HomeMy WebLinkAbout2018-03-12-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
March 12,2018
A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:36 p.m.at Waukee City Hall,230 W.Hickman Rd.
B.Roll Call —The following members were present:Mayor William F.Peard;Council Members Anna
Bergman,R.Charles Bottenberg,Courtney Clarke,Shelly Hughes,Larry R.Lyon.Absent:None.
Also in attendance:City Administrator Tim Moerman,Finance Director Linda Burkhart,Development
Services Director Brad Deets,Public Works Director John Gibson,Community and Economic
Development Director Dan Dutcher,Parks and Recreation Director Matt Jermier,Marketing and
Communications Director Summer Evans,Fire Chief Glint Robinson,Police Chief John Quinn,City
Clerk Rebecca D.Schuett.
C.Agenda Approval —Council Member Bergman moved to approve the agenda;seconded by Council
Member Lyon.Results of vote:Ayes:Bergman,Bottenberg,Clarke,Hughes,Lyon.Nays:None.
Motion carried 5 —0.
D.Work Session:
1)Tour of City of Waukee IT/HR offices (236 W.Hickman Rd.)—The council toured the office
space,then returned to the Waukee City Hall Council Chambers for the rest of the meeting.
2)Gateway,Wayfinding 8 Community Identity Signage —Emily Naylor,Nate Hardisty,and Mike
Lansing of Shive-Hattery presented a final plan draft,including cost estimates.Council Member
Hughes stated that she did not like the vertical or horizontal monument signage proposed,as the
shape reminds her of a knife.Mayor Peard and the other council member disagreed,voicing their
support for the designs as modern and representative of growth.Council Member Lyon asked if
the scope of work for Shive-Hattery was complete following adoption of the plan;Ms.Naylor
replied in the affirmative,but noted her firm's desire to be involved in plan implementation.
3)Community festivals committee update —Committee member Jerry Slagter reviewed planned
activities for Celebrate Waukee and Bacoon Sizzles.There was some general discussion on
promotions and marketing,as well as committee membership.
4)Waukee Dog Park Project update —Parks and Recreation Director Jermier reviewed the bid
letting and construction schedule for the project which,in light of anticipated local option sales and
service tax income,combines Phases 1 and 2 as one project.
6)Waukee Public Safety SERT participation —Fire Chief Robinson discussed medic training and
costs for firefighter Adam Hilgenberg to join the Suburban Emergency Response Team (SERT).
6)28E Agreement for collection of unpaid parking fines —Police Chief Quinn noted a significant
number of unpaid parking fines,recommending consideration of an agreement with Dallas County
to issue delinquent payment "stop notices"related to motor vehicle registration renewals.Council
Member Clarke expressed concern for how the program might negatively impact those who do not
have the funds for payment;Chief Quinn replied that the police department must enforce City
ordinances equally for all violators.
7)Bond sale overview —Finance Director Burkhart discussed the projects to be financed through
upcoming bond sales.
8)Development projects mapping software —Development Services Director Deets demonstrated
the mapping software,which will be included in the website redesign.
9)Comprehensive planning for business parks and industrial development —Development
Services Director Deets noted City staff concerns regarding a planned industrial site project,
specifically rear elevation metal siding and outdoor storage being visible from adjacent residential
properties.Staff requests direction from the council on desired building materials and screening,
staying cognizant of potential additional costs for developers/builders.Council Member Bergman
spoke against strict building material restrictions,as long as the structures do not infringe upon or
detract from surrounding properties.Council Member Clarke voiced her support for minimum
building standards in light of the visibility from neighboring properties and recreational trails;Mr.
Deets replied that minimum building standards are currently in place,but staff is concerned with
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back side elevations.City Administrator Moerman proposed a development agreement to address
those concerns;Council Member Hughes suggested an enhancement fund for industrial facades.
Council Member Bergman noted that the developer had likely purchased the property with the
understanding that metal siding and outdoor storage were allowed in that zoning district;Council
Member Hughes spoke in favor of compromise.
10)Residential development —Development Services Director Deets presented a proposal for
smaller residential lots for entry-level home development.There was some discussion regarding
enhanced exterior building material requirements in exchange for smaller lots.
11)NE Alice's Road Joint Utility Trench Project overview —Public Works Director Gibson reviewed
the project.
12)Original Waukee storm water study update —As a result of the study,Public Works Director
Gibson outlined a five-year storm water system improvement plan.
13)Storm water enforcement plan —Public Works Director Gibson discussed the City's storm water
response,noting a future ordinance for council consideration regarding violation fees.
14)Iowa League of Cities service line warranty program —Public Works Director Gibson reviewed
the voluntary warranty program for private sewer/septic laterals,water lines,and/or interior line
issues.
15)Water capacity fee update —Public Works Director Gibson noted proposed annual fee increases
related to future water tower construction.
16)Promotional signage at five-way stop —Council Member Bergman asked for council input on a
request she received to post a long-term temporary sign to promote the Farmer's Market.There
was much discussion on the type of signage proposed,with the council and City staff amenable to
a pole sign similar to the Waukee Triangle directional signage around the community.
17)Boone Drive traffic study —Council Member Lyon referenced an email he'd recently received
from a former resident regarding traffic speed and stop signs along SE Boone Dr.After a brief
discussion of the traffic controls already in place,the council found those controls to be adequate
and directed City staff to respond as such to the former resident.
Council Member Hughes suggested the addition of carnival rides at a future City festival and
proposed the creation of a full-time building maintenance position.Council Member Lyon asked
for a report on traffic signal timing.
E.Action Items:
1)Resolution:Consideration of approval of a resolution approving conduit purchase
agreement with mi-Fiber,LLC —Council Member Hughes moved to approve the resolution;
seconded by Council Member Hughes.Results of vote:Ayes:Bergman,Bottenberg,Clarke,
Hughes,Lyon.Nays;None.Motion carried 5 —0.(Resolution ¹18-097)
F.Comments —Development Services Director Deets made the council aware of a developer application
to host the 2019 Home Show Expo in Waukee.
Council Member Bottenberg moved to adjourn;seconded by Council Member Lyon.Ayes:All.Nays:None.
Motion carried 5 —0.
Meeting Adjourned 8:46 p.m.
W iamF.ear,Ma or
Attest:
Rebecca D.Schuett,City Clerk