,2017 (Resolution ¹17-568) B.Consideration of approval of Payment Estimate No.15 (Corrected)to Concrete Technologies,Inc.,for the SE Alices Rd PCC Pavement Widening,SE University Avenue to 425-ft North of SE Olson Drive,in the amount of $496,562.54 G.Closed Session:Pursuant to Code of lowe tJ21.5(1)(c)to discuss strategy with counsel in matters that are presently in litigation or where litigation is imminent where its disclosure would be likely to prejudice or disadvantage the position of the governmental bodyin that litigation— Council Member Bergman moved to close the regular session and enter closed session pursuant to iowa Code $21.5(1)(c);seconded by Council Member Lyon.Results of vote:Ayes:Bergman, Bottenberg,Hughes,Lyon.Nays:None.Absent:Harrison.Motion carried 4 —0 —1.Council entered closed session at 5:37 p.m. CLOSED SESSION Council entered regular session at 6:06 p.m. H.Wo 1) 2) 3) 4) 5) 6) 7) 8) rk Session: Fridley Theatre discussion —Community and Economic Development Director Dutcher reported that City staff and Fridley Theatre representatives have been working on a development agreement,with the City proposing $2 million in incentives.Russ Vannorsdel with Fridley Theatres addressed the council,requesting a total of $3 million in incentives.Mr.Vannorsdel noted the various amenities planned for the theater project,which he believes makes the project unique enough that it would not create a precedent for development incentives.Council Member Hughes asked about development incentives received by Fridley Theatres for their Muscatine,IA facility;Mr.Vannorsdel replied that the Muscatine project received a 15-year,$3 million incentive package for a much less significant investment than was planned for Waukee.Mayor Peard stated that Mr.Dutcher,City Administrator Moerman,and he had met with Fridley Theatre representatives at an earlier date,during which Mayor Peard recommended that Fridley Theatres present their request to the council for incentives above the proposed $2 million.Mr.Moerman briefly reviewed how City staff used the council's regional attraction policy to arrive at the suggested $2 million;Mr.Dutcher added that the City would typically cap the incentives at the cost of the public improvements (approximately $1 million,in the case of the theater project),but that due to anticipated economic growth stimulation as a result of the project,City staff recommend an additional $1 million.Council Member Lyon spoke in favor of the $2 million proposal.Mayor Peard expressed concern with the precedent set if the council grants additional incentives. Council Member Bottenberg asked Mr.Vannordel how the development plan would change if the City doesn't provide more than $2 million in incentives;Mr.Vannorsdell replied that his company would need to discuss the matter,but that some amenities,such as the IMAX screen,may be removed without the additional incentives.Council Members Hughes and Bergman spoke in favor of additional negotiations to increase the incentives above $2 million.Mayor Peard asked the opinion of Council Member-Elect Courtney Clarke,in attendance;Ms.Clarke stated that she would favor incentives nearer $2 million.City staff was directed to continue negotiations with Fridley Theatres. City signage discussion —Development Services Director Deets noted that City entry monument signage improvements are a current council priority and that City staff recommends developing a more inclusive plan for municipal signage.Emily Naylor,Nate Hardisty,and Mike Lansing of Shive-Hattery reviewed a process and schedule for development of such a plan.(Council Member Lyon left at 6:33 p.m.) Capital Improvement Program for Fiscal Years 2019-2023 —City Administrator Moerman and Finance Director Burkhart reviewed the CIP funding strategy,proposed projects,and debt capacity. City Sports complex design services —Parks and Recreation Director Jermier briefly discussed a future design services contract. Gas service issue update —Public Works Director Gibson reviewed current and future gas capacity needs and how the City acquired additional capacity through open season bidding.He then discussed future Granger Border Station improvements that would be paid for by Northern Natural Gas,as well as other gas system improvements included in the proposed Capital Improvement Program. Sewer projects update —Public Works Director Gibson discussed the status of current and future sewer projects. Civic campus property purchase —City Administrator Moerman reviewed due diligence activity, purchase agreement terms,financing plan,and development plan for the subject property. (Council Member Lyon returned at 7:40 p.m.) Council appointments to regional boards —Mayor Peard asked the council about their individual availability to attend certain regional board meetings in 2018. 9)Rotary Club safety signage —Council Member Bergman discussed a Rotary Club proposal to purchase and post safe driving reminder signs near certain Waukee schools.Additional signage is planned as funds become available. I.Comments Council Member Hughes moved to adjourn;seconded by Council Member Bottenberg.Ayes:All.Nays: None.Motion carried 4 —0. Meeting Adjourned at 7:54 p.m. liam F e d,Mayor Attest: Rebecca D.Schuett,City Clerk