HomeMy WebLinkAbout2018-01-29-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
January 29,2018
A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:31 p.m.at Waukee City Hall,230 W.Hickman Rd.
B.Roll Call —The following members were present:Mayor William F.Peard;Council Members Anna
Bergman,R.Charles Bottenberg,Courtney Clarke,Shelly Hughes,Larry R.Lyon.Absent:None.
Also in attendance:City Administrator Tim Moerman,Finance Director Linda Burkhart,Development
Services Director Brad Deets,Public Works Director John Gibson,Parks and Recreation Director Matt
Jermier,Fire Chief Glint Robinson,Police Chief John Quinn,City Clerk Rebecca D.Schuett.
C.Agenda Approval —Council Member Lyon moved to approve the agenda;seconded by Council
Member Bergman.Results of vote:Ayes:Bergman,Bottenberg,Clarke,Hughes,Lyon.Nays:None.
Motion carried 5 —0.
D.Public Hearings:
1)On an application for a State Revolving Fund (SRF)loan (West Area Trunk Sewer Project]—
Mayor Peard opened the public hearing and asked if any written correspondence had been
received;City Clerk Schuett replied in the negative.Public Works Director Gibson briefly reviewed
the project and application,including engineer's estimate of cost.No alternative strategies have
been identified and environmental impacts are limited to erosion control and wetland mitigation.
Council Member Clarke asked about a difference between the engineer's estimate and the amount
budgeted for the project;Mr.Gibson will research the matter.Council Member Clarke then asked
if there had been any response from the U.S.Army Corps of Engineers;Mr.Gibson replied in the
affirmative.No comments were made by the public present.
E.Public Hearing Action Items:
1)Resolution:Consideration of approval of a resolution approving application for a State
Revolving Fund (SRF)loan //Vest Area Trunk Sewer Proj ectj —Council Member Bergman
moved to approve the resolution;seconded by Council Member Lyon.Results of vote;Ayes:
Bergman,Bottenberg,Clarke,Hughes,Lyon.Nays:None.Motion carried 5 —0.(Resolution ¹18-
037)
F.Action Items:
1)Resolution:Consideration of approval of a resolution ordering construction of the Alice's
Road Project from 400'North of SE Olson Dr.to NE Horizon Dr.and fixing a date for hearing
thereon and taking of bids therefor —Council Member Hughes moved to approve the resolution;
seconded by Council Member Bergman.Public Works Director Gibson reviewed the project,
including staging.Council Member Clarke asked if Phase 4 issues related to dirt moving had been
considered as part of the Phase 5 specifications;Mr.Gibson replied in the affirmative.Results of
vote:Ayes:Bergman,Bottenberg,Clarke,Hughes,Lyon.Nays:None.Motion carried 5 —0.
(Resolution ¹18-038)
G.Work Session:
1)FY2019 Budget:General,Enterprise,Capital Improvement Funds —City Administator
Moerman and Finance Director Burkhart reviewed the proposed budget,including the tax levy.
There was much discussion regarding contributions to non-profit organizations.
2)Short/Long range City staffing plan review —City Administrator Moerman discussed staffing as
part of the FY2019 Budget review.
H.Comments —Development Services Director Deets introduced a proposal by Fridley Theatres to add
solar panel structures within the project parking lot near the intersection of NE Venture Dr./NE
Westgate Dr.The current zoning ordinance does not allow for such structures and City staff are
concerned about the aesthetics of the proposal.Russ Vannorsdel with Fridley Theatres discussed the
proposed structures with the council,noting their desire to generate electricity via renewable energy.
Mr.Vannorsdel stated there would be additional rooftop solar panels.After much discussion,the
council directed City staff to draft an ordinance that would allow the structures,keeping aesthetics in
mind.
Council Member Bottenberg moved to adjourn;seconded by Council Member Lyon.Ayes:All.Nays:None.
Motion carried 5 —0.
Meeting Adjourned at 7:05 p.m.
William F.a r
Attest
Rebecca D.Schuett,City Clerk