HomeMy WebLinkAbout2018-10-08-Special MinutesWAUKEE CITY COUNCIL MINUTES
SPECIAL MEETING
October 8,2018
A.Call to Order —The special meeting of the Waukee City Council was called to order by City
Administrator Moerman at 5:35 p.m,at Waukee City Hall,230 W.Hickman Rd.
Due to the absence of the mayor ancl mayor pro tern,Council Member Clarke moved to appoint
Council Member Bergman as presiding officer;seconded by Council Member Hughes.Results of vote:
Ayes:Bergman,Clarke,Hughes,Lyon.Nays:None.Absent:Bottenberg.Motion carried 4 —0 —1.
B.Roll Call —The following members were present:Council Members Anna Bergman,Courtney Clarke,
Shelly Hughes,Larry R.Lyon.Absent Mayor William F.Peard;Council Member R.Charles
Bottenberg.
Also in attendance:City Administrator Tim Moerman,Finance Director Linda Burkhart,Development
Services Director Brad Deets,Public Works Director/City Engineer Rudy Koester,Parks and
Recreation Director Matt Jermier,Community and Economic Development Director Dan Dutcher,
Marketing and Communications Specialist Casey Guess,Police I t.Scott Cunningham,City Clerk
Rebecca D.Schuett,City Attorney Steve Brick.
C.Agenda Approval —Council Member Lyon moved to approve the agenda;seconded by Council
Member Hughes.Results of vote:Ayes:Bergman,Clarke,Hughes,Lyon.Nays:None.Absent:
Bottenberg.Motion carried 4 —0 —1.
D.Action Items:
1)Consent Agenda:Council Member Clarke moved to approve the Consent Agenda;seconded by
Council Member Hughes.Results of vote:Ayes:Bergman,Clarke,Hughes,Lyon.Nays:None.
Absent;Bottenberg.Motion carried 4 —0 —1.
A.Consideration of approval of resolution approving Partial Satisfaction of Development Agreement among the
City of Waukee and Alices L.C.and Team Des Moines Partners,LLC (Resolution ¹1 8-407)
B.Consideration of approval of resolution approving Partial Satisfaction of Development Agreement related to
NE Alice's Road Construction by and between Alice's,L.C.and City of Waukee (Resolution ¹1 8-408)
C Consideration of approval of resolution approving Satisfaction of Agreement to Complete —Crossing at
Alice's Road Plat 2 (Resolution ¹18-409)
Work Session:
1)Solarize Energy Program presentation —Presentation made by Matt Strawn with The Strawn
Co.and Patrick Snell with The Nature Conservancy of Iowa on a solar energy educational and
group-buy program that they plan to introduce in Waukee.
2)City Council approval of department director appointments,suspensions,terminations-
City Attorney Brick reviewed the current ordinance and asked the council what role they wanted
to play in hiring and potential disciplinary measures for department directors.After much
discussion,the council agreed to give the city administrator full authority to appoint,suspend,or
terminate department directors with the understanding that the city administrator will make the
council aware of any such actions,especially if there are any potential legal issues or concerns.
City Administrator Moerman proposed drafting a protocol on how he would keep the council
aware of such actions related to department directors.
3)City Council Rules of Procedure updates —City Clerk Schuett and City Attorney Brick rewewed
the proposed updated rules,specifically related to Open Forum and Motions to Reconsider.
4)2018-2019 Strategic Plan:Kettlestone Trail Master Plan review —Development Services
Director Deets reviewed the phasing and timing of Kettlestone Trail projects.
5)Intersection roundabouts follow-up —Public Works Director/City Engineer Koester noted future
intersections where roundabouts are proposed (NW 6'"St.and NW Sunrise Dr.,NW 4"St.and
NW Sunrise Dr.,NW4"St.and an unnamed street),all adjacent to the second Waukee High
School.He also shared accident and injury data before and after the installation of a roundabout
near the high school in Johnston.
6)Sanitary sewer system review —Public Works Director/City Engineer Koester gave a brief
overview of sanitary sewer projects constructed or extended over the last 2-3 years,including
project costs and anticipated valuation,taxes,and connection fees related to development.
7)Alice's Road Corridor construction update —Public Works Director/City Engineer Koester
cited weather delays and shared an updated construction schedule for the project.
8)Westown Parkway speed limit discussion —Public Works Director/City Engineer Koester
stated that,following the results of a traffic study,City staff recommends a 35 mph speed limit on
SE Westown Pkwy.from Grand Prairie Pkwy.west to SE L.A.Grant Pkwy.,with a 25 mph school
zone near South Middle School.
9)Waukee Dog Park operations/permitting review —Parks and Recreation Director Jermier
reviewed proposed rules,membership rates,and communications efforts for the Waukee Dog
Park.
10)Flood plain map updates —Development Services Director Deets noted that the Federal
Emergency Management Agency (FEMA)has updated flood plain maps;therefore,the City must
adopt those updated maps to remain compliant with the National Flood Insurance Program.
11)2018-2019 Strategic Plan:2019 Legislative Strategy —City Administrator Moerman reviewed a
proposed strategy and timeline.
12)FY2020 Budget Directives —Finance Director Burkhart shared the proposed directives and
budget calendar.There was some council discussion on a potential tax levy reduction.
13)FY2020 City Contributions —City Administrator Moerman reviewed past contributions and
asked the council for direction on FY2020 funding levels and any other entities to consider.
Council Member Bergman suggested Drew's Crew for potential funding.
14)Prairie Crossing Plat 7 apartments discussion —Council Member Lyon reported that he had
met with Dickson Jensen of The Jensen Group earlier in the week,noting that Mr.Jensen was
open to working with the City to create a unique multi-family product.Council Member Lyon
suggested creating a vision for the development of the remaining Knapp Properties parcel.
Council Member Clarke agreed that she would like to see an integrated,cohesive development
plan for the area.Development Services Director Deets replied that Knapp Properties has such a
development plan already in place.
15)Goal setting process and format —Council Member Lyon asked that this item be postponed to
the November work session.
16)Utility pedestals —Council Member Lyon suggested mandating a certain style of utility pedestal
through Waukee and requiring their regular upkeep.Public Works Director/City Engineer Koester
responded that the City contacts utility companies whenever a damaged utility pedestal is
discovered.He added that no other cities in the Des Moines metro require a particular style of
pedestal.
17)Centennial Park enclosed shelter —Council Member Lyon noted the bad shape of the current
shelter and asked if there were any plans for improvement;Parks and Recreation Director
Jermier answered that the entire SW corner of Centennial Park,including the enclosed shelter,
was planned for improvement in 2021 using Local Option Sales Tax revenues.The current
shelter is being maintained to keep it usable.
18)High School square-mile visioning —Council Member Lyon asked that this item be removed
from the agenda.
19)Visioning trip —Council Member Lyon suggested a trip for council and City staff to a progressive
city.There was much interest among the other council members in such a trip.
20)Council meeting start times —Council Member Lyon emphasized the importance of starting
council meetings at the time posted,as long as a council quorum is present.
F.Comments —Council Member Clarke requested the inclusion of reviews of internal controls and the
environmental impact process on the November work session agenda.
Council Member Lyon moved to adjourn;seconded by Council Member Hughes.Ayes:All.Nays:None.
Motion carried 4 —0.
Meeting Adjourned 8:01 p.m.
Anna Bergman,Presiding Officer
Attest:
Rebecca D.Schuett,City Clerk