HomeMy WebLinkAbout2018-08-08-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
August 8,2018
A.Call to Order —The special meeting of the Waukee City Council was called to order by Mayor Peard at
5:24 p.m.at Waukee City Hall,230 W.Hickman Rd.
B.Roll Call —The following members were present:Mayor William F.Peard;Council Members Anna
Bergman,R.Charles Bottenberg,Courtney Clarke,Larry R.Lyon.Absent:Council Member Shelly
Hughes.(Council Member Hughes arrived at 5:31 p.m.)
Also in attendance:City Administrator Tim Moerman,Parks and Recreation Director Matt Jermier,City
Clerk Rebecca D.Schuett.
C.Agenda Approval —Council Member Bergman moved to approve the agenda;seconded by Council
Member Lyon.Results of vote:Ayes:Bergman,Bottenberg,Clarke,Lyon.Nays:None.Absent:
Hughes.Motion carried 4 —0 —1.
D.Action Items:
1)Resolution:Consideration of approval of a resolution awarding contract jFox Creek Park
Phase 2 ProIectJ —Council Member Bergman moved to approve the resolution;seconded by
Council Member Lyon.Parks and Recreation Director Jermier reviewed some possible reasons for
bids being higher than the engineer's estimate.City staff has put together a financing strategy to
address the additional costs.Council Member Bottenberg asked how the construction schedule
would change if the project were rebid;Mr.Jermier replied that rebidding in the winter would push
back the opening of the splash pad portion of the project to summer 2020.Brett Douglas with
Genus Landscape Architects,project engineer,noted that the portions of the project that were bid
especially high were consistently high from all three bidders.Council Member Lyon suggested
rebidding the project in the winter,believing that more and better quotes will be submitted.Council
Member Clarke expressed concern with future change orders adding to the cost,including
potential material cost increases.(Council Member Hughes arrived at 5:31 p.m.)Mr.Douglas
discussed how overall project costs might be lowered through plan revisions prior to construction.
Council Member Lyon wondered if there would be any cost savings in bidding the construction as
three separate projects;Mr.Douglas replied that such a schedule had been considered,but that it
was dismissed as impractical due to the interwoven nature of the different project elements.
Council Member Bergman voiced concern that rebidding the project would mean breaking a
promise made as part of the local option sales tax informational campaign.Council Member
Clarke shared Council Member Bergman's concern,but added that such promises should be
delivered within the framework of cost efficiency.Council Member Bottenberg noted his concern
with the project cost,but stated that rebidding the project might not yield better results.Mr.
Douglas clarified that almost all categories within the bid package were within 5'lo of the estimate,
with the exception of the shelter and splash pad.The splash pad,with its recirculating design,is
unique and the higher bids for that portion of the project may be due to lack of experience in that
style of construction.Council Member Hughes stated that she did not want to scale back the
splash pad design,noting that the unique elements of the overall project may prevent more
favorable bids if the project is delayed.She added that residents are expecting the splash pad in
the timeframe promised.Council Member Lyon asked if a rebid should include an alternate bid for
a flow-thru splash pad;Council Members Hughes and Bergman stated they would not favor such
an alternate.Mayor Peard noted that not all projects come in under budget and expressed the
belief that residents would rather have the splash pad on schedule.Results of vote:Ayes:
Bergman,Clarke,Hughes.Nays:Bottenberg,Lyon.Motion carried 3 —2.Contract awarded to
Caliber Concrete,LLC,of Adair,IA.(Resolution ¹18-323)
E.Comments
Council Member Bottenberg moved to adjourn;seconded by Council Member Lyon.Ayes:All.Nays:None.
Motion carried 5 —0.
Meeting Adjourned 5:56 p.m.
Attest;
.P rd,ayo
Rebecca D.Schuett,City Clerk