HomeMy WebLinkAbout2018-07-23-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
July 23,2018
A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:30 p.m,at Waukee City Hall,230 W.Hickman Rd.
B.Roll Call —The following members were present:Mayor William F.Peard;Council Members R.
Charles Bottenberg,Courtney Clarke,Shelly Hughes,Larry R.Lyon.Absent:Council Member Anna
Bergman.(Council Member Bergman participated via telephone from 5:41 p.m.to 6:20 p.m.;Council
Member Hughes left at 6:11 p.m.)
Also in attendance:City Administrator Tim Moerman,Finance Director Linda Burkhart,Development
Services Director Brad Deets,Assistant Public Works Director of Engineering Rudy Koester,Parks and
Recreation Director Matt Jermier,Community and Economic Development Director Dan Dutcher,
Marketing and Communications Director Summer Evans,Police Chief John Quinn,City Clerk Rebecca
D.Schuett.
C.Agenda Approval —Council Member Hughes moved to approve the agenda;seconded by Council
Member Bottenberg.Results of vote:Ayes:Bottenberg,Clarke,Hughes,Lyon.Nays:None.Absent:
Bergman.Motion carried 4 —0 —1.
D.Public Hearings:
1)On plans,specifications,form of contract,and estimate of cost [Hickman and Private Road
Traffic Signal Project,1300 Ft.West of Alice's Road —Mayor Peard opened the public hearing
and asked if any written correspondence had been received;City Clerk Schuett replied in the
negative.Assistant Public Works Director of Engineering Koester reviewed the project,stating that
one bid was received and recommending award of contract to iowa Signal,Inc.,of Grimes,IA,in
the amount of $351,395.65.Mr.Koester noted that the project includes two completion dates,with
temporary signals installed within 21 days of notice to proceed and permanent signal installation
by 05/01/2019.No comments were made by the public present.
E.Public Hearing Action Items:
1)Hickman and Private Road Traffic Signal Project,1300 Ft.West of Alice's Road
A.Resolution:Consideration of approval of a resolution approving plans,specifications,
form of contract,and estimate of cost —Council Member Lyon moved to approve the
resolution;seconded by Council Member Hughes.Council Member Lyon asked if the bid
amount was consistent with other similar projects;Assistant Public Works Director of
Engineering Koester replied in the affirmative.Results of vote:Ayes:Bottenberg,Clarke,
Hughes,Lyon.Nays:None.Absent:Bergman.Motion carried 4 —0 —1.(Resolution ¹18-300)
B.Resolution:Consideration of approval of a resolution awarding contract —Council
Member Clarke moved to approve the resolution;seconded by Council Member Lyon.Results
of vote:Ayes:Bottenberg,Clarke,Hughes,Lyon.Nays:None.Absent:Bergman.Motion
carried 4 —0 —1.Contract awarded to iowa Signal,Inc.,of Grimes,IA.(Resolution ¹18-301)
C.Resolution:Consideration of approval of a resolution approving contract,bond—
Council Member Hughes moved to approve the resolution;seconded by Council Member
Bottenberg.Results of vote:Ayes:Bottenberg,Clarke,Hughes,Lyon.Nays:None.Absent:
Bergman.Motion carried 4 —0 —1.(Resolution ¹18-302)
F.Action Items:
1)Consent Agenda —Council Member Clarke moved to approve the Consent Agenda;seconded by
Council Member Hughes.Results of vote:Ayes:Bottenberg,Clarke,Hughes,Lyon.Nays:None.
Absent:Bergman.Motion carried 4 —0 —1.
A.Consideration of approval of 07/23/2018 Bill List
FY 2018 Fund Recap:
010 General Fund
Expenditures
Bud eted Year To Date
Revenues
Bud eted Year To Date
$18,549,142 $18,290,514 $16,556,945 $14,675,047
060 Road Use Tax Fund
075 Waukee Foundation
080 Library Foundation
085 Asset Forfeitures
091 Hickman West Indust Park TIF
092 Enterprise Business Park TIF Fund
093 Waukee Urban Renewal Area TIF
Fund
094 Gateway Urban Renewal
095 Autumn Ridge Urban Renewal
096 Waukee West Urban Renewal
097 Southwest Business Park
098 Waukee Central URA
110 Debt Service Fund
111 Special Assessments Fund
210 Employee Benefits Fund
327 Capital Projects
330 City Wide SA Sidewalk Project
510 Water Utility Fund
520 Sewer Utility Fund
521 University Ave Trunk Sewer Project
522 Waste Water Treatment Pl
523 E Area Pump Sta Treatment
540 Gas Utility Fund
560 Storm Sewer Utility Fund
570 Utility Bill Fund
590 Solid Waste Collect &Rcycl Fund
750 Golf Course Fund
810 Equipment Revolving Fund
424,625
785
2,930,676
7,500
750
75,000
7,500
7,500
7,009,909
47,006
1,802,000
20,640,000
445,303
4,778
392
69,765
4,243
5,657
6,983,425
47,006
16,487,903
4,366,530
15,817,786
4,551,191
12,020,630
7,844,816
2,584,394
289,030
1,211,000
581,380
6,710,637
873,967
264,137
1,195,695
499,396
2,007,561 1,745,668
531
601,500
,850
2,797,780
78,450
84,125
3,925
620,640
2,341
2,804,270
78,045
84,646
7,191,303
67,800
1,809,435
19,550,000
4,974,050
5,782,600
7,140,005
913,000
247,600
1,308,650
605,500
20 000
3,334,606
61,083
1,808,081
2,696,078
3,743
5,284,231
5,711,377
10,974
530
1,857
7,429,115
917,349
248,228
1,316,435
556,257
2 250
2,352,600 2,390,012
47,785
*TOTAL*$86,204,105 $70,201,622 $72,083,193 $50,088,902
UNPAID BILLS PRESENTED FOR APPROVAL 07/23/2018:
MAY'18/JUNE'18 ENGINEERING
CITY OF WAUKEE -AR INSPECTIONS
CLAYTON ENERGY CORPORATION JUNE '18 COMMODITY
GATEHOUSE MEDIA IOWA HOLDINGS JUNE '18 STATEMENT
MEGAN LIGHT PILOT LIGHT REIMBURSEMENT
MID AMERICAN ENERGY JUNE '18 STATEMENT
*TOTAL*
$46,005.92
64,976.40
1,262.29
75.00
188.01
$112,507.62
B.Consideration of approval of a resolution approving the temporary closing of SE Parker Drive from SE
Crabapple Lane to SE Westgate Drive between the hours of 5:30 p.m.and 11:00p.m.on Friday,July 27,
2018,for the purpose of a neighborhood block party (Resolution ¹18-303)
C.Consideration of approval of Change Order No.2 to J&K Contracting,LLC,for the Northwest Area Trunk
Sewer Extension Phase 4 Project increasing the contract in the amount of $22,171.53
D.Consideration of approval of Payment Estimate No.3 to J&K Contracting,LLC,for the Northwest Area Trunk
Sewer Extension Phase 4 Project in the amount of $293,593.22
E.Consideration of approval of a resolution approving contract [West Area Trunk Sewer Phase 1 Clearing and
Grubbing Project)(Resolution ¹18-304)
2)Resolution:Consideration of approval of a resolution awarding quote PIVaukee Public
Library Envelope Improvement Proj ectj —Council Member Lyon moved to approve the
resolution;seconded by Council Member Hughes.Development Services Director Deets briefly
reviewed the project,stating that two quotes were received and recommending award of quote to
Edge Companies of Grimes,IA,in the amount of $80,680.00.Council Member Bottenberg
expressed concern that the low bid was 20%lower than the estimate;Mr.Deets replied that the
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project architect had met with Edge Companies representatives and is comfortable with the quote.
In the interest of transparency,Mayor Peard stated that his son works for Edge Companies.
Results of vote:Ayes:Bottenberg,Clarke,Hughes,Lyon.Nays:None.Absent:Bergman.Motion
carried 4 —0 —1.Quote awarded to Edge Commercial of Grimes,IA.(Resolution tt18-305)
Resolution:Consideration of approval of a resolution approving contract,bond tWaukee
Public Library Envelope Improvement Projectj —Council Member Hughes moved to approve
the resolution;seconded by Council Member Lyon.Results of vote:Ayes:Bottenberg,Clarke,
Hughes,Lyon.Nays:None.Absent:Bergman.Motion carried 4 —0 —1.(Resolution tt18-306)
rk Session:
Celebrate Waukee,BACooN events report —(Council Member Bergman began participation via
telephone at 5:41 p.m.)Stacie DeHaan and Bridgit Horvatin with the Waukee Community
Festivals organization presented on the measures of success for the Celebrate Waukee event,
including increasing the number of volunteers,expanded programming,and giving back to the
community.
2018-2019 Strategic Plan:City entrance signage —Development Services Director Deets
discussed the signage installation schedule and funding sources.
City Hall exterior improvements —Emily Naylor and Mark Seabold with Shive-Hattery presented
on proposed exterior upgrades to the City Hall building.(Council Member Hughes left at 6:11
p.m,)The council also discussed potential security improvements.(Council Member Bergman
ended participation via telephone at 6:20 p.m.)
Northview Drive traffic discussion —Police Chief Quinn stated that,in response to truck traffic
concerns raised by resident Tim Wilson during the 07/16 open forum,the City has set out traffic
counters along Northview Drive to help analyze traffic use and patterns.
2018-2019 Strategic Plan:Housing Needs Assessment Report review —Development
Services Director Deets reviewed proposed initiatives and recommendations for council
consideration.
2018-2019 Strategic Plan:Village-style development direction —Development Services
Director Deets presented concepts related to site design,including enhanced entrance features,
landscaping,and pedestrian access.
2018-2019 Strategic Plan:Food truck pilot program —Development Services Director Deets
reviewed the proposed program.
Address changes —Development Services Director Deets discussed various corrections and
clarifications to the City address system,including the addition of directional prefixes for certain
quadrants and readdressing properties that currently use the county addressing system.
East University storm water drainage —Assistant Public Works Director of Engineering Koester
reviewed existing storm water flowage patterns and easements in the Parkview Crossing area,as
well as possible changes in flow direction with development along East University Ave.
Standard Specifications for Public Improvements update —Assistant Public Works Director of
Engineering Koester discussed proposed updates to the Standard Specifications.
2018-2019 Strategic Plan:Community and Economic Development Advisory Council
evaluation —Community and Economic Development Director Dutcher stated that the initial
purpose of CEDAC has been fulfilled and recommended the repeal of the ordinance establishing
the committee.
2018-2019 Strategic Plan:Mayor and council compensation review —After much discussion,
the mayor and council agreed to annual salaries of $8,000 for council members and $14,000 for
the mayor,with an annual CIP increase.
Livestock regulations —Council Member Bottenberg noted that he receives many questions from
residents interested in keeping urban chickens.After much discussion,the council directed City
staff to research similar regulations in surrounding communities.
ments
Council Member Bottenberg moved to adjourn;seconded by Council Member Lyon.Ayes:All.Nays:None.
Motion carried 3 —0.
Meeting Adjourned at 8:08 p.m.
I'm F.ard,M yor
Attest:
Rebecca D.Schuett,City Clerk